HomeMy WebLinkAbout1999-06-15; Municipal Water District; Resolution 10561
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RESOLUTION NO. 1056
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA,
ADOPTING THE WATER DISTRICT FINAL OPERATING
BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR
1999-00
WHEREAS, the Board of Directors of the Carlsbad Municipal Water
District, California, has held such public hearings as are necessary prior to the
adoption of the 1999-00 Operating and Capital Improvement Budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Carlsbad Municipal Water District as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the Secretary
entitled "City of Carlsbad, 1999-00 Operating Budget and 1999-00 to Buildout
Capital Improvement Program - Preliminary" as amended in accordance with
Exhibit A attached hereto and incorporated by reference herein, is hereby
adopted as the Operating and Capital Improvement Budgets for the Carlsbad
Municipal Water District for the fiscal year 1999-00.
3. That the amounts reflected as estimated revenues for fiscal year
1999-00 are hereby adopted as the budgeted revenues for 1999-00.
4. That the amount designated as 1999-00 Budget in Exhibit A is
hereby appropriated to the department or fund for which it is designated, and
such appropriation shall not be increased except as provided herein.
5. That total appropriations may only be increased or decreased by
the Board of Directors by passage of a resolution amending the budget.
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6. That the following controls are hereby placed on the use and
transfers of budget funds:
A. No expenditure of funds shall be authorized unless
sufficient funds have been appropriated by the Water Board or Executive
Manager as described below.
i The Executive Manager may authorize all transfers of
funds from account to account within the same fund in an amount up to
$100,000 per transfer.
ii. The Executive Manager may delegate the authority to
make budget transfers.
iii. The Executive Manager may authorize budget
adjustments involving offsetting revenues and expenditures; the Executive
Manager may authorize increases in an appropriation for a specific purpose
where the appropriation is offset by unbudgeted revenue which is designated for
said specific purpose.
C. The Board of Directors must authorize any increase in the
number of authorized permanent personnel positions above the level identified in
the final Budget, The Executive Manager may authorize the hiring of temporary
or part time staff as necessary, within the limits imposed by the controls listed
above.
7. That all appropriations for outstanding encumbrances as of June
30, 1999 are hereby continued into 1999-00 for such contracts and obligations.
8. All appropriations for Capital Improvement Projects remaining
unexpended at June 30, 1999, are hereby appropriated for such capital projects
for the 1999-00 fiscal year.
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9. That 1999-00 appropriations in the approximate amount of
$95,500 are hereby continued into 1999-00 for the purpose shown in Exhibit B.
All appropriations for outstanding encumbrances as of June 30, 1999, are hereby
continued into 1999-00 for such contracts or obligations.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Board
of Directors held on the 15 day of June , 1999 by the
following vote, to wit:
AYES: Board Members Lewis, Nygaard, Finnila & Hall
NOES: None
ABSENT: Board Member Kulchin
ATTEST:
ALmA L. @&&Nt(Fh#-IZ, Secretary (SEAL)
KAREN R. KUNDTZ, AMstant Secretary
EXHIBIT A
PROGRAM: WATER OPERATIONS
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS
1996-97 1997-98
ACTUAL ACTUAL
PERSONNEL $ 1,996,908 $ 2,327,089
MAINTENANCE & OPERATION 12,131,617 12,455,777
CAPITAL OUTLAY 28,079 120,787
ACCT NO. 5016310/5026310
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85 percent of the City (66,300 customers), and recycled water service to 116 sites Citywide. The
District purchases 100% of its potable water as treated water from the Metropolitan Water District and the San Diego
County Water Authority. Recycled water is purchased from the Vallecitos and Leucadia Water Districts who own
and operate their own water reclamation facilities.
PROGRAM ACTIVITIES:
Operations & Maintenance: Provide safe and efficient circulation of water and recycled water utility systems and a high level of maintenance for infrastructure to include storage facilities, transmission distribution pipelines and
reservoirs.
Meter Services: Collect customer usage data for billing of all water customers and provide requested customer
service for water utility customers and assistance with account maintenance.
Account Maintenance: Provide information and customer service in support of meter Services and the Utility billing
divisions.
Cross Connection Control: Provide recycled water customer with information regarding use site requirements and
to insure City/district compliance with State-mandated regulations.
PERFORMANCE MEASURES:
Operations & Maintenance:
0 Operate and maintain 340 miles of transmission and distribution pipelines.
Operate and maintain 13 reservoirs totaling 54 million gallons of storage capacity and Maerkle Reservoir with a
Maintain and test 2,300 fire hydrants and continue valve maintenance program.
0 Continue development of Phase II of the Recycled Water Program.
Review and, if needed, update Wastewater Rate Model to insure appropriate rates and fees.
capacity of 600 acre-feet (195 million gallons).
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PROGRAM: WATER OPERATIONS PAGE TWO
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 501 631 01502631 0
PERFORMANCE MEASURES (continued):
Meter Services:
0 Collect usage data and maintain 20,100 potable and 116 recycled water meters.
0 Install utility services for new development.
0 Investigate water consumption issues in response to customer requests.
. 0 .Implement Singte-Jet Large Meter Replacement Pilot Program..
0 Continue development of the Automatic Meter Reading (AMR) Pilot Program.
0 Coordinate with Information Systems implementation of new utility billing software system.
Account Maintenance:
Process accurate customer usage monthly and transmit to utility billing division for preparation of monthly utility
billing.
Resolve meter reading discrepancies.
0 Process requests for relocation and/or exchanges of water meters.
0 Provide assistance to water customers regarding their utility accounts.
Coordinate with Information Systems implementation of new utility billing software system.
Cross Connection Control:
0 Schedules and tests for cross connections between potable and recycled water systems on both new and
existing sites.
SIGNIFICANT CHANGES:
This budget reflects the -transfer of the utility billing and engineering divisions to the City’s Finance and Engineering
Departments, respectively. These figures also include budgetary consolidation of the potable and recycled water
operations.
Two Utility Worker positions have been added to ensure that all water valves and fire hydrants are in proper working
condition. A Cross Connection Control Technician has also been added to ensure that there is not cross-over
between the recycled water system and the potable water system.
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PROGRAM: FINANCE
FUND: GENERAL / ENTERPRISE
PROGRAM GROUP: FINANCE ACCT NO. 001 131 0
I I I I I 1996-97 1999-00 1998-99 1997-98
ACTUAL BUDGET BUDGET ACTUAL
PERSONNEL $ 718,308
6,500 2,000 0 3,109 CAPITAL OUTLAY
441,407 440,990 322,226 362,860 MAINTENANCE & OPERATION
$ 1,154,517 $ 900,224 $ 744,689
WATER ENTERPRISE 0 0 287,244
TOTAL FUNDING $ 1,084,277 $ 1,066,915 $ 1,343,214 I $ 1,602,424
MISSION STATEMENT:
.. Our mission is to ensure that the City of Carlsbad makes sound financial decisions. We take pride in accomplishing
this mission by utilizing’. our chief’values: maintain individual and departmental credibility; work together as a team
while respecting each other’s differences; and, consistently strive to go above and beyond expectations.
PROGRAM ACTIVITIES:
Long-Range Financial Planning:.
0 Prepare ten year operating forecasts incorporating various “what if “scenarios to facilitate decision-making for
City Council and city departments.
Budget Mananement:
0 -Prepare and monitor annual capital and operating budgets to allocate resources in a cost effective manner in
0 Perform annual review of all City fees and present recommendations for changes to Council.
0 Prepare annual cost allocation plan to provide an accurate accounting of program costs. .
Monitor and report on revenues and expenditures monthly to insure budgetary integrity and facilitate effective
alignment with the Council’s goals.
decision-making.
Accounts ReceivablelCashierinq:
0 Accurately bill, collect, record and report all City revenues.
Collect all funds due to the City through timely follow-up of delinquent accounts and use of collection agencies.
0 Continue to refine business processes which will improve customer service and increase efficiency.
Accounts PavablelPavroll:
Prepare checks for City employees and service and commodity suppliers
0 Maintain turnaround time of 30 days to process and pay invoices
General Accounting and Reporting:
Meet the financial reporting needs of our customers through better access and training on the financial
Prepare and maintain finance records and documents in conformity with generally accepted accounting
0 Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles
Provide City management and Council with timely monthly financial reports.
Monitor City debt issues to insure timely payment and identify refinancing opportunities. Provide continuing
information system.
principles and applicable legal and contractual provisions.
disclosure as required.
PROGRAM: FINANCE PAGE TWO
FUND: GENERAL / ENTERPRISE
PROGRAM GROUP: FINANCE ACCT NO. 0011310
Assessment DistrictlCFD Administration:
Assist in evaluation and formation of new districts.
Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information
Monitor contracts for day-to-day administration of CFD and all assessment districts as required by formation
as required.
documents and State law.
Audits:.
Monitor sales tax audit contract to ensure effectiveness.
Perform in-house internal control reviews as needed.
WORKLOAD AND PERFORMANCE INDICATORS:
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Average number of days to close books at
month end:
Number of busine-ss licenses processed:
Number of payroll checks issued
Number of electronic payroll checks issued
Awards received for CAFR
Awards received for Annual Budget
Outstanding debt issues administered
FY 1997 FY 1998
20 15
5,079 5,600
20,555 16,359 0 4,278
CSMFO/GFOA CSMFOIGFOA
Excellence:
Operating and
Capital
$100 million $96 million
FY 1 999 (est)
10
5,750
10,868
10,868
Not Available
Meritorious:
Operating
$100 million
KEY GOALS FOR 1999-00:
“Ensure the effective and efficient delivery of top-quality services to our Community.”
Increase the availability and accessibility of useful financial information to our customers through easy-to-use
Redesign business processes in utility billing, business licenses and cashiering to improve customer service
reporting systems.
and increase efficiency.
“Create diverse, broad-based economic strateaies to ensure the financial health of the Community and the
City.”
Improve ability to forecast and plan for the future by refining our comprehensive long-term financial planning
Promote responsible cost management through the development and use of job costing systems.
Develop and implement a plan to maximize the City’s revenue collection and recovery with a focus on
Identify and secure funding sources for the construction of major east-west circulation elements within the City.
“Enhance educational opportunities and school facilities for all segments of the Community.
Develop training plan to ensure that the City’s workforce has the knowledge and skills needed to excel on their
models.
enforcement of the business license tax ordinance.
Y1
job.
SIGNIFICANT CHANGES:
Finance will assume responsibility for utility billing during this fiscal year. Utility billing was previously a responsibility
of the Public Works department.
Budget includes funding for the bi-annual fee update as well as a business systems analyst position which will
provide a liaison between the Information Services department and the finance department in the creation of reports,
troubleshooting of systems, and implementation and maintenance of all systems.
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0 EXHIBIT B
1998-99 TO 1999-00
DEPARTMENT/PURPOSE AMOUNT
Water Operations
Utility Billing System Implementation staffing
Automatic meter reading (AMR) equipment
Flashing arrow signs (traffic control)
Cll vouchers
Asphalt repairs
Valve box adjustment after overlay
Recvcled Water Operations
Trench Safety Equipment trailer
12,500
35,000
6,000
2,000
15,000
20,000
5,000
Total Continuing Appropriations $ 95,500