HomeMy WebLinkAbout2004-06-22; Municipal Water District; Resolution 12151
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Exhibit 5
RESOLUTION NO. 1215
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE CARLSBAD MUNICIPAL WATER
DISTRICT, CALIFORNIA, ADOPTING THE WATER
DISTRICT FINAL OPERATING BUDGET AND
CAPITAL IMPROVEMENT PROGRAM FOR 2004-05
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California,
has held such public hearings as are necessary prior to the adoption of the 2004-05 Operating
and Capital Improvement Budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
1.
2.
That the above recitations are true and correct.
That certain documents now on file in the office of the Secretary entitled "City of
Carlsbad, 2004-05 Operating Budget and 2004-05 to Buildout Capital Improvement Program -
Preliminary," as amended in accordance with Exhibit A attached hereto and incorporated by
reference herein, is hereby adopted as the Operating and Capital Improvement Budgets for the
Carlsbad Municipal Water District for the fiscal year 2004-05.
3. That the amounts reflected as estimated revenues for fiscal year 2004-05 are
hereby adopted as the budgeted revenues for 2004-05.
4. That the amount designated as 2004-05 Budget in Exhibit A is hereby appropriated
to the fund for which it is designated, and such appropriation shall not be increased except as
provided herein.
5. That total appropriations may only be increased or decreased by the Board of
Directors by passage of a resolution amending the budget except as provided herein.
6. That the following controls are hereby placed on the use and transfers of budget
funds:
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Page 2 of Resolution # 1215 Exhibit 5
A. No expenditure of funds shall be authorized unless sufficient funds have been
appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from account
to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Manager may authorize increases in an
appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue
which is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales exceed the amount of
the original revenue estimate.
B. The Board of Directors must authorize any increase in the number of authorized
permanent personnel positions above the level identified in the final Budget. The Executive
Manager may authorize the hiring of temporary or part time staff as necessary, within the limits
imposed by the controls listed above.
7. That all appropriations and outstanding encumbrances as of June 30, 2004 are
hereby continued into 2004-05 for such contracts and obligations.
8. All appropriations for Capital Improvement Projects remaining unexpended at
June 30,2004, are hereby appropriated for such capital projects for the 2004-05 fiscal year.
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Page 3 of Resolution # 1215 Exhibit 5
PASSED, APPROVED AND ADOPTED at a regular meeting of the Board of Directors
held on the 22nd day of June , 2004 by the following vote, to wit:
AYES: Board Members Lewis, Finnila, Kulchin, Hall and Packard
NOES: None
ABSENT: None
ATTEST: ,
Exhibit A
PROGRAM: WATER OPERATIONS
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 5016310/5026310
200 1 -02 2002-03 2003-04 2004-05
ACTUAL ACTUAL BUDGET BUDGET
PERSONNEL 2,315,047 2,459,420 2,506,467 2,833,259
MAINTENANCE & OPERATIONS 15,218,241 15,441,559 18,552,223 17,944,130
CAPITAL OUTLAY 0 53,028 0 0
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85 percent of the City (70,000 customers). The District purchases 100% of its potable water as
treated water lrom the Metropolitan Water District and the San Diego County Water Authority.
PROGRAM ACTIVITIES:
Administration
Provide support for Maintenance and Operations programs; coordinate budget development and fiscal activities; maintain payroll records and time card administration: coordinate interdepartmental and interagency communications.
Construction Maintenance
Provide water and wastewater maintenance, scheduled and performed to provide a high level of maintenance for infrastructure and maintained to ensure safe and efficient distribution and collection systems.
Water Ouerations
Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and disinfection activities; collect water quality samples to ensure compliance with State and federal regulations.
Implement and enforce cross-connection control of potable and recycled water systems to ensure a safe supply of potable water, and compliance with State and federal regulations.
Meter Services
Collect water customer usage data for utility billing to ensure financial viability of the District through timely and
accurate revenue collections: provide customer service for water utility customers: and assist construction and
maintenance operations.
PERFORMANCEWORKLOAD MEASURES:
Water Quality
Ninety-eight percent (98%) of bacteria samples free of coliform bacteria as adopted by the City’s Performance
Measurement Team. The State requirement is that less than 5 percent of all samples collected during any
month are total coliform-positive.
Fiscal Number Total Total Percent Year Collected Positive Bacteria-Free Bacteria-Free
1998-99 I ,428 3 1,425 99.0% 1999-00 1,615 1 1,614 99.9% 2000-01 1,725 3 1,722 99.8% 200 1-02 1,719 1 1,718 99.9% 2002-03 1,719 1 . 1,718 99.9%
Exhibit A
PROGRAM: WATER OPERATIONS PAGE TWO
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 5016310/5026310
PERFORMANCEMlORKLOAD MEASURES (continued)
Water Service Delivery Annual number of hours per mile of distribution line that a water main is out of service should be zero.
Fiscal Total Miles Hours/Mile
Year Hours Distribution Lines Distribution Line
1998-99 18 350 .05 1999-00 17 400 .04 2000-01 0 410 0.00
2001 -02 0 431 0.00
Water Cost
0 Annual water loss not to exceed six percent as set by the California Department of Water Resources.
Distribution system losses commonly range between 6% and 15%. The American Water Works Association recommends that the loss after treatment be maintained at 10% or less.
Fiscal Water
Year Loss
1998-99 4.87%
1999-00 5.36%
2000-01 4.29%
2001 -02 4.24%
2002-03 5.18%
Total annual expenditures per acre-foot of water delivered.
Fiscal Cost per
Year Acre-Foot
1998-99 $81 1
1999-00 $795
2000-01 $808
2001 -02 $793 2002-03 $828
WORKLOAD STATISTICS :
Water Use Data
Water Service Turn -
Off/On
13.3%
Daily
OperationslSystern
Maintenance
23.4%
ReplacernenVRep
Flow Control Station Maintenance ,29yo Valve Maintenance Maintenance
5.68% 3.46%
SIGNIFICANT CHANGES:
None.
Exhibit A
PERSONNEL
PROGRAM: FINANCE
FUND: GENERALlENTERPRlSE
PROGRAM GROUP: FINANCE
2001 -02 2002-03 2003-04 2004-05
ACTUAL ACTUAL BUDGET BUDGET
1,701,645 1,806,241 2,085,896 2,296,24 1
ACCT NO. 001 131 0
837,860 1,042,290 990,902 769,494 MAINTENANCE & OPERATIONS
CAPITAL OUTLAY 12,144 862 0 76,500
GENERAL FUND
WATER ENTERPRISE
SEWER ENTERPRISE
TOTAL FUNDING
2,157,099 2,434,193 2,601,498 2,599,435
236,730 242,700 332,700 380,000
157,820 172,500 142,600 162,800
2,551,649 2,849,393 3,076,798 3,142,235
General Accountina and Reporting
Accurately bill, collect, record, and report all City revenues including follow-up of delinquent accounts.
Assessment DistrictlCommunity Facilities District (CFD) Administration
Purchasinq
Prepare checks for City employees and for service and commoditysuppliers.
Prepare and maintain finance records and documents in conformity with generally accepted accounting
principles and applicable legal and contractual provisions.
Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles.
Provide the City Council and City management with timely monthly financial reports.
Monitor City debt issues to ensure timely payment and identify refinancing opportunities. Provide continuing
disclosure as required.
Perform in-house internal control reviews as needed.
Assist in evaluation and formation of new districts.
Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information. Provide administration of CFDs and assessment districts as required by formation documents and State law.
Issue and manage formal bid and quotation processes.
Track and renew annual commodity and service contracts.
Develop and administer joint agency contracts.
Assist City departments in the creation and administration of contracts.
PROGRAM: FINANCE
FUND: GENERAUENTERPRISE
PROGRAM GROUP: FINANCE
FY2001 FY2002
Exhibit A
PAGE TWO
ACCT NO. 0011310
FY2003
PROGRAM ACTlVlTl ES (con tin ued) :
Receivinq, Messencler, and Mail Services
0
0
0
Act as shipping and receiving for the Faraday Administration Center.
Direct disposal of surplus and lostlunclaimed property.
Collect outgoing City mail and apply postage.
Sort and distribute all incoming City mail.
WORKLOAD AND PERFORMANCE INDICATORS:
0 Average number of days to issue Monthly Financial Status Report 16 13 12
KEY GOALS FOR 2004-05:
ToD-Qualitv Services
0
0
Parks, ODen SDace. Trails
0
Financial Health
0
0
Improve the service to citizen’s and employees by implementing a customer service center for the department.
Enhance the ability of the City’s staff to track budget and cost data by individual projects and programs.
Provide financing for the City’s proposed 18-hole golf course.
Ensure continued financial health of the City by updating the financing plans for the City’s circulation system.
Determine the amounts needed for replacement of the City’s infrastructure and equipment and establish policies
for the use of those funds.
Establish purchasing systems and structures that support the accomplishment of the City’s mission while
ensuring that the City is receiving best value on all of its purchases of goods and services.
Ensure all amounts due to the City are collected through uniform billing and collecting policies and procedures.
SIGN IF ICANT CHANGES :
None.
Exhibit A
2001 -02 2002-03
ACTUAL ACTUAL
PERSONNEL 3,935,758 4,135,843
MAINTENANCE & OPERATIONS 1,670,682 2,299,441
2003-04 2004-05
BUDGET BUDGET
4,469,154 5,063,532
1,624,508 2,296,293
CAPITAL OUTLAY
SEWER ENTERPRISE
TOTAL FUNDING
55,183
674,500 463,316 379,905 472,680
5,661,623 6,465,812 6,093,662 7,359,825
30,528
WATER ENTERPRISE
WORK PROGRAM:
The Engineering Department supports the City Council’s goals by providing high-quality service in transportation,
water supply, sewer collection, storm water control, parks, and general engineering, project management, front counter operations, and construction inspection. The Engineering Department provides services to the public and other City departments through preparation and processing of planning, design, and construction documents and performing transportation studies. The department is also responsible for ensuring that development and public improvements are properly designed, constructed, and inspected while maintaining public safety and the well-being
of the community.
PROGRAM ACTlVlTl ES :
Administration
Coordinate and direct all divisions to ensure accomplishment of City Council Goals and Objectives, provide
administrative and clerical support to all divisions, ensure that the management reporting system is accurately
maintained and generates all reports on schedule, and provide accurate records filed in a standardized and
efficient manner.
Provide comprehensive engineering input for all land use development applications; process engineering
development plans and maps in a professional manner, maintaining high-quality and meeting production goals;
ensure engineering questions related to land development are answered in a timely and friendly manner.
Coordinate the preparation of the annual update to the City’s Buildout Capital Improvement Program, update existing facility impact fee programs, and assist developers with the formation of finance districts to fund major
public improvements. Administer and coordinate engineering activities for beach erosion, lagoon dredging,
growth management monitoring, special districts program, and facility mapping.
Design citywide capital improvement projects including parks, roadways, storm water systems, domestic and recycled water systems, and sewer systems; develop and maintain programs in pavement management, markouts, water resource development, domestic water and recycled water systems, sewer systems, and storm water systems. For each of these programs, Design provides a variety of services including planning, water quality investigations, technical engineering assistance, mapping, and facility location.
Review, investigate, analyze, and resolve a wide variety of transportation issues, concerns, complaints, and inquiries. Maintain records of collision reports, speed surveys, and traffic counts. Assist in maintaining optimum
traffic signal operations. Review traffic control plans, signing and striping plans, and traffic signal plans; review
development project submittals; provide interdepartmental coordination of various issues; and staff the Traffic
Safety Commission.
Development Services
Plannina and Proarams
Desian
Transportation
Exhibit A
PROGRAM: . ENGINEERING PAGE TWO
FUND: GENERAUWATER & SEWER ENTERPRISE
PROGRAM GROUP: EN G I N E E RI N G S E RVI C E S ACCT NO. 001 571 015x1 571 0
PROGRAM ACTlVlTl ES (con tin ued):
Construction Manaaement and InsDection
0 Perform construction management, administration, and inspection for private grading agreements, development
improvement agreements, and capital improvement projects through the application of uniform practices and
policies; ensure construction of high-quality improvements; and minimize inconvenience to the public while
ensuring safe work sites.
WORKLOAD STATISTICS:
Total Capital Improvement Program Appropriations
$180,000,000
$160,000,000
$140,000,000
$120,000,000
$1 00,000,000
$60,000,000
$40,000,000
$20,000,000
$0
$80,000,000
FYoo-01 FY 01-02 FY02-03 FYO3-04 (Est)
KEY GOALS FOR 2004-05:
Transportation/Circulation
0 Continue work toward the construction of major road projects including: College Reach A, Cannon Reach 4,
Faraday/Melrose, Rancho Santa Fe Road, and Poinsettia Lane Reach E.
Parks/ODen SDace/lrails
0
Complete permitting and design of Coastal Rail Trail in preparation for construction in FY2004.
Jefferson Street Sidewalks under construction.
Water
0
0
0
0
0 Construct Forest Avenue Sewer.
0
Plannina and Proarams
0
0
0
Environmental Manaaement
Update Storm Drain Master Plans per the growth management data and National Pollutant Discharge Elimination System (NPDES) requirements and determine if the current planned facilities and Planned Local Drainage Area fees are adequate for the existing rate of growth and future buildout.
Construct recycled water transmission pipelines, and pump stations to distribute water from the Phase II
recycled water program.
Construct El Camino Real Transmission Main Replacement (Cassia to Palomar Airport Road).
Construct El Camino Real Transmission Main Replacement (Faraday to Cougar).
Construct Cannon Road Lift Station.
Begin construction of Lake Calavera Improvements.
Completion of GIS inventory for Storm Drain, Sewer and Parks Facilities.
Completion of Traffic Impact Fee Update
Initiation of Drainage Master Plan at planned local Drainage Area Fee program update.
SIGN IF ICANT CHANGES :
0 Plancheck and Inspections have risen sharply over the past two years, due to development activity
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Exhibit A