HomeMy WebLinkAbout2005-06-21; Municipal Water District; Resolution 12471
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Exhibit 4
RESOLUTION NO. 1247
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE CARLSBAD MUNICIPAL WATER
DISTRICT, CALIFORNIA, ADOPTING THE WATER
DISTRICT FINAL OPERATING BUDGET AND
CAPITAL IMPROVEMENT PROGRAM FOR 2005-06
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WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California,
has held such public hearings as are necessary prior to the adoption of the 2005-06 Operating
and Capital Improvement Budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
1.
2.
That the above recitations are true and correct.
That certain documents now on file in the office of the Secretary entitled "City of
Carlsbad, 2005-06 Operating Budget and 2005-06 to Buildout Capital Improvement Program -
Preliminary," as amended in accordance with Exhibit 4-A attached hereto and incorporated by
reference herein, is hereby adopted as the Operating and Capital Improvement Budgets for the
Carlsbad Municipal Water District for the fiscal year 2005-06.
3. That the amounts reflected as estimated revenues for fiscal year 2005-06 are
hereby adopted as the budgeted revenues for 2005-06.
4. That the amount designated as 2005-06 Budget in Exhibit 4-B is hereby
appropriated to the fund for which it is designated, and such appropriation shall not be increased
except as provided herein.
5. That total appropriations may only be increased or decreased by the Board of
Directors by passage of a resolution amending the budget except as provided herein.
6. That the following controls are hereby placed on the use and transfers of budget
funds:
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Page 2 of Resolution # 1247 Exhibit 4
A. No expenditure of funds shall be authorized unless sufficient funds have been
appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from account
to account within the same fund in an amount up to $1 00,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Manager may authorize increases in an
appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue
which is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales exceed the amount of
the original revenue estimate.
B. The Board of Directors must authorize any increase in the number of authorized
permanent personnel positions above the level identified in the final Budget. The Executive
Manager may authorize the hiring of temporary or part time staff as necessary, within the limits
imposed by the controls listed above.
7. That all appropriations and outstanding encumbrances as of June 30, 2005 are
hereby continued into 2005-06 for such contracts and obligations.
8. All appropriations for Capital Improvement Projects remaining unexpended at
June 30, 2005, are hereby appropriated for such capital projects for the 2005-06 fiscal year.
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Exhibit 4 Page 3 of Resolution # 1247
PASSED, APPROVED AND ADOPTED at a regular meeting of the Board of Directors
held on the 21s day of JUNE , 2005 by the following vote, to wit:
AYES: Board Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ATTEST:
Exhibit 4-A
Exhibit 4-A
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Exhibit 4-8
PROGRAM : WATER OPERATIONS
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 5016310/5026310
2002-03 2003-04 2004-05
ACTUAL BUDGET
PERSONNEL 2,459,420 2,761,099 2,833,259
MAINTENANCE & OPERATIONS 15,441,559 17,457,953 17,944,130
CAPITAL OUTLAY 53,028 0 0
ACTUAL
2005-06
BUDGET
3,179,073
19,645,205
46,700
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85 percent of the City (78,000 customers). The District purchases 100% of its potable water as
treated water from the Metropolitan Water District and the San Diego County Water Authority.
PROGRAM ACT IVlTl ES :
Construction Maintenance
0 Provide water and wastewater maintenance, scheduled and performed to provide a high level of maintenance
for infrastructure and maintained to ensure safe and efficient distribution and collection systems.
Water Operations
0 Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection activities; collect water quality samples to ensure compliance with State and federal regulations.
Cross-Connection Control
0 Implement and enforce cross-connection control of potable and recycled water systems to ensure a safe supply of potable water, and compliance with State and federal regulations.
Meter Services
Collect water customer usage data for utility billing to ensure financial viability of the District through timely and
accurate revenue collections; provide customer service for water utility customers; and assist construction and
maintenance operations.
PERFORMANCENVORKLOAD MEASURES:
0 Ninety-eight percent (98%) of bacteria samples free of coliform bacteria as adopted by the City’s Performance
Measurement Team. The State requirement is that less than 5 percent of all samples collected during any
month are total coliform-positive.
Fiscal Number Total Total Percent
’fear Collected Positive Bacteria-Free Bacteria-Free
1998-99 1,428 3 1,425 99.0% 1999-00 1,615 1 1,614 99.9%
2001 -02 1,719 1 1,718 99.9%
2002-03 1,719 1 1,718 99.9%
2003-04 1,752 1 1,751 99.9%
2000-01 1,725 3 1,722 99.8%
Exhibit 4-B
PROGRAM: WATER OPERATIONS PAGE TWO
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 5016310/5026310
PERFORMANCEANORKLOAD MEASURES (continued)
Water Service Delivew
0 Annual number of hours per mile of distribution line that a water main is out of service should be zero.
Fiscal Total Miles Hou rs/Mi le Year Hours Distribution Lines Distribution Line
1998-99 18 350 .05
1999-00 17 400 .04
2000-01 0 410 0.00
200 1-02 0 43 1 0.00
2002-03 0 431 0.00
2003-04 0 434 0.00
Water Cost
Annual water loss not to exceed six percent as set by the California Department of Water Resources.
Distribution system losses commonly range between 6% and 15%. The American Water Works Association recommends that the loss after treatment be maintained at 10% or less.
Fiscal Water
Year Loss
1998-99 4.87%
1999-00 5.36%
2000-01 4.29% 2001 -02 4.24%
2002-03 5.18%
2003-04 6.1%
Total annual expenditures per acre-foot of water delivered.
Fiscal Cost per
Year Acre-Foot
1999-00 $795
2000-01 $808
2001 -02 $793
2002-03 $828
2003-04 $920
WORKLOAD STATISTICS:
WATW OPBZATIONS-PERCH OF TOTAL WORKLOAD IN 2004
Other Mi%
Qualltysanples Dely Cp's
22% System Maintemnce 0%
SIGN I Fl CANT CHANGES :
Two new full time positions have been added for the operation of the Recycled Water Plant. Several other
adjustments were made to FTE allocations to more appropriately reflect time spent on Water Operations.
PROGRAM: FINANCE
FUND: GENERALlENTERPRlSE
PROGRAM GROUP: FINANCE
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
Exhibit 4-B
ACCT NO. 0011310
2002-03 2003-04 2004-05 2005-06
ACTUAL ACTUAL BUDGET BUDGET
1,806,241 1,965,932 2,296,241 2,447,707
1,042,290 1,064,209 769,494 798,895
862 24,804 76,500 0
SEWER ENTERPRISE
TOTAL FUNDING
IWATER ENTERPRISE I 242,7001 332,7001 380,000 I 325,800 [
172,500 142,600 162,800 139,600
2,849,393 3,054,945 3,142,235 3,246,602
MISSION STATEMENT:
Our mission is to ensure that the City of Carlsbad makes sound financial decisions. We take pride in accomplishing
this mission by maintaining individual and departmental credibility: working together as a team while respecting each
other's differences; and consistently striving to go above and beyond expectations.
PROGRAM ACTlVlTl ES :
Lonq-Ranqe Financial Planninq and Budqet Manaqement
General Accountincl and Reporting
Assessment DistricffCommunitv Facilities District (CFD) Administration
Purchasing
Prepare ten-year operating forecasts incorporating various "what-if" scenarios to facilitate decision-making for
the City Council and City departments.
Prepare and monitor annual capital and operating budgets to allocate resources in a cost-effective manner in
alignment with the City Council's goals.
Perform bi-annual review of all City fees and present recommendations for changes to the City Council.
Prepare annual cost allocation plan to provide an accurate accounting of program costs.
Accurately bill, collect, record, and report all City revenues including follow-up of delinquent accounts.
Prepare checks for City employees and for service and commodity suppliers.
Prepare and maintain finance records and documents in conformity with generally accepted accounting
principles and applicable legal and contractual provisions.
Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles.
Provide the City Council and City management with timely monthly financial reports.
Monitor City debt issues to ensure timely payment and identify refinancing opportunities. Provide continuing
disclosure as required.
Perform in-house internal control reviews as needed.
Assist in evaluation and formation of new districts.
Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information.
Provide administration of CFDs and assessment districts as required by formation documents and State law.
Issue and manage formal bid and quotation processes.
Track and renew annual Commodity and service contracts.
Develop and administer joint agency contracts.
Assist City departments in the creation and administration of contracts.
PROGRAM: FINANCE
FUND: GENERALlENTERPRlSE
PROGRAM GROUP: FINANCE
FY2002
PROGRAM ACTIVITIES (continued):
Receivina. Messenaer, and Mail Services
0
0
0
0
Act as shipping and receiving for the Faraday Administration Center.
Direct disposal of surplus and lostlunclaimed property.
Collect outgoing City mail and apply postage.
Sort and distribute all incoming City mail.
WORKLOAD AND PERFORMANCE INDICATORS:
FY2003 FY2004
Exhibit 4-8
PAGE TWO
13 0 Average number of days to issue
Monthly Financial Status Report
ACCT NO. 001 131 0
12 14
0 Pieces of mail processed
1- I I
171,258 161,928 173,491
KEY GOALS FOR 2005-06:
ToD-Qualitv Services
0 Provide more effective and efficient service to customers by improving the cash handling and refund processes.
0 Improve service to taxpayers by clarifying and streamlining the tax administration process.
Financial Health
0 Plan for the strategic implementation of technology as it relates to the City’s integrated financial and personnel
management systems.
0 Improve the effectiveness of, and streamline the development of, the annual Capital Improvement Program.
0 Improve the communication of financial information and keep up to date with industry standards by
implementing the latest standards set by the Government Accounting Standards Board.
SIGNIFICANT CHANGES:
One fulltime FTE for a Purchasing Buyer has been transferred to the Public Works Construction Division to better
align services and facilitate workflow.
Exhibit 4-8
PROGRAM: ENGINEERING
FUND: GENERALWATER & SEWER ENTERPRISE
PROGRAM GROUP: ENGINE ERIN G SERVICES ACCT NO. 0015710/5>(15710
MA1 NTENANCE & OPERATIONS
CAPITAL OUTLAY
WORK PROGRAM:
The Engineering Department supports the City Council's goals by providing high-quality service in transportation,
water supply, sewer collection, storm water control, parks, and general engineering, project management, front
counter operations, and construction inspection. The Engineering Department provides services to the public and
other City departments through preparation and processing of planning, design, and construction documents and
performing transportation studies. The department is also responsible for ensuring that private development and public improvements are properly designed, constructed, and inspected while maintaining public safety and the well-
being of the community.
PROGRAM ACT lVl TI ES :
Administration
Coordinate and direct all divisions to ensure accomplishment of City Council Goals and Objectives, provide
administrative and clerical support to all divisions, ensure that the management reporting system is accurately
maintained and generates all reports on schedule, and provide accurate records filed in a standardized and
efficient manner.
Provide comprehensive engineering input for all land use development applications; process engineering
development plans and maps in a professional manner, maintaining high-quality and meeting production goals;
ensure engineering questions related to land development are answered in a timely and friendly manner.
Development Services
Planninq and Proqrams
Coordinate the preparation of the annual update to the City's Buildout Capital Improvement Program, update
existing facility impact fee programs, and assist developers with the formation of finance districts to fund major
public improvements. Administer and coordinate engineering activities for beach erosion, lagoon dredging,
growth management monitoring, special districts program, and facility mapping.
Design citywide capital improvement projects including domestic and recycled water systems, and sewer
systems; perform markouts, water resource development, domestic water and recycled water systems, sewer
systems, and water systems. For each of these programs, Design provides a variety of services including
planning, water quality investigations, technical engineering assistance, mapping, and facility location.
Review, investigate, analyze, and resolve a wide variety of transportation issues, concerns, complaints, and inquiries. Maintain records of collision reports, speed surveys, and traffic counts. Assist in maintaining optimum traffic signal operations. Review and/or design traffic control plans, signing and striping plans, and traffic signal plans; review development project submittals; provide interdepartmental coordination of various issues; and staff the Traffic Safety Commission.
Desiqn
Transportation
PROGRAM:
FUND:
PROGRAM GROUP:
PROGRAM ACTIVITIES
E4 New
Exhibit 4-8
ENGINEERING PAGE TWO
GENERAWATER & SEWER ENTERPRISE
E N GI N E E RI N G S E RVI C E S ACCT NO. 001 5710/5X15710
47,600,000 59,609,000 52,513.000 W,OoO.000
(con tin ued) :
Construction Manaclement and Inspection
0 Perform construction management, administration, and inspection for private grading agreements, development
improvement agreements, and capital improvement projects through the application of uniform practices and
policies; ensure construction of high-quality improvements; and minimize inconvenience to the public while
ensuring safe work sites.
WORKLOAD STAT1 STI CS :
Total Capital Improvement Program Appropriations
KEY GOALS FOR 2005-06:
TransDortation/Circulation
0 Continue work toward the construction of major road projects including: College Reach A, Cannon Reach 4,
Faraday/Melrose, Rancho Santa Fe Road, and Poinsettia Lane Reach E.
Parks/Open SDacelTrails
0
0
Complete permitting and design of Coastal Rail Trail in preparation for construction in FY2004.
Jefferson Street Sidewalks under construction.
Water and Sewer
0 Begin operation of the 4 MGD recycled water facility.
0 Complete construction of Mahr Reservoir Improvements and begin construction of Lake Calavera
improvements.
Complete construction of various lines, pump stations and lift stations as shown in the Capital Improvement
Prog ra m .
Begin work on new projects outlined in the Capital Improvement Program.
Plannincl and Proclrams
0
0
Environmental Manaclement
Update Storm Drain Master Plans per the growth management data and National Pollutant Discharge
Elimination System (NPDES) requirements and determine if the current planned facilities and Planned Local
Completion of GIS inventory for water, recycled water, curbs, sewers, street sign, sidewalks, and bridges.
Completion of Traffic Impact Fee Update
Completion of Drainage Master Plan. Planned local Drainage Area Fee program update.
Establish Poinsettia Lane Reach “E Financing Program.
Completion of Beach Attendance Economic Study.
Establish College Blvd., Reach “A” Financing Program.
Drainage Area fees are adequate for the existing rate of growth and future buildout.
SIGN I Fl CANT CHANGES:
Plancheck and Inspections are expected to fall moderately due to a decrease in the size
and more in-house plan checking. of development projects