HomeMy WebLinkAbout2006-06-20; Municipal Water District; Resolution 1274Exhibit 4
1 RESOLUTION NO. ^74
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT (CMWD),
3 ADOPTING THE WATER DISTRICT FINAL OPERATING
. BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR
2006-07.
5
6
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California,
g has held such public hearings as are necessary prior to the adoption of the 2006-07 Operating
9 and Capital Improvement Budgets.
10 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
12 1 • That the above recitations are true and correct.
13 2. That certain documents now on file in the office of the Secretary entitled "City of
14 Carlsbad, 2006-07 Operating Budget and 2006-07 to Buildout Capital Improvement Program -
15 Preliminary," as amended in accordance with Exhibit 4-A attached hereto and incorporated by
16 reference herein, is hereby adopted as the Operating and Capital Improvement Budgets for the
17 Carlsbad Municipal Water District for the fiscal year 2006-07.
18 3. That the amounts reflected as estimated revenues for fiscal year 2006-07 are
19 hereby adopted as the budgeted revenues for 2006-07.
20 4. That the amount designated as 2006-07 Budget in Exhibit 4-B is hereby
21 appropriated to the fund for which it is designated and such appropriation shall not be increased
22 except as provided herein.
23 5. That total appropriations may only be increased or decreased by the Board of
24 Directors by passage of a resolution amending the budget except as provided herein.
25 6. That the following controls are hereby placed on the use and transfers of budget
26 funds:
27 ///
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Exhibit 4
1 A. No expenditure of funds shall be authorized unless sufficient funds have been
2 appropriated by the Water Board or Executive Manager as described below.
3 i. The Executive Manager may authorize all transfers of funds from account
4 to account within the same fund in an amount up to $100,000 per transfer.
5 ii. The Executive Manager may delegate the authority to make budget
6 transfers.
7 iii. The Executive Manager may authorize budget adjustments involving
8 offsetting revenues and expenditures; the Executive Manager may authorize increases in an
9 appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue
10 which is designated for said specific purpose.
11 iv. The Executive Manager may authorize increases in purchased water
12 appropriations in an amount equal to the same percent that water sales exceed the amount of
13 the original revenue estimate.
14 B. The Board of Directors must authorize any increase in the number of
15 authorized permanent personnel positions above the level identified in the final Budget. The
16 Executive Manager may authorize the hiring of temporary or part time staff as necessary, within
17 the limits imposed by the controls listed above.
18 7. That all appropriations and outstanding encumbrances as of June 30, 2006
19 are hereby continued into 2006-07 for such contracts and obligations.
20 8. All appropriations for Capital Improvement Projects remaining unexpended
21 at June 30, 2006, are hereby appropriated for such capital projects for the 2006-07
22 fiscal year.
23
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25 '"
26 ///
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad
Municipal Water District of the City of Carlsbad on the 20th day of June 2006, by the
following vote:
AYES: Board Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: None
ATTEST:
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WATER PROJI&i
CC
IV)
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
MAINTENANCE & OPERATIONS
Exhibit 4-B
ACCTNO. 5016310/5026310
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
2003-04
ACTUAL
2,761,099
17,457,953
0
20,219,052
34.30
0.00
2004-05
ACTUAL
2,797,535
18,979,764
0
21,777,299
34.30
0.00
2005-06
BUDGET
3,179,073
19,645,205
46,700
22,870,978
35.75
0.00
2006-07
BUDGET
3,331 ,472
24,827,573
893,000
29,052,045
35.75
0.00
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85 percent of the City (80,800 customers). The District purchases 100% of its potable water as
treated water from the Metropolitan Water District and the San Diego County Water Authority.
PROGRAM ACTIVITIES:
Water Operations
Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection activities; collect water quality samples to ensure compliance with State and federal regulations.
Meter Services
Collect water customer usage data for utility billing to ensure financial viability of the District through timely and
accurate revenue collections; provide customer service for water utility customers; and install, replace and maintain
water meters.
Cross-Connection Control
Implement and enforce cross-connection control of potable and recycled water systems to ensure a safe supply of
potable water, and compliance with State and federal regulations.
Construction Maintenance
Provide water and wastewater maintenance, scheduled and performed to provide a high level of maintenance for
infrastructure and maintained to ensure safe and efficient distribution and collection systems.
PERFORMANCE/WORKLOAD MEASURES:
Water Cost
• Annual water loss not to exceed six percent as set by the California Department of Water Resources.
Distribution system losses commonly range between 6% and 15%. The American Water Works Association
recommends that the loss after treatment be maintained at 10% or less. Also included are the total annual
expenditures per acre-foot of water delivered.
Fiscal
Year
2000-01
2001-02
2002-03
2003-04
2004-05
Water
Loss
4.29%
4.24%
5.18%
6.1%
5.0%
Cost per
Acre-Foot
$735
$724
$755
$784
$828
H-24
Exhibit 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
MAINTENANCE & OPERATIONS
PAGE TWO
ACCTNO. 5016310/5026310
PERFORMANCE/WORKLOAD MEASURES (continued)
Potable Water Quality
• Ninety-eight percent (98%) of bacteria samples free of coliform bacteria as adopted by the City's Performance
Measurement Team. The State requirement is that less than 5 percent of all samples collected during any
month are total coliform-positive.
Fiscal
Year
2000-01
2001-02
2002-03
2003-04
2004-05
No. Samples
Collected
1,725
1,719
1,719
1,752
1,724
Percent
Bacteria-Free
99.8%
99.9%
99.9%
99.9%
99.8%
Water Service Delivery
• Complete 90% of planned maintenance of water distribution valves and fire hydrants each year based on a
standard of maintenance. Measures the level of care with which the integrity of the water distribution system is
being maintained. The frequency standard for the maintenance decreased from every 2 years to every 4 years
in 2005-06, so the percentages should show a significant increase in future years.
% of Planned Maintenance
Fiscal
Year
2002-03
2003-04
2004-05
Valve
Maintenance
8%
24%
28%
Fire Hydrant
Maintenance
10%
35%
35%
WORKLOAD STATISTICS:
WATER OPERATIONS-PERCENT OF TOTAL WORKLOAD IN 2004
Valve fr're HydrantFlow Control
Station
Maintenance
4%
Daily Op's
System
Maintenance
22%
Routine Water
Quality
Samples
13%
Maintenance Maintenance Rre Hydrant
Replacement/
Repair
1%
Other Mtec
Maintenance
56%
SIGNIFICANT CHANGES:
Annual depreciation for the potable and recycled water system is increased due to completed construction of
additional potable and recycled water pipelines, and the Carlsbad Water Recycling Water Facility. A 5% proposed
rate increase is planned in order to keep up with rising water costs, the increase in infrastructure that needs to be
maintained, and inflation.
H-25
Exhibit 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
FINANCE
GENERAL/ENTERPRISE
FINANCE ACCTNO. 0011310
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
GENERAL FUND
WATER ENTERPRISE
SEWER ENTERPRISE
TOTAL FUNDING
2003-04
ACTUAL
$1,965,932
1,064,209
24,804
$3,054,945
28.00
2.50
$2,579,645
332,700
142,600
$3,054,945
2004-05
ACTUAL
$2,202,787
845,790
8,840
$3,057,418
28.00
2.50
$2,514,618
380,000
162,800
$3,057,418
2005-06
BUDGET
$2,447,707
798,895
0
$3,246,602
27.00
2.50
$2,781,202
325,800
139,600
$3,246,602
2006-07
BUDGET
$2,584,571
849,532
68,240
$3,502,343
28.00
1.00
$2,970,499
376,191
155,653
$3,502,343
MISSION STATEMENT:
Our mission is to ensure that the City of Carlsbad makes sound financial decisions. We take pride in accomplishing
this mission by maintaining individual and departmental credibility; working together as a team while respecting each
other's differences; and consistently striving to go above and beyond expectations.
PROGRAM ACTIVITIES:
Lonq-Ranae Financial Planning and Budget Management
• Prepare ten-year operating forecasts incorporating various "what-if" scenarios to facilitate decision-making for
the City Council and City departments.
• Prepare and monitor annual capital and operating budgets to allocate resources in a cost-effective manner in
alignment with the City Council's goals.
• Perform bi-annual review of all City fees and annual cost allocation plan
General Accounting and Reporting
• Accurately bill, collect, record, and report all City revenues including follow-up of delinquent accounts.
• Prepare checks for City employees and for service and commodity suppliers.
• Prepare and maintain finance records and documents in conformity with generally accepted accounting
principles and applicable legal and contractual provisions.
• Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles.
• Provide the City Council and City management with timely monthly financial reports.
• Perform in-house internal control reviews as needed.
Assessment District/Community Facilities District (CFD) Administration
• Assist in evaluation and formation of new districts.
• Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information.
• Provide administration of CFDs and assessment districts as required by formation documents and State law.
Purchasing
• Issue and manage formal bid and quotation processes.
• Track and renew annual commodity and service contracts and joint agency contracts.
• Assist City departments in the creation and administration of contracts.
Receiving. Messenger, and Mail Services
• Act as shipping and receiving for the Faraday Administration Center.
• Direct disposal of surplus and lost/unclaimed property.
• Collect outgoing City mail and apply postage.
• Sort and distribute all incoming City mail.
D-3
Exhibit 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
FINANCE
GENERAL/ENTERPRISE
FINANCE
PAGE TWO
ACCTNO. 0011310
WORKLOAD AND PERFORMANCE INDICATORS:
• Average number of days to issue Monthly
Financial Status Report
• Awards received for CAFR
• Awards received for Annual Budget
• Number of business licenses processed
• Number of account payable checks processed
• Number of payroll checks issued
• Number of electronic payroll checks issued
• Outstanding debt issues administered
• Number of purchase orders issued
• Dollar amount of purchase orders issued
• Pieces of mail processed
FY2003
12
GFOA
CSMFO
Excellence in
Operational
Budget
7,584
15,141
9,169
16,243
$65 million
1,674
$61 million
161,928
FY2004
14
GFOA
GFOA
Distinguished
Budget
Presentation
8,634
14,870
8,394
16,317
$71 million
1,324
$84 million
173,491
FY2005
13
GFOA
CSMFO
Excellence in
Operational
Budget & Public
Communications
8,576
15,399
7,831
18,124
$99 million
1,842
$89 million
172,408
KEY GOALS FOR 2006-07:
Top-Quality Services
• Provide more effective and efficient service to customers by improving the cash handling and refund processes.
• Improve service to taxpayers by clarifying and streamlining the tax administration process.
Financial Health
• Plan for the strategic implementation of technology as it relates to the City's integrated financial and personnel
management systems.
• Improve the effectiveness of, and streamline the development of, the annual Capital Improvement Program.
• Improve the communication of financial information and keep up to date with industry standards by
implementing the latest standards set by the Government Accounting Standards Board.
SIGNIFICANT CHANGES:
One Accounting Supervisor has been added in exchange for 1.5 part-time hourly positions.
D-4
Exhibit 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
ENGINEERING
GENERAL/WATER & SEWER ENTERPRISE
ENGINEERING SERVICES ACCT NO. 0015710/5x15710
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FOUL TIME POSITIONS
HOURLY/FTE POSITIONS
GENERAL FUND
WATER ENTERPRISE
SANITATION ENTERPRISE
TOTAL FUNDING
2003-04
ACTUAL
4,591,800
1,942,085
0
6,533,885
51,20
1.00
5,724,009
461,630
348,246
6,533,885
2004-05
ACTUAL
5,113,922
611,685
112,441
5,838,049
51.20
1.00
5,838,049
5,838,049
2005-06
BUDGET
5,520,076
2,320,008
0
7,840,084
51.60
0,50
6,774,725
639,215
426,144
7,840,084
2006-07
BUDGET
5,842,586
2,142,354
80,000
8,064,940
51,60
0.50
7,188,940
-
876,000
8,064,940
WORK PROGRAM:
The Engineering Department supports the City Council's goals by providing high-quality service in transportation
engineering, water supply, sewer collection, storm water control, parks, general engineering municipal projects,
project management, front counter operations, and construction inspection. The Engineering Department provides
services to the public and other City departments through preparation and processing of planning, design, and
construction of capital projects and performing traffic and transportation studies, water and sewer models and
master plans. The department is also responsible for ensuring that private development and public improvements
are properly designed, constructed, and inspected while maintaining public safety and the well being of the
community.
PROGRAM ACTIVITIES:
Administration
• Coordinate and direct all divisions to ensure accomplishment of City Council Goals and Objectives, provide
administrative and clerical support to all divisions, ensure that the management reporting system is accurately
maintained and generates all reports on schedule, and provide accurate records filed in a standardized and
efficient manner.
Development Services
• Provide comprehensive engineering input for all land use development applications; process engineering
development plans and maps in a professional manner, maintaining high-quality and meeting production goals;
ensure engineering questions related to land development are answered in a timely manner.
Planning and Programs
• Coordinate the preparation of the annual update to the City's Buildout Capital Improvement Program, update
existing facility impact fee programs, and assist developers with the formation of finance districts to fund major
public improvements. Administer and coordinate engineering activities for beach erosion, lagoon dredging,
growth management monitoring, special districts program, and facility mapping.
Design
• Design citywide capital improvement projects including domestic and recycled water systems, sewer systems;
civic and municipal improvements such as: street improvements, perform markouts master plans and special
studies and investigations, and water resource development. For each project a variety of services are provided
including planning, final plans and specifications, water quality investigations, technical engineering assistance,
mapping, facility location and administration and project management.
Transportation
• Review, investigate, analyze, and resolve a wide variety of traffic and transportation issues, concerns,
complaints, and inquiries. Maintain records of collision reports, speed surveys, and traffic counts. Assist in
maintaining optimum traffic signal operations.
H-3
PROGRAM: ENGINEERING PAGE TWO
FUND: GENERAL/WATER & SEWER ENTERPRISE
PROGRAM GROUP: ENGINEERING SERVICES ACCTNO. 0015710/5x15710
PROGRAM ACTIVITIES (continued):
Construction Management and Inspection
• Perform construction management, administration, and inspection for private grading agreements, development
improvement agreements, and capital improvement, ensure construction of high-quality improvements; and
minimize inconvenience to the public while ensuring safe work sites.
KEY GOALS FOR 2006-07:
Transportation/Circulation
• Continue work toward the environmental processing, design, and/or construction of major road projects
including: College Reach A, Cannon Reach 4, Faraday/Melrose, Rancho Santa Fe Road, and Poinsettia Lane
Reach E.
Parks/Open Space/Trails
• Complete permitting and design of Coastal Rail Trail Reach 5
Design
• Began operation of the 4 MOD recycled water facility in Fiscal Year 2005-06.
• Complete construction of Mahr Reservoir Improvements and begin Lake Calavera improvements.
• Complete modeling and program to meet EPA disinfection byproducts rule phase 2.
• Complete electronic upgrade at Ellery Pump Station.
• Develop recommendations for improvements to Vista/Carlsbad Sewer and Buena Sewer.
Planning and Programs
Completion of EIR for Agua Hedionda and Calavera Creek Channel Improvements.
Completion of Drainage Master Plan and Planned Local Drainage Fee Program Update.
Development of Drainage Channel Maintenance Program and submittal to Resource Agencies for Regional
General Permit.
Construction and financing of 84-inch Cannon Road storm Drain.
Preparation of a Draft Pedestrian Master Plan.
Construction and financing of Rancho Santa Fe and Olivenhain Road improvements.
Completion of the Rancho Santa Fe Road Phase II project.
Completion of the Faraday and Melrose Flood Retention Basins.
Environmental Management
• Update Storm Drain Master Plans per the growth management data and National Pollutant Discharge
Elimination System (NPDES) requirements and determine if the current planned facilities and Planned Local
Drainage Area fees are adequate for the existing rate of growth and future buildout.
Development Services
• Acquire discretionary approval for Robertson Ranch EIR Master Plan and Core Area
SIGNIFICANT CHANGES:
None.
H-4