HomeMy WebLinkAbout2010-06-29; Municipal Water District; Resolution 1399Exhibit 4
1 RESOLUTION NO. 1399
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT (CMWD),
ADOPTING THE WATER DISTRICT FINAL OPERATING
BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR
4 2010-11.
5 -
6
j WHEREAS, the Board of Directors of the Carlsbad Municipal Water District,
8 California, has held such public hearings as are necessary prior to the adoption of the
9 2010-11 Operating and Capital Improvement Budgets.
10 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
1 1 Carlsbad Municipal Water District as follows:
12 1 • That the above recitations are true and correct.
13 2. That certain documents now on file in the office of the Secretary entitled "City
14 of Carlsbad, 2010-11 Operating Budget and 2010-11 to Buildout Capital Improvement
15 Program - Preliminary," as amended in accordance with Exhibit 4-A attached hereto
16 and incorporated by reference herein, is hereby adopted as the Operating and Capital
17 Improvement Budgets for the Carlsbad Municipal Water District for the Fiscal Year
18 2010-11.
19 3. That the amounts reflected as estimated revenues for Fiscal Year 2010-11
20 are hereby adopted as the budgeted revenues for 2010-1 1 .
21 4. That the amount designated as 2010-11 Budget in Exhibit 4-B is hereby
22 appropriated to the fund for which it is designated and such appropriation shall not be
23 increased except as provided herein.
24 5. That total appropriations may only be increased or decreased by the Board
25 of Directors by passage of a resolution amending the budget except as provided herein.
26 6. That the following controls are hereby placed on the use and transfers of
27 budget funds:
28 IP 9
Exhibit 4
1
A. No expenditure of funds shall be authorized unless sufficient funds have
2
been appropriated by the Water Board or Executive Manager as described below.
3
i. The Executive Manager may authorize all transfers of funds from
4
account to account within the same fund in an amount up to $100,000 per transfer.
5
ii. The Executive Manager may delegate the authority to make budget
6
transfers.
7
iii. The Executive Manager may authorize budget adjustments
8
involving offsetting revenues and expenditures; the Executive Manager may authorize
9
increases in an appropriation for a specific purpose where the appropriation is offset by
10
unbudgeted revenue which is designated for said specific purpose.
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iv. The Executive Manager may authorize increases in purchased
12
water appropriations in an amount equal to the same percent that water sales exceed
13
the amount of the original revenue estimate.
14
B. The Board of Directors must authorize any increase in the number of
15
authorized permanent personnel positions above the level identified in the final Budget.
16
The Executive Manager may authorize the hiring of temporary or part time staff as
17
necessary, within the limits imposed by the controls listed above.
18
7. That all appropriations and outstanding encumbrances as of June 30, 2010
19
are hereby continued into 2010-11 for such contracts and obligations.
20
8. All appropriations for Capital Improvement Projects remaining unexpended
21
at June 30, 2010, are hereby appropriated for such capital projects for the 2010-11
22
fiscal year.
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the
Carlsbad Municipal Water District Board of Directors, Carlsbad City Council and
Carlsbad Housing and Redevelopment Commission, held on the 29th day of June,
2010, by the following vote to wit:
AYES: COUNCIL MEMBERS LEWIS, KULCHIN, HALL, PACKARD AND
BLACKBURN.
NOES: NONE.
ABSENT: NONE.
ATTEST:
LOJRRAIN
(SEAL)
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CARLSBAD MUNICIPAL WATER DISTRICT - CAPITAL IMPROVEMENT PROGRAM 2009-10 TO BUILD OUT
PROJECT TITLE
PUBLIC WORKS CENTER
AVIARA PARKWAY AT PLUM TREE
BUENA VISTA PUMP STATION IMPROVEMENTS (STUDY)
CALAVERA HILLS WATER BOOSTER STATION STANDBY GENERATOR
CARLSBAD BOULEVARD - SOUTH OF AVENIDA ENCINAS
CATHODIC PROTECTION PROGRAM
COLLEGE BOULEVARD - CANNON TO BADGER LANE
COLLEGE BOULEVARD (ECR TO CANNON ROAD) - Reimb
CRESTVIEW DRIVE TRANSMISSION MAIN
D RESERVOIR - PHASE 1
D RESERVOIR -PHASE II
D RESERVOIR DRAINAGE IMPROVEMENTS (STUDY)
DESALINATION GROUNDWATER/SEAWATER STUDY
EL FUERTE - NORTH OF LOKER - (Reimb)
EL FUERTE AND CORINTIA STREET
ELLERY WATER PUMP PROJECT
FARADAY AVENUE - ORION TO MELROSE WATERLINE - (Reimb)
FARADAY AVENUE EXTENSION - Reimb
GROUNDWATER DEVELOPMENT - SAN LUIS REY RIVER (STUDY)
HYDROELECTRIC PRESSURE REDUCING STATION-MAERKLE RESERVOIR
KELLY RANCH PRESSURE REDUCING STATION
LAKE CALAVERA RESERVOIR IMPROVEMENTS
MAERKLE FACILITY IMPROVEMENTS
MAERKLE PUMP STATION IMPROVEMENTS
MAERKLE PUMP STATION IMPROVEMENTS
MAERKLE RESERVOIR BRIDGE REPLACEMENT
MAERKLE RESERVOIR STORAGE (TAP #2)
MAERKLE TRANSMISSION MAIN
MARRON ROAD - PRESSURE REGULATING STATION TO OCEANSIDE
MELROSE DRIVE - PALOMAR AIRPORT ROAD TO FARADAY - (Reimb)
MISCELLANEOUS PIPELINE REPLACEMENT PROJECTS
MISCELLANEOUS WATER VALVE REPAIRS/REPLACEMENTS
NCTD RIGHT OF WAY UTILITY RELOCATION (WATER)
OCEANSIDE INTERTIE UPGRADE
PARK DRIVE WATER LINE AND SURFACE IMPROVEMENTS
POINSETTIA LANE - EL CAMINO REAL TO SKIMMER CT (Reimb)
POINSETTIA LANE - SKIMMER CT TO CASSIA
POINSETTIA LANE - SKIMMER CT TO CASSIA
POINSETTIA LANE EAST OF BLACK RAIL ROAD 12"
POINSETTIA LANE EAST OF BLACK RAIL ROAD 12"
FUND
WATER REPL
WATER REPL
WATER REPL
WATER CONN
WATER REPL
WATER REPL
WATER CONN
WATER CONN
WATER REPL
WATER CONN
WATER REPL
WATER REPL
WATER REPL
WATER CONN
WATER REPL
WATER REPL
WATER CONN
WATER CONN
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER CONN
WATER REPL
WATER REPL
WATER CONN
WATER REPL
WATER CONN
WATER CONN
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER CONN
WATER REPL
WATER CONN
WATER CONN
WATER REPL
TOTAL PRIOR BALANCE
BUDGET EXP/ENC FORWARD
7,169,600
494,728
200,000 - 100,000
502,444
953,888
1,246,700 - 1,099,800
1,066,000 - 1,066,000
1,060,000 - 1,060,000
162,032
6,666,504
2,222,064
175,000 8,510 166,490
774,176
250,000 64,098 185,902
168,168
205,900 23,495
887,210 245,957 641,253
776,000 401,619 374,381
55,000
2,000,000 436,723 1,563,277
560,000
6,796,908 5,705,620 1,091,288
2,135,200 877,874 1,257,326
1,000,200
998,427 44,322
328,750 120,168 208,582
14,814,280
6,330,000 8,882 4,866,118
797,888
1,475,000 61,120 1,413,880
1,876,700 262,815 1,170,185
250,000 34,154 215,846
80,000
114,600
1,000:000
130,728
508,664
398,944
239,720
239,616
YEAR1 YEAR 2 YEARS YEAR 4 YEARS YEAR 6-10 BUILDOUT
2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2016-2020 2021-BO
65,000 7,104,600
494,728
100,000
54,100 448,344
953,888
146,900
33,800 128,232
6,666,504
2,222,064
774,176
168,168
182,405
55,000
560,000
85,000 915,200
85,000 869,105
14,814,280
1,455,000
797,888
443,700
80,000
114,600
1,000,000
130,728
508,664
398,944
239,720
239,616
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CARLSBAD MUNICIPAL WATER DISTRICT - CAPITAL IMPROVEMENT PROGRAM 2009-10 TO BUILD OUT
PROJECT TITLE FUND
TOTAL
BUDGET
PRIOR
EXP/ENC
BALANCE
FORWARD
PRESSURE REDUCING STATION REPLACEMENT
RESERVOIR REPAIR /MAINTENANCE PROGRAM
SANTA FE II RESERVOIR SITE DRAINAGE
TRI-AGENCIES WATER TRANSMISSION PIPELINE REPLACEMENT
WATER MASTER PLAN UPDATE
WATER SYSTEM INTERTIE CONNECTION
CARLSBAD WATER RECYCLING FACILITY (ENCINA)
12" RECYCLED WATER TRANSMISSION MAIN-CWRF TO CHINQ
CARLSBAD WATER RECYCLING FACILITY SCADA MODIFICATIONS
CHESTNUT AVENUE RECYCLED WATER LINE
ECRn~AMARACK PUMP STATION REMOVAL
I-5 RECYCLED WATER TRANSMISSION LINE
PALOMAR BUISNESS PARK RECYCLED WATER PIPELINES
PUMP STATION REMOVAL
RECYCLED WATER LINE - INNOVATION WAYAND GATEWAY
RECYCLED WATER LINE - IRRIGATION SERVICES
RECYCLED WATER MASTER PLAN UPDATE
RECYCLED WATER PROJECTS-l-5 CROSSING
SIDEWALK/STREET CONSTRUCTION - VALLEY AND MAGNOLIA SIDEWALKS
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER CONN
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
WATER REPL
1,102,000
4,185,000
645,000
6,455,000
700,000
439,000
500,000
975,000
210,000
716,600
80,019
277,274
1,110,000
442,700
410,000
240,000
672,468
200,200
200,000
67,203
128,744
504,366
34,774
-
75,135
157,441
-
110,330
3,578
185,818
413,546
-
1,034,797
125,000
1,126,256
145,634
174,865
52,559
332,370
406,422
54,182
258,922
134,200
TOTAL ALL WATER PROJECTS 86,671,300 9,976,292 20,325,535
YEAR 1 YEAR 2 YEARS YEAR 4 YEARS YEAR 6-10 BUILDOUT
2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2016-2020 2021-BO
1,760,000 1,150,000 1,150,000
645,000
5,200,000
50,000
404,226
42,000 130,000 228,000 50,000 50,000
725,000
716,600
80,019
277,274
1,110,000
66,000
200,000
6,249,900 25,498,869 2,241,832 8,466,263 1,934,305 11,180,416 797,888
Exhibit 4B
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
MAINTENANCE & OPERATIONS ACCTNO. 5016310/5026310
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
2007-08
ACTUAL
$3,333,183
27,413,752
89,380
$30,836,315
40.25
0.00
2008-09
ACTUAL
$3,267,294
28,954,069
25,659
$32,247,022
39.90
0.00
2009-10
BUDGET
$3,425,726
37,769,762
12,235
$41,207,723
39.90
0.00
2010-11
BUDGET
$4,218,959
33,603,882
12,237
$37,835,078
39.60
0.00
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides potable water service to
approximately 85% of the City (86,140 customers). The District purchases 100% of its potable water as treated water
from the San Diego County Water Authority. The District also supplies customers with recycled water from the
District's Phase II Recycled Water Plant, and from recycled water purchased from the Leucadia Wastewater District
and Vallecitos Water District.
PROGRAM ACTIVITIES:
Water Operations
• Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection activities; collect water quality samples to ensure compliance with state and federal regulations.
Water Construction/Maintenance
• Schedule and perform water system maintenance to ensure a safe and efficient water distribution system.
Meter Services
• Collect water customer usage data for utility billing to ensure financial viability of the District through timely and
accurate revenue collections; provide customer service for water utility customers; and install, replace and
maintain water meters.
Cross-Connection Control
• Implement and enforce cross-connection control of potable and recycled water systems to ensure a safe supply
of potable water and compliance with state and federal regulations.
PERFORMANCE/WORKLOAD MEASURES:
Water Cost
• Annual water loss not to exceed 6% as set by the California Department of Water Resources. Distribution
system losses commonly range between 6% and 15%. The American Waterworks Association recommends
that the loss after treatment be maintained at 10% or less.
Fiscal
Year
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
Water
Loss
6%
5%
6%
3%
5%
6%
Cost per
Acre-Foot
$784
$828
$901
$972
$1,047
$1,139
PROGRAM: WATER OPERATIONS PAGE TWO
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCT NO. 5016310/5026310
PERFORMANCE/WORKLOAD MEASURES (continued)
Potable Water Quality
• Ninety-eight percent (98%) of bacteria samples free of coliform bacteria as adopted by the City's Performance
Measurement Team. The state requirement is that less than 5% of all samples collected during any month are
total coliform-positive.
Fiscal No. Samples Percent
Year Collected Bacteria-Free
2003-04 1,752 99.9%
2004-05 1,724 99.8%
2005-06 1,719 99.9%
2006-07 1,716 100.0%
2007-08 1,601 99.8%
2008-09 1,590 100.0%
Water Service Delivery
• The ratio of total leaks and breaks compared to the total water pipe in the system. This measure is calculated by
dividing the total number of leaks and breaks during the reporting period by the total miles of pipe in the water
distribution system and multiplying the result by 100. The benchmark is to not exceed the national average rate
of 32.7 as reported by the American Water Works Association.
Fiscal
Year
2008-09
Potable Water
Recycled
Water
Leaks
89
5
Breaks
44
1
Miles of Distribution
Pipe
450
77
System Integrity
Rate per 100 miles
29.1
7.8
SIGNIFICANT CHANGES:
• Creation of the Utilities Department under the City realignment.
• In addition to increased water costs, increases are expected in electricity costs associated with water pumping,
pipeline repairs, hydrants, parts and supplies, and costs related to management of the hardware and software to
keep the SCADA system running at an optimal level.
KEY ACHIEVEMENTS FOR FY 2009-10:
• Replaced 1,240 water meters with automated meter reading (AMR) and leak detection capabilities and
completed over 336,000 water meter reads.
• Participated in the planning of the desalination delivery regime.
• Obtained two grants from the San Diego County Water Authority to produce Public Service Announcement
videos related to water conservation.
• Implemented technology which reduced the workload associated with manual delivery of door hangers.
Resources were then deployed to other customer service needs.
• In 2009, performed preventive maintenance on 4,077 water valves and 1,394 fire hydrants, ensuring reliable
asset performance of the water system.
• In partnership with Fleet Maintenance, the department downsized two replacement vehicles and eliminated one
large piece of equipment.
• Initiated a regional North County recycled water delivery plan in conjunction with ten other water agencies.
• Converted 48 customer sites, totaling 80 meters from potable water to recycled water.
• Compliance with AB 1953 (low lead requirements for brass fittings).
• Reduced electricity expenses by converting pumping accounts to different rate structure.
• Improved various pump station efficiencies via operation, programming, equipment, etc.
• Adopted Water Efficient Landscape Ordinance
• Completed study for Maerkle hydroelectric power generation facility and applied for Grant from the U.S. Bureau
of Reclamation.
PROGRAM: WATER OPERATIONS PAGE THREE
FUND: WATER ENTERPRISE
PROGRAM GROUP: MAINTENANCE & OPERATIONS ACCTNO. 5016310/5026310
KEY GOALS FOR FY 2010-11:
• Continue implementing a phased proactive maintenance work program for the water facility assets.
• Continue to meet the potable water needs of all customers while managing the impacts from the drought.
• Completion of the Water and Recycled Water Master Plans.
• Update the Urban Water Management Plan.
• Finalize the negotiations related to two recycled water purchase agreements, ensuring stable recycled water
commodity rates for the next two to five years.
• Continue working with regulators on regional compliance and oversight issues for recycled water program.
• Continue to implement appropriate pump station efficiencies.
• Continue to connect Phase II customer to recycled water system.
• Identify customer base for expansion of recycled water system.
• Develop rate structure to fund operations and infrastructure replacement as well as re-establish reserve levels in
accordance with Board policies.
• Begin construction of Desalinated Water Plant.
• Construct Maerkle hydroelectric power generation facility.
• Implement next two phases of Automated Meter Reading Program.
SIGNIFICANT CHANGES:
• A total of 0.30 full-time positions have been reallocated to other divisions within the Utilities Department to better
reflect each division's workload.
PROGRAM:
FUND:
PROGRAM GROUP:
FINANCE
GENERAL/ENTERPRISE
FINANCE ACCTNO. 0011310
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
GENERAL FUND
WATER ENTERPRISE
STORM WATER
SOLID WASTE
WASTEWATER ENTERPRISE
TOTAL FUNDING
2007-08
ACTUAL
$2,811,703
1,755,534
0
$4,567,237
29.00
1.00
$3,976,423
396,764
15,260
15,260
163,530
$4,567,237
2008-09
ACTUAL
$2,858,386
1,171,295
23,156
$4,052,837
29.00
1.00
$3,412,776
416,039
16,002
16,002
192,018
$4,052,837
2009-10
BUDGET
$2,920,393
1 ,057,704
0
$3,978,097
29.00
1.00
$3,300,460
440,464
16,941
16,941
203,291
$3,978,097
2010-11
BUDGET
$2,960,145
1,047,675
0
$4,007,820
29.00
1.00
$3,298,808
460,858
17,725
17,725
212,704
$4,007,820
MISSION STATEMENT:
Our mission is to ensure that the City of Carlsbad makes sound financial decisions by setting and implementing a
strategic financial direction. We take pride in accomplishing this mission by maintaining individual and departmental
credibility; working together as a team while respecting each other's differences; and consistently striving to go above
and beyond expectations.
PROGRAM ACTIVITIES:
Lonq-Ranqe Financial Planning and Budget Management
• Prepare ten-year operating forecasts incorporating various "what-if scenarios to facilitate decision-making for the
City Council and City departments.
• Prepare and monitor annual capital and operating budgets to allocate resources in a cost-effective manner in
alignment with the City Council's goals.
• Perform bi-annual review of all City fees and annual cost allocation plan.
General Accounting and Reporting
• Accurately bill, collect, record, and report all City revenues including follow-up of delinquent accounts.
• Prepare checks for City employees and for service and commodity suppliers.
• Prepare and maintain finance records and documents in conformity with generally accepted accounting
principles and applicable legal and contractual provisions.
• Prepare Comprehensive Annual Financial Report in conformity with generally accepted accounting principles.
• Provide the City Council and City management with timely monthly financial reports.
• Perform in-house internal control reviews as needed.
Assessment District/Community Facilities District (CFD) Administration
• Assist in evaluation and formation of new districts.
• Issue bonds for capital projects when required. Pay debt service and provide continuing disclosure information.
• Provide administration of CFDs and assessment districts as required by formation documents and state law.
Purchasing
• Issue and manage formal bid and quotation processes.
• Track and renew annual commodity and service contracts and joint agency contracts.
• Assist City departments in the creation and administration of contracts.-77
PROGRAM:
FUND:
PROGRAM GROUP:
FINANCE
GENERAL/ENTERPRISE
FINANCE
PAGE TWO
ACCTNO. 0011310
PROGRAM ACTIVITIES (continued):
Receiving, Messenger, and Mail Services
• Act as shipping and receiving for the Faraday Administration Center.
• Direct disposal of surplus and lost/unclaimed property.
• Collect outgoing City mail and apply postage.
• Sort and distribute all incoming City mail.
WORKLOAD AND PERFORMANCE INDICATORS:
• Average number of days to issue Monthly
Financial Status Report
• Awards received for CAFR
• Awards received for Annual Budget
• Number of business licenses processed
• Number of account payable checks processed
• Number of payroll checks issued
• Number of electronic payroll checks issued
• Outstanding debt issues administered
• Number of purchase orders issued
• Dollar amount of purchase orders issued
• Pieces of mail processed
FY 2007
11.6
GFOA
CSMFO
Excellence in
Operational
Budget & Public
Communications
8,926
14,538
6,379
20,420
$131 million
1,501
$45 million
164,919
FY2008
12
GFOA
CSMFO
Excellence in
Operational
Budget & Public
Communications
9,405
15,301
5,494
21,196
$162 million
1,570
$53 million
158,328
FY 2009
10.7
Pending
CSMFO
Excellence in
Operational
Budget & Public
Communications
9,029
14,374
4,928
21,747
$157 million
1,478
$35 million
151,691
KEY GOALS FOR 2010-11:
Financial Health
• Continue to monitor the economy and the impact to the Ten-Year Financial Forecast to ensure the General Fund
remains in balance.
• Continue to audit internal operations of the City as well as external vendors as appropriate.
• Finalize and implement a Managed Services Program. This program is designed to ensure that the City
improves effectiveness and efficiencies of City operations by carefully comparing the costs and benefits of
contracting with private business or another government entity against the costs and benefits of providing the
service in-house.
• Develop an Infrastructure Replacement Fund Master Plan to ensure that resources are available when needed to
replace the City's streets, sidewalks, buildings and other infrastructure.
• Update the cost allocation plan.
• Perform a cost of service study.
• Continue the implementation of a Human Capital Management System.
• Continue to promote the City's new online utility bill paying feature, providing a new level of customer service by
giving customers a means of accessing important billing and usage information twenty-four hours a day seven
days a week, while increasing staff efficiency and expediting customer payments.
PROGRAM: FINANCE PAGE THREE
FUND: GENERAL/ENTERPRISE
PROGRAM GROUP: FINANCE ACCT NO. 0011310
KEY GOALS FOR 2010-11 (continued):
Financial Health (continued)
• Implement Council Policy 74 - General Fund Reserve Guidelines approved by the City Council April 2008.
• Partner with Economic Development Program in developing an economic strategic plan to document the current
economic conditions within the City of Carlsbad and develop action plans and opportunities for improved
economic sustainability in the future.
• Partner with the Carlsbad Municipal Water District in implementing a new rate structure including drought rates
and incorporating the revised rate structure into the Utility Billing System.
SIGNIFICANT CHANGES:
None