HomeMy WebLinkAbout2015-06-30; Municipal Water District; Resolution 1528Exhibit 4
1 RESOLUTION NO. 1528
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA
3 (CMWD), ADOPTING THE WATER DISTRICT FINAL
. OPERATING BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEAR 2015-16.
5
6
^ WHEREAS, the Board of Directors of the Carlsbad Municipal Water District,
„ California, has reviewed the proposed final Operating Budget and Capital Improvement
o
9 Program for Fiscal Year 2015-16 and has held such public hearings as are necessary
10 prior to the adoption of the final budgets,
11 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
12 Carlsbad Municipal Water District as follows:
j3 1. That the above recitations are true and correct.
j4 2. That certain documents now on file in the office of the Secretary entitled "City
15 of Carlsbad, FY 2015-16 Preliminary Operating Budget and FY 2015-16 to FY 2029-30
16 Capital Improvement Program - Preliminary," as amended in accordance with Exhibits
17 4-A and 4-B, attached hereto and incorporated by reference herein, is hereby adopted
lg as the Operating and Capital Improvement Budgets for the Carlsbad Municipal Water
19 District for the Fiscal Year 2015-16 along with the Program Options determined by the
20 City Council as set forth in the minutes of the Council's meeting of Tuesday, June 30,
21 2015.
22 3. That the amounts reflected as estimated revenues for FY 2015-16 are
23 hereby adopted as the budgeted revenues for FY 2015-16.
24 4. That the amount designated as FY 2015-16 Budget in Exhibit 4-B is hereby
25 appropriated to the fund for which it is designated and such appropriation shall not be
25 increased except as provided herein.
27 5. That total appropriations may only be increased or decreased by the Board
2g of Directors by passage of a resolution amending the budget except as provided herein.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Exhibit 4
6. That the following controls are hereby placed on the use and transfers of
budget funds:
A. No expenditure of funds shall be authorized unless sufficient funds have
been appropriated by the Water Board or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from
account to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments
involving offsetting revenues and expenditures; the Executive Manager may authorize
increases in an appropriation for a specific purpose where the appropriation is offset by
unbudgeted revenue which is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased
water appropriations in an amount equal to the same percent that water sales exceed
the amount ofthe original revenue estimate.
B. The Board of Directors must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget.
The Executive Manager may authorize the hiring of temporary or part time staff as
necessary, within the limits imposed by the controls listed above.
7. That all appropriations and outstanding encumbrances as of June 30, 2015
are hereby continued into FY 2015-16 for such contracts and obligations.
8. All appropriations for Capital Improvement Projects remaining unexpended
at June 30, 2015, are hereby appropriated for such capital projects for Fiscal Year
2015-16.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting ofthe City of Carlsbad
Municipal Water District Board, City Council, Carlsbad Public Financing Authority, Community
Development Commission and City of Carlsbad as Successor Agency to the Redevelopment
Agency on the 30*^ day of June, 2015, by the following vote to wit:
AYES: Board/Council/Commission Members Hall, Blackburn, Schumacher, Wood and
Packard.
NOES:
ABSENT:
None.
None.
MATT HALL; President/Mayor/Chairman
ATTEST:
BARBARA ENGLESN, Secretary/City Clerk
(SEAL)
c^^vc.^
s s s
(^9 >
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
UTILITIES
Exhibit 4-B
ACCT NO. 5016310/5026310
2012-13
ACTUAL
2013-14
ACTUAL
2014-15
BUDGET
2015-16
BUDGET
PERSONNEL $3,760,302 $3,732,719 $4,435,795 $4,913,474
MAINTENANCE & OPERATIONS 38,515,959 44,455,887 41,067,505 41,269,877
CAPITAL OUTLAY 4,165 3,349 0 0
GRAND TOTAL $42,280,426 $48,191,955 $45,503,300 $46,183,351
FULL TIME POSITIONS 38.15 37.10 38.55 40.60
HOURLY/FTE POSITIONS 0.00 0.00 0.00 0.50
PROGRAM GROUP DESCRIPTION:
The Carlsbad Municipal Water District, a subsidiary district of the City of Carlsbad, provides water service to
approximately 85 percent of the city. The District purchases 100 percent of its potable water as treated water from the
San Diego County Water Authority. The District also supplies customers with recycled water from the Carlsbad Water
Reclamation Facility (CWRF), and through purchase agreements with the Leucadia Wastewater District and Vallecitos
Water District.
PROGRAM ACTIVITIES:
Water Operations
• Provide operation and maintenance of the potable and recycled water reservoirs, pumping, regulating, and
disinfection systems; collect water quality samples to ensure compliance with state and federal regulations, and
provide emergency response services.
Water Construction/Maintenance
• Schedule and perform water system maintenance to ensure a safe and efficient water distribution system, and
provide emergency response services and repairs.
Meter Services
• Collect water customer usage data to ensure financial viability of the District through timely and accurate revenue
collections; provide customer service for water utility customers; and install, replace and maintain water meters.
Cross-Connection Control
• Implement and enforce cross-connection control and backflow prevention of potable and recycled water systems
to ensure a safe supply of potable water and compliance with state and federal regulations.
PERFORMANCE/WORKLOAD MEASURES:
Water Losses
• Annual water loss not to exceed 6 percent as set by the California Department of Water Resources. Industry wide,
distribution system losses commonly range between 6 percent and 15 percent. The American Water Works
Association recommends that the loss after treatment be maintained at 10 percent or less.
Carlsbad Water Loss - Last Five Years
Fiscal Year Percent of Water Loss
2009-10 6.1%
2010-11 5.3%
2011-12 5.1%
2012-13 6.1%
2013-14 5.3%
no
Exhibit 4-B
PROGRAM:
FUND:
PROGRAM GROUP:
WATER OPERATIONS
WATER ENTERPRISE
UTILITIES
PAGE TWO
ACCT NO. 5016310/5026310
PERFORMANCE/WORKLOAD MEASURES (continued)
Potable Water Qualitv
• Benchmark: Ninety-eight percent (98 percent) of bacteria samples free of coliform bacteria as adopted by the
city's Performance Measurement Team. The state requirement is that less than 5 percent of all samples collected
during any month are total coliform-positive.
Carlsbad Water Quality - Last 5 Years
Fiscal Year
Number of Samples
Collected
Percent Bacteria-Free
2009-10 1,560 100%
2010-11 1,560 99.9%
2011-12 1,560 100%
2012-13 1,560 99.7%
2013-14 1,560 100%
Water Service Delivery
• The ratio of total leaks and breaks compared to the total water pipe in the system. This measure is calculated by
dividing the total number of leaks and breaks during the reporting period by the total miles of pipe in the water
distribution system and multiplying the result by 100. The benchmark is to not exceed the national average rate
of 32.7 as reported by the American Water Works Association.
Carlsbad System Integrity - Last 5 Years
Potable Water Recycled Water
Fiscal Year System Integrity Rate System Integrity Rate
2009-10 28.4 1.3
2010-11 26.4 7.8
2011-12 20.3 13.8
2012-13 15.4 7.5
2013-14 27.5 2.5
KEY ACHIEVEMENTS FOR FY 2014-15:
• Exchange 4,258 water meters which will complete the implementation of the AMR Program and will bring the total
AMR meters to 29,029.
Assisted residents, businesses and institutions with water conservation efforts during Level 2 drought conditions.
Participated in community events such as the Home Depot drought tolerant plant sale and the Citizen's Academy.
Prepared approximately 30 new retrofit plans (potable to recycled water) for properties located in areas where
recycled water will be available in FY2016. Also connected 6 new properties to existing recycled water system.
Provided reliable water operations services that met all regulatory requirements to over 29,000 services.
Completed construction of Maerkle Reservoir Hydroelectric Facility.
Secured $4 million in the State of California Proposition 84 grant funding for expansion of the Recycled Water
system.
Awarded a design-build contract for expansion of the Carisbad Water Recycling Facility Expansion project.
Awarded a design contract for the Palomar/lmpala Recycled Water pipeline.
Awarded construction contract for the Avenida Encina Recycled Water pipeline.
Completed construction ofthe La Costa Recycled Water pipeline segment in El Camino Real Blvd.
Completed Asset Management Plan.
Exhibit 4-B
PROGRAM: WATER OPERATIONS PAGE THREE
FUND: WATER ENTERPRISE
PROGRAM GROUP: UTILITIES ACCT NO. 50i63io/50263io
KEY GOALS FOR FY 2015-16:
Enforcement of Level 2 Drought Alert Response Requirements.
Assist all meter customers in achieving state mandated water use reduction targets.
Participate in and host community outreach events such as the Home Depot drought tolerant plant fairs and the
California Friendly Landscaping Training classes.
Maintain 98% water meter read rate via the drive-by automated meter reading system.
Implement a customer Water Usage management system.
Integrate water conservation activities into the Hansen asset management system.
Complete testing of large meters (3 inch to 8 inch).
Continue participating with surrounding agencies in the North County Water Reuse Coalition to develop recycled
water opportunities for the region.
• Continue to work with the appropriate State and County agencies to address regulatory issues and requirements.
SIGNIFICANT CHANGES:
• A total of 2.05 full-time positions have been reallocated from other divisions to better reflect each division's
workload.
• Existing vacant full-time positions were reclassified into an Asset Manager and two Associate Engineers. These
positions are shared amongst the water and wastewater enterprises.
• One part-time position has been reallocated from another division to assist with conservation efforts.
nx