HomeMy WebLinkAbout2020-06-23; Municipal Water District; Resolution 1641RESOLUTION NO. 1641
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT, ADOPTING THE WATER DISTRICT'S FINAL
OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEAR 2020-21 AND ESTABLISHING CONTROLS ON CHANGES IN
APPROPRIATIONS FOR BUDGET FUNDS
EXHIBIT4
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District has
reviewed the proposed final Operating Budget and Capital Improvement Program for Fiscal Year (FY)
2020-21 and has held such public hearings as are necessary prior to the adoption of the final budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the Secretary entitled "City of
Carlsbad, FY 2020-21 Preliminary Operating Budget and FY 2020-21 to FY 2034-35 Capital
Improvement Program -Preliminary," as amended, if necessary, in accordance with Exhibits 4-A and
4-B attached and incorporated by reference, are adopted as the final Operating and Capital
Improvement Budgets for the Carlsbad Municipal Water District for the FY 2020-21 along with any
program options and/or adjustments determined by the Board of Directors as set forth in the
minutes ofthe Board of Director's meeting of Tuesday, June 23, 2020.
3. That the amounts reflected as estimated revenues for FY 2020-21 are adopted
as the budgeted revenues for FY 2020-21.
4. That the amounts designated as FY 2020-21 Budget in Exhibits 4-A and 4-B are
appropriated to the fund for which they are designated and such appropriation shall not be increased
except as provided in this resolution.
5. That total appropriations may only be increased or decreased by the Board of
June 23, 2020 Item #9 Page 79 of 124
Directors by passage of a resolution amending the budget except as provided in this resolution.
6. That the following controls are placed on the use and transfer of budget funds:
A. No expenditure of funds shall be authorized unless sufficient funds have
been appropriated by the Board of Directors or Executive Manager as described below.
i. The Executive Manager may authorize all transfers of funds from
account to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Manager may delegate the authority to make budget
transfers.
iii. The Executive Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Manager may authorize increases in an
appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue which
is designated for said specific purpose.
iv. The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales exceed the amount of the
original revenue estimate.
B. The Board of Directors must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget. The
Executive Manager may authorize the hiring of temporary or part time staff as necessary within the
limits imposed by the controls listed above.
7. That all outstanding encumbrances as of June 30, 2020 are continued into FY
2020-21 for such contracts and obligations.
8. All appropriations for Capital Improvement Projects remaining unexpended at
June 30, 2020, are appropriated for such capital projects for FY 2020-21.
Ill
Ill
June 23, 2020 Item #9 Page 80 of 124
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the City Council of the
City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the Board of
Directors of the Carlsbad Public Financing Authority, the City of Carlsbad Community Development
Commission, and the City Council of the City of Carlsbad as Successor Agency to the Carlsbad
Redevelopment Agency held on the 23rd day of June, 2020, by the following vote to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Schumacher.
None.
None.
MATT HALL, PRESIDENT
, SECRET
(SEAL)
June 23, 2020 Item #9 Page 81 of 124
Project Name District Score
Funding
ID
Funding
Source
Prior
Appropriation
Year 1
(2020-21)
Year 2
(2021-22)
Year 3
(2022-23)
Year 4
(2023-24)
Year 5
(2024-25)
Year 6-10
(2026-30)
Year 11-15
(2031-35)
Total
Funding
Source
Abandon Potable Services (New
Recycled Services)
Multiple
Districts
High
52051 WATER REPL 1,742,000
Aviara Parkway And Plum Tree
Waterline
District 2 Low
19021 WATER REPL -
Carlsbad Boulevard Waterline
Replacement At Terramar
District 2 Critical
50481 WATER REPL 2,430,000
College Boulevard - Cannon Road To
Badger Lane (375 Zone)
District 2 Medium
50131
WATER
CONN 1,060,000
College Boulevard - Cannon Road To
Badger Lane (490 Zone)
District 2 Medium
50121
WATER
CONN 1,090,000
Crestview Drive Transmission Main District 2 Low
50331 WATER REPL 240,000
Desalinated Water Flow Control
Facility No. 5
District 2 High
50381
WATER
CONN 1,904,300
Hydroelectric Generator at Desal Flow
Control Facility No. 5
District 2 Medium
50591
WATER
CONN 200,000
Limited Access Pipeline Relocation
Program
Multiple
Districts
Critical
50351 WATER REPL 1,940,000
Maerkle Reservoir Floating Cover
Replacement
District 2 Critical
50361 WATER REPL 13,055,000
Maerkle Reservoir Transmission Main District 2 Critical
50011 WATER REPL 6,330,000
Miscellaneous Pipeline Replacement -
Recycled
District 2 High
19541 RECL REPL -
Normally Closed Valve (Install
Motorized Valve)
District 2 High
50501 WATER REPL 485,000
Orion Center District 2 High
35722 WATER REPL 6,650,399
35725 RECL REPL 2,660,000
Palomar Airport Waterline
Realignment
District 2 High
50551 WATER REPL 525,000
Pressure Reducing Station Program Multiple
Districts
Critical
50201 WATER REPL 3,462,000
Recycled Water Line - CWRF To Agua
Hedionda Lagoon
Multiple
Districts
Critical
50271 WATER REPL 1,632,594
50272 RECL WATER 3,417,406
Recycled Water Phase 3 - CWRF
Expansion
District 3 High
52091 WATER REPL 3,517,276
52092 RECL WATER 6,844,124
Recycled Water Phase 3 - Pipelines Multiple
Districts
Critical 52081 WATER REPL 2,497,529
1,742,000-------
1,100,500----1,000,500100,000-
5,080,000----150,0002,500,000-
1,095,000----35,000--
1,460,000----370,000--
240,000-------
10,104,300-----7,950,000250,000
2,275,000-----2,075,000-
4,940,000----1,000,0002,000,000-
13,055,000-------
14,631,000---8,301,000---
6,010,0002,910,0002,150,000350,000350,000250,000--
485,000-------
6,789,409-----139,010-
2,715,600-----55,600-
1,000,000------475,000
11,862,0003,000,0003,000,000600,000600,000600,000600,000-
1,632,594-------
3,417,406-------
3,517,276-------
6,844,124-------
Capital Projects Water
June 23, 2020 Item #9 Page 82 of 124
Project Name District Score
Funding
ID
Funding
Source
Prior
Appropriation
Year 1
(2020-21)
Year 2
(2021-22)
Year 3
(2022-23)
Year 4
(2023-24)
Year 5
(2024-25)
Year 6-10
(2026-30)
Year 11-15
(2031-35)
Total
Funding
Source
RecycledWaterPhase3-CWRF
Expansion District 3 High 52092 RECL WATER 6,844,124
Recycled Water Phase 3 - Pipelines Multiple
Districts
Critical
52081 WATER REPL 2,497,529
52082 RECL WATER 21,256,331
Recycled Water Phase 3 - Reservoir District 3 High
52101 WATER REPL 690,000
52102 RECL WATER 2,250,000
Santa Fe II Inlet Pipeline Null High
50571 WATER REPL 495,000
SCADA Improvements Multiple
Districts
Critical
55422 WATER REPL 1,305,000
55423 RECL REPL 357,500
Tri-Agency Water Transmission
Pipeline Replacement
District 2 High
50081 WATER REPL 6,455,000
Valley and Magnolia Complete Streets District 1 High
60192 WATER REPL 71,000
Water Valve Repair/Replacement
Program
Multiple
Districts
Critical
50191 WATER REPL 5,990,000
2,497,529-------
21,256,331-------
980,000------290,000
3,120,000------870,000
2,865,000----2,370,000--
10,155,600--610,5002,412,5003,209,2001,858,100760,300
2,394,000--398,000337,600631,500381,500287,900
6,455,000-------
71,000-------
20,540,0005,650,0005,110,000960,000960,000940,000930,000-
Capital Projects Water
June 23, 2020 Item #9 Page 83 of 124
Project Name District Score
Funding
ID
Funding
Source
Prior
Appropriation
Year 1
(2020-21)
Year 2
(2021-22)
Year 3
(2022-23)
Year 4
(2023-24)
Year 5
(2024-25)
Year 6-10
(2026-30)
Year 11-15
(2031-35)
Total
Funding
Source
Cathodic Protection Program Multiple
Districts
Critical
50071
WATER
REPL 1,426,700
Fire Flow System Improvements Multiple
Districts
High
50431
WATER
REPL 1,710,000
Maerkle Facility Improvements District 2 Critical
50091
WATER
REPL 2,235,200
Miscellaneous Pipeline Replacements Multiple
Districts
Critical
39041
WATER
REPL 7,838,366
Recycled Water Condition Assessment
Program
Multiple
Districts
Critical
52111 RECL REPL 650,000
Recycled Water Valve & Appurtenance
Replacement Program
Multiple
Districts
Critical
52121 RECL REPL 260,000
Reservoir Repair And Maintenance
Program
Multiple
Districts
Critical
50241
WATER
REPL 5,850,000
Water Infrastructure Condition
Assessment Program
Multiple
Districts
Critical
50511
WATER
REPL 990,000
Water Loss Monitoring Program Multiple
Districts
High
50521
WATER
REPL 300,000
2,716,700280,000260,000190,000190,000190,000180,000-
2,174,000---264,000100,000100,000-
2,235,200-------
59,028,36621,080,00019,890,0003,000,0002,800,0002,690,0001,730,000-
1,440,000310,000280,00050,00050,00050,00050,000-
2,060,000700,000630,000120,000120,000120,000110,000-
14,490,0003,610,0003,070,000-1,960,000---
7,750,0002,480,0002,250,000420,000410,000410,000400,000390,000
1,700,000500,000500,000100,000100,000100,00050,00050,000
Maintenance and Operations Water
June 23, 2020 Item #9 Page 84 of 124
Project Name District Score
Funding
ID
Funding
Source
Prior
Appropriation
Year 1
(2020-21)
Year 2
(2021-22)
Year 3
(2022-23)
Year 4
(2023-24)
Year 5
(2024-25)
Year 6-10
(2026-30)
Year 11-15
(2031-35)
Total
Funding
Source
Rancho Carlsbad Groundwater Supply District 2 Low
19621
WATER
CONN -
19622
WATER
REPL -
San Luis Rey Mission Basin Groundwater
Supply
Multiple
Districts
Low
50441
WATER
CONN 77,500
50442
WATER
REPL 77,500
Water Modeling Multiple
Districts
Low
50581
WATER
CONN 300,000
Water, Recycled And Sewer Master Plan Multiple
Districts
Critical
55432
WATER
REPL 543,560
55433 RECL REPL 411,760
1,750,0001,425,000325,000-----
1,750,0001,425,000325,000-----
8,577,5002,500,0006,000,000-----
8,577,5002,500,0006,000,000-----
675,000125,000125,00025,00025,00025,00050,000-
543,560-------
411,760-------
Planning Water
June 23, 2020 Item #9 Page 85 of 124
Project Name District Score
Funding
ID
Funding
Source
Prior
Appropriation
Year 1
(2020-21)
Year 2
(2021-22)
Year 3
(2022-23)
Year 4
(2023-24)
Year 5
(2024-25)
Year 6-10
(2026-30)
Year 11-15
(2031-35)
Total
Funding
Source
Carlsbad Water Recycling Facility (Encina
Capital Projects)
District 3 Critical
52032 RECL REPL 631,710 6,941,7101,300,0001,200,000125,000320,000315,0001,450,0001,600,000
Project Accounting Water
June 23, 2020 Item #9 Page 86 of 124
PUBLIC WORKS |
UTILITIES: POTABLE WATER OPERATIONS
Account: 5016310 Fund: Enterprise
ABOUT
To ensure that drinking water is available on demand and customers can rely on receiving safe, high
quality water that meets all regulatory health standards, the Carlsbad Municipal Water District staff
provide ongoing maintenance and repair of the following: Nine storage reservoirs and/or tanks, 455
miles of pipeline, 17 pressure zones, 77 pressure regulating stations, three pumping stations, 14,369
valves, 4,397 fire hydrants and 29,293 potable meters. Staff also provides education and outreach
related to water conservation.
In fiscal year 2020-21, CMWD will continue to operate and maintain its critical infrastructure systems,
while increasing the use of technology to improve and manage the system more efficiently and
effectively, thereby extending the useful life of the assets. Optimized asset management reduces the
need for infrastructure replacement and reactive response.
SERVICES
•Operation and maintenance of infrastructure, including reservoirs, pressure regulating
stations, pump stations, pipelines, valves, meters and other elements
•Delivery of drinking water
•Water quality and cross-contamination (between drinking water and recycled water) testing
•Regulatory reporting
•Water conservation education and outreach
2017-18
Actual
2018-19
Actual
2019-20
Budget
2020-21
Budget
Personnel Services
Salaries & Wages $2,277,223 $2,269,516 $2,551,421 $2,536,130
Retirement Benefits 1,325,525 998,851 598,737 586,725
Health Insurance 582,255 602,867 449,801 419,940
Other Personnel Expenses 121,517 118,918 125,896 80,675
Personnel Services Subtotal 4,306,520 3,990,152 3,725,855 3,623,470
Operating Expenses
Professional & Contract Services 7,236,298 7,162,939 7,970,600 8,659,800
Supplies & Materials 24,875,512 23,564,467 25,797,700 26,133,700
Repair & Maintenance 340,265 242,174 358,450 538,050
Interdepartmental Charges 2,196,626 2,453,099 2,655,773 2,744,695
Other Operating Expenses 5,082,938 5,222,567 4,340,183 4,407,150
Capital Outlay 49,744 79,968 365,000 20,000
Operating Expenses Subtotal 39,781,383 38,725,214 41,487,706 42,503,395
TOTAL EXPENDITURES $44,087,903 $42,715,366 $45,213,561 $46,126,865
Full Time Positions 29.60 29.80 30.30 29.50
Hourly/FTE Positions 0.50 0.50 0.50 0.45
Exhibit 4B
June 23, 2020 Item #9 Page 87 of 124
RECENT ACCOMPLISHMENTS
•Added advanced metering infrastructure technology to existing meters. Staff can now
quickly alert customers to high water usage and potential leaks
•Completion of the Potable Water Master Plan
•Completion of the Supervisory Control and Data Acquisition or SCADA Master Plan. SCADA is
a system of hardware and software that monitors infrastructure, gathers real-time data and
allows operators to make changes as-needed remotely
•Completion of the Asset Management Plan
•Completion of the utility billing system upgrade
•Completion of the installation of the Maerkle Reservoir cover replacement project
•Established program compliance with California Senate Bill 998, Water Shut-off Protection
Act
GOALS | OBJECTIVES | PRIORITIES
•Meet all federal and state water quality objectives
•Meet or exceed the American Water Works Association benchmark for pipeline breaks (1.4
to 12.6 breaks per 100 miles of pipeline, CMWD’s break rate is 1.74 for fiscal year 2018-19)
•Meet or exceed the AWWA benchmark for pipeline leaks (1.5 to 11 leaks per 100 miles of
pipeline, CMWD’s leak rate is 8.93 for fiscal year 2018-19)
•Continue to meet or exceed operational requirements and benchmarks
•Complete the design phase of a critical valve replacement project that includes replacement
of valves throughout the district
•Complete design and agreements for Flow Control Facility No. 5, which will provide CMWD
with a direct connection to the Poseidon Water LLC desalinated water pipeline
•Begin implementation of the new SCADA Master Plan
June 23, 2020 Item #9 Page 88 of 124
PUBLIC WORKS |
UTILITIES: RECYCLED WATER OPERATIONS
Account: 5026310 Fund: Enterprise
ABOUT
The Carlsbad Municipal Water District or CMWD provides ongoing treatment, maintenance and
repair of the recycled water system’s Carlsbad Water Recycling Facility treatment plant, three storage
tanks, four pump stations, three pressure reducing stations, five pressure zones, 93 miles of pipelines,
815 valves and 950 meters. CMWD’s Cross-Connection Control and Backflow Program ensures a safe
supply of drinking water by prevention of cross-contamination from the recycled system into the
potable system, in accordance with federal and state regulations. CMWD also purchases and delivers
recycled water from the Vallecitos Water District.
The Carlsbad Water Recycling Facility treatment plant is next to the Encina Wastewater Authority
Treatment Plant. CMWD takes wastewater from that plant and treats it to California Title 22 recycled
water quality standards and then delivers that water to customers for irrigation and certain industrial
uses. This effort reduces the amount of wastewater that would normally be released by the
wastewater treatment plant into the ocean outfall, reduces dependence on imported drinking water
and provides customers with a reliable local supply of recycled water. Recycled water is not subject to
state water conservation requirements.
2017-18
Actual
2018-19
Actual
2019-20
Budget
2020-21
Budget
Personnel Services
Salaries & Wages $908,012 $849,549 $1,053,002 $1,164,750
Retirement Benefits 501,237 447,110 257,352 266,750
Health Insurance 133,445 126,154 196,340 189,792
Other Personnel Expenses 44,926 47,768 51,846 37,022
Personnel Services Subtotal 1,587,620 1,470,581 1,558,540 1,658,314
Operating Expenses
Professional & Contract Services 1,159,795 2,183,790 1,991,087 1,958,200
Supplies & Materials 1,940,254 1,462,839 2,361,500 2,376,300
Repair & Maintenance 12,328 20,923 78,643 103,243
Interdepartmental Charges 365,226 520,537 596,566 682,619
Other Operating Expenses 3,659,778 3,656,891 3,491,482 3,789,982
Capital Outlay 7,259 27,277 50,000 15,000
Operating Expenses Subtotal 7,144,640 7,872,257 8,569,278 8,925,344
TOTAL EXPENDITURES $8,732,260 $9,342,838 $10,127,818 $10,583,658
Full Time Positions 12.40 11.95 12.20 13.00
Hourly/FTE Positions 0.00 0.00 0.00 0.05
June 23, 2020 Item #9 Page 89 of 124
In fiscal year 2020-21, CMWD will continue to use technology to improve and manage the system
more efficiently and effectively. The recycled water system is relatively new, built just 30 years ago.
CMWD has an opportunity to begin implementing Supervisory Control and Data Acquisition, or
SCADA and asset management techniques on a relatively young system, thereby maximizing the
lifespan of these assets and reducing replacement costs over the long term.
SERVICES
•Operation of infrastructure, including the Carlsbad Water Recycling Facility plant, reservoirs,
pressure regulating stations, pump stations, pipelines, valves, meters and other elements
•Treatment of wastewater to meet State of California Title 22 recycled water requirements
•Maintenance of infrastructure
•Delivery of recycled water
•Water quality testing
•Backflow testing
•Recycled water conversion program
RECENT ACCOMPLISHMENTS
•Added Advanced metering infrastructure technology to existing meters allowing staff to
quickly alert customers to high water usage and potential leaks
•Completion of the Recycled Water Master Plan
•Completion of the SCADA Master Plan
•Completion of the Asset Management Plan
•Completion of design of a 1.5 million-gallon storage tank
•Completion of installation of recycled water services project, which will provide an
opportunity to connect more customers to the system
GOALS | OBJECTIVES | PRIORITIES
•Complete construction of a 1.5 million-gallon storage tank
•Meet all federal and state water quality objectives
•Meet or exceed the American Water Works Association or AWWA benchmark for pipeline
breaks (1.4 to 12.6 breaks per 100 miles of pipeline, CMWD’s break rate is 2.15 for fiscal year
2018-19)
•Meet or exceed the AWWA benchmark for pipeline leaks (1.5 to 11 leaks per 100 miles of
pipeline, CMWD’s leaks rate is 1.07 for fiscal year 2018-19)
•Continue to meet or exceed operational requirements and benchmarks
June 23, 2020 Item #9 Page 90 of 124