HomeMy WebLinkAbout2017-03-06; Traffic Safety Commission; Resolution 2017-12
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TRAFFIC SAFETY COMMISSION RESOLUTION NO. 2017-1
A RESOLUTION OF THE TRAFFIC SAFETY COMMISSION OF
THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING TRAFFIC
SAFETY COMMISSION PROCEDURES.
The Traffic Safety Commission of the City of Carlsbad hereby resolves as follows:
The following procedure rules for the conduct of Traffic Safety Commission meetings
are adopted :
Sections:
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INTRODUCTION
MEETINGS
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
ORAL COMMUNICATIONS
PREVIOUS BUSINESS
NEW BUSINESS
REPORT FROM TRAFFIC ENGINEER
REPORT FROM TRAFFIC SAFETY COMMISSIONERS
ADJOURNMENT
CODE OF CONDUCT
LEGAL GUIDELINES
FINAL THOUGHTS
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1 INTRODUCTION. The City of Carlsbad Traffic Safety Commission is an advisory
2 Commission to the City Council. The Commission's primary function is indicated under "Duties" in
Carlsbad Municipal Code Chapter 2.28.050.
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Comprised of five members appointed by the City Council, each Commissioner must be a
4 resident of Carlsbad and a registered voter. Unless appointed to fill an unexpired term,
Commissioners serve four year terms. In addition, Commissioners are required to annually file a
5 "Statement of Economic Interests" with the City Clerk.
6 Once appointed, each Commissioner is responsible for maintaining the following duties in
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a non-biased point of view:
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Advocate for the health, safety, and welfare of the general public.
Increase safety and efficiency for the traveling public.
Provide a public forum to review citizen complaints and requests regarding
the traveling public.
Provide recommendations to the City Council for revision to City codes and
plan regarding the traveling public.
11 2 MEETINGS. The Commission shall hold regular meetings on the first Monday of
each month. The meetings shall be called to order at 5:00 p.m. in the Council Chambers at
12 City Hall: 1200 Carlsbad Village Drive, Carlsbad, California, 92008.
13 If, for some unforeseen reason, meetings cannot be held in the Council Chambers,
the Chairperson shall designate an alternate location. Notification shall be well in advance of the
14 meeting.
15 When the day of a regular meeting falls on a legal holiday, the meeting may be
rescheduled for the following non-holiday Monday at the same time and place.
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The meeting agenda shall be available to the general public at the office of the City Traffic
17 Engineer, office of the City Clerk, and the Cole and Dove Public Libraries 72 hours prior to the
regular meeting. Commissioners receive an agenda one week prior to the Commission meeting.
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All meetings shall be public hearings and shall conform to applicable federal, state, and
City laws.
No action or discussion shall be taken on any item not appearing on the agenda.
Special meetings may be called at any time by the Chairperson or three members of the
Commission. Such notice shall be delivered personally or by mail to each Commissioner,
and local media on file with the City of Carlsbad. Notification shall be at least 24 hours prior to the
special meeting and shall include the date, time, place, and business for transaction.
Special meetings shall adhere to the same guidelines as regular meetings.
The Commission may, at any time, meet in study sessions. The purpose of study sessions
is hearing reports from staff, reviewing, discussing, and debating matters of interest to the
Commission. No official action shall be taken at a study session. Study sessions shall adhere to
the same guidelines as regular meetings.
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3 CALL TO ORDER. The Chairperson, or in the Chairperson's absence the
Vice Chairperson, shall call the Commission to order. In the absence of the Chairperson and
2 the Vice Chairperson, the City Traffic Engineer shall call the Commission to order.
3 A temporary Chairperson shall be elected by the Commission members present. Upon the
arrival of the Chairperson or Vice Chairperson, the temporary Chairperson shall relinquish the
4 chair at the conclusion of the business before the Commission.
5 Any meeting can only be called to order when a quorum is present. Three members of the
Commission shall constitute a quorum for the transaction of business. If a quorum is not satisfied,
6 the meeting shall be adjourned using the hierarchy previously mentioned.
7 When a member of the Commission is disqualified due to a conflict of interest, there must
be a remaining quorum for the transaction of business. If there is not a remaining quorum,
8 the item shall be deferred until a quorum is present.
9 4 ROLL CALL. Before proceeding with the business of the Commission, the
Minutes Clerk shall call the roll of the Commission and staff members and the results shall be
10 documented in the minutes.
11 5 APPROVAL OF MINUTES. The minutes of the Commission meeting shall be
written by the Minutes Clerk. Meetings may be tape recorded to assist the Minutes Clerk in
12 preparing the meeting minutes. If tape recordings are made, they shall be retained by the
Minutes Clerk until the minutes have been approved by the Commission.
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Tape recordings and written minutes of meetings are public documents. Copies may be
obtained by filing a written request to the City Traffic Engineer.
A copy of the previous Commission meeting minutes shall be distributed to each
Commissioner one week prior to the subsequent meeting. Copies of the minutes are distributed to
the City Manager, City Attorney, City Traffic Engineer, and any other individuals designated by the
City Manager.
The minutes shall be approved as written by a motion of one Commissioner and seconded
by another Commissioner. Once approved by a majority vote, the minutes become a permanent
public record and are filed accordingly.
A Commissioner may request, through the Chairperson , a correction to the minutes.
If there is no objection from any member of the Commission, the minutes shall be approved with
said correction using the same motion procedure as previously stated.
6 PUBLIC COMMENT. Every regular meeting shall provide an opportunity for the
general public to address the Commission on items not listed on the agenda. A written request for
permission to speak is filed with the Minutes Clerk by filling out a Request to Speak form that is
available at each Commission meeting. The Chairperson will invite the person to the podium, and
request to state their name and address for the record .
Each person shall be granted three minutes to address the Commission.
7 PREVIOUS BUSINESS. The previous business section of a meeting is an
opportunity for the Traffic Engineer or another staff member to inform the Commission of the
City Council's action or business from previous meetings.
8 NEW BUSINESS. Within the agenda, there is written information which is relevant
for consideration by the Commission.
TSC RESO NO. 2017-1 3
During the meeting, a staff report is presented to the Commissioners and members of the
audience. The staff report is a synopsis of information contained in the agenda and may include
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Maps
Exhibits
Traffic Related Data
Staff Recommendation
All written and oral communication on an agenda item presented during the meeting shall
6 become part of the record.
7 After the presentation of the staff report, the Chairperson will invite questions of staff.
Every Commission member has the opportunity to ask relevant questions of staff. A Commissioner
8 shall not be interrupted when speaking unless called to order by the Chairperson.
9 Without further questions from the Commissioner, the Chairperson shall open the meeting
to public testimony. Persons interested in addressing the Commission on items appearing on
10 the agenda must file a written request for permission to speak with the Minutes Clerk.
The Chairperson will invite the person to the podium, and request to state their name and address
11 for the record. Each person is granted three minutes to speak only on that agenda item.
12 The Chairperson shall close the public testimony when all the sufficient evidence has been
presented. Upon closure of public testimony, the Chairperson will invite questions of staff.
13 Without further questions, the Chairperson will request a motion.
14 A motion is a formal statement of a proposal or question to the Commission for
consideration and action. Every Commissioner has the right to present a motion. When a motion
15 is made by one Commissioner, it must be seconded by another Commissioner. The Chairperson
will then restate the motion before a vote.
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Voting shall be conducted by the use of the electronic method, or by voice vote if one is
not available. An affirmative vote shall be registered by an oral statement of 'YES' or 'AYE'. A
negative vote shall be registered by an oral statement of 'NO' or 'NAY'. After a verbal vote, the
Chairperson will state the motion carries, by a majority vote, is denied, or is a tie. Tie votes shall
constitute no action. The City Traffic Engineer shall place the item on the next regular Commission
meeting for further consideration.
9 REPORT FROM TRAFFIC ENGINEER. The Traffic Engineer has the opportunity to
verbalize any concerns or interests pertaining to a non-agenda item. Such words shall not evoke
discussion or debate among Commissioners, City staff, or the general public during the meeting.
10 REPORT FROM TRAFFIC SAFETY COMMISSIONERS. Every Commissioner has
the opportunity to verbalize any concerns or interests pertaining to a non-agenda item.
Such words shall not evoke discussion or debate among Commissioners, City staff, or the general
public during the meeting.
11 ADJOURNMENT. All meetings shall be adjourned to a date, time and place, but
not beyond the next regular meeting. Once adjourned, the meeting shall not be reconvened.
Meetings are adjourned by Commissioners making and seconding a motion.
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12 CODE OF CONDUCT. While the Commission meeting is in session, all persons in
attendance shall maintain a reasonable code of conduct. Such conduct shall include the following
behavior:
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Arrive on time.
Observe specified time limits for speaking.
Refrain from distractions.
Avoid unnecessary interruptions.
Deactivate all unnecessary personal electronic devices.
Avoid non-socially acceptable language.
Avoid non-socially acceptable gestures.
Any person present who does not conform to the code of conduct shall be requested to
7 leave the meeting by the Chairperson. Any person who chooses not to heed the Chairperson's
request shall be escorted out of the Council Chambers by a Police Officer.
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13 LEGAL GUIDELINES. The City of Carlsbad Traffic Safety Commission is required
g to adhere to federal, state, and city guidelines.
10 The state guidelines are as follows:
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California Vehicle Code
Rosenburg's Rules of Order
Political Reform Act.
Ralph M. Brown Act
The California Manual on Uniform Traffic Control Devices
The Brown Act sets a legal precedence for political accountability using the following
principles:
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City Council and Commission meetings shall be open to the general public.
The general public shall be notified of public meetings.
Not more than two City Council or Commission members are permitted to
gather and discuss specific political business.
Conferences, social, and ceremonial occasions are exempt; however, the
general public is informed of said occasions and political business shall not
be discussed.
The City guideline is as follows:
1. Carlsbad Municipal Code
The provision of these guidelines is to facilitate and expedite the orderly conduct of the
transaction of business. Failure of the Commission to adhere to these guidelines will nullify the
action of the item of business. When the Commission has achieved conformity, then business
may continue.
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14 FINAL THOUGHTS. The Traffic Safety Commission Procedures were prepared in
consistency with the City of Carlsbad's Community Vision based on the following community
2 values:
3 Small town feel, beach community character and connectedness
Enhance Carlsbad's defining attributes-its small town feel and beach community character. Build
4 on the city's culture of civic engagement, volunteerism and philanthropy.
5 Open space and the natural environment
Prioritize protection and enhancement of open space and the natural environment. Support and
6 protect Carlsbad's unique open space and agricultural heritage.
7 Access to recreation and active, healthy lifestyles
Promote active lifestyles and community health by furthering access to trails, parks, beaches and
8 other recreation opportunities.
9 The local economy, business diversity and tourism
Strengthen the city's strong and diverse economy and its position as an employment hub in north
10 San Diego County. Promote business diversity, increased specialty retail and dining opportunities,
and Carlsbad's tourism.
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Walking, biking, public transportation and connectivity
12 Increase travel options through enhanced walking , bicycling and public transportation systems.
Enhance mobility through increased connectivity and intelligent transportation management.
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Sustainability
14 Build on the city's sustainability initiatives to emerge as a leader in green development and
sustainability. Pursue public/private partnerships, particularly on sustainable water, energy,
15 recycling and foods.
16 History, the arts and cultural resources
Emphasize the arts by promoting a multitude of events and productions year-round, cutting-edge
17 venues to host world class performances, and celebrate Carlsbad's cultural heritage in dedicated
facilities and programs.
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High quality education and community services
Support quality, comprehensive education and life-long learning opportunities, provide housing
and community services for a changing population, and maintain a high standard for citywide
public safety.
Neighborhood revitalization, community design and livability
Revitalize neighborhoods and enhance citywide community design and livability. Promote a
greater mix of uses citywide, more activities along the coastline and link density to public
transportation. Revitalize the downtown Village as a community focal point and a unique and
memorable center for visitors, and rejuvenate the historic Barrio neighborhood.
Since the Traffic Safety Commission is a volunteer effort, the information in this Resolution
is a resource to assist each Commissioner with a valued role.
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PASSED, APPROVED AND ADOPTED by the Traffic Safety Commission of the City of
2 Carlsbad at a regular meeting held on the 6th day of March 6, 2017 by the following vote, to wit:
3 AYES : Hunter, Fox, Poka, Muir, Gocan
4 NOES: None
5 ABSENT: None
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8 ATTEST:
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TSC RESO NO . 2017-1 7