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HomeMy WebLinkAboutHabitat Restoration Sciences Inc; 2017-07-12; PKRC633CITY OF CARLSBAD CONTRACT CHANGE ORDER TRANSMITTAL -C/O # 1 Project: PKRC633, Lake Calavera Preserve Trail Restoration Date Routed: Executive Summary: Reasons for changes: Project Manager Parks Services Manager Parks & Recreation Director Item 1: The proposed restoration work is associated with two sections of trail that were re-routed. In order to satisfy the resource agencies mitigation requirements for habitat impacts caused by trail realignment, an additional area has been identified to meet a total of 1,400 SF of habitat restoration. The additional area of habitat restoration, which contains approximately twice the square footage as the initial area of habitat restoration identified in the professional services agreement with Habitat Restoration Sciences, Inc. (HRS), is a redundant trail segment that the city intends to close. This approach follows the guidelines and recommendations of Dudek, Inc., an industry expert in habitat restoration. Under this change order, HRS will arrange for the preparation of a conceptual restoration plan and monitoring of the project. The plan will provide details on planting and seeding methods, maintenance guidelines, and goals. The plan will include figures identifying the locations of targeted restoration areas. Upon acceptance of the plan by the City, HRS will implement restoration tasks which are anticipated to include installation of 100 container plants and hand application (raked in and then seed topper applied on top) of the approved native seed mix. The restoration area will be fenced off with 4' green fencing attached to t- posts. The plants will be installed with extra-large planting basins to facilitate decompaction of soils around the rootball. Additionally, HRS will perform up to 15 watering events over the course of the first year to aid in survival of the container plants. HRS will perform maintenance for 2 years following the completion of installation. Maintenance tasks will include weed control, fence repairs, and trash removal. Dudek will provide monitoring during planting and periodic monitoring (e.g., quarterly). Dudek will prepare a brief memo documenting the conditions annually (summer 2018 and summer 2019). The monitoring and reporting of the areas will be combined occurrences. Project: PKRC633, Lake Calavera Preserve Trail Restoration Change Order No. 1 COST ACCOUNTING SUMMARY: Original contract amount Total amount this C/O Total amount of previous C/O's Total C/O's to date New Contract Amount Total C/O's as % of original contract Contingency amount encumbered Contingency increase / decrease Contingency Subtotal Total C/O's to date Contingency balance $15,000.00 $18,800.00 $0.00 $18,800.00 $33,800.00 125.33% $0.00 $0.00 $0.00 $18,800.00 -$18,800.00 Note: this CCO will be encumbered to the PO once fully executed. Project: PKRC633, Lake Calavera Preserve Trail Restoration Change Order No. 1 CITY OF CARLSBAD CONTRACT CHANGE ORDER NO. 1 PROJECT: PKRC633, Lake Calavera Preserve Trail Restoration CONTRACT NO. PKRC633 ACCOUNT NO. 0014620-7550 CONTRACTOR: Habitat Restoration Sciences, Inc. ADDRESS: 1217 Distribution Way Vista, CA 92081 P.O. NO. P134352 The Contractor is directed to make the following changes as described herein. Changes shall include all labor, materials, equipment, contract time extension, and all other goods and services required to implement this change. Payment stated on this change order includes all charges, direct or indirect, arising out of this additional work including charges for field overhead, extended home office overhead, delays, disruptions, cumulative impacts, loss of efficiency, extended equipment costs and overtime premium costs and is expressly agreed between the City and the Contractor to be the complete and final costs hereof. The requirements of the specifications, where pertinent and not in conflict with this change order, shall apply to these changes. Pursuant to the Standard Specifications for Public Works Construction, perform the following: Item 1: Increase to contract cost. ........................................................... $18,800.00 TOTAL INCREASE TO CONTRACT COST .............................................. $18,800.00 TIME FOR COMPLETION OF ALL WORK UNDER THIS CONTRACT SHALL BE INCREASED BY ONE HUNDRED AND EIGHTY (180) WORKING DAYS AS A RESULT OF THIS CHANGE ORDER. Project: PKRC633, Lake Calavera Preserve Trail Restoration Change Order No. 1 RECOMMENDED BY: APPROVED BY: .. _,/ ~i.UUAA JECMANAGER I\-to-17 (DATE) v1 ,7..b ·,1- ATION DIRECTOR (DATE) August 25, 2017 Kasia Trojanowska -Parks Planning Manager City of Carlsbad 799 Pine Ave., Ste. 200 Carlsbad, CA 92008-1949 2093-01 Subject: Proposal for Calavera Trail Revegetation, Maintenance, and Monitoring Dear Ms. Trojanowska, Habitat Restoration Sciences, Inc. (HRS) is pleased to present this proposal to the City of Carlsbad for Calavera Trail Revegetation, Maintenance and Monitoring. HRS and Dudek will provide the following scope of work below for preparing a restoration plan, implementing the plan, and providing maintenance and monitoring for the restoration of a trail segment in the Lake Calavera Preserve. The area to be restored is a redundant trail segment that the City of Carlsbad intends to close. The proposed restoration work is associated with the two sections of trail that were re-routed, for which a separate scope and cost has been approved. This additional restored habitat is expected to be approximately 1,400 square feet of area. The targeted area for restoration includes an active trail segment that will be closed. Dudek is providing this scope and cost to prepare a conceptual restoration plan and monitoring the project. SCOPE OF WORK Dudek will prepare a conceptual restoration plan for the trail restoration area. The plan will provide details on planting and seeding methods, maintenance guidelines, and goals. The plan will include figures identifying the locations of targeted restoration areas. Upon acceptance of the plan by the City, HRS will implement the restoration tasks which are anticipated to include installation of 100 container plants and hand application (raked in and then seed topper applied on top) of the approved native seed mix. The restoration area will be fenced off with 4' green fencing attached to t-posts. The plants will be installed with extra-large planting basins to facilitate decompaction of soils around the rootball. Additionally, HRS will perform up to 15 watering events over the course of the first year to aid in survival of the container plants. HRS will perform maintenance for 2 years following the completion of installation. Maintenance tasks will include weed control, fence repairs, and trash removal. Dudek will provide monitoring during planting and periodic monitoring (e.g., quarterly) commensurate with monitoring of the Boardwalk Restoration Project. Dudek will prepare a brief memo documenting the conditions annually ( summer 2018 and summer 2019). The monitoring and reporting will be combined for the three trail segments. A & C-27 UC #842661 HRSRESTORATION.COM 1217 Distribution Way Vista, CA 92081 (760) 4 79-4210 office (760) 479-4190 fax Ms. Kasia Trojanowska Proposal for Calavera Trail Revegetation, Maintenance, and Monitoring This scope of work covers labor and materials, and is based upon our understanding of the projects specifications and scope of work. Additional services required beyond this scope of work would need to be negotiated between HRS and the client accordingly. COST ESTIMATE Task 1: Conceptual Restoration Plan ..................................................................................................... $2,800.00 Task 2: Implementation (planting/seeding/fencing) .............................................................................. $4,600.00 Task 3: 2-years of Maintenance ............................................................................................................. $3,300.00 Task 4: 15 Manual WateringEvents ...................................................................................................... $6,000.00 Task 5: 2 years ofMonitoring ................................................................................................................ $2,100.00 Total .................................................................................................................................................... $18,SOnno All fees will be billed as a time and materials basis and invoiced monthly. The total for this phase of the work is $18,800.00 and would not be exceeded without client approval. All fees will be billed based on the HRS 2017 Standard Schedule of Charges. ASSUMPTIONS: HRS assumes State Prevailing Maintenance Wages apply. EXCLUSIONS: This proposal does not include permit fees, electrical fees, hazardous materials removal, coring, boring, or rock breaking. This proposal does not include the installation of plant cages/protectors. This proposal does not include the creation of S WPPP plans. Thank you for the opportunity to bid on this work for the City of Carlsbad. If you have any questions regarding this scope of work, you can contact Kyle Matthews at (760) 3I0-4512 or via email at kmatthews@hrs.dudek.com. Sincerely, HABITAT RESTORATION SCIENCES, INC. Mark Girard, resiaei'ir&-eocFcn:ttKiei:--/ Habitat Rest A, C-27 Lie Attachments: HRS 2017 Standard Schedule of Charges 2 2093-01 August 2017 Habitat Restoration Sciences, Inc. 2017 State Prevailing Wage Standard Schedule of Charges Professional & Management Personnel Habitat Management Coordinator/Principal ...................................................................................... $2 l 0.00/hr Senior Project Manager ...................................................................................................................... $160.00/hr Senior Engineer/ Senior Landscape Architect/ Senior Geologist.. .................................................... $160.00/hr Engineer/Landscape Architect/Geologist .......................................................................................... $120.00/hr Senior Habitat Restoration Specialist. ................................................................................................ $130.00/hr Habitat Restoration Specialist ............................................................................................................ $100.00/hr CADD Designer/GIS Technician ......................................................................................................... $75.00/hr Administration/Clerical Support .......................................................................................................... $65.00/hr Construction Prevailing Wage Classifications: Landscape Operating Engineer/Teamster .......................................................................................... $135.00/hr Landscape Irrigation Laborer ............................................................................................................. $120.00/hr Landscape Hydro Seeder. ................................................................................................................... $120.00/hr Construction Laborer. ......................................................................................................................... $120.00/hr Landscape Irrigation Tender ................................................................................................................ $55.00/hr Maintenance Prevailing Wage Classifications: Landscape Supervisor/Project Manager. ............................................................................................ $125.00/hr Landscape Assistant Supervisor ......................................................................................................... $105.00/hr Foreman ................................................................................................................................................ $85.00/hr Assistant Foreman ................................................................................................................................ $65.00/hr Skilled Laborer (QAL, 5+ Years' Experience) .................................................................................... $50.00/hr Landscape Maintenance Laborer ......................................................................................................... $33.00/hr Equipment/Vehicles Truck Usage .................................................................................................................................... $125.00/day Water Trailer/Buffalo ........................................................................................................................ $75.00/day Dump Trailer ..................................................................................................................................... $75.00/day GPS Unit. ........................................................................................................................................... $90.00/day Quad/Mule ....................................................................................................................................... $100.00/day ATV with Spray Rig ....................................................................................................................... $150.00/day Boat. ................................................................................................................................................. $225.00/day Dingo Equipment/Tractor ............................................................................................................... $450.00/day CAT /John Deere Dozer, Excavator (305 or smaller), Skid Steer, etc ........................................... $450.00/day CAT 308 Excavator ......................................................................................................................... $600.00/day CAT 315 Excavator ......................................................................................................................... $850.00/day Water Truck/ Dump Truck ............................................................................................................. $450.00/day Chipper/ Hydroseeder .................................................................................................................... $450.00/day Masticator Attachment .................................................................................................................... $300.00/day Roll-offTruck ....................................................................................................... $600.00/day plus tipping fees Emergency and Holidays -Minimum charge of two hours will be billed at 1.5 times the normal rate. Sundays are double time at 2.0 times normal rate. Material and Outside Services -Herbicides, subcontractors, rental of special equipment, special fencing or signage materials, etc., are charged at 1.15 times the direct cost. Travel Expenses -Per Diem where overnight stay is involved is charged at cost. RS Revised December 2016 Tracking#: CITY OF CARLSBAD MINOR PUBLIC WORKS CONTRACT LAKE CALAVERA PRESERVE TRAIL RESTORATION; CONT. NO. PKRC633 This agreement is made on the J.:?,ff) day of _ , 20.jj, by the City of Carlsbad, California, a municipal corporation, (hereina er called ' ity '), and Habitat Restoration Sciences, Inc. whose principal place of business is 1217 Distribution Way,' ista, CA 92081 (hereinafter called "Contractor"). City and Contractor agree as follows: DESCRIPTION OF WORK. Contractor shall perform all work specified in the Contract documents for the project described by these Contract Documents (hereinafter called "Project"). PROVISIONS OF LABOR AND MATERIALS. Contractor shall provide all labor, materials, tools, equipment, and personnel to perform the work specified by the Contract Documents unless excepted elsewhere in this Contract. CONTRACT DOCUMENTS. The Contract Documents consist of this Contract, exhibits to this Contract, Contractor's Proposal, the Plans and Specifications, the General Provisions, addendum(s) to said Plans and Specifications, and all proper amendments and changes made thereto in accordance with this Contract or the Plans and Specifications, all of which are incorporated herein by this reference. When in conflict, this Contract will supersede terms and conditions in the Contractor's proposal. LABOR. Contractor will employ only skilled workers and abide by all State laws and City of Carlsbad Ordinances governing labor. GUARANTEE. Contractor guarantees all labor and materials furnished and agrees to complete the Project in accordance with directions and subject to inspection approval and acceptance by: Kasia Trojanowska (City Project Manager) WAGE RATES. The general prevailing rate of wages for each craft or type of worker needed to execute the Contract shall be those as determined by the Director of Industrial Relations pursuant to Sections 1770, 1773 and 1773.1 of the Labor Code. Pursuant to Section 1773.2 of the Labor Code, a current copy of the applicable wage rates is on file in the Office of the City Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all workers employed by him or her in execution of the Contract. Contractor shall be responsible for insuring compliance with provisions of section 1777 .5 of the Labor Code and section 4100 et seq. of the Public Contracts Code, "Subletting and Subcontracting Fair Practices Act." The City Engineer is the City's "duly authorized officer" for the purposes of section 4107 and 4107 .5. The provisions of Part 7, Chapter 1, of the Labor Code commencing with section 1720 shall apply to the Contract for work. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractor and any subcontractors shall comply with Section 1776 of the California Labor Code, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. Contractor shall require any subcontractors to comply with Section 1776. LAKE CALAVERA PRESERVE TRAIL RESTORATION; CONT. NO. PKRC633 Page 1 of 6 City Attorney Approved 9/27/2016 Tracking#: FALSE CLAIMS. Contractor hereby agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32 028 pertaining to false claims are incorporated herein by reference. Contractor hereby acknowledges that the filing of a false claim may subject the Contractor to an administrative debarment proceeding wherein the contractor may be prevented from further bidding on public contracts for a period of up to five years and that debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor or ubcontractor from p icipating in contract bidding. Signature: _\~~~~-=---=--=---=-- Print Name: 't-e,vih ~-Sa-ba.A:-ino REQUIRED INSURANCE. The successful contractor shall provide to the City of Carlsbad, a Certification of Commercial General Liability and Property Damage Insurance and a Certificate of Workers' Compensation Insurance indicating coverage in a form approved by the California Insurance Commission. The certificates shall indicate coverage during the period of the contract and must be furnished to the City prior to the start of work. The minimum limits of liability insurance are to be placed with California admitted insurers that have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. Commercial General Liability Insurance of Injuries including accidental death, to any one person in an amount not less than ........ $1,000,000 Subject to the same limit for each person on account of one accident in an amount not less than ....... $1,000,000 Property damage insurance in an amount of not less than ....... $1,000,000 Automobile Liability Insurance in the amount of $1,000,000 combined single limit per accident for bodily injury and property damage. In addition, the auto policy must cover any vehicle used in the performance of the contract, used onsite or offsite, whether owned, non-owned or hired, and whether scheduled or non- scheduled. The automobile insurance certificate must state the coverage is for "any auto" and cannot be limited in any manner. The above policies shall have non-cancellation clauses providing that thirty (30) days written notice shall be given to the City prior to such cancellation. The policies shall name the City of Carlsbad as an additional insured. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. BUSINESS LICENSE. The Contractor and all subcontractors are required to have and maintain a valid City of Carlsbad Business License for the duration of the contract. LAKE CALAVERA PRESERVE TRAIL RESTORATION; CONT NO. PKRC633 Page 2 of 6 City Attorney Approved 9/27/2016 Tracking#: INDEMNITY. The Contractor shall assume the defense of, pay all expenses of defense, and indemnify and hold harmless the City, and its officers and employees, from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from or in connection with the performance of the Contract or work; or from any failure or alleged failure of Contractor to comply with any applicable law, rules or regulations including those related to safety and health; and from any and all claims, loss, damages, injury and liability, howsoever the same may be caused, resulting directly or indirectly from the nature of the work covered by the Contract, except for loss or damage caused by the sole or active negligence or willful misconduct of the City. The expenses of defense include all costs and expenses including attorneys' fees for litigation, arbitration, or other dispute resolution method. JURISDICTION. The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. Start Work: Contractor agrees to start within ten working days after receipt of Notice to Proceed. Completion: Contractor agrees to complete work within two years after receipt of Notice to Proceed. CONTRACTOR'S INFORMATION. II II II II II II II Habitat Restoration Sciences, Inc. (name of Contractor) 842661 (Contractor's license number) A & C27, 7/31/2018 (license class. and exp. date) 1000003125 (DIR registration number) 6/30/2017 (DIR registration exp. date) LAKE CALAVERA PRESERVE TRAIL RESTORATION; CONT. NO. PKRC633 Page 3 of 6 1217 Distribution Way (street address) Vista, CA 92081 (city/state/zip) 760-479-4210 (telephone no.) 760-4 79-4190 (fax no.) mgirard@hrs.dudek.com (e-mail address) City Attorney Approved 9/27/2016 Tracking#: AUTHORITY. The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR ke · CITY OF CARLSBAD, a municipal corporation of the State of California By~ ParksRec~~tor \T~ST: /--.l i vlc · I . / i ''1 .· ·1 J • \ ' .... 1 { /rf\,~: A().. A ;· l1c I) ~1,1,1,_; kirt..._ BARBARA ENGLESON { ., ~b?1,f--9a{e_,, ~ 1 ~C,(e-f.a City Clerk int name/title) ., ~ If required by City, proper notarial acknowledgment of execution by Contractor must be attached . .!f...J! corporation, Agreement must be signed by one corporate officer from each of the following two groups: Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY:---:;:;A-t--+-,,~"--\---==--~--- LAKE CALAVERA PRESERVE TRAIL RESTORATION; CONT NO. PKRC633 Page 4 of 6 City Attorney Approved 9/27/2016 Tracking#: EXHIBIT A LISTING OF SUBCONTRACTORS BY GENERAL CONTRACTOR Set forth below is the full name and location of the place of business of each sub-contractor whom the Contractor proposes to subcontract portions of the Project in excess of one-half of one percent of the total bid, and the portion of the Project which will be done by each sub-contractor for each subcontract. NOTE: The Contractor understands that if it fails to specify a sub-contractor for any portion of the Project to be performed under the contract in excess of one-half of one percent of the bid, the contractor shall be deemed to have agreed to perform such portion, and that the Contractor shall not be permitted to sublet or subcontract that portion of the work, except in cases of public emergency or necessity, and then only after a finding, reduced in writing as a public record of the Awarding Authority, setting forth the facts constituting the emergency or necessity in accordance with the provisions of the Subletting and Subcontracting Fair Practices Act (Section 4100 et seq. of the California Public Contract Code). If no subcontractors are to be employed on the project, enter the word "NONE." SUBCONTRACTORS Portion of Project to Business Name and Address DIR Registration License No., % of be Subcontracted No. Classification & Total Expiration Date Contract f\.(Ot-ll.Ofi~ t>uo.a--l 0000012.00 2&% • Pla,a.41~"'4~ uOS"'TH-1(2-C>S.---(:;/N<--t I\JI I 7"\";); l.f\ ~WU-l Total% Subcontracted: 2<o'l)lo The Contractor must perform no less than fifty percent (50%) of the work with its own forces. LAKE CALAVERA PRESERVE TRAIL RESTORATION; CONT NO. PKRC633 Page 5 of 6 City Attorney Approved 9/27/2016 EXHIBIT B SCOPE OF WORK Tracking#: Habitat Restoration Sciences, Inc. (HRS) will revegetate two sections of a trail at Lake Calavera Preserve where trail re-alignment has occurred. The areas to be revegetated are adjacent to the restoration work associated with the Lake Calavera Boardwalk Restoration Project. The revegetation strategy is to install container plants to provide instant plant materials within closed trail sections. Due to the timing of planting (early summer), the container plants will require supplemental water to survive the summer and fall dry season. Supplemental watering will be provided using existing irrigation pipes, hoses, and a portable water trailer to complete hand watering. The site will be seeded in the fall prior to the onset of the winter rainy season. Native seed will be raked into the topsoil and covered with a fine mulch seed topper. A brief planting plan will be prepared to guide revegetation and establish goals. Maintenance and monitoring will be conducted commensurately with the Lake Calavera Boardwalk Restoration Project as much as feasible to reduce costs. HRS will subcontract the conceptual planting plan and monitoring work items to Dudek. ITEM NO. REVEGETATION WORK JUNE 2017 -JULY 2019 PRICE Conceptual Planting Plan 1 Dudek will prepare a brief conceptual planting plan for the trail revegetation $1,500 areas. The plan will provide details on planting and seeding methods, maintenance guidelines, and goals. Dudek does not anticipate including graphics or drawings in the plan. Installation of Container Plants 2 HRS will install container plants. The plants will be installed with extra-large $1,600 planting basins to facilitate decompaction of soils around the root ball. The planting basins will be large enough to hold at least 5 gallons of water. Supplemental Watering 3 HRS will water the container plants twice per month June to September 2017 $5,000 and once per month October to December 2017. Supplemental watering is not anticipated for 2018. Seeding 4 HRS will over seed the revegetation areas in the fall prior to the onset of the $1,200 winter rainy season. The seed mix will be comparable to the mixes used for the Boardwalk Restoration Project. The seed will be hand broadcast, raked into the topsoil, and covered with a fine mulch seed toooer. Maintenance 5 HRS will control weeds, repair fencing, and replace dead container plants (up $3,300 to once for 60% of the plants). Monitoring 6 Dudek will provide monitoring during planting and periodic monitoring (e.g., $2,400 quarterly) commensurate with monitoring of the Boardwalk Restoration Project. Dudek will prepare a brief memo documenting the conditions annually (summer 2018 and summer 2019). TOTAL $15,000 Agreement amount shall not exceed $15,000 LAKE CALAVERA PRESERVE TRAIL RESTORATION; CONT NO. PKRC633 Page 6 of 6 City Attorney Approved 9/27/2016