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HDR Engineering Inc; 2017-01-25; UTIL1510
September 25, 2018 Item #9 Page 8 of 20 UTIL1510 AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING MASTER PLANNING SERVICES FOR THE POTABLE WATER, RECYCLED WATER AND SEWER MASTER PLAN UPDATES AND ASSET MANAGEMENT MASTER PLAN HDR ENGINEERING ~ ~ir Amendment No. 1 is entered into and effective as of the ~ day of "" 0 ~ N'V\ Q~ , 2018, amending the agreement dated January 25, 2017 (the "Ageement") by and between the Carlsbad Municipal Water District, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad, ("CMWD"), and HDR Engineering, Inc., ("Contractor") (collectively, the "Parties") for master planning services for the potable water, recycled water, and sewer master plan updates and the asset management master plan. RECITALS A. The Parties desire to alter the Agreement's scope of work to: refine the master plan updates to enhance data analyses and present to Council/Board; expand the regulatory reviews; use the updated hydraulic models to review upcoming development projects; and refine the asset management scope to leverage progress made recently through other asset management program efforts and prepare for the upcoming cost of service studies. B. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CMWD and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". With this Amendment, the total annual Agreement amount shall not exceed one million two hundred ten thousand nine hundred twenty-five dollars ($1,210,925). 2. CMWD will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed three hundred, forty-two thousand, nine hundred, twenty-five dollars ($342,925). Contractor will provide CMWD, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by CMWD. 3. Contractor will complete all work described in Exhibit "A" by January 25, 2020. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. Ill General Counsel Approved Version 9/27/16 September 25, 2018 Item #9 Page 9 of 20 UTIL1510 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR (sign here) LJ A t,Ot../ Me:1 ._ ..... E.v--L , v,c;c-r-~~ $( J:£::,..1 r (print name/title) By: {sign here) {print name/title) CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad By: ~ MATT?:[l;. President ATTEST: ~-6-== BARBARA ENGLESON Secretary If required by CMWD, proper notarial acknowledgment of execution by contractor must be attached. If a corporation. Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, General Counsel By:--"-~--------"~- Deputy General Counsel General Counsel Approved Version 9/27/16 2 September 25, 2018 Item #9 Page 10 of 20 CERTIFICATE The undersigned hereby certifies that she is the Assistant Secretary of HOR Engineering, Inc., a Nebraska corporation (the "Corporation"), and that, as such, has custody of the minute books of the Corporation, and that, by Consent and Agreement of the Board of Directors, the following resolution was unanimously adopted: "RESOLVED, that effective immediately and until termination of said individual from the Corporation, or until recision by the Corporation's Board of Directors, whichever occurs first, the following individuals are hereby granted the nondelegable authority to execute or approve on behalf of the Corporation, contracts; amendments or change orders for engineering services and architectural services incidental to engineering services to be rendered by the Corporation, ... , or releases of claim or lien in connection with such services, such contracts, amendments, change orders or releases so executed or approved shall be binding upon the Corporation: ... Aaron M. Meilleur -Vice President ... " The undersigned further certifies that the foregoing resolution has been spread in full upon the minute books of the Corporation and is in full force and effect. DATED August 22, 2018. September 25, 2018 Item #9 Page 11 of 20 UTIL 1510 EXHIBIT "A" SCOPE OF SERVICES AND FEE Over the course of the Master Plan Update project additional tasks have been identified as necessary to complete and provide added value to the master plan effort. Additional scope items are defined below. Task 1 Project Management Task 1.4 Project Management and Meetings Provide general project management functions, prepare and maintain a project schedule and monitor budgets. Provide a summary of work performed with each invoice. Submit monthly schedule updates with each status meeting. Task 1.5 (New) City Council/CMWD Board Presentation Prepare for and present at one City Council/CMWD Board Meeting regarding findings of master plans, asset management plan and PEIR addendum. Provide slide outline and key slides eight (8) weeks prior to docketed City Council meeting for staff report preparation. Provide draft slides six (6) weeks prior and review with Carlsbad staff. Provide final slides two (2) weeks prior and hold rehearsal with Carlsbad staff one (1) week prior. Task 3A Demand Analysis (POTABLE WATER) Task 3.A.4 Demand Forecast Tool Provide additional statistical demand information using the excel-based demand forecast tool. Task 3.A.6 Buildout Demand Forecast Develop and enhance buildout demand forecast excel model. Task SC Regulatory Analysis (Sewer) Task 5.C.3 Sewer Regulations Assessment Provide additional level of effort to describe the latest regulations and requirements and how they will affect the City's current regulations and procedures. Summarize SSMP deficiencies and provide recommendations. Task 5.C.4 (New) Coordination Meetings Prepare for and attend two meetings with City staff to discuss state and local sewer regulations Task 5.C.5 (New) SSMP Update As directed by City staff, modify the current version of the Sewer System Management Plan (SSMP) to incorporate updates and address deficiencies to meet the requirements of the Waste Discharge Requirements (WDR) as directed and within available budget. Examples of specific areas HOR may update include: • Goal: Work with City staff to document any updates to the goal section. • Organization: Update the organization section to meet WDR requirements and clearly identify the roles and responsibilities or City staff responsible for the SSMP development and implementation and lines of authority in an organization chart. General Counsel Approved Version 9/27/16 3 September 25, 2018 Item #9 Page 12 of 20 UTIL 1510 • Legal Authority: Reference the City's existing authorities, ordinances, agreements, and other legally binding documents to demonstrate compliance with the WDR. HOR will work with City staff to develop a plan and schedule to update any legal authorities requiring an update. • Operations and Maintenance Program: HOR will build upon the information available in the existing SSMP and will work with City staff to update documentation of existing collection system operations, maintenance, and rehabilitation programs and processes as necessary to meet the requirements of the WDR. • Design and Performance Provisions: Reference existing design and construction standards, specifications, and procedures and update the existing SSMP documentation to meet the requirements of the WDR. • Overflow Emergency Response Plan: Update the existing Sanitary Sewer Overflow Emergency Response Plan to incorporate current practices employed by the City not reflected in the plan. • FOG Control Program Plan: Document the City's existing FOG source control program and maintenance protocols to address FOG issues. • System Evaluation and Capacity Assurance Plan: Document the sewer master planning process. • Monitoring, Measurement, and Program Modifications: Define and document SSMP performance indicators currently utilized by the City for monitoring and measurement of SSMP effectiveness. Identify additional performance metrics the City will implement in the future for monitoring and measurement and work with the City to document a planned date for implementation in the SSMP. Align SSMP with results from asset management efforts. • SSMP Program Audits: Document the plan, schedule, and process for performing SSMP audits. • Communication Program: Document the specific communication protocols for public involvement. City staff will review and provide comments on the draft SSMP update. HOR will meet with City staff to review draft (up to a two (2) hour meeting) and then prepare a final SSMP update. Assumptions • City will provide HOR all source files for existing Sewer System Management Plan in Microsoft Word (.doc or .docx) format. Deliverables • Draft updates to the SSMP in track changes mode and delivered in same MS Word format provided to HOR. Task 5.C.6 (New) Title 13 Update HDR will work with City staff to develop proposed modifications to the current version of Title 13 to improve WDR compliance. • Add proposed language requiring anyone working on new or existing City sewer infrastructure is required to follow the City's standards and guidelines for sewer infrastructure design. General Counsel Approved Version 9/27/16 4 September 25, 2018 Item #9 Page 13 of 20 UTIL 1510 • Add proposed language to require proper installation, testing, and inspection of rehabilitated sewers. • Add proposed language clarifying the City's ability to require remediation of private sewer laterals if the City determines the private sewer lateral is contributing inflow/infiltration into the sewer system. • Propose alternative, progressive enforcement approach, including repeat FOG inspections, for discussion and to consider incorporation into Title 13. • Meet with City staff to review draft language (up to a two (2) hour meeting) and then prepare a final version of the Title 13 update. Assumptions • City will provide HOR all source files for existing Title 13 in Microsoft Word (.doc or .docx) format. Deliverables • Proposed edits or approach to modifying Title 13 to address the three items identified. Task GA Potable Water Model Task 6.A.7 (New) Developer Assistance for Water Model Use the model to provide existing/future system analysis for new development projects on an as needed basis. Task 6B Existing System Analysis (Water) Task 6.B.13 (New) Establish Minimum Reservoir Operating Level: Review storage criteria and required fire flow storage. Develop percent range for lowering tanks to balance water quality and still meet fire flow. Task 7 A Recycled Water Model Task 7.A.3 (New) Meet with NRG to obtain daily and seasonal recycled water demand information and evaluate delivery pressure and supply. Task 8A Sewer Model Task 8.A.2 Buildout Model Refinement Update model to include new regional facilities (Agua Hedionda Improvements) and reconcile flows with Encina SCADA data. Task 8.A.3 (New) Buena Outfall Analysis Prepare for and attend meeting with City of Vista to assess upstream diversion plans and implications to Carlsbad gravity sewer/lift station flows. Incorporate proposed improvements in the model and run model. Prepare initial results and present findings at a second meeting with City of Vista. Decisions on future flow direction will be incorporated into the buildout model for City of Carlsbad. Task 8.A.4 (New) Developer Assistance for Sewer Model Use the model to provide existing/future system analysis for new development projects on an as needed basis. General Counsel Approved Version 9/27/16 5 September 25, 2018 Item #9 Page 14 of 20 UTIL 1510 Task 9 Capital Improvement Program Task 9.C.4 (New) Reconcile existing potable water and sewer CIP projects with recommended Cl P projects from Master Plan update efforts. Task 11 Staffing Analysis Task 11.4 (New) Meetings with Neighboring Agencies Conduct meetings with neighboring agencies to review survey data and facilitate completion of the survey forms. Task 12 Draft and Final Reports Task 12.4 (New) Executive Summary Prepare an Executive Summary of all three Master Plan Updates and Asset Management Master Plan. Task 13 Asset Management After interviews and review of existing data regarding the water and recycled water pipeline infrastructure, it has been determined that the vast majority of this infrastructure is performing well and will last beyond the planning horizon of this study. This finding is based on City water loss data, the City's recently completed systematic leak detection project, direct condition assessment of three Asbestos Concrete (AC) pipes, historic break rates, common material vintages in the Carlsbad system that typically last long than other material vintages, and benchmarking of the performance of the Carlsbad system to other similar utilities. While the vast majority of pipe will outlast the planning horizon of this study, it is prudent to maintain a reserve fund to avoid future rate spikes when this infrastructure does reach the end of its useful life. To provide more value to CMWD, the focus of the Water and Recycled Water asset management component of the Master Plan will shift from quantifying the appropriate near term pipe renewal and risk towards: 1. Supporting CMWD in implementing an Opportunity AC Condition Assessment Program. This will enable Carlsbad to cost effectively collect condition assessment data that will be used in the future to replace the RIGHT pipe at the RIGHT time. This will help CMWD maximize the life of existing infrastructure, sustain desired service levels, and spend ratepayer's money wisely; 2. Supporting CMWD in identifying the appropriate long-term reserve levels for pipe renewal; and 3. Supporting CMWD in identifying appropriate renewal rates for valves and services, since CMWD's water pipes are expected to last much longer than their valves and services. This work will be documented in a written Asset Management Plan for potable water and recycled water pipelines, valves, and services. Similarly on the sewer side, the City has been working to improve their CCTV database and recently moved to PACP format. In addition, they have incorporated the lnfoMaster program which will be used to systematically assess repair and replacement projects based on decision logic incorporated into the software program. To provide more value to the City, the focus of the sewer asset management component of the Master Plan will shift to refining the decision logic and developing a risk model for sewer mains and manholes that will prioritize repair and replacement (R&R) projects. General Counsel Approved Version 9/27 /16 6 September 25, 2018 Item #9 Page 15 of 20 UTIL 1510 Delete original Task 13 contract scope of work and revise as follows: Task 13.1 Identify the definition study area for each utility (potable water, recycled water and sewer). Participate in workshops with City staff to review prior and current asset management efforts. Based on those workshops the following assignments were established, as shown in Table 1. Task 13.2 For small diameter sewer gravity mains, perform CUES CCTV Data Review, Risk Model Development, Decision Logic Refinement. Make adjustments to risk scoring and decision logic provided by City of Carlsbad for gravity sewer historic CUES CCTV data to support budget and prepare for and conduct up to four 2-hour workshops. Meet with City staff to review decision logic results for CUES CCTV data costs and prepare for and conduct up to two 1-hour workshops. This task assumes up to 6 workshops. This task does not include using PACP CCTV data representing approximately 10% of Carlsbad's CCTV data, but a desktop analysis will be performed to forecast cost for the 10% of Carlsbad's system that does not have CUES data. Task 13.3 Conduct large diameter gravity sewer remediation workshop to document large diameter gravity sewer remediation needs. Assumes one 2-hour workshop. Risk model elements for large diameter sewer pipe are assumed to be similar to small diameter pipe. Task 13.4 (New) Provide a high level assessment of the value of the water, recycled water and wastewater vertical assets owned by the City of Carlsbad which include, and are limited to: sixteen (16) sewer lift stations, ten (10) potable water tanks, five (5) potable water booster pump stations, three (3) recycled water tanks, and two (2) recycled water booster pump stations. Valuation of the Carlsbad Water Reclamation Facility will be based on the recent construction costs for the plant expansion. All work will be performed using data that is readily available such as existing asset database information, financial records, maintenance and repair records, and replacement and renewal records. No field observations or assessments of condition and operability will be considered in the valuation of these assets. If data is missing or unavailable, reasonable assumptions will be made and documented in the study. HOR will use age as the basis for the straight-line depreciation (SLD) calculations using the installation date and assigning estimate service lives by asset class to estimate the asset service life, estimated replacement costs, and depreciation methodology. Assets will be "bundled" into one facility asset, such as a sewer lift station, using the total construction cost of the asset value and assigning an aggregate service life for the facility. HOR will apply the Original Cost less Depreciation valuation method which will be the value of each asset at a summary level using financial statements then use straight line depreciation to estimate the remaining asset life and value. Up to two one hour meetings with District engineering and finance staff are included in this task. Task 13.5 Develop Unit Costs for repair and replacement methodologies for water, recycled, and sewer. Participate in CIP workshop, defined in Task 9. Task 13.6 Prepare Capital Replacement Budget (CRB), identifying repair and rehabilitation budgets for five (5) fiscal years and long term reserve levels for water-and recycled water pipelines, valves, and services and sewer gravity mains and manholes. Prioritized projects for small diameter sewer gravity mains and manholes will be identified (see Task 13.6). Prioritized valve replacement program will be identified based on a desktop analysis and City/District's list of inoperable valves. General Counsel Approved Version 9/27/16 7 September 25, 2018 Item #9 Page 16 of 20 UTIL1510 Task 13.7 Develop and draft a systematic process methodology for prioritizing repair and rehabilitation capacity and condition upgrade projects for small diameter gravity sewer mains and manholes, based upon risk, health and safety, and other similar factors standard in the industry. Utilize MS Visio or similar tool to communicate the prioritization process methodology to staff. Provide the prioritized list of projects for the 5-year CRB. Provide updated lnfoMaster or GIS layers for prioritized sewer assets that include the following data fields based on the analysis of City assets: • Likelihood of Failure score (Probability of Failure (PoF) • Consequence of Failure score (CoF) • Total Business Risk Score (BRE) Task 13.8 Prepare a written Asset Management Plan for potable water and recycled water pipelines, valves, and services, and sewer gravity mains and manholes. The plan shall include: • Near term Rehabilitation and Repair Plan for water, recycled water and sewer facilities for assets as indicated in Table 1 • Level of service commitment (20/30/40 year renewal cost and asset valuation) for assets as indicated in Table 1 • Prioritization of asset classes by risk for assets as indicated in Table 1 • Recommendations for programmatic approaches to gathering condition data to incorporate into future risk analyses • Associated GIS and lnfoMaster Updates Prepare Draft Asset Management Plan and submit editable electronic version to City staff to review. Meet with District/City staff to review Asset Management Plan findings and recommendations. Prepare Final Asset Management Plan, incorporating consolidated District/City staff comments. Five hard copies of the Final Asset Management Plan, one electronic copy in PDF format, and associated electronic files (e.g. spreadsheets, figures, maps, and/or models) shall be delivered to the District/City on a CD in the native format of the file type. Task 13.9 (New) In conjunction with Task 1.5, prepare for and present Asset Management Plan and Level of Service Commitments at one City Council/CMWD Board Meeting. Assumptions: • Pipeline break data is available and tied to individual pipes • Consolidated CCTV database for sewer is associated with videos tied to asset IDs. • Sewer manhole costs and remediation budgets will be based on factor tied to gravity sewer main remediation costs • Risk scoring and decision logic for gravity sewers/manholes are provided by Carlsbad. Only minor adjustments to risk scoring and decision logic are required. • CUES CCTV data is loaded into City of Carlsbad lnfoMaster model with defect rating (1-100 score) and lnfoMaster model will be provided by the City of General Counsel Approved Version 9/27/16 8 September 25, 2018 Item #9 Page 17 of 20 UTIL 1510 Carlsbad. Alternative software may be needed if all necessary condition data is not loaded or easily loaded in lnfoMaster. NASSCO PACP data will not be utilized for CIP budget and renewal forecasting for gravity sewers/manholes, unless optional task is authorized. Deliverables: Draft and Final Asset Management Plan and associated GIS files and Risk Models General Counsel Approved Version 9/27/16 9 September 25, 2018 Item #9 Page 18 of 20 UTIL 1510 Table 1. Asset Management Scope of Services Assignments lnfoMaster or 5-Year 5-Year 20,30,40 Asset Asset Class Likelihood of Consequence of Decision Logic Desktop 5-Year Assets for Condition Renewal Year Valuation Failure Failure Assessment Renewal (Replacement Analysis Renewal Cost Cost Cost Cost) Water Pipes Provided by Provided by Provided by N/A HDR to HDR to HDR to HDR to West Yost West Yost West Yost Desktop provide provide provide provide Water Valves Provided by Provided by Provided by Desktop HDR to develop N/A HDR to HDR to HDR to West Yost West Yost West Yost based on provide provide provide prioritized list of inoperable valves Water Services N/A N/A N/A Desktop N/A N/A HDR to HDRto HDR to provide provide provide Recycled Water Pipes, N/A N/A N/A Desktop N/A N/A HDR to HDR to HDR to Valves, Services provide provide provide Small Diameter Sewer HDR to develop HDR to develop HDR to develop lnfoMaster HDR to provide HDR to HDR to HDR to HDR to Gravity Mains and based on West based on West based on West provide provide provide provide Manholes (CUES data -Yost information Yost information Yost information Approximately 90% of Small Diameter Pipe) Small Diameter Sewer Provided by Provided by Provided by Desktop N/A HDR to provide HDR to HDR to HDR to Gravity Mains and West Yost West Yost West Yost based on CUES provide provide provide Manholes (PACP data -data based on based on Approximately 10% of CUES data. CUES data. Small Diameter Pipe) Large Diameter Sewer HDR to refine HDR to refine Provided by lnfoMaster for N/A HDR to HDR to HDR to HDR to Gravity Mains and based on West based on West West Yost Risk Model for provide provide provide provide Manholes Yost information Yost information CUES data) Desktop for Cost opinion Vertical Water, Sewer N/A N/A N/A N/A N/A N/A N/A N/A HDR to and Recycled Water develop based Assets (Tanks, Pump on desktop Stations, Treatment analysis Facilities, etc.) General Counsel Approved Version 9/27/16 September 25, 2018 Item #9 Page 19 of 20 HDR Engmeermg City of Carlsbad 2016 Master Plan Updates Amendment Estimated Level of Effort and Fee August 6, 2018 LEVEL OF EFFORT, HOURS FEE, DOLLARS TASK PM QA/QC Sr. Eng AM Support Proj Eng Planner Hyd Mod Staff Eng GIS Sr. Env Env Doc Prod Admin Sr. Eng Sr. Eng Hyd Mod Hyd Mod AM Support Roger/ DeanG/ Eric/ TOTAL NO. DESCRIPTION Jennifer Sasa Mike F Dave S Dan B Tarun Joel Aria nm G Clint Rene MarkE Don M Leanne Jessica Karen K CH Admin LABOR HDRLABOR SUBS ODC TOTAL TOTAL Client Billing Rates $ 300 $ 300 s 300 $ 240 s 215 $ 215 $ 160 $ 128 s 128 s 300 s 224 s 144 $ 129 s 280 $ 190 s 165 $ 165 $ 210 $ 130 $ 227 1.05 1 r-roJeci managemem anu IvIee mgs 1.1 Kick-Off Meeting 0 0 0 0 1.2 Coordination Meetings (10) 30 30 9,000 0 9,000 1.3 Monthly Stalus Meetings (12) 24 24 7,200 0 7,200 1.4 Project Administration/Coordination (Extended Schedule} 100 8 40 20 168 37,560 5,880 500 43,940 1.5 Prepare for and Present at Board Meeting (1) 12 16 12 40 5,904 3,528 9,432 Subtotal 1 166 I a I ol ol o I o I o I ol o I ol ol 1s I 40 32 1 o I o I o I o I 0 262 59,664 9,408 500 69,572 69,600 3 Demand Analysis 3A Demand Analysis (POTABLE WATER) 3A.1 Identify the top 25 critical system users 0 0 0 0 3A.2 Evaluate annual, seasonal, and diurnal variability 0 0 0 0 3A.3 Evaluate the geographic distribution of demand (by Zone) 0 0 0 0 3A.4 Summarize statistical demand information (build excel Model) 8 40 48 11,000 0 11,000 3A.5 Confirm unit demands in District's standards 0 0 0 0 3A.6 Buildout demand determination (Forecast Model) 8 24 32 7,560 0 7,560 Subtotal 3A 1s I o I o I oj oj s4 I o I 0 1 o I o I o I o I 0 ol o I ol o I o I 0 80 18,560 ! 0 0 18,560 18,600 SC Regulatory Analysis (Sewer) Review and summarize existing and pending sanitary sewer regulations 5C.1 and ordinances 0 0 0 0 5C.2 Review the City's Sewer System Management Plan (SSMP) 0 0 0 0 5C,3 Summarize deficiencies and provide recommendations in TM #4 8 16 24 48 12,360 0 12,360 5C.4 Meetings and Coordination with Staff 8 24 8 40 11,320 0 100 11,420 5C.5 SSMP Update 4 80 16 100 27,760 0 27,760 5C.6 Title 13 Update 2 40 42 12,600 0 12,600 Subtotal SC 22 0 160 0 0 32 16 0 0 0 0 0 0 0 0 0 0 0 0 230 64,040 0 100 64,140 64,100 6 Potable Water Analysis SA Potable Water Model 6A.1 Complete the facilities of the existing potable model 0 0 0 0 Based on the characteristics of the existing model, develop calibration 6A.2 procedures for EPS (Assumes No WO calibration) 0 0 0 0 6A.3 Develop hydraulic friction factors to be used for the model 0 0 0 0 Calibrate the existing model for hydraulics based on EPS (assumes no 6A.4 WQ calibration) 0 0 0 0 6A.5 Construct a model of the 2040 system 0 0 0 0 6A.6 Develop implementation scenarios in the model 0 0 0 0 6A.7 Developer Analysis Assistance -Water thru May 2018 4 8 52 64 1,200 11,361 12,561 6A.7 Developer Analysis Assistance -Water June -Nov 2018 4 8 80 92 1,200 16,212 17,412 Subtotal SA 8 0 0 0 0 0 0 0 0 0 0 0 0 16 0 132 0 0 0 156 2,400 27,573 0 29,973 30,000 6B Existing System Analysis {POTABLE WATER} 6B.1 Prepare a draft evaluation criteria for incorporation into TM #1 0 0 0 0 6B.2 Analyze the existing potable water system 0 0 0 0 6B.3 Size the required infrastructure to improve the existing system 0 0 0 0 6B.4 Summarize HOR Cathodic Protection Rpt findings 0 0 0 0 6B.5 Perform an operational evaluation of the system 0 0 0 0 6B.6 Evaluate the existing pressure zone boundaries 0 0 0 0 6B.7 Evaluate 2 outage scenarios developed in Task 4A3 0 0 0 0 Verify that the distribution system can meet minimum pressure 6B.8 requirements 0 0 0 0 6B.9 Review Annual Energy Costs and potential savings 0 0 0 0 6B.10 Perform fire flow deficiency analysis and prepare a map 0 0 0 0 Evaluate hydraulic and water quality impacts on the existing system with 6B.11 Desai 0 0 0 0 6B.12 Summarize Chlorination Operations 0 0 0 0 6B.13 Establish Minimum Tank Operation Levels for Water Quality 2 8 4 14 600 3,045 3,645 Subtotal SB 2 0 0 0 0 0 0 0 0 0 0 0 0 8 0 4 0 0 0 14 600 3,045 0 3,645 3,600 7A Recycled Water Model 7A.1 Validate the existing hydraulic model and Ops Meeting 0 0 0 0 7A.2 Review existing WQ data in system and WRPs (Assume no modeling) 0 0 0 0 7A.3 Meeting with NRG and incorporate demands/use patterns in model 2 4 6 0 1,281 1,281 Su6tolaf1A 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 4 0 0 0 6 0 1,281 0 1,281 1,300 September 25, 2018 Item #9 Page 20 of 20 MUI"( t:ngmeermg City of Carlsbad 2016 Master Plan Updates Amendment Estimated Level of Effort and Fee August 6, 2018 LEVEL OF EFFORT, HOURS FEE, DOLLARS TASK PM QA/QC Sr. Eng AM Support Proj Eng Planner Hyd Mod Staff Eng GIS Sr. Env· Env Doc Prod Admin Sr. Eng Sr. Eng Hyd Mod Hyd Mod AM Support Roger/ DeanG/ Eric/ TOTAL NO. DESCRIPTION Jennifer Sasa MikeF Dave S Dan B Tarun Joel Aria Tim G Clint Rene MarkE Don M Leanne Jessica Karen K CH Admin LABOR HDRLABOR SUBS ODC TOTAL TOTAL Client Billing Rates $ 300 s 300 $ 300 $ 240 s 215 $ 215 s 160 $ 128 s 128 $ 300 $ 224 s 144 $ 129 $ 280 s 190 $ 165 s 165 s 210 $ 130 s 227 1.05 SA Sewer Model SA.1 Complete and validate the existing sewer model 0 0 0 0 Refine existing system model to include new facilities and reconcile EWA SA.2 SCADAdata 4 20 24 4,400 0 4,400 SA.3 Buena Outfall Analysis 24 40 64 13,600 0 13,600 SA.4 Developer Analysis Assistance -Sewer/LAFCO forms thru May 2018 16 80 4 100 18,176 0 18,176 8A.4 Developer Analysis Assistance -Sewer June-Nov 2018 8 80 4 92 15,776 0 15,776 Subtotal SA 52 0 0 0 0 0 220 0 0 0 0 8 0 0 0 0 0 0 0 280 51,952 0 0 51,952 52,000 9 Capital Improvement.Programs 9.1 Conduct CIP Workshop (all utilities) 0 0 0 0 9.2 Develop unit costs for the various facilities to be implemented (all utilities) 9 Reconciliation of existing CIP with updates 8 16 8 16 48 4,960 5,124 10,084 9A Capital Improvement Program (POTABLE WATER) 0 9A.1 Develop planning level cost estimates for the CIP 0 0 0 0 9A.4 Prepare a TM summarizing the CIP program 0 0 0 0 Subtotal Tasks 9 and 9A 8 0 0 0 0 0 16 0 0 0 0 0 0 8 0 16 0 0 0 48 4,960 5,124 0 10,084 10,100 10 Program EIR Update 10.1 Review MP CIPs 0 0 0 0 10.2 Prepare Air Quality/GHG Memorandum 0 0 0 0 10.3 Prepare an updated checklist for the existing Program EIR 0 0 0 0 10.4 Prepare a Program ElR Addendum 0 0 0 0 10.5 Meeting with Planning Commission ( 1) 4 28 8 40 8,624 0 8,624 Subtotal Task 10 4 0 0 0 0 0 0 0 0 0 28 8 0 0 0 0 0 0 0 40 8,624 0 0 8,624 8,600 11 Staffing Analysis Analyze current and.future staffing needs in the Operational and Maintenance areas of potable water, recycled water and sewer and 11.1 prepare TM #9 0 0 0 0 Analyze current and future staffing needs in the CIP and AM areas of 11.2 potable water, recycled water and sewer 0 0 0 0 11.3 Prepare TM #9 0 0 0 0 11.4 Meetings with Peer Agencies (VWO, Poway, OMWO, Oceanside) 4 12 16 1,200 2,394 3,594 Subtotal Task 11 4 0 0 0 0 0 0 0 0 0 0 0 0 0 12 0 0 0 0 16 1,200 2,394 0 3,594 3,600 12 Prepare Draft and Final Reports 12.1 Prepare report outlines that define the proposed report organization 0 0 0 0 12,2 Prepare Draft Report incorporating the District/City's comments on TMs 0 0 0 .0 12.3 Prepare Final Reports 0 0 0 0 12.4 Prepare Executive Summ~ry 24 8 40 72 14,240 0 14,240 Subtotal Task 12 24 0 0 0 0 0 8 0 0 0 0 40 0 0 0 0 0 0 0 72 14,240 0 0 14,240 14,200 13 Asset Management-Group 1 (Tasks 13.1-13.8) X Sewer Pipelines and Manholes (12) (24) (50) (68) (100) (24) (8) (4) (290) (54,960) 0 (54,960) X Water and Recycled Water Pipelines (12) (24) (52) (68) (100) (24) (8) (4) (292) (55,440) 0 (55,440) Pump Stations, Sewer Force Mains, Reservoirs, Tanks, Pressure X Regulating Stations (4) (26) (2) (48) (24) (4) (4) (112) (23,964) 0 (23,964) 13.1 Identify Boundaries/Workshops with City staff re. current AM efforts 16 46 60 8 130 30,020 0 30,020 Historic CUES CCTV Data Review, Risk Model Development, Decision 13.2 Logic Development and Workshops 16 100 100 216 41,340 0 41,340 13,3 Large diameter gravity sewer remediation workshop 12 20 20 52 10,380 0 10,380 Develop asset valuation for potable water and sewer vertical assets (pump 13.4 stations and tanks) 4 30 40 6 16 96 21,808 0 100 21,908 13.5 Develop Unit Costs!Participate in CIP Workshop (Task 9) 10 24 24 58 10,632 0 10,632 13.6 Prepare Prioritized CIP Budget 40 40 48 128 25,880 0 25,880 13.7 Develop Prioritized R&R Methodologies 8 20 32 60 11,340 0 11,340 13.8 Prepare Asset Management Plans -Draft and Final 4 8 46 60 40 20 16 8 202 39,836 0 39,836 13.9 Provide support for Staff Workshop and City Council Presentation (Task 1) 4 20 20 44 10,300 0 10,300 Subtotal Task 13 0 0 (36) 94 200 0 254 (164) (48) 0 0 (4) (4) 0 0 0 0 0 0 292 67,172 0 100 67,272 67,300 TOTAL, hours 306 8 124 94 200 96 514 (164) (48) 0 28 68 36 66 12 156 0 0 0 1,496 TOTAL, dollars 293,412 48,825 700 342,937 343,000 ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDNYYY) ~-----6/1/2019 7/31/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies CONTACT NAME: 444 W. 47th Street, Suite 900 PHONE ;,{)~ Nol: 1A/C No Ext1: Kansas City MO 64112-1906 E-MAIL ( 816) 960-9000 ADDRESS: INSURER(Sl AFFORDING COVERAGE NAIC# INSURER A: Lexim•ton Insurance Comnanv 19437 INSURED HDR ENGINEERING, INC. INSURERS: 1429583 8404 INDIAN HILLS DRIVE OMAHA NE 68114-4049 INSURERC: INSURERD: INSURERE: INSURER F: COVERAGES *HDRIN0l CERTIFICATE NUMBER· 15523848 REVISION NUMBER· xxxxxxx THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR f~~Jilg~, .~~Jilg~, LTR TYPE OF INSURANCE •••en lwvn POLICY NUMBER LIMITS COMMERCIAL GENERAL LIABILITY NOT APPLICABLE EACH OCCURRENCE $ xxxxxxx ~ D CLAIMS-MADE D OCCUR DAMAGE TO RENTED PREMISES /Ea occurrence) $ xxxxxxx ~ MED EXP (Any one person) $ xxxxxxx PERSONAL & ADV INJURY $ xxxxxxx ~ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ xxxxxxx ~ DPRO-DLOC $ xxxxxxx POLICY JECT PRODUCTS -COMP/OP AGG OTHER: $ AUTOMOBILE LIABILITY NOT APPLICABLE YE~~~b~d~~llNGLE LIMIT $ xxxxxxx -ANY AUTO BODILY INJURY (Per person) $ xxxxxxx -OWNED -SCHEDULED BODILY INJURY (Per accident) $ xxxxxxx AUTOS ONLY AUTOS ------------HIRED NON-OWNED fp~9~~c~Je~t~AMAGE $ xxxxxxx AUTOS ONLY AUTOS ONLY -- $ xxxxxxx UMBRELLA LIAB H OCCUR NOT APPLICABLE EACH OCCURRENCE $ xxxxxxx - EXCESS LIAB CLAIMS-MADE AGGREGATE $ xxxxxxx DED I I RETENTION$ $ xxxxxxx WORKERS COMPENSATION NOT APPLICABLE I PER 1 1 OTH- AND EMPLOYERS" LIABILITY STATUTE ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE D E.L EACH ACCIDENT $ xxxxxxx OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $ xxxxxxx If yes, describe under DESCRIPTION OF OPERATIONS below E.L DISEASE -POLICY LIMIT $ xxxxxxx A ARCH&ENG N N 061853691 6/1/2018 6/1/2019 PER CLAIM: $1,000,000 PROFESSIONAL AGGREGATE $1,000,000 LIABILITY DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) ASSET COMMISSIONING SPECIFICATIONS; 30 DAYS NOTICE OF CANCELLATION APPLIES, 10 DAYS NOTICE FOR NON-PAYMENT OF PREMIUM. CERTIFICATE HOLDER 15523848 City of Carlsbad/CMWD c/o EXIGIS Insurance Compliance Services P.O. Box 4668 -ECM #35050 New York NY 10163-4668 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIV / I All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Page 1 of 2 ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDNYYY) ~ 05/18/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Willis of Minnesota, Inc. rA~~N"7n ~v+I• 1-877-945-7378 I FAX c/o 26 Century Blvd IA/C Nol: 1-888-467-2378 P.O. Box 305191 lltl~~SS: certificates@willis.com Nashville, TN 372305191 USA INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: Liberty Mutual Fire Insurance Company 23035 INSURED INSURER B: Liberty Insurance Corporation 42404 HDR Engineering, Inc. 8404 Indian Hills Drive INSURERC: Omaha, NE 68114 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: W6234433 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR •••c:n un,n POLICY NUMBER (MM/DDNYYYl (MM/DDNYYYl LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 f------~ CLAIMS-MADE 0 OCCUR DAMAGE TO RENTED PREMISES /Ea occurrence\ $ 1,000,000 A X Contractual Liability MED EXP (Any one person) $ 10,000 ~ y y 06/01/2018 TB2-641-444950-038 06/01/2019 PERSONAL & ADV INJURY $ 2,000,000 ~ GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 4,000,000 ~ 0PRO-0LOC 4,000,000 POLICY JECT PRODUCTS -COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 2,000,000 /Ea accident\ r--- X ANY AUTO BOOIL Y INJURY (Per person) $ A ~ OWNED ~ SCHEDULED y y AUTOS ONLY AUTOS AS2-641-444950-048 06/01/2018 06/01/2019 BOOIL Y INJURY (Per accident) $ r---HIRED ~ NON-OWNED iP~?~~c~Je~~AMAGE AUTOS ONLY AUTOS ONLY $ -r--- $ X UMBRELLA LIAB M OCCUR EACH OCCURRENCE $ 5,000,000 B - EXCESS LIAB CLAIMS-MADE y y TH?-641-444950-068 06/01/2018 06/01/2019 AGGREGATE $ 5,000,000 OED I I RETENTION$ $ WORKERS COMPENSATION XI ~ffTuTE I I OTH- AND EMPLOYERS" LIABILITY ER Y/N B ANYPROPRIETOR/PARTNER/EXECUTIVE EJ y E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A WA?-64D-444950-018 06/01/2018 06/01/2019 (Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate Holder is named as Additional Insured on General Liability, Automobile Liability and Umbrella Liability on a primary, non-contributory basis where required by written contract. Waiver of Subrogation applies on General Liability, Automobile Liability, Umbrella Liability and Workers Compensation where required by written contract. Umbrella policy follows form of the underlying General Liability, Automobile Liability, Employers Liability. THE CITY HAS REQUESTED THAT HOR SUPPORT THE CITY IN UPDATING THEIR SPECIFICATIONS REGARDING NEW ASSET COMMISSIONING. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CARLSBAD MUNICIPAL WATER DISTRICT ATTN: GRAHAM JORDAN AUTHORIZED REPRESENTATIVE 1635 FARADAY AVE Y-,j. 1/v(/ CARLSBAD, CA 92008 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SR ID, 16184332 BATCH, 716696 AGENCY CUSTOMER ID: -----------------------LO C #: --------- ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED Willis of Minnesota, Inc. HOR Engineering, Inc. 8404 Indian Hills Drive POLICY NUMBER Omaha, NE 68114 See Page 1 CARRIER I NAIC CODE See Page 1 See Page 1 EFFECTIVE DATE: See Page 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance IN PARTICULAR, THE PROPOSED REVISIONS TO THE SPECIFICATION WOULD REQUIRE THE CONTRACTOR TO SUBMIT DATA ON NEW ASSETS (E.G. LOCATION, HIERARCHY, ATTRIBUTES, USEFUL LIFE, RECOMMENDED MAINTENANCE SCHEDULE, RECOMMENDED INSPECTION SCHEDULE, ETC.) UPON COMMISSIONING OF THE ASSET, IN THE APPROPRIATE LOCAL GOVERNMENT INFORMATION MODEL (LGIM) FORMAT AND LEVEL OF DETAIL TO FACILITATE MIGRATION INTO THE CITY'S GIS OR CMMS (HANSEN). ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are reoistered marks of ACORD SR ID: 16184332 BATCH, 7:f6696 CERT, W6234433 Policy Number: TB2-641-444950-038 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED LOCATION(S) GENERAL AGGREGATE LIMIT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Designated Location(s): All locations owned by or rented to the Named Insured Information reauired to complete this Schedule, if not shown above, will be shown in the Declarations. A. For all sums which the insured becomes legally obligated to pay as damages caused by "occur- rences" under Section I -Coverage A, and for all medical expenses caused by accidents under Section I -Coverage C, which can be attributed only to operations at a single designated "loca- tion" shown in the Schedule above: 1. A separate Designated Location General Aggregate Limit applies to each designated "location", and that limit is equal to the amount of the General Aggregate Limit shown in the Declarations. 2. The Designated Location General Aggregate Limit is the most we will pay for the sum of all damages under Coverage A, except damag- es because of "bodily injury" or "property damage" included in the "products-completed operations hazard", and for medical expenses under Coverage C regardless of the number of: a. Insureds; b. Claims made or "suits" brought; or c. Persons or organizations making claims or bringing "suits". 3. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the Designated Loca- tion General Aggregate Limit for that desig- nated "location". Such payments shall not re- duce the General Aggregate Limit shown in the Declarations nor shall they reduce any other Designated Location General Aggre- gate Limit for any other designated "location" shown in the Schedule above. 4. The limits shown in the Declarations for Each Occurrence, Damage To Premises Rented To You and Medical Expense continue to apply. However, instead of being subject to the General Aggregate Limit shown in the Decla- rations, such limits will be subject to the appli- cable Designated Location General Aggre- gate Limit. CG 25 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 2 B. For all sums which the insured becomes legally obligated to pay as damages caused by "occur- rences" under Section I -Coverage A, and for all medical expenses caused by accidents under Section I -Coverage C, which cannot be at- tributed only to operations at a single designated "location" shown in the Schedule above: 1. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the amount available under the General Aggregate Limit or the Products-completed Operations Aggregate Limit, whichever is applicable; and 2. Such payments shall not reduce any Desig- nated Location General Aggregate Limit. C. When coverage for liability arising out of the "products-completed operations hazard" is pro- vided, any payments for damages because of "bodily injury" or "property damage" included in the "products-completed operations hazard" will reduce the Products-completed Operations Ag- gregate Limit, and not reduce the General Ag- gregate Limit nor the Designated Location Gen- eral Aggregate Limit. D. For the purposes of this endorsement, the Defi- nitions Section is amended by the addition of the following definition: "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. E. The provisions of Section Ill -Limits Of Insur- ance not otherwise modified by this endorsement shall continue to apply as stipulated. Page 2 of 2 © Insurance Services Office, Inc., 2008 CG 25 04 05 09 Policy Number: TB2-641-444950-038 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED CONSTRUCTION PROJECT(S) GENERAL AGGREGATE LIMIT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Designated Construction Project(s): All construction projects not located at premises owned, leased or rented by a Named Insured Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. For all sums which the insured becomes legally obligated to pay as damages caused by "occur- rences" under Section I -Coverage A, and for all medical expenses caused by accidents under Section I -Coverage C, which can be attributed only to ongoing operations at a single designated construction project shown in the Schedule above: 1. A separate Designated Construction Project General Aggregate Limit applies to each des- ignated construction project, and that limit is equal to the amount of the General Aggregate Limit shown in the Declarations. 2. The Designated Construction Project General Aggregate Limit is the most we will pay for the sum of all damages under Coverage A, ex- cept damages because of "bodily injury" or "property damage" included in the "products- completed operations hazard", and for medi- cal expenses under Coverage C regardless of the number of: a. Insureds; b. Claims made or "suits" brought; or c. Persons or organizations making claims or bringing "suits". 3. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the Designated Con- struction Project General Aggregate Limit for that designated construction project. Such payments shall not reduce the General Ag- gregate Limit shown in the Declarations nor shall they reduce any other Designated Con- struction Project General Aggregate Limit for any other designated construction project shown in the Schedule above. 4. The limits shown in the Declarations for Each Occurrence, Damage To Premises Rented To You and Medical Expense continue to apply. However, instead of being subject to the General Aggregate Limit shown in the Decla- rations, such limits will be subject to the appli- cable Designated Construction Project Gen- eral Aggregate Limit. CG 25 03 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 2 D B. For all sums which the insured becomes legally obligated to pay as damages caused by "occur- rences" under Section I -Coverage A, and for all medical expenses caused by accidents under Section I -Coverage C, which cannot be at- tributed only to ongoing operations at a single designated construction project shown in the Schedule above: 1. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the amount available under the General Aggregate Limit or the Products-completed Operations Aggregate Limit, whichever is applicable; and 2. Such payments shall not reduce any Desig- nated Construction Project General Aggre- gate Limit. C. When coverage for liability arising out of the "products-completed operations hazard" is pro- vided, any payments for damages because of "bodily injury" or "property damage" included in the "products-completed operations hazard" will reduce the Products-completed Operations Ag- gregate Limit, and not reduce the General Ag- gregate Limit nor the Designated Construction Project General Aggregate Limit. D. If the applicable designated construction project has been abandoned, delayed, or abandoned and then restarted, or if the authorized contract- ing parties deviate from plans, blueprints, de- signs, specifications or timetables, the project will still be deemed to be the same construction pro- ject. E. The provisions of Section Ill -Limits Of Insur- ance not otherwise modified by this endorsement shall continue to apply as stipulated. Page 2 of 2 © Insurance SeNices Office, Inc., 2008 CG 25 03 05 09 POLICY NUMBER: TB2-641-444950-038 COMMERCIAL GENERAL LIABILITY CG 2010 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a c ontract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been p ut to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. With respect to the insurance afforded to these additional insureds, the following is added to Section 111-Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 2010 0413 © ISO Properties, Inc., 2012 Page 1 of 2 D SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locationlsl Of Covered Ooerations Any person or organization with whom you have agreed, through written contract, agreement or permit to provide additional insured coverage. Information reauired to comolete this Schedule if not shown above will be shown in the Declarations. CG 2010 0413 © Insurance Services Office, Inc., 2012 Page 2 of 2 POLICY NUMBER: TB2-641-444950-038 COMMERCIAL GENERAL LIABILITY CG 20 37 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Any person or organization to whom or to which Any location where you have agreed, through you are required to provide additional insured written, contract, agreement or permit, to provide status in a written contract, agreement or permit additional insured coverage for completed except where such contract or agreement is operations. prohibited. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section Ill -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG20370413 © Insurance Services Office, Inc., 2012 Page 1 of 1 Policy Number TB2-641-444950-038 Issued by THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OTHER INSURANCE AMENDMENT -SCHEDULED ADDITIONAL INSURED This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART Schedule Person or Organization: Where required by written contract. If you are obligated under a written agreement to provide liability insurance on a primary, excess, contingent, or any other basis for any person or organization shown in the Schedule of this endorsement that qualifies as an additional insured on this policy, this policy will apply solely on the basis required by such written agreement and Paragraph 4. Other Insurance of Section IV -Conditions will not apply. If the applicable written agreement does not specify on what basis the liability insurance will apply, the provisions of Paragraph 4. Other Insurance of Section IV -Conditions will govern. However, this insurance is excess over any other insurance available to the additional insured for which it is also covered as an additional insured by attachment of an endorsement to another policy providing coverage for the same "occurrence", claim or "suit". LC 24 20 0213 © 2013 Liberty Mutual Insurance. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. POLICY NUMBER: AS2-641-444950-048 COMMERCIAL AUTO CA 20481013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. SCHEDULE Name Of Person(s) Or Organization(s): As required by written contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II - Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I -Covered Autos Coverages of the Auto Dealers Coverage Form. CA 20481013 © Insurance Services Office, Inc., 2011 Page 1 of 1 Policy Numb.Jr. AS2-641-4449S0-048 Issued ll~: :.it,eo:ty t-lutua.l r'i,:e .:ns1-:r,:;:1ce co_ THIS ENDORSEMENT CHANGES TiiE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED • NONCONTRIBUTING T'1l~ P-mtor~m,ent mooi'lf:s ln.~..Jranoe provided under the foltowing; BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRlERS COVERAGE FORM TRUCK[:RS COVEllAGE FORM With respect to coverage provkled by this andoraorr.int, lhu provisions of the Coverage Form apply un~ modifie<:I by thi,; e1,darsament. TI,is ondars;emem identifies person(s) or organiz.ation(s) who ara "insureds" urder lha Who ls An lnsurecl Provision ot the coverage form. This enoorsemenl does not alter CQVerl'lge provided in the Coverage form. Schedule Name of f>erson(s) or Orga11lzallons(s): .f'..ny ?erso:i o!.~ ::irg;:u:ii'r>-'t~ior:. w:lc=:-c th~ tJ~~e,d i:tst~r(~t, h~8 ~:,y:·t~eu :J''l w:; lt.t.en c:::,::i.tract ~o i!:!clude 2t.:.ch pexson or 01·-g.an:ization Regarding Designated Col7.ttact or Project: ,.\:-\y filch ;Jonson or l>fganlzatlon sh-Own In the $ched1JJ-O of this endo,sc,mftllt ,s :m 'insured" for Lia'lhilily Covera.ge, b~t only lo tt,,e e:xtent that P9rson or orgsni.ra~on qualifies as an "1'1SUrcd" oodnr U,o \Nho ls An lnoored PrOlli'Si(}!'I oontau1ert tn Sect>on II of t')e Govera,ie Form The fol'<:>Wi"ll is a<jded to tr,e Other Insurance Condition: If you h.1va .:igreod in a wr,!lcn aoru.irn,mt that tt11s pQlicy will I.Jo ~-tln11.1!"/ anri wllhout "!!ht of cnn!rih11tl,.,., rrorn any insurance in force for an Additional Insured for !iabtbty artsmg out of ycxJr op,ora~ol'ls, and tho agreement was executed prier to the "bocHy 1njl..fl')I" or "property darna,ge", then this insurance ,;,;11 be primar,, and we will not seek contril:tulion from such lnsural'lC!l. AC 8423 ~ 11 •'1, 2010. liberty Muttml Group of Comp.,nie--,;, 1\!I rights reser;ocl I ncll.<les cup;•r,gt1t<:d rnaterlal of l11$1)ta11ee Services Office, tr><:., w:t-i its pennlssicn. Page 1 of 1 POLICY NUMBER: TB2-641-444950-038 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: As required by written contract or agreement Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV -Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products- completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 POLICY NUMBER: AS2-641-444950-048 COMMERCIAL AUTO CA 04441013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. SCHEDULE Name(s) Of Person(s) Or Organization(s): Any person or organization for whom you perform work under a written contract of the contract requires you to obtain this agreement from us but only if the contract is executed prior to the injury or damage occurring. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a c ontract with that person or organization. CA 04441013 © Insurance Services Office, Inc., 2011 Page 1 of 1 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Where required by contract or written agreement prior to loss. Issued by: For attachment to Policy No WA?-64O-444950-018 $ Issued to: Effective Date 6/01/2018 WC 00 0313 Ed. 4/1/1984 © 1983 National Council on Compensation Insurance, Inc. Page 1 of 1 Premium Policy Number TB2-641-444950-038 Issued by LIBERTY MUTUAL FIRE INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION OR MATERIAL REDUCTION IN COVERAGE TO THIRD PARTIES This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART MOTOR CARRIER COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF-INSURED TRUCKER EXCESS LIABILITY COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART COMMERCIAL LIABILITY -UMBRELLA COVERAGE FORM Schedule Name of Other Person(s) / Email Address or mailing address: Organization(s): Per Schedule on File Number Days Notice: 30 A. If we cancel this policy for any reason other than nonpayment of premium, or make a material reduction in coverage, we will notify the persons or organizations shown in the Schedule above. We will send notice to the email or mailing address listed above at least 10 days, or the number of days listed above, if any, before the cancellation becomes effective. In no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation or material reduction of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. All other terms and conditions of this policy remain unchanged. LIM 99 04 03 14 © 2014 Liberty Mutual Insurance. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Policy Number AS2-641-444950-048 Issued by LIBERTY MUTUAL FIRE INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION OR MATERIAL REDUCTION IN COVERAGE TO THIRD PARTIES This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART MOTOR CARRIER COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF-INSURED TRUCKER EXCESS LIABILITY COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART COMMERCIAL LIABILITY -UMBRELLA COVERAGE FORM Schedule Name of Other Person(s) / Email Address or mailing address: Organization(s): Per Schedule on File Number Days Notice: 30 A. If we cancel this policy for any reason other than nonpayment of premium, or make a material reduction in coverage, we will notify the persons or organizations shown in the Schedule above. We will send notice to the email or mailing address listed above at least 10 days, or the number of days listed above, if any, before the cancellation becomes effective. In no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation or material reduction of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. All other terms and conditions of this policy remain unchanged. LIM 99 04 03 14 © 2014 Liberty Mutual Insurance. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF MATERIAL CHANGE We will not make changes that reduce the insurance afforded by this policy until written notice of such reduction has been delivered to those scheduled below at least 30 days before the effective date of the material change to the insurance afforded by this policy. Our failure to provide notice under this endorsement will not affect the validity of the changes except as it relates to the person or organization listed below. ADDRESS Per Schedule on file. In no event will the notification be less than the minimum days required for notification by state statute. Notification will be provided to all parties in a manner as required by state statute, if any. This endorsement is executed by the Liberty Insurance Corporation Premium: Effective Date: 6/1/2018 Expiration Date: 6/1/2019 For attachment to Policy No: WA7-64D-444950-018 · .i /" · -.....,/1 .. /;' !f C· -·-C~ 1-~,4/6.v·'BC., f-t. v WC 992015 Page 1 of 1 Ed. 09/01/2010 Countersigned by ____________ _ Authorized Representative End. Serial No. Copyright 2010 Liberty Mutual Group of Companies. All Rights Reserved WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 99 20 74 NOTICE OF CANCELLATION TO THIRD PARTIES (Ed. 12-16) A. If we cancel this policy for any reason other than nonpayment of premium, we will notify the persons or organizations shown in the Schedule below by email as soon as practical after notifying the first Named Insured. B. This advance email notification of a pending cancellation of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. SCHEDULE Name of Other Person(s) / Organization(s): Per Schedule on file with Company 30 Days All other terms and conditions of this policy remain unchanged. Issued by For attachment to Policy No. WA?-64D-444950-018 Effective Date 6/01/2018 Premium$ Issued to I 'I ' ) UTIL 1510 AGREEMENT FOR ENGINEERING MASTER PLANNING SERVICES FOR THE 2016 POTABLE WATER, RECYCLED WATER AND SEWER MASTER PLAN UPDATES , \ THIS AGREEMENT is made and entered into as of the f} st::Yt day of U'dY\,u~ , 2017, by and between the CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agecorganized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad, ("CMWD"), and HDR ENGINEERING, INC., a Nebraska corporation, ("Contractor"). RECITALS A. CMWD requires the professional services of a professional engineering firm that is experienced in master planning of potable water, recycled water and sewer systems. B. Contractor has the necessary experience in providing professional services and advice related to master planning of potable water, recycled water and sewer. C. Contractor has submitted a proposal to CMWD and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CMWD and Contractor agree as follows: 1. SCOPE OF WORK CMWD retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of three (3) years from the date first above written. The Executive Manager may amend the Agreement to extend it for one (1) additional one (1) year period or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, CMWD needs, and appropriation of funds by the CMWD Board of Directors. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be eight hundred and sixty eight thousand dollars ($868,000). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. CMWD reserves the right to withhold a ten percent (10%) retention until CMWD has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". General Counsel Approved Version 4/2/15 1 UTIL1510 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of CMWD. Contractor will be under control of CMWD only as to the result to be accomplished, but will consult with CMWD as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of CMWD for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. CMWD will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. CMWD will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify CMWD and the City of Carlsbad within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which CMWD may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At CMWD's election, CMWD may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of CMWD. If Contractor subcontracts any of the Services, Contractor will be fully responsible to CMWD for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and CMWD. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by CMWD. 8. OTHER CONTRACTORS CMWD reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless CMWD and the City of Carlsbad, their officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense CMWD or the City of Carlsbad incurs or makes to or on behalf of an injured employee under the their self- administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating General Counsel Approved Version 4/2/15 2 UTIL 1510 in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless the Risk Manager or Executive Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. CMWD, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to CMWD as an additional insured. 1 0.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 1 0.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's work for CMWD). $1,000,000 combined single-limit per accident for bodily injury and property damage. 1 0.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to CMWD's satisfaction, a declaration stating this. 1 0.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 1 0.2. Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 1 0.2.1 CMWD will be named as an additional insured on Commercial General Liability which shall provide primary coverage to CMWD. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 1 0.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to CMWD sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to CMWD's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to CMWD. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then CMWD will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by CMWD to obtain or maintain insurance and CMWD may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. General Counsel Approved Version 4/2/15 3 UTIL 1510 10.5 Submission of Insurance Policies. CMWD reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of CMWD during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of CMWD. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to CMWD. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in CMWD and Contractor relinquishes all claims to the copyrights in favor of CMWD. 15. NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of CMWD and on behalf of Contractor under this Agreement. ForCMWD Name Shadi Sami Title Senior Engineer Carlsbad Municipal Water District Address 5950 El Camino Real Carlsbad, CA 92008 Phone (760) 603-7350 For Contractor Name Jennifer Duffy Title Project Manager Address 8690 Balboa Avenue, Suite 200 San Diego, CA 92123-1502 Phone E-mail (858) 712-8349 Jennifer.duffy@hdrinc.com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all four categories. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance General Counsel Approved Version 4/2/15 4 UTIL 1510 of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that the services required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or CMWD will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the Executive Manager. The Executive Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the Executive Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, CMWD may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If CMWD decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, CMWD may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by CMWD and all work in progress to CMWD address contained in this Agreement. CMWD will make a determination of fact based upon the work product delivered to CMWD and of the percentage of work that Contractor has performed which is usable and of worth to CMWD in having the Agreement completed. Based upon that finding CMWD will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of CMWD, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to CMWD. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. CMWD will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, CMWD will have the right to annul this Agreement without liability, or, in its General Counsel Approved Version 4/2/15 5 UTIL 1510 discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any agreement claim submitted to CMWD must be asserted as part of the agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to CMWD, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If CMWD seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for CMWD to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon CMWD and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of CMWD, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. Ill Ill Ill Ill Ill Ill Ill Ill General Counsel Approved Version 4/2/15 6 EXHBIT A Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 EXHIBIT "A" SCOPE OF WORK PROJECT DESCRIPTION The Carlsbad Municipal Water District (CMWD/District)/City completed its last Water, Recycled Water and Sewer Master Plan Updates in 2012, based on 2010 data, and is proceeding with updating all three Master Plans. The consultant shall work closely with City staff to develop a meaningful capacity assessment and system evaluation. Existing and pending regulations that could impact the three systems shall be discussed in the Master Plan Updates. The consultant shall obtain existing archived reports, GIS maps, the General Plan Update, topographic maps, drawings of major facilities, condition assessment records, flow data and other records and data in order to become familiar with the District's systems. The master plan efforts shall utilize existing and planned City of Carlsbad land use data and existing geographic information system (GIS) information. Data from the Master Plan Updates shall be presented in a format that's easily incorporated in the City's GIS system. Potable Water: The potable water service area of CMWD, a subsidiary district of the City of Carlsbad, covers approximately 85 percent of the City of Carlsbad and includes an area of about 32 square miles. The existing potable water distribution system consists of 474 miles of pipeline and 17 major pressure zones that are supplied by gravity from over 50 major pressure regulating stations. CMWD operates and maintains one active and four standby pump stations within the distribution system that are used for emergency purposes only. The total operations storage for CMWD is 245.5 MG, which includes the 195 MG Maerkle Dam Reservoir and ten storage tanks. Water service to the southeast corner of the City is provided by the Olivenhain Municipal Water District (OMWD). The Vallecitos Water District (VWD) provides service to the Meadowlark area along the eastern City limit. Potable water is imported from the San Diego County Water Authority (SDCWA) to CMWD. There are four SDCWA treated water turnouts. SDCWA Connections No. 1 and No. 2 are direct connections to the SDCWA Second Aqueduct. Connection No. 1 supplies water to CMWD, while Connection No. 2 supplies water to VWD and OMWD in addition to CMWD. Water supply to CMWD from Connection No.2 is delivered through a VWD transmission main. Connections No. 3 and No. 4 are on the Tri-Agency Pipeline (TAP), which is also supplied from the SDCWA Second Aqueduct. The TAP also serves the City of Oceanside and the Vista Irrigation District (VI D). The updated Water Master Plan shall review and update the land use and potable water projections utilized in the 2012 Water Master Plan. It shall analyze the performance of the District's existing water distribution system based on those projections and make recommendations for system improvements, redundancy and reliability, address system deficiencies and accommodate the projected population growth within the District. Water quality in the distribution system, regulatory policies, build out of the ultimate system, maintenance requirements and costs, system expansion/replacement funding needs and the O&M staffing needs also need to be addressed. 1 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 Recycled Water: The District currently supplies recycled water to local irrigation customers. Recycled water was originally purchased from the Vallecitos Water District, who owns and operates the Meadowlark Water Reclamation Facility located in Carlsbad and from the Gafner Wastewater Facility, owned and operated by the Leucadia Wastewater District. In 2002, as part of the Phase II Recycled Water Program, the District constructed a 4 MGD water reclamation facility (Carlsbad Water Recycling Facility; CWRF) adjacent to the Encina Water Pollution Control Facility, that also supplies recycled water to District customers. Currently, CWRF is under construction and is being expanded to 7 MGD. Project stakeholders to be considered in the analysis include the District, City of Vista, City of Oceanside, Encina Wastewater Authority, Olivenhain Municipal Water District, the San Diego County Water Authority and Metropolitan Water District of Southern California. The existing recycled water distribution system consists of 85 miles of pipeline, five pressure zones, three storage tanks, three booster pumping stations, two supply sources with pump stations and three pressure regulating stations. CMWD also supplies recycled water to the south course of the La Costa Resort and Spa from the Gafner Water Reclamation Plant through a separate distribution system with dedicated service to the south golf course of the resort. The purpose of the Recycled Water Master Plan Update is to provide the District with a blueprint for future expansions and improvements of the recycled water system. The District's Recycled Water Master Plan that was completed in 1990 detailed five phases of development culminating in total deliveries of 11 ,480 acre-feet per year. The District has aggressively followed this plan and has completed construction of Phases I and II and part of Phase Ill. The District updated its Recycled Water Master Plan and developed a Phase Ill Feasibility Study in 2012, based on 2010 data. The 2012 Recycled Water Master Plan also developed a system build-out. The 2016 Recycled Water Master Plan Update shall refine the system build-out and identify a Phase IV program. New opportunities need to be addressed in this Master Plan Update including new markets, expansion of the Carlsbad Water Recycling Facility (CWRF), water quality in the distribution system, improved operations (such as increasing pumping efficiencies and system reliability and robustness), renewal of supply agreements, regulatory policies, build out of the ultimate system, maintenance requirements and costs, system expansion/replacement funding needs, and the O&M staffing needs for the expansion of the recycled water system. Implementation of new phases recommended by the Master Plan Update may require extension of transmission, pumping and storage facilities and expansion(s) to existing treatment facilities. By maximizing the recycled water system, the District can effectively reduce the use of potable water and its demand on the regional imported water system by providing additional recycled water for irrigation and other appropriate uses. Sewer: The City of Carlsbad provides wastewater collection service to approximately 78 percent of the City limit, a 31 square miles area. The existing system consists of six interceptor pipelines, approximately 270 miles of collection and conveyance pipelines and 16 lift stations. Wastewater flows are conveyed at the Encina Water Pollution Control Facility for treatment and disposal through the ocean outfall or delivery to the adjacent CWRF for reuse. Several interceptors are jointly owned with Carlsbad and convey outside agency flows to Encina Water Pollution Control Facility in addition to the flows generated within the Carlsbad service area. 2 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 The Sewer Master Plan Update shall include a system evaluation and capacity assessment. A 25 year prioritized capital improvement program shall be developed based on hydraulic deficiencies and serviceability conditions of the system. The master plan efforts shall utilize existing and planned City efforts, existing sewer video inspections, sewer flow monitoring, geographic information system (GIS), and the Sewer System Management Plan (SSMP). The selected consultant will work closely with City staff to develop a meaningful capacity assessment and system evaluation. The Master Plan Updates shall also include a phased and prioritized capital improvement program (CIP) to ensure adequate and reliable potable and recycled water distribution and sewer collection through 2040. They shall include background information, study area, land uses based on the City's General Plan Update, current demands and demand projections. They shall also summarize condition assessment of existing pipelines, pressure regulating stations, reservoirs and other infrastructure. Based on the condition assessment and the results of the hydraulic modeling and analysis, a prioritized system improvement and CIP program shall be recommended in the Master Plans. Model development, calibration efforts and results shall be described. Results of the hydraulic analysis, existing and recommended CIP projects, including background and cost estimates shall be described and presented in the Master Plans. An Asset Management Plan shall be developed in parallel with the Master Plans. The City currently owns and manages over $1 billion worth of infrastructure. This infrastructure has a finite life. As it ages, infrastructure deteriorates and fails more often resulting in customer outages, reduced service levels, regulatory non compliance and increased costs. As the focus of the City's capital investments shift from growth towards managing aging infrastructure, the interrelationship of Master Planning and Asset Management will continue to grow. Tasks to be accomplished in parallel with the Master Plans include prioritization of asset classes by risk and developing a rehabilitation and repair plan to integrate into the Capital Improvement Program. SCOPE OF SERVICES: The following scope of work is proposed for the Master Plan Updates. Task 1 -Project Management and Meetings The consultant shall provide one single Project Manager for all three master plans, who shall serve as the primary point of contact. All meetings shall be in person, unless otherwise noted. 1.1 Kick-Off Meeting -The consultant shall conduct a kick-off meeting with City staff. Prepare and submit meeting agenda and meeting notes. 1.2 Coordination Meetings-The consultant shall conduct up to five (5) meetings with other City departments (e.g. GIS, Planning, O&M, Fire) and potential outside stakeholders such as Encina Wastewater Authority (EWA), the City of Vista, Leucadia Wastewater District, Vista Irrigation District and Vallecitos Water District. Prepare and submit meeting agendas and meeting notes. 1.3 Monthly Status Meetings-The consultant shall attend up to 15 monthly status meetings or conference calls to summarize project status, share information, and gain concurrence on key project issues. Prepare and submit meeting agendas and meeting notes. 1.4 Prepare a Project Management Plan and Schedule at the onset of the project. Throughout the project, provide general project management functions, prepare and maintain a project schedule and monitor budgets. Provide a summary of work performed with each invoice. Submit monthly schedule updates with each status meeting. 3 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 Task 1 Deliverables: Data Request Tracking Log Project Management Plan and Schedule Meeting Agendas and Minutes Monthly Project Status Reports and Invoices Task 2 -Data Collection and Document Review 2.1 Prepare and maintain a data request tracking log and provide common access among all team members. Obtain and review all available and pertinent information, reports, data, and mapping relevant to the Master Plan Updates including, but not limited to the following: • The 2003 and 2012 Water Master Plans. • The 2003 and 2012 Sewer Master Plans. • The 2000 and 2012 Reclaimed Water Distribution Master Plans. • The 2012 Phase Ill Recycled Water Project Feasibility Study. • Existing hydraulic models, with current GIS and SCADA data. • Water, Recycled Water and Sewer Billing Records for past 10 years, in digital format. • The 2010 and 2015 Urban Water Management Plans. • General Plan Updates and land use data in GIS format. • CWRF Report of Waste Discharge, Title 22 Report and pending update. • ADS Sewer Flow Monitoring Data I Inflow and Infiltration Analysis • Interagency recycled water agreements with Vallecitos Water District, Leucadia Wastewater District and Encina Wastewater Authority, and all other recent three-party Memorandum of Understandings .. • Vallecitos Water District's Meadowlark Water Reclamation Facility's production and water quality data as it relates to CMWD. • Uniform Contract with the SDCWA for purchase of desalinated water. • Relevant planning and engineering reports and documents, operational data, geographic information data, engineering standards, regulatory standards and policies, jurisdictional land use documents, proposed developments, City's General Plan Update document, population projections, existing hydraulic model, Supervisory Control and Data Acquisition (SCADA) settings and controls, meter records, pipe condition assessment reports, corrosion reports, sewer flow data from the existing meters used by EWA and all other data pertinent to the project. • The City of Carlsbad's Asset Register data. The Asset Register includes the asset conditions and remaining useful life of existing assets that need be considered in the preparation of all three master plan updates and developing priorities for proposed CIP Projects. • The 2015 Asset Management Plan; which was developed based on 2013 data. • CCTV Data for Sewer System, with corresponding GIS Facility ID and scoring information. • Utility Maintenance Logs and Historic Break Data. 2.2 Prepare for and conduct Basis of Planning Workshop. Conduct a 4 hour workshop with City staff to present key issues and prioritized goals for the Master Plan update. The Workshop will cover the following topics: • Project Goals and Objectives • Demand Forecasting Tools and Approach 4 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 • Water Supply Parameters and Level of Service Goals • Identification of Known System Deficiencies • Hydraulic Modeling Approach/Design and Planning Criteria • Regulatory Issues of Concern • Interagency Coordination Opportunities and Constraints • Asset Management Integration in Master Plan Approach 2.2.1 Prepare Technical Memorandum (TM) No. 1, Basis of Planning. Key Assumptions It is assumed that Carlsbad's GIS data accurately represents each of the utility systems' configurations and the database of attributes is current. Any edits to the GIS database needed to complete the master plans or asset management plans will be made by City staff. Task 2 Deliverables: Data Request Tracking Log and updates Basis of Planning Meeting Agenda/Minutes TM No. 1 Basis of Planning Task 3 -Demand Analysis Task 3A-Demand Analysis (POTABLE WATER) The District maintains a detailed billing database of its water meter demands. The water meters are read on a monthly cycle. This data will be used as the basis for existing system demand analysis, via development of an excel-based water demand forecast tool. In addition, the District maintains daily water purchases that can be used for additional analysis. The City has detailed land use data available that shall be used for future demand evaluation in conjunction with the demand forecast tool. As part of demand analysis, the consultant shall perform these minimum tasks: 3A.1 Identify the top 20 to 25 critical system users for further location identification by District staff. The purpose of this review is to consider how the consumption patterns of these large users may change over time. 3A.2 Evaluate annual, seasonal, and diurnal variability in demand and update peaking factors from the 2012 Water Master Plan to be used for hydraulic modeling and future planning. 3A.3 Evaluate the geographic distribution of demand on a zone by zone basis, based on assignment of water meters to nodes in the hydraulic model. 3A.4 Summarize statistical demand information such as minimum day, maximum day, unaccounted for water and total annual demand for historical water uses, using the excel based demand forecast tool. 3A.5 Review and confirm that unit demands listed in District's standards for development purposes are appropriate, and adjust, if needed, based on the demand analysis. 5 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 3A.6 Confirm an approach for buildout demand determination. The base assumption is that the demand forecast will be based on SANDAG Series 13 Growth Forecast data to be provided by SANDAG at a pressure zone level of spatial resolution, and adjusted for the modest land use changes implemented by the City's recent General Plan update. Provide a brief technical memorandum (TM) for District consideration. Provide demands for baseline existing conditions (assumed to be 2015), 2025 and 2040. Task 38-Demand Analysis (RECYCLED WATER) 38.1 Summarize existing recycled water demands, including the 2012 Phase Ill program, based on the City's updated existing system hydraulic model and billing data. Summarize annual average, maximum month demands, maximum day demands, peak hour and peaking factors, as well as seasonal and diurnal patterns. Review and update peaking factors from 2012 Recycled Water Master Plan to existing master planning estimates and industry standards. 38.2 For customers within the existing service area, refine list of potential recycled water customers identified in previous master plan and identify additional potential recycled water customers by using the excel-based forecast tool analysis of historical billing records, updated general plan land use, any new specific plans, the City's database of potential users, the 2012 Recycled Water Master Plan and other related information. Emphasis will be placed on customer's uses that are identified as agriculture, irrigation, commercial, or industrial. Identify potable water customers immediately adjacent to the District's service area boundary that can be served with recycled water. Refine the list of these customers identified in the previous master plans and other studies. The areas outside the service area would be those that do not have access to recycled water and are logical and cost effective extensions of the District's system. Any facilities identified for implementation outside the District's service area boundary may impact other agencies, such as VID, OMWD, San Elijo JPA, City of Oceanside, and/or VWD, and will therefore require their cooperation, concurrence and ultimately an execution or update of an operational agreement between the two agencies. The consultant shall identify those needs but preparation of the agreements is not part of this scope. 38.3 Quantify potential recycled water demands by updating the table of the most viable reuse customers and their demands, including demand patterns. Compare against industry standards for unit demands. Review with District staff the 20 to 25 largest users to identify potential candidates. 38.4 Update existing map to indicate the location of potential users and visually indicate the potential recycled water use. Review "abandoned assets" to see if they are viable for incorporation into the recycled water system. 38.5 Based on the demand analysis results, estimate future recycled water demands. The demands will be estimated from baseline existing conditions (assumed to be 2015), to 2025 and 2040. Key Assumptions It is assumed that Carlsbad's utility billing data has been geocoded to current parcel data to facilitate the spatial correlation of billing and parcel specific usage. 6 Task 3 Deliverables Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 Excel Based Demand Forecast Tool Potable and Recycled Water Demand Forecast evaluations and graphics (to be incorporated in Technical Memorandums in Task 4) Task 4-Supply Analysis: Task 4A-Water Supply (POTABLE WATER) 4A.1 Update and summarize existing water supply sources, capacities, and potential issues that could affect water delivery to the District. 4A.2 Review and confirm future supply sources needed to meet demands developed in Task 3. Seawater desalination should be given special consideration, based on the terms of new Water Purchase Agreement for direct supply, as well as recycled water. Water supplies shall be provided for 2015, 2025 and 2040. 4A.3 Discuss supply reliability and opportunities to improve potable supply reliability and redundancy. Up to four different failure scenarios will be developed with input from City staff and evaluated. 4A.4 Provide a planning level order of magnitude and range of costs for various supply options on total and per acre-foot basis. 4A.5 Coordinate water supply with the Recycled Water Master Plan to incorporate the probable amount of potable water demand that can be converted to recycled water. 4A.6 Analyze the desalinated water available from the SDCWA connections as well as the new proposed Carlsbad 5 Flow Control Facility and include this additional supply source in the modeling and hydraulic analysis. 4A.7 Prepare a TM No.2 summarizing the findings of Tasks 3A and 4A. Task 48-Water Supply (RECYCLED WATER) 48.1 Evaluate the capacity of the District's existing and potential recycled water supply sources through 2040 and buildout, which include the Carlsbad Water Recycling Facility, Meadowlark Reclamation Facility, and Gafner Water Reclamation Plant. The supply evaluation will also consider seasonal and supply fluctuations and operational variability. The supplies will be compared with the projected demands to estimate the recycled water supply balance through Phase IV. Should the City have a surplus balance in recycled water, options will be discussed to minimize the surplus, including additional out of service recycled water supplies, indirect potable reuse, and others. 48.2 Develop supply balance for up to four scenarios with input from City staff. Prioritize the supply options. Review the options with City staff and make adjustments. 4.8.3 Provide a planning level order of magnitude and range of cost per acre foot for each of the supply options. The intent of the scenarios will be to determine whether source(s) should be expanded or abandoned and to help identify operational limitations on the supply side. 7 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 48.4 Prepare TM No. 3, summarizing the findings of Tasks 38 and 48. Key Assumptions City or Water Authority staff will provide planning criteria for Carlsbad 5 Flow Control Facility connection. For this task, no hydraulic modeling is associated with evaluating water supply reliability or redundancy evaluations. Task 4 Deliverables TM No. 2 Potable Water Supply and Demands TM No. 3 Recycled Water Supply and Demands Task 5 -Regulatory Analysis: Task SA-Regulatory Analysis (Potable Water) 5A.1 Review State and federal Standards, Ordinances, and Regulations as they pertain to potable water. Identify upcoming regulatory issues that could impact potable water distribution. Identify current and future potable water system monitoring and reporting requirements. Prepare a table listing monitoring type, frequency, reporting agency, and test methodology .. 5A.2 Review the District's planning and design standards and water quality management practices. Review other agency level of service standards and compare to District standards. Suggest modifications for City review. Key criteria include unit demands, pressure and flow requirements, storage, fire flow, and facility redundancy. 5A.3 Summarize deficiencies and provide recommendations in TM No. 4. Task 58-Regulatory Analysis (Recycled Water) 58.1 Review current State and federal Standards, Ordinances, and Regulations for non potable recycled water. Review the District's recycled water ordinances and make recommendations for changes, if necessary. 58.2 Review the District's recycled water planning and design standards and water quality management practices, including the District's Best Management Practices for recycled water use. 58.3 Provide a summary of upcoming regulatory issues that could impact recycled water implementation. Evaluate the feasibility of potable reuse, direct and indirect, and identify the next steps for implementation. The District is interested in continuing to pursue its recycled water program and maximizing production. However, during low recycled water demands, the District would like to analyze the feasibility of DPR of the treated excess recycled water produced. 58.4 Summarize deficiencies and provide recommendations in TM No. 4. Task 5C -Regulatory Analysis (Sewer) 5C.1 Review and summarize existing and pending State and federal sanitary sewer regulations and ordinances. Review all chapters of the Carlsbad Municipal Code, Title 13, Sewers and compare to planning level flow generation factors. Determine whether Title 13 and planning 8 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 level flow generation factors used in the City of Carlsbad's Engineering Standards are consistent with one another and also consistent with the recommendations of the master plan. Review the latest State of California Waste Discharge Requirements and others that may be applicable. In particular, review the Grease Ordinance in detail and make recommendations for revisions. 5C.2 Review the City's Sewer System Management Plan (SSMP). Evaluate compliance with the requirements of the SSMP, particularly the System Evaluation and Capacity Assurance Plan. In coordination with Task 11, assess O&M staffing level commitment required to comply with SSMP. 5C.3 In TM No.4, briefly describe the latest regulations and requirements and how they will affect the City's current regulations and procedures. Summarize SSMP deficiencies and provide recommendations. Task 5 Deliverables TM No. 4, Regulatory Analysis for Potable Water, Recycled Water and Sewer Systems Task 6 -Potable Water Analysis Task GA-Potable Water Model The District currently uses the potable water model H20MAP, based on system data as of 2010. The model and modeling platform will be used as the basis for hydraulic model development and system analysis for this project. The District desires to update and recalibrate, as necessary, the existing hydraulic model to fully represent the District's existing potable water distribution system. A static and extended period calibration should be performed. Once the existing model has been updated, it should be used to analyze existing, 2025 and 2040 scenarios and to develop a Capital Improvement Plan for the District. 6A.1 Use the data collected in Tasks 1 and 2 to complete the facilities of the existing potable model. The model shall include necessary potable water infrastructure in the District's water system. Provide large plots of the model shapefiles with pressure zone and pipe diameter labels for District review. Incorporate District comments into model. 6A.2 Based on the characteristics of the existing model, develop calibration procedures for Extended Period Simulations (EPS). District staff will collect the necessary data, which includes as a minimum SDCWA supply data and SCADA information on tank levels and pump data. 6A.3 Review and update hydraulic friction factors to be used for the model. 6A.4 Calibrate the existing model for hydraulic conditions under EPS based on the data collected in Task 6A.2. The 2012 Water Master Plan included an extensive hydrant flow testing program and a successful steady state model calibration and therefore no additional flows test will be required. 6A.5 Based on data developed in other tasks construct a model of the 2040 system. 9 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 6A.6 Develop implementation scenarios in the model for the various stages of the Capital Improvement Program. The CIP should start in 2015 and provide for improvements at 2025 and 2040. Task 68-Existing System Analysis (POTABLE WATER) 68.1 Prepare a draft evaluation criteria based on previous studies and typical criteria used in the industry. These draft criteria will be discussed with City staff at one of the progress meetings and finalized prior to the system evaluations. 68.2 The calibrated model will be used to analyze the existing potable water system with 2015 baseline demands under the following demand conditions: Minimum Day Demands Average Day Demands Maximum Day Demand Peak Hour Demands Fire flow 68.3 The hydraulic model will be used to size the required infrastructure to improve the existing system for hydraulic performance and reliability. The improvements shall include physical system improvements such as pipelines, water transfer stations, and reservoir storage and operational improvements, such as off-peak pumping and SCADA improvements, to minimize operational costs. 68.4. Summarize HDR Cathodic Protection Report findings. 68.5 Perform an operational review of the water system and identify possible operational improvements for winter and summer times. Provide recommendations to achieve optimum distribution system operation. 68.6 Review the existing pressure zone boundaries and any changes since the 2012 Water Master Plan. Provide recommendations to improve service. 68.7 Utilize the model to conduct up to 2 outage scenarios to assist with supply reliability evaluations in Task 4.3. 68.8 Verify that the distribution system can meet minimum pressure requirements in accordance with California regulations and the established design criteria. 68.9 The District mostly operates emergency pump stations. Review annual energy costs for water system operations and summarize any potential savings in energy costs. 68 1 0 Perform updates to the fire flow deficiency analysis conducted in the 2012 WM P and prepare a map showing areas that currently are deficient. 68.11 Evaluate hydraulic impacts on the existing system from introduction of desalinated seawater as a potable water source. Review the operational function of the District's 195 million gallon reservoir with two separate supply source of desalinated sea water and imported water from SDCWA and summarize recent studies conducted at the Maerkle site to enhance service. 10 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 68.12 Summarize the District's chlorination systems in the water system. Task GC-Future System Analysis (POTABLE WATER) 6C.1 Analyze the future system supply including desalinated seawater supply. Prepare updated storage and pumping tables under the 2040 scenario for the water system. 6C.2 Develop modeling scenarios to provide the District with facility needs to meet projected demands for 2025 and 2040. 6C.3 Develop a phasing plan for the identified facilities for 2025 and 2040. 6C.4 Prepare TM No. 5 summarizing potable water model development. existing and future system analysis. One copy of all model data shall be supplied to the City on CD in digital file format. Task 6 Deliverables TM No. 5, Potable Water Analysis Updated Potable Water Model Task 7-Recycled Water Analysis: Task 7 A-Recycled Water Model The existing recycled water model is in H20Map, based on system data as of 2010. This model and modeling platform will be used as the hydraulic model for this project. 7 A.1 The City's modeling consultant has updated the recycled water model and validated existing system operations for use in the existing system analysis. Prior to using the model, consultant shall meet with City operations staff to review the existing system operations and understand any areas of concern and confirm modeling scenarios. 7 A.2 Review existing water quality data for recycled water system. Task 78-Existing System Analysis (RECYCLED WATER) 78.1 Prepare draft evaluation criteria based on previous studies and typical criteria used in the industry. These draft criteria will be discussed with City staff at one of the progress meetings and finalized prior to the system evaluations. 78.2 The City-provided calibrated model will be used to analyze the existing recycled water system under the following demand conditions: • Average Day Demands • Maximum Day Demand • Peak Hour Demands Run the existing system hydraulic model to analyze peak demands, storage, and pumping capacity and efficiency and determine deficiencies. In particular. review the loss of chlorine residual when water is conveyed from the Mahr Reservoir and each recycled water supply facility. Review circulation during winter and low demand months and discuss with operations 11 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 potential improvements. Investigate options to eliminate hydropnuematic pumping systems and optimization of pump operations. 78.3 Summarize the deficiencies and provide recommendations to address existing deficiencies. The hydraulic model will be used to size the required infrastructure to improve the existing system, such as pipelines, pumping stations, and reservoir storage, future customers and developments. Task 7C-Future System Analysis (RECYCLED WATER) 7C.1 Prepare a summary of most likely users that could be converted to recycled water during Phase IV. This list should be a subset of the users identified in Task 38, based on the demand analysis and input from District staff. Recycled water needs of these users should be evaluated in detail. 7C.2 Identify potential new supplies from Task 48 that could be implemented during Phase IV. 7C.3 Identify distribution facilities needed to implement Phase IV. Perform maximum day model runs and storage analysis for Phase IV to verify size of facilities. 7C.4 Develop a list of potential Phase IV projects and their capacity. 7C.5 Develop an updated model of the Phase IV system. Refine a supply and distribution system to connect the users identified in Task 38 and resolve deficiencies identified in previous tasks. 7C.6 Develop budgetary level cost estimates for recycled water system expansion alternatives. Estimate the cost per acre foot for each of the potential users or user groups, utilizing the previous work from the 2012 Recycled Water Master Plan. 7C.7 Evaluate alternatives to prioritize the projects and make recommendations for implementation. Develop preliminary phasing of recommended projects. 7C.8 Prepare a TM No.6 summarizing recycled water model development, existing and future system analysis. One copy of all model data shall be supplied to the City on CD in digital file format. Task 7 Deliverables TM No. 6, Recycled Water Analysis Updated Recycled Water Model Task 8 -Sewer System Analysis: Task SA-Sewer Model The City currently uses the lnfoSWMM Sewer Model, based on system data as of 2010. The model and modeling platform will be used as the basis for sewer model development for this project. 8A.1 The City desires to complete and validate the existing sewer model to fully represent the City's existing (2015 baseline) sewer system. To the extent possible, existing sewer flow monitoring data will be used to validate the dry and wet weather conditions in the model. Review 12 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 and update peak wet weather assumptions in existing model based on December 2010 storm data and corresponding flow monitoring data. Identify areas that have undergone sewer replacement and incorporate inflow and infiltration (1&1) analysis from the ADS flow reports into the model. The model shall be used to analyze the capacity of the existing system in its current condition and with future system improvements under 2025 and 2040 scenarios. Task 88 -Existing System Analysis (SEWER) 88.1 Review historical and projected sanitary sewer per capita and sanitary sewer factors for various types of land use. The residential, industrial, and commercial flows may be estimated using the Carlsbad Engineering Standards for Equivalent Dwelling Units (EDUs). Commercial operations which may contribute to significantly greater flows such as car washes and laundry facilities shall be investigated individually by the consultant. Major discharges from commercial or industrial point sources should be ascertained from available information, including plans of the existing establishments, industrial and institutional zoning plans and projections of past records of water and wastewater flow rates. 88.2 Summarize estimated flow information from adjacent cities and compare those flows with the City flow measurements. 88.3 Summarize the 1&1 based on prior analyses, characterize the main source location of 1&1 found in the ADS flow monitoring study and, in coordination with Task 13 CCTV data review, develop a remediation plan based on those results. 8.8.4 Run the model to represent the following scenarios for the existing system and identify deficiencies. Dry weather flows (DWF) Peak wet weather flows (PWWF) With capital improvements constructed under PWWF conditions Task 8C-Future System Analysis (SEWER) 8C.1 Develop unit flow coefficients and peaking factors in cooperation with City staff. Identify general impacts on wastewater volume resulting from potential demographic/land-use charges/General Plan Update information. 8C.2 Update sanitary sewer flows for the projected 2040 conditions. Run the model to represent the following scenarios for the 2040 system and identify deficiencies. Dry weather flows (DWF) Peak wet weather flows (PWWF) With capital improvements constructed under PWWF conditions 8C.3 The Sewer Master Plan Update shall also include an updated sewer benefit area map corresponding to the City's 25 growth management zones (GMZs). Hard copies of color coded CIP and sanitary sewer maps (including sewer basis boundaries) shall be included in the report. Projects required to meet future improvements only shall be identified separately for construction as growth may warrant. Large-scale capital projects, as well as new private development projects shall be included. 13 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 8C.4 Identify specific projects needed to improve the system capacity to meet 2040 required levels of service and factors of safety. Where deficiencies exist, the Consultant shall provide recommendations on alternatives. Existing undersized facilities shall be prioritized for improvement and clearly identified on a color exhibit/wall map. Projects shall include specific recommended improvement details (e.g. pipe, size, material, depth, facilities) and estimated costs. 8C.5 Prepare TM No. 7 summarizing sewer model development, existing and future system analysis. Complete model data input/output, results, and maps of each of the model runs shall be included in the report. One copy of all model data shall be supplied to the City on CD in digital file format. Key Assumptions: Wet weather flow monitoring is not part of the scope of this RFP. The City of Carlsbad has an on-call consultant that performs wet weather flow monitoring and 1&1 analysis. Data and 1&1 analysis from past flow monitoring will be made available to the Consultant. Deliverables: TM No. 7 Sewer System Analysis Updated Sewer Model Task 9-Capital Improvement Programs: 9.1 Conduct CIP Workshop to review recommended projects for all utilities with City engineering and O&M staff to discuss validation with field observations, potential for grouping multiple projects and prioritization of projects. Identify projects that will help reduce GHG emissions. 9.2 Develop unit costs for the various facilities to be implemented. Task 9A-Capital Improvement Program (POTABLE WATER) 9A.1 Developed budgetary level cost estimates for the CIP. Prioritize the projects and make recommendations for implementation. The plan shall include a table listing of CIP projects associated with tabulated CIP budget on an annual basis for the initial five-years, from 2015/16 to 2020, at 2025 and at 2040. 9A.2 Prepare TM No. 8, summarizing potable water projects for Capital Improvement Program (CIP). Task 98-Capital Improvement Program (RECYCLED WATER) 98.1 Develop costs for selected Phase IV projects. Prepare opinions of probable construction and operation and maintenance costs for the project components using existing information wherever available. 98.2 Describe the steps needed to move forward with the recommended projects. Prepare an outline of the steps to implement the projects and prepare an outline schedule. 14 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 98.3 Review Property Acquisition and Right of Way Requirements. Review the facilities and identify property or right of way that will be required for the projects, outside of District holdings or public right of way. Comment on any difficulties expected in acquisition. 98.4 Prepare TM No.8, summarizing the Recycled Water CIP program. Task 9C-Capital Improvement Program (SEWER) 9C.1 A multi-year Capital Improvement Program (CIP) will be developed based on the computer modeling. Hydraulic capacity and deficiency criteria shall be developed in cooperation with the City. The Consultant shall develop a comprehensive 25 year CIP outlining the project needs, budgets, and priorities. The plan shall include a table listing of CIP projects associated with tabulated CIP budget on an annual basis for the initial five-years, from 2015/16 to 2020, at 2025 and at 2040. 9C.2 Upon completion of the CIP & Capital Replacement Plan (CRP) in Task 13, the consultant shall prepare an update of the City's sewer connection fees. Sewer connection fees are used to generate revenue to construct sewer infrastructure needed to support new development. The fees pay for the planning, design and construction of capacity improvements and/or new facilities required for the conveyance and treatment of sewage. 9C.3 Prepare TM No.8, summarizing the Sewer CIP program and updated sewer connection fees. Task 9 Deliverables: TM No. 8, Unit Costs and CIP for Potable Water, Recycled Water and Sewer Programs Task 10-Program EIR Update The Master Plans shall include identifying and addressing potential environmental impacts and preparation of an update to the existing Program EIR (PEIR) which shall include conformance with new CEQA requirements and new regulations. 10.1 Review Master Plan Cl P lists. Evaluate what projects are new and which are similar or unchanged as a result of the Master Plan updates. 10.2 Prepare Air Quality I GHG Memorandum using the most recent version of the Cal EE Mod Model or equivalent approach. Analyze impacts of construction and future maintenance activities. Summarize findings in a brief TM. 10.3 Prepare an updated project screening checklist to improve the utility of the existing Program EIR for subsequent projects. Checklist will provide a logical and systematic approach for clearing subsequent future projects following Appendix N of the CEQA guidelines. Integrate existing mitigation monitoring and reporting program to expedite CEQA review of future projects and determination of the appropriate project level CEQA documentation. 10.4 Prepare Addendum.to the 2013 PEIR, incorporating the City's prior PEIR analysis by reference. Task 10 Deliverables: GHG Analysis TM 15 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 PEIR Checklist PEIR Addendum Task 11 -Staffing Analysis 11.1 Analyze current and future staffing needs for Operation and Maintenance (O&M) of Potable Water, Recycled Water, and Sewer. In general, the approach will be similar to that utilized in the 2012 Water Master Plan; a million gallon per day per full-time equivalent (FTE) approach, and also an hours-per-facility task approach. A. Research professional organization benchmarking relative to staffing for water (AWWA and CA DOW), recycled water, sewer O&M, and asset management. B. For the recycled water and sewer systems, develop draft O&M tasks, system facilities, frequency, and staff hours per occurrence similar to Table 7-12 in the 2012 Water Master Plan. Review draft with City utility managers and operations supervisors and incorporate their input. C. Plan interview background and questions and design a data collection form. Prepare a cover letter for City signature. Interview and survey the City of Carlsbad and at least four other agencies to collect the following information: • Number of FTE staff in O&M and their roles including Division, Title, and percent allocation to water, recycled water, and sewer (see Table 7-10 in the 2012 Water Master Plan). • Qualifications and years of experience of staff, professional engineers and support staff • Number of water, recycled water, and sewer accounts • Average annual water, recycled water, and sewer flows • Percent the service area is built out • Number of each type of water, recycled water, and sewer facility for use in the hours per facility approach to estimating O&M staffing • Reasonableness of the hours per facility and O&M staff ability to meet the time requirements • O&M work order history, deferred maintenance, overall system condition D. Review, organize, and analyze the information collected. Contact agencies with follow- up questions. E. Collect and review the City of Carlsbad analysis of hours per facility for recycled water. F. Collect and review the City of Carlsbad Sewer System Management Plan Audit. G. Coordinate with asset management analysis and incorporate results. 11.2 Analyze Current and Future Staffing for Capital Improvement Program (CIP) Staffing, for Planning, Design, and Construction Project Management and Asset Management (AM) for 16 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 Water, Recycled Water, and Sewer. In general, the approach will be to interview the City of Carlsbad and other agencies, collect data relative to the CIP, and review several metrics for staffing trends. Plan interview background and questions and design a data collection form. Interview and survey the City of Carlsbad and at least four other agencies to collect the following information: • Number of FTE staff in CIP and AM and their roles • Qualifications and years of experience of staff, professional engineers and support staff • Level of involvement with consultants in projects; brief review, detailed review, active participation • Number of CIP projects and dollar value, current and future years • Number of water, recycled water, and sewer assets and dollar value • Amount of in-house design • Use of consultants for staff augmentation, planning, design, construction management • History of completing annual CIP Review, organize, and analyze the information collected. Contact agencies with follow-up questions. Coordinate with asset management analysis and incorporate results. 11.3 Prepare TM No. 9, Staffing Analysis. Prepare a draft of TM No. 9 that summarizes Task 9. To preserve confidentiality, results will be described in terms of agency 1, agency 2, etc. Meet with City staff to present and review the TM. Incorporate City staff comments and prepare the final TM. Task 11 Deliverables: TM No. 9, Staffing Analysis Task 12-Prepare Draft and Final Reports Results of the study findings, analyses, discussions, and recommendations shall be summarized into three clear and well-documented reports (one for the Potable Water Master Plan Update, one for the Recycled Water Master Plan Update and one for the Sewer Master Plan Update). The reports shall be bound in three-ring binders and include appropriate supporting documentation. Compiled electronic files with bookmarks indexed to the table of contents shall also be provided. The reports should generally provide the same content as provided in the current Master Plans, which are located on the City's website. For each of the three reports: 12.1 Prepare a report outline at the start of the project that outlines the proposed report organization. The report outline should at minimum include the items listed in the project outline developed by the DistricVCity. This draft report outline will be discussed at the kick-off meeting and finalized early in the project to meet the DistricVCity's expectations for the final deliverables. 17 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 12.2 Prepare Draft Report incorporating the District/City's comments on Technical Memorandums that are submitted throughout the project. Five (5) copies of the bound draft reports shall be submitted for the District/City's review. Draft reports shall include all figures, tables, system maps, computer analysis, and text. The text will include recommendations for implementation, cost estimating, and a priority schedule of construction presented in both color- coded map and table format. 12.3 Prepare Final Reports. Incorporate the District/City's comments on the Draft Report. Upon incorporation of the District/City's comments, ten (1 0) paper copies of the final report shall be delivered to the District/City and an electronic copy of the final report shall be submitted on CD in PDF format. Additionally, all electronic files (spreadsheets, reports, TMs, figures, maps, and CAD drawings) shall be delivered to the District/City on a CD in the native format of the file type. Task 13-Asset Management Plan 13.1 Identify the definition study area for each utility (potable water, recycled water and sewer). 13.2 Identify a list of applicable regulations as they relate to asset management. 13.3 Prepare a written Asset Management Plan for water, wastewater and recycled water. Provide GIS layers that include the following data fields based on the analysis of City assets: • Likelihood of Failure score (Probability of Failure (PoF)) • Consequence of Failure score (CoF) • Total Business Risk Score (BRE) • CIP Projects for water, recycled water and sewer for five years beginning in 2017/18 • Expected R&R value (year over year for those five years • Any additional attributes used to calculate BRE risk scores 13.4 Identify planning and evaluation criteria for asset management. 13.5 Evaluate existing systems, soil types and utility asset data. Develop a Statistical Failure Forecasting Model for water assets. Develop a model, by pipe type, to more accurately estimate the estimated useful life (EUL) of water and recycled water assets. Validate the model and calibrate as needed via a reasonable validation period. Utilize failure modes and affects analysis (FMEA) to identify most probable failure modes throughout the City's Utilities systems and networks. Following the development of a SFFM, update the existing asset register or GIS database with EUL values for water and recycled assets. Prepare a GIS map of high risk of failure sewer, water and recycled water assets. 13.6 Update, analyze existing systems and prior Master Plan documents among other documents and field conditions and prepare a prioritized list of capacity enhancing projects, as needed for water, wastewater, and recycled water. Provide planning level cost estimates including all design, environmental, right-of-way, construction, legal, and construction management costs. Participate in CIP workshop, defined in Task 9. 13.7 Prepare prioritized Capital Replacement Plan (CRP), identifying repair and rehabilitation projects for five fiscal years starting with FY 2018/19 for water, wastewater and recycled water. 18 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 13.8 Develop and draft a systematic process methodology for prioritizing repair and rehabilitation capacity and condition upgrade projects for water, sewer and wastewater assets, (and appurtenances) based upon risk, health and safety, and other similar factors standard in the industry. Utilize MS Visio or similar tool, in addition to MS Excel, to communicate the prioritization process methodology to staff. Key Assumptions: Pipeline break data is available and tied to individual pipes Consolidated CCTV database for sewer is associated with videos tied to asset IDs. Task 13 Deliverables: Asset Management Plan GIS updates Prioritization of asset classes by risk and anticipated impacts on the Cl P Near term Rehabilitation and Repair Plan for water, recycled water and sewer facilities 19