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HomeMy WebLinkAboutJPW Communications LLC; 2018-12-04;AGREEMENT FOR SOCIAL MEDIA AND WEBSITE CONTENT DEVELOPMENT SERVICES JPW COMMUNICATIONS ~HIS AGREEMENT is maqe and entered into as of the 4 £h day of ~ o C i2 ~ bJJ A , 20}.g_, by and between the CITY OF CARLSBAD, a municipal corporation, ("Ci~nd JPW COMMUNICATIONS, LLC, a California Limited Liability Company, ("Contractor"). RECITALS A. City requires the professional services of a communications firm that is experienced in social media, marketing and outreach for the public sector. B. Contractor has the necessary experience in providing professional services and advice related to growing social media presence and creating website content to increase brand awareness. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of seven (7) months from the date first above written. The City Manager may amend the Agreement to extend it for one (1) additional seven-month period or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be thirty-two thousand two hundred dollars ($32,200). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". City Attorney Approved Version 6/12/18 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Consultant shall not be obligated to reimburse any indemnified parties for any Claims that exceed, in aggregate, the total amount paid by the City to Consultant under this Agreement. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an City Attorney Approved Version 6/12/18 2 insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI} with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain City Attorney Approved Version 6/12/18 3 the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City Name Joseph Stewart Title Management Analyst Community & Economic Department Development City of Carlsbad Address 1635 Faraday Ave. Carlsbad, CA 92008 Phone No. 760-602-4620 For Contractor Name Jenny Windle President and Managing Member, Title JPW Communications Address 2710 Loker Ave. W, Suite 210 Carlsbad, CA 92010 Phone No. 760-683-8395 x700 Email jenny@jpwcomm.com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. City Attorney Approved Version 6/12/18 4 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes• NoO 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable City Attorney Approved Version 6/12/18 5 under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. City Attorney Approved Version 6/12/18 6 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR By~ - dign here) By: (sign here) (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California Ukb,r;;~ Debbie Fountain, Community & Economic Development Director ATTEST: \bmxAARm~ ~ARBARA ENGLESON lJ ~:ty Clerk If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 6/12/18 7 EXHIBIT "A" SCOPE OF SERVICES Task 1. Review social media strategies and policies; refine messaging and personas Within one (1) week of contract execution, Contractor will review the Social Media and Strategy Policy for the Economic Development Division and Life in Action® messaging. Within three (3) weeks of contract execution, Contractor will facilitate a messaging workshop with Economic Development staff to further refine and elevate the Life in Action® brand end-state messaging and sharpen persona targets in order to differentiate Carlsbad in a meaningful way. Deliverables: Life in Action® messaging workshop with City staff, updated end-state messaging document and defined persona targets for brand Task 2. Develop digital assets for social media Using existing brand assets, Contractor will develop a photo style guide to inform all digital asset creation (graphics, images, video clips, logos, stock photography, etc.) for Life in Action® social media channels. Contractor, in consultation with City, will develop a list of targeted images and video clips that will serve as a useful library for future social media posts. Contractor will oversee photo and video shoots, post-production and deliver a total of 75 photo assets and 15 video clip assets (under 20 seconds). All photo and video assets will made available to City staff no later than two (2) months after contract execution. Contractor will independently contact companies for photo and video creation (with approval from City staff), however, when needed, City staff will arrange introductions between Contractor and company representatives to plan visits. At least 20 of the total photos and five (5) of the short videos will feature interior office space from these companies. No fewer than seven (7) different companies will be featured. Contractor will label each photo and video with the name of the corresponding business or location and reference any unique activity such as an event or meeting associated with the content. Photos and videos will be shared via Dropbox account, and approved and accepted to the satisfaction of City staff. Deliverables: Photo style guide, 75 photos and 15 video clips to be used on social media platforms Task 3. Weekly social media platform development Upon completion of Task 1 and no later than one (1) month after contract execution, Contractor will develop two (2) lnstagram posts per week with corresponding digital assets and hashtags. Contractor will use the Social Media Strategy and Policy and the photo style guide to develop content. Contractor will provide suggested written content to accompany each lnstagram post. Contractor will provide a weekly lnstagram content plan to City staff prior to noon on the first business day of each week. One (1) round of comments will be provided by City staff prior to finalizing weekly lnstagram content. Content plan will be finalized by the close of the first business day of each week for plan implementation throughout the rest of the week. Contractor will program into Hootsuite upon approval. Deliverables: Weekly lnstagram content (two (2) lnstagram posts per week with written content included) City Attorney Approved Version 6/12/18 8 Task 4. Website content development Contractor will develop one (1) blog post per month to be featured on the www.carlsbadlifeinaction.com website. Topics for the blog post will be decided by City staff in coordination with Contractor. City staff will arrange introductions between Contractor and third parties should outside sources be needed to conduct interviews or generate content and images. Special attention will be paid to SEO optimization in order to elevate website ranking. One (1) round of comments will be provided by City staff prior to finalizing each blog post. Deliverables: One (1) blog post per month Task 5. Project management Contractor's Chief Content Officer and City staff will meet once a month to assess progress in achieving social media objectives and metrics goals as outlined in the Social Media Strategy and Policy. Contractor and City staff will discuss content and strategy planning for the upcoming month and identify any opportunities for strategically advantageous social media and website content. Deliverables: Monthly meetings between Chief Content Officer and City staff City Attorney Approved Version 6/12/18 9 EXHIBIT "B" PAYMENT SCHEDULE AND BUDGET Contractor will invoice the following items on a deliverable-based payment schedule. Upon completion of a task and acceptance by the City, Contractor will invoice the City. One-time Lump Sum Payments: • Life in Action messaging workshop with City staff: $1,250 Workshop will be delivered within three (3) weeks of contract execution. Contractor will invoice City upon completion. • Updated end-state messaging document/ defined persona targets: $1,500 Updated end-state messaging document will be delivered no later than one (1) month after contract execution. Contractor will invoice City upon completion. • Photo style guide: $700 Photo style guide will be delivered no later than one (1) month after contract execution. Contractor will invoice City upon completion. • 75 photos and 15 video clips: $8,800 Photos and videos will be delivered no later than two (2) months after contract execution. Contractor will invoice City upon completion and acceptance of deliverable. Contractor will invoice the following items on a monthly basis, contingent upon completion and acceptance by the City of content as described in Exhibit "A". Monthly Payments: • Weekly lnstagram content: $2,500/month Weekly lnstagram content generation will begin no later than one (1) month after contract execution. Contractor will invoice the City $2,500/month for a period of six (6) months for a total of $15,000 during contract term. • Monthly blog posts: $600/month Monthly blog posts for website content will begin no later than one (1) month after contract execution. Contractor will invoice the City $600/month for a period of six (6) months for a total of $3,600 during contract term. • Monthly Meetings between Contractor and City staff: $225/month Monthly meetings between City staff and Chief Content Officer will begin no later than one (1) month after contract execution. Contractor will invoice the City $225/month for a period of six (6) months for a total of $1,350 during contract term. City Attorney Approved Version 6/12/18 10 Task 1. Review social media strategies and policies; refine messaging and ersonas Updated end-state messaging document and defined persona targets (one-time fee 75 photos and 15 video clips to be used on social media platforms with labels and associated information one-time fee Task 3. Weeki social media latform develo ment Weekly lnstagram Content Plan: two (2) lnstagram posts per week with written content included $2500/month for six 6 months Task 4. Website content develo ment Monthly meetings between Chief Content Officer and City Staff $225/month for six 6 months TOTAL $1,250 $1,500 $700 $8,800 $15,000 $3,600 $1,350 $32,200 City Attorney Approved Version 6/12/18 11 ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDNYYY) ~ 11/14/2018 THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION 15 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hiscox Inc. d/b/a/ Hiscox Insurance Agency in CA PHONE (888) 202-3007 I fffc, No): f4',.. Nn Ext\: -----------------520 Madison Avenue E-MAIL contact@hiscox.com 32nd Floor ADDRESS: New York, NY 10022 INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: Hiscox Insurance Company Inc 10200 INSURED INSURER B: JPW Communications LLC INSURERC: 2710 Loker Avenue W 210 INSURER D: Carlsbad, CA 92010 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE ,ucn ""',n POLICY NUMBER IMM/DDNYYYl IMMIDDNYYY\ LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 -D CLAIMS-MADE [K] OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 100,000 ./ X CGL is on BOP Form MED EXP (Any one person) $ 5,000 -A -y UDC-2220435-BOP-18 04/04/2018 04/04/2019 PERSONAL & ADV INJURY $ 0 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 ~ •PRO-•LOC PRODUCTS -COMP/OP AGG $ SfT Gen. Agg. POLICY JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident\ ~ ANY AUTO BODILY INJURY (Per person) $ ~ ALL OWNED ~ SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ A ~ X NON-OWNED UDC-2220435-BOP-18 04/04/2018 04/04/2019 PROPERTY DAMAGE ~ HIRED AUTOS ~ AUTOS (Per accident\ $ $ UMBRELLA LIAB H OCCUR EACH OCCURRENCE $ f-- EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION I ~-'frrnTE I I OTH- AND EMPLOYERS' LIABILITY ER Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE • E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $ If yes, describe under E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION City of Carlsbad SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1635 Faraday Avenue THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Carlsbad CA 92008 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ~,11/l-{). 1#1-- I © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) ~ 11/14/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hiscox Inc. d/b/a/ Hiscox Insurance Agency in CA PHONE (888) 202-3007 I FAX IAIC Nn Ext\: {AIC, No]:_ 520 Madison Avenue E-MAIL ------------------ - 32nd Floor ADDRESS: contact@hiscox.com New York, NY 10022 INSURERISl AFFORDING COVERAGE NAIC# INSURER A: Hiscox Insurance Company Inc 10200 INSURED INSURERB: JPW Communications LLC INSURERC: 2710 Loker Avenue W 210 INSURERD: Carlsbad, CA 92010 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE ,.,.,n wvn POLICY NUMBER IMMIDD/YYYYl IMMIDD/YYYYl LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ -• CLAIMS-MADE • OCCUR DAMAGE TO RENTED PREMISES !Ea occurrence) $ MED EXP (Any one person) $ - PERSONAL & ADV INJURY $ - GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ R •PRO-•LOG $ POLICY JECT PRODUCTS -COMP/OP AGG OTHER: $ AUTOMOBILE LIABILITY fE~~~d~~ti'INGLE LIMIT $ f---- ANY AUTO BODILY INJURY (Per person) $ ~ ALL OWNED ~ SCHEDULED AUTOS f--~~i?JwNED BODILY INJURY (Per accident) $ ~ PROPERTY DAMAGE HIRED AUTOS f--AUTOS (Per accident) $ ~ $ UMBRELLA LIAB H OCCUR EACH OCCURRENCE $ ~ EXCESS LIAB CLAIMS-MADE AGGREGATE $ OED I I RETENTION$ $ WORKERS COMPENSATION I ~~fTUTE I I OTH- AND EMPLOYERS' LIABILITY ER YIN ANYPROPRIETORIPARTNER/EXECUTIVE • E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? NIA (Mandatory in NH) E.L. DISEASE· EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE· POLICY LIMIT $ A Professional Liability y UDC-2220435-EO-18 04/04/2018 04/04/2019 Each Claim: $ 1,000,000 Aggregate: $ 1,000,000 / DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION City of Carlsbad SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1635 Faraday Avenue THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Carlsbad CA 92008 ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE "JS,rdl,'12.1.Jf/- I © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD HARTFORD An important message from The Hartford Thank you for selecting The Hartford for your business insurance needs. Sincerely, The Hartford Services Team Privacy Policy I Terms of Use I TheHartford.com This email was sent to: drhodes@paychex.com Attached CERTIFICATE OF INSURANCE (COl).Pdf You'll require Adobe® Reader in order to open PDF attachments. Download a free Adobe® Reader to your computer This email was sent by: The Hartford Financial Services Group. Inc. THEl HARTFORD City of Carlsbad, CA THE HARTFORD BUSINESS SERVICE CENTER 3600 WISEMAN BLVD SAN ANTONIO TX 78251 1635 FARADAY AVE CARLSBAD CA 92008-7314 Account Information: I Policy Holder Details: I JPW COMMUNICATIONS LLC May 24, 2018 tO 'it Contact Us Business Service Center Business Hours: Monday -Friday (7AM -7PM Central Standard Time) Phone: (877) 287-1312 Fax: (888) 443-6112 Email: agency.services@thehartford.com Website: https://business.thehartford.com Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team WLTR005 -~ I DA TE (MM/00/YYYY) AC<>R CERTIFICATE OF LIABILITY INSURANCE '--,--· 05/24/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PAYCHEX INSURANCE AGENCY INC/PAC PHONE (877) 287-1312 IFAX (888) 443-6112 (AIC, No, Ext): (A/C, No): 76250881 E-MAIL 150 SAWGRASS DRIVE ADDRESS: ROCHESTER NY14620 INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: The Hartford Casualty Insurance Company 29424 INSURED INSURER B: JPW COMMUNICATIONS LLC INSURERC: 2710 LOKER AVE W STE 210 INSURER•: CARLSBAD CA 92010-6646 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUB~ POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD IMM/0O/YYYYl .. COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE ,--~ CLAIMS-MADE •OCCUR DAMAGE TO RENTED I ••c,.,c-cc-/Co MED EXP (Any one person) -PERSONAL & ADV INJURY - GEN'L AGGREGATE LIMIT APPLIES PER:" GENERAL AGGREGATE •PRO-• PRODUCTS -COMP/OP AGG ~POLICY JECT LOG OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT l1co -•> ·"' -ANY AUTO BODILY INJURY (Per person) -ALL OWNED ~ SCHEDULED BODILY INJURY (Per accident) -AUTOS t--AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE -t--AUTOS (Per accident) UMBRELLA LIAB ~ OCCUR EACH OCCURRENCE -EXCESS LIAB CLAIMS-MADE AGGREGATE DED I I RETENTION$ WORKERS COMPENSATION X l~~:TUTE I 1uTH-ER AND EMPLOYERS" LIABILITY $1,000,000 YIN E.L. EACH ACCIDENT A ANY PROPRIETOR/PARTNER/EXECUTIVE C f----76 WEG AB3NSL 05/16/2018 05/16/2019 N/A E.L. DISEASE -EA EMPLOYEE $1,000,000 OFFICER/MEMBER EXCLUDED? -(Mandatory in NH) E.L. DISEASE -POLICY LIMIT $1,000,000 If ves, describe under DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the lnsured's Operations. CERTIFICATE HOLDER CANCELLATION CITY OF CARLSBAD, CA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 1635 FARADAY AVE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CARLSBAD CA 92008-7314 AUTHORIZED REPRESENTATIVE 6 ~or cad~ © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD "' ... HI SCQX Hiscox Insurance Company Inc. Policy Number: UDC-2220435-BOP-18 Named Insured: JPW Communications LLC Endorsement Number: 3 Endorsement Effective: April 04, 2018 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED -LESSORS OF PREMISES, CLIENTS BUSINESSOWNERS COVERAGE FORM A. The following is added to Paragraph C. Who Is An Insured in Section II -Liability: 3. If you have agreed in a written contract or agreement to add them as an additional insured to a policy providing the type of coverage afforded by this insurance, the following persons or organizations are added to this policy as additional insureds: a. Any person or organization from whom you lease any premises, but only with respect to liability arising out the ownership, maintenance, or use of that part of the premises leased to you. However, this insurance does not apply to any structural alterations, new construction, or demolition operations performed by or on behalf of the additional insured. A person or organization's status as an additional insured under this subsection a. ends when you cease to be a tenant in the premises. b. Any person or organization for whom you are performing operations, but only with respect to liability arising out of: (1) Your acts or omissions or of those acting on your behalf; and (2) The performance of your ongoing operations for the additional insured. A person or organization's status as an additional insured under this subsection b. ends when your operations for that additional insured are completed. BOP E5422 CW (02/15) Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 1