HomeMy WebLinkAboutLa Costa Canyon High School Theatre Department; 2019-04-18;2019 GRANT AGREEMENT FOR La Costa Canyon High School, Theatre Department
This agreement, is made on the /~:'<\,-,,, day of A~i:\ \ , 20_.fi_, by La Costa Canyon
High School, Theatre Department (ORGANIZATION), hereinafter referred to as "Grantee," and the CITY
OF CARLSBAD, a municipal corporation, hereinafter referred to as "City" (the "Agreement.") City, as
Grantor, agrees to provide Grantee the Grant funds awarded to Grantee during the 2019 Community
Arts Grants Program in an amount not to exceed one thousand, five hundred dollars {$1,500) ("Grant.")
The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
("Agreement Scope").
Project Title: Spring Musical
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the
following terms.
TERMS AND CONDITIONS OF GRANT
1. TERM. The term of this Agreement shall mean the period commencing on the effective date of
this Agreement and expiring on January 31, 2020. The term of this Agreement may be extended
by mutual written agreement of the parties. The parties will prepare a written amendment
indicating the effective date and length of extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the
Agreement Scope and under the terms and conditions set forth in this Agreement.
Grantee agrees to assume any obligation to furnish any additional funds that may be
necessary to complete the Agreement Scope.
b. All costs accrued for services and/or supplies prior to the execution of Agreement are
not eligible for funding or reimbursement through the use of Grant proceeds.
c. Eligible and ineligible costs include, but are not limited to, items detailed in the
Community Arts Grants 2019 Guidelines, in the section titled Eligible and Ineligible
Costs, attached hereto as Exhibit A.
3. CONDITIONS OF FUNDING AND DISBURSEMENT. City shall have no obligation to provide the
Grant proceeds or to make any subsequent disbursement of Grant proceeds, and may seek
reimbursement of Grant proceeds, if any of the following requirements are not fully satisfied:
a. Grantee agrees to use grant funds to implement the Agreement Scope, including using
the Grant funds to only cover expenditures for programs and services incurred during
the Agreement Scope dates and under the terms and conditions of this Grant
Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee's main address is within Carlsbad city limits.
c. Grantee shall complete all work in accordance with Agreement Scope,
d. As reasonably soon as possible, but in no case later than thirty (30) calendar days,
Grantee shall notify the City of events or proposed changes that could affect the
Agreement Scope.
e. The Grantee shall be responsible for the performance of the work, as set forth herein,
and for the preparation of reports required by this Agreement.
f. Before Grantee makes any material changes to the Agreement Scope, Grantee agrees to
submit to the City, in writing, a proposal requesting changes to the Agreement Scope.
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Grantee shall make no material changes to the Agreement Scope unless and until City
formally approves the Grantee's request in writing.
g. Grantee agrees to acknowledge the City's Grant consistent with the 2019 Community
Arts Grants Guidelines, attached hereto as Exhibit A.
h. Grantee shall provide full and timely information to the City to update staff on
programs, and include naming the City in any publications and/or social media, whether
in digital or print format, as opportunities arise.
i. Grantee shall retain all records and supporting documentation, including expenditure
receipts, applicable to the Agreement Scope and this Agreement for a period of three
(3) years, and make all records and supporting documentation readily available, upon
request, for inspection and/or audit by representatives of the City.
4. RETURN OF GRANT FUNDS. Any determination, by the City, of noncompliance with activities
and expenditures outlined in the Agreement Scope without prior notice and express approval by
the City, upon demand by the City, Grantee agrees to return to the City the amount requested
by the City, up to and including an amount equivalent to the full Grant award. Failure of the
Grantee to comply with the terms of this Agreement shall not be the cause for return of Grant
funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In such
case, any amount required to settle, at minimum cost, any irrevocable obligations properly
incurred shall be eligible to be paid by Grant funds.
5. REQUIRED REPORTS. Failure to complete the following reports may render the recipient
ineligible to receive the full and final payment of the Grant award.
a. Submit a Revised Project Form, as required per the 2019 Community Arts Grants
Guidelines, attached hereto as Exhibit A, within thirty {30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated
form to the City (30) calendar days after the Agreement Scope end date or, January 31,
2020, whichever is earlier.
Grantees in noncompliance with the above reporting requirements agree to return some or all
of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in
noncompliance, Grantee agrees that for the year immediately following a determination of
noncompliance, Grantee shall be ineligible to receive any new grants from the City.
6. DISBURSEMENT OF GRANT FUNDS. The Grant amount to be provided to the grantee, under this
Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project
Form as applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by City staff.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to
the City within sixty (60) days of completion of the Agreement Scope or the Project end
date, whichever is earliest.
7. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in
writing within fifteen (15) calendar days of the decision to cancel and Grantee, at the
time it provides the City with notice of cancellation, shall return all Grant funds to the
City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if
Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the
City forthwith.
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8. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the
commencement of the Project, or prior to first disbursement of funds. After Project
commencement, as outlined in the Agreement Scope, or disbursement of Grant funds,
this Agreement may be rescinded, modified or amended only by mutual agreement, in
writing, of both the City and Grantee.
9. LOSS OF GRANT. At the discretion of the City, the following actions may result in a loss of all or
in part of any Grant amount allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within sixty (60) calendar
days of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant
alteration of Agreement Scope elements, such as performers, artists or attendees, or
significant changes in budget income, expenses or line item designations from Grantee's
budget, included in the Agreement Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required
reports and/or documentation before January 31, 2020.
10. COVENANT AGAINST DISCRIMINATION. Grantee agrees that neither it nor its agents shall
discriminate against any clients, prospective clients, employees, prospective employees,
contractors, or prospective contractors on the basis of race, color, religion, sex, national origin,
age, disability or familial status.
11. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to
receive written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
For Grantee:
La Costa Canyon High School
Theatre Department
Attn: Brad Golden
1 Maverick Way
Carlsbad, CA 92009
Email: brad.golden@sduhsd.net
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For City:
City of Carlsbad
Library & Cultural Arts Director
1775 Dove Lane
Carlsbad, CA 92011
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12. INDEMNIFICATION. Grantee hereby agrees to defend, indemnify, and hold free and harmless the
City, its officers and employees, against any and all claims, damages, losses, costs (including but
not limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or
related in any way whatsoever to the provision of Grant proceeds.
13. NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that
of Grantor and Grantee. Under no circumstances shall City and Grantee be deemed to be partners
or involved in a joint venture.
14. MODIFICATIONS. This Agreement may not be modified or amended except by written document
executed by a duly authorized representative of both the City and the Grantee.
15. GOVERNING LAW. This Agreement shall be construed in accordance with and be governed by the
laws of the State of California. Venue, in the event of a dispute, shall be in the North San Diego
County Superior Court.
16. SEVERABILITY. In the event that any provision or clause of this Agreement conflicts with
applicable law, such conflict shall not affect other provisions of this Agreement, which can be
given effect without the conflicting provision. To this end, the provisions of this Agreement are
declared to be severable.
17. DRAFTING AMBIGUITIES. Grantee understands that it is aware that it has the right to be advised
by counsel with respect to the negotiations, terms and conditions of this Agreement, and that the
decision of whether or not to seek advice of counsel with respect to this Agreement is a decision
which is the sole responsibility of Grantee. This Agreement shall not be construed in favor of or
against either Party by reason of the extent to which either Party participated in the drafting of
this Agreement
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18. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation,
partnership, joint venture or governmental entity hereby declares that authority has been
obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to
hold the other Party or Parties hereto harmless if it is later determined that such authority does
not exist.
CITY OF CARLSBAD, a municipal corporation of
the S~rni,h,
*By:____f..4-=~~~::::-:==..__ By: ~ f I ::;pct?>
st signature here) HEATHER PIZZUTO &r4,a . ~ \d,e"" / l)r_,,......_ 1 uJ... ~ibrary & Cultural Arts Director
(Pnnt name/Title) \ \)·1v-ec..to-r
brJ ,~IAe"'@sL.N~ ,ne1 Amsr,
(E ii address)
),}]-\~
(Date)
(2 nd Sig
he,"-J~us
(Print nam' itle)
I L-k,yv\l)c,+;O -'.I @. x}v hSd · .')e__ t
(Email address)
(Date)
City Clerk
If required by City, proper notary acknowledgment of execution by contractor must be attached. ~
Corporation. Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman,
President, or
Vice-President
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM: ~:~IA A. &:i~ttorney
Assistant City Attorney
't{,o{c'f
Date
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EXHIBIT "A"
SCOPE OF GRANT
Itemized list of what Grantee will complete to satisfy grant funding.
Items which may be included in this section:
1. Required -Completed Community Arts Grants 2019 Application
2. Optional, as needed -Community Arts Grants 2019 -Project Budget Information
3. Optional, as needed -Community Arts Grants 2019 -Revised Project Form
4. Optional, as needed -Community Arts Grants 2019 -Revised Project Budget Information
5. Required -Community Arts Grants Guidelines 2019
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Community Arts Grants 2019 Application
Reference#
Status
Login Usemame
Login Email
First Name
Last Name
Title
Street Address
City
State
Zip Code
Phone Number
Email Address
Are you applying as an:
Organization Name
Organization doing business as (if by another
name) (OPTIONAL):
Street Address
City
State
Zip Code
Phone Number
Organization website URL:
9776624
Complete
bradgolden
brad.golden@sduhsd.net
Brad
Golden
Mr.
5054 Seachase Way
San Diego
California
92130
310-339-4511
brad.golden@sduhsd.net
Educational Institution or Affiliated Group
La Costa Canyon High School
Theatre Department
1 Maverick Way
Carlsbad
California
92009
760-436-6136
lacostacanyontheatre.com
What is your organization's mission
statement?
The La Costa Canyon (LCC) drama
department is an inclusive and creative hub for
high school-aged performers and theatre
technicians. Our mission is to enrich the lives
of our students, their families, and the
community by exploring the profound and
challenging process of devising theatre.
Is this your organization's first time applying No
with the City of Carlsbad?
Has your organization received funding from Yes
the City of Carlsbad's Community Arts Grants
program in the past?
Project Name
Project Summary
Project Start Date
Project End Date
Funding Request from the City of Carlsbad's
Cultural Arts Grants
Total Number of Expected Participants for
Project
Total Number of Expected Audience
Attendance for Project
Spring Musical
Building upon LCC theatre's recent success
with "Les Miserables," our department wants
to create another show-stopping musical for
the Carlsbad community. We are applying for
the rights to produce either "The Producers" or
"A Gentlemen's Guide to Love and Murder."
Both plays are wildly comedic. The latter play
has only just been released, so it would be
produced by a Carlsbad-based high school for
the first time ever. We are requesting a grant
of $1,500 to help fund the cost of hiring a
music director and professional players for the
orchestra.
04/17/2019
04/27/2019
1500
Well over 100 people (50+ student actors, 15+
student technicians, 20+ students to help build
the sets and costumes, 5 student musicians, 5
professional musicians, along with many
others including designers, parent and student
volunteers, etc.)
1,500-1,800
Provide a brief example of a similar recent
project by you or your organization and why it
was successful.
Last year, LCC Theatre took a massive leap in
our production of "Les Miserables." We
uncovered the theater's orchestra pit which
had been sealed shut since the school's
inception in 1996. We were able to incorporate
three students and one teacher in the
orchestra. It was an incredible experience for
everyone involved. The music students got to
participate in a professional orchestra.
Meanwhile, the cast of roughly 50 singers
were able to sing along to an orchestra, a first-
time experience for many.
"Les Miserables" went on to win "Best
Musical," awarded by National Youth Arts.
This distinction came after our fall play, "The
Love of Three Oranges," was awarded "Best
Play in San Diego" by the California
Educational Theatre Association. After "Les
Miserables," I was named "Best Drama
Teacher in San Diego" by San Diego
Broadway Awards.
All told, it was a successful (and exhausting)
year. Theatre is beginning to flourish at LCC.
Unfortunately, the entirety of our funds gained
from "Les Miserables" has been poured into
the infrastructure of the theater. We've
purchased additional microphones, a
projector, and multiple lighting instruments. All
these purchases were vital, but it depleted our
funds. Your grant will help LCC's theatre
department tremendously so we can continue
building on our momentum by hiring a music
director and professional musicians to fill in
where students are unavailable.
What makes the Spring Musical project
distinctive?
What are the goals {outputs and/or outcomes)
of the project? How will you measure your
goals?
Who is your target population and why? How
will you reach them?
The cultural and emotional impression that
"Les Miserables" had on the North County
community was profound. Audiences were
crying. Standing ovations occurred every
night. With this year's spring musical, we hope
to bring laughter to Carlsbad. Whether the
musical ends up being "The Producers" or "A
Gentlemen's Guide to Love and Murder," no
matter what, we aim to create a top notch,
massively entertaining piece of theatre. I want
to get as many students and community
members involved as possible. Theatre brings
a community together. This year's musical
aims to achieve just that, while also providing
everyone with a heaping and healthy dose of
comedy.
To a certain extent, the impact of theatre
cannot be measured. We can count tickets
sold and figure whether or not a profit was
achieved. That said, the most important
measurement of success occurs in the impact
theatre has on the students and community.
Our goal is to provide a safe, creative space
for students to express themselves. With
students' mental health being of great concern
to the teaching community right now,
producing and devising an outrageously fun
musical will do wonders to bring a sense of joy
to LCC's campus. We will know our show is a
success by counting the numbers of smiles we
create. That may sound hokey, but it's true.
We aim to bring joy to everyone this spring.
Naturally, our target population is the La Costa
Canyon community, an extension of students
and their families. That said, "Les Miserables"
brought in audience members from all over
North County and San Diego. As LCC's
reputation for quality theatre grows, our
outreach has expanded. Audiences are
coming to see shows even without knowing
anyone in the production. I'm proud to say that
LCC is becoming a destination to see quality
theatre productions.
Are you partnering with any organizations or No
indMduals that are involved in your project but
are not employed or affiliated with the applying
organization?
This space is available to you to provide any
links to any marketing materials, videos,
images, websites, file sharing etc. that would
provide more information on your project.
(OPTIONAL, but recommended.)
Please upload your completed Project Budget
form.
Upload your roster of board members. Please
ensure the document includes names, titles,
organization/business affiliation and areas of
expertise. All files must be in PDF format.
Signature of authorized representative from
applying entity:
First Name
Last Name
Title
Phone Number
Email Address
Last Update
Start Time
Finish Time
Two recent articles about La Costa Canyon
Theatre:
1) "Taking Center Stage"
http://www.delmartimes.neUencinitas-
advocate/sd-cm-nc-la-costa-20180418-
story.html
2) "La Costa Canyon Theatre Teacher
Recognized as Best in County"
http://www. delmartimes. neUencinitas-
advocate/arUsd-cm-enc-0601-brad-golden-
20180525-story. html
A link to images of "Les Miserables":
https://www.tylergolden.com/blog/lesmiserable
s
CAG_2018_Project_Budget_Form.pdf (61 k)
LCC_ Theatre_Board_Members.pdf (26k)
Brad
Golden
Mr.
310-339-4511
brad.golden@sduhsd.net
2018-11-05 05:14:41
2018-11-05 03:39:12
2018-11-05 05:14:41
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ffice/form23/form_login.html
Applicant: COMMUNITY ARTS GRANTS 2018 -PROJECT BUDGET INFORMATION
PROJECTED -APPLICATION
PROJECT INCOME Cash Notes Cash
E
a Admissions $18,000 Ticket Sales
r
n Gifts/ Merchandise/ $750 DVD sales & concessions
e Concessions
d
In Advertising $0
C
0 Other n/a m
Subtotal Earned Income $18,750 Subtotal Earned Income $0
Cash Notes Cash
Private $0 We're hoping to fundraise, but nothing is in order yet.
u .
n Individual $0
e
a Public Support $0 r
n
e Applicant Cash $0
d
In CAG Request Amount $1 ,500 C
0
m Other $0
e
Other $0
Subtotal Unearned Income $1,500 Subtot al Unearned Income $0
INCOME TOTALS I $20,250 I I so I
1
Applicant: COMMUNITY ARTS GRANTS 2018 -PROJECT BUDGET INFORMATION
PROJECTED -APPLICATION
p ROJECT EXPENSES Cash Notes Cash
Project Staff (non-artist) $0
Project Artist(s) or Arts $6 ,000 lnstructor(s)
Educational Materials/ $200 Printing
Costumes/Props $2,500
Sets $3,500
Supplies $5 ,000 Includes microphones and other technical needs such as
improved lighting and sound equipment.
Licensing/ Royalties $1 ,800
Rentals (space and /or other) $0
Transportation $0
Food Et Beverage $400
Marketing/ Promotion/ $250 Publicity
Fiscal Agency Fee $0
Other
Other
2
Applicant: COMMUNITY ARTS GRANTS 2018 -PROJECT BUDGET INFORMATION
I Other
EXPENSES TOTALS I$ 19,650 I
PROJECTED -APPLICATION
IN -KIND Value
IN-KIND TOTALS! $0
Budget Notes:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The budget must balance. Total income must equal total expenses.
Round all budget figures to the nearest whole dollar.
Enter a ·o· in any cells that you don't have an amount to add.
Notes
$0
Value
$0
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions h
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Applicant: COMMUNITY ARTS GRANTS 2018 -PROJECT BUDGET INFORMATION
Please insert your organization name in the top right header.
4