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HomeMy WebLinkAboutLa Costa Meadows Elementary School; 2019-04-18;2019 GRANT AGREEMENT FOR La Costa Meadows Elementary School This agreement, is made on the \~ay of ~r:~ \ , 20ft, by La Costa Meadows Elementary School {ORGANIZATION), hereinafter referred to as "Grantee," and the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City" (the "Agreement.") City, as Grantor, agrees to provide Grantee the Grant funds awarded to Grantee during the 2019 Community Arts Grants Program in an amount not to exceed one thousand, five hundred dollars {$1,500) {"Grant.") The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope ("Agreement Scope"). Project Title: Abstract Art at La Costa Meadows Elementary School The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms. TERMS AND CONDITIONS OF GRANT 1. TERM. The term of this Agreement shall mean the period commencing on the effective date of this Agreement and expiring on January 31, 2020. The term of this Agreement may be extended by mutual written agreement of the parties. The parties will prepare a written amendment indicating the effective date and length of extended Agreement. 2. USE OF COMMUNITY ARTS GRANTS PROCEEDS. a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on condition that the sum be expended in carrying out the purpose as set forth in the Agreement Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to assume any obligation to furnish any additional funds that may be necessary to complete the Agreement Scope. b. All costs accrued for services and/or supplies prior to the execution of Agreement are not eligible for funding or reimbursement through the use of Grant proceeds. c. Eligible and ineligible costs include, but are not limited to, items detailed in the Community Arts Grants 2019 Guidelines, in the section titled Eligible and Ineligible Costs, attached hereto as Exhibit A. 3. CONDITIONS OF FUNDING AND DISBURSEMENT. City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are not fully satisfied: a. Grantee agrees to use grant funds to implement the Agreement Scope, including using the Grant funds to only cover expenditures for programs and services incurred during the Agreement Scope dates and under the terms and conditions of this Grant Agreement. b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the Grantee's main address is within Carlsbad city limits. c. Grantee shall complete all work in accordance with Agreement Scope, d. As reasonably soon as possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of events or proposed changes that could affect the Agreement Scope. e. The Grantee shall be responsible for the performance of the work, as set forth herein, and for the preparation of reports required by this Agreement. f. Before Grantee makes any material changes to the Agreement Scope, Grantee agrees to submit to the City, in writing, a proposal requesting changes to the Agreement Scope. 1 Grantee shall make no material changes to the Agreement Scope unless and until City formally approves the Grantee's request in writing. g. Grantee agrees to acknowledge the City's Grant consistent with the 2019 Community Arts Grants Guidelines, attached hereto as Exhibit A. h. Grantee shall provide full and timely information to the City to update staff on programs, and include naming the City in any publications and/or social media, whether in digital or print format, as opportunities arise. i. Grantee shall retain all records and supporting documentation, including expenditure receipts, applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make all records and supporting documentation readily available, upon request, for inspection and/or audit by representatives of the City. 4. RETURN OF GRANT FUNDS. Any determination, by the City, of noncompliance with activities and expenditures outlined in the Agreement Scope without prior notice and express approval by the City, upon demand by the City, Grantee agrees to return to the City the amount requested by the City, up to and including an amount equivalent to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred shall be eligible to be paid by Grant funds. 5. REQUIRED REPORTS. Failure to complete the following reports may render the recipient ineligible to receive the full and final payment of the Grant award. a. Submit a Revised Project Form, as required per the 2019 Community Arts Grants Guidelines, attached hereto as Exhibit A, within thirty {30) days of Grant award notification. b. Submit a Final Report including all required attachments by completing the designated form to the City {30) calendar days after the Agreement Scope end date or, January 31, 2020, whichever is earlier. Grantees in noncompliance with the above reporting requirements agree to return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in noncompliance, Grantee agrees that for the year immediately following a determination of noncompliance, Grantee shall be ineligible to receive any new grants from the City. 6. DISBURSEMENT OF GRANT FUNDS. The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows: a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as applicable, and receipt of fully executed contract. b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and approval by City staff. c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City within sixty {60) days of completion of the Agreement Scope or the Project end date, whichever is earliest. 7. PROJECT CANCELLATION. a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City with notice of cancellation, shall return all Grant funds to the City. b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith. 2 8. PROJECT MODIFICATION OR TERMINATION. a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the Project, or prior to first disbursement of funds. After Project commencement, as outlined in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified or amended only by mutual agreement, in writing, of both the City and Grantee. 9. LOSS OF GRANT. At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount allocated to the Grantee: a. A Grantee fails to enter into a signed Agreement with the City within sixty {60) calendar days of receipt of the Agreement. b. Activities associated with Grantee occur that do not align with activities described in the Agreement Scope, including, but not limited to, reduction in services, significant alteration of Agreement Scope elements, such as performers, artists or attendees, or significant changes in budget income, expenses or line item designations from Grantee's budget, included in the Agreement Scope. c. A Grantee withdraws or terminates the Agreement Scope. d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports and/or documentation before January 31, 2020. 10. COVENANT AGAINST DISCRIMINATION. Grantee agrees that neither it nor its agents shall discriminate against any clients, prospective clients, employees, prospective employees, contractors, or prospective contractors on the basis of race, color, religion, sex, national origin, age, disability or familial status. 11. NOTICES. a. The names and addresses of the persons who are authorized to give written notices to receive written notice on behalf of City and on behalf of Grantee under this Agreement. b. Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. For Grantee: La Costa Meadows Elementary School Attn: Kerry Kress 6889 El Fuerte Street Carlsbad, CA 92009 Email: krykress@gmail.com 3 For City: City of Carlsbad Library & Cultural Arts Director 1775 Dove Lane Carlsbad, CA 92011 \\\ \\\ \\\ \\\ \\\ \\\ \\\ 12. INDEMNIFICATION. Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers and employees, against any and all claims, damages, losses, costs (including but not limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any way whatsoever to the provision of Grant proceeds. 13. NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances shall City and Grantee be deemed to be partners or involved in a joint venture. 14. MODIFICATIONS. This Agreement may not be modified or amended except by written document executed by a duly authorized representative of both the City and the Grantee. 15. GOVERNING LAW. This Agreement shall be construed in accordance with and be governed by the laws of the State of California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court. 16. SEVERABILITY. In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall not affect other provisions of this Agreement, which can be given effect without the conflicting provision. To this end, the provisions of this Agreement are declared to be severable. 17. DRAFTING AMBIGUITIES. Grantee understands that it is aware that it has the right to be advised by counsel with respect to the negotiations, terms and conditions ofthis Agreement, and that the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which either Party participated in the drafting of this Agreement 4 18. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist. GRANTEE (Print name/Title) C\c\O.<n o \i_\\n"u. ')@ S0\uscL of:) (Email address) (Date) **By: ------------(2nd signature here) (Print name/Title) (Email address) (Date) CITY OF CARLSBAD, a municipal corporation of the State of California ~~~l¢ Library & Cultural Arts Director ATTEST: LJ QJ,v~U. BARBARA ENGLESON vv - City Clerk If required by City, proper notary acknowledgment of execution by contractor must be attached . .!!..£ Corporation. Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B. Chairman, President, or Vice-President Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: ~~~IA AaCT,~ Attorney Assistant City Attorney 21:(co {c't Date 5 EXHIBIT "A" SCOPE OF GRANT Itemized list of what Grantee will complete to satisfy grant funding. Items which may be included in this section: 1. Required -Completed Community Arts Grants 2019 Application 2. Optional, as needed -Community Arts Grants 2019 -Project Budget Information 3. Optional, as needed -Community Arts Grants 2019 -Revised Project Form 4. Optional, as needed -Community Arts Grants 2019 -Revised Project Budget Information 5. Required -Community Arts Grants Guidelines 2019 6 Reference# Status Login Usemame Login Email First Name Last Name Street Address City State Zip Code Phone Number Email Address Are you applying as an: Organization Name Street Address City State Zip Code Phone Number Organization website URL: Community Arts Grants 2019 Application 9742869 Complete lcmptopassive passive.lcmpto@gmail.com Kerry Kress 6428 Flamenco St Carlsbad California 92009 6195194391 krykress@gmail.com Educational Institution or Affiliated Group La Costa Meadows Elementary School 6889 El Fuerte Street Carlsbad California 92009 7602902121 https://lacostameadowselementary.smusd.org/ home What is your organization's mission statement? Is this your organization's first time applying with the City of Carlsbad? Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past? Project Name Project Summary Project Start Date Project End Date La Costa Meadows is a collaborative community working together to provide a safe and positive, academically enriched learning environment so that all students are actively engaged in the process of becoming life-long learners. At La Costa Meadows ... -Students demonstrate respect and responsibility while putting forth their best effort toward their educational learning experience. -Parents partner with the school to enhance their child's academic growth and strength of character. -Teachers and staff set and implement standards-based learning goals and monitor results in order to differentiate instruction to meet the individual needs of all learners. No Yes Abstract Art at La Costa Meadows Elementary School Our project will bring local artist Allison Renshaw to La Costa Meadows Elementary School. Allison specializes in abstract art steeped in blurring the lines of our landscape and our culture. She will speak to our children about breaking away from traditional representation of physical objects and will explore the idea of art through feeling and thoughts. Alison will then work with our students to create murals to showcase on our campus and to provoke continued discussion with our students, teachers, administration and parents. 02/01/2019 05/31/2019 Funding Request from the City of Carlsbad's 1500 Cultural Arts Grants Total Number of Expected Participants for 869 Project Total Number of Expected Audience 869 Attendance for Project Provide a brief example of a similar recent project by you or your organization and why it was successful. What makes the Abstract Art at La Costa Meadows Elementary School project distinctive? Last year LCM worked with another local artist, Viz Art, to create an original art piece with our graduating 5th grade students. He then spoke to the entire school about being an artist -both as a career and as a hobby. This was very successful because it engaged our students in conversation about art, created a unique permanent piece of art for our school and was the catalyst for our student body to create their own line art piece based on his instruction. This project is distinctive because it will work with students on a concept that children typically struggle with. After years of being told to color inside the lines, students jump at the chance to express themselves freehand. Children readily grasp the concept of abstract art when explained in simple terms and illustrated with visuals. What are the goals (outputs and/or outcomes) of the project? How will you measure your goals? Who is your target population and why? How will you reach them? Outputs: -Original piece of art co-created by a professional artist and our students -Dedicated mural(s) on large canvas -Incorporation of school name and logo -Presentation on Abstract Art made to all students Outcomes: -Student appreciation of the artistic process -Student exposure to the possibilities of a career in art -Students will be exposed to a new type of art medium -Students will be challenged to share and reflect on the feelings brought about by creating the murals -Students will learn about the value of collaboration This project will be evaluated by engaging in reflective processing exercises with the students. Our art teacher will have the students do the following: -Write thank you notes to Allison -Write a reflective piece on their "take-aways" from Allison's visit -Create an abstract piece on their own, modeling their piece after her lessons and insight Our target population is the students, families, and staff at La Costa Meadows. Many of our staff members travel from outside Carlsbad, so this piece of art will have far-reaching implications. The school has a student population of approximately 900 students (TK- 5). The following are some key points of our demographics: -Over a quarter of the students are non-white -2% of the student body is socioeconomically disadvantaged -5% English Language Learners Are you partnering with any organizations or Yes individuals that are involved in your project but are not employed or affiliated with the applying organization? Provide names and brief description of roles for any partners in this project. This would include any organizations, artists or individuals involved in your project that are not employed or affiliated with the applying organization. Please upload all resumes of teaching artists, artists or any other individual partners in your project. Only one PDF document will be accepted -please consolidate all information. This space is available to you to provide any links to any marketing materials, videos, images, websites, file sharing etc. that would provide more information on your project. (OPTIONAL, but recommended.) This space is available for one document upload for any supplemental information you'd like to include. If you have multiple documents, please combine them into one for this upload. Any links should be included in the box above. (OPTIONAL) Please upload your completed Project Budget form. Upload your roster of board members. Please ensure the document includes names, titles, organization/business affiliation and areas of expertise. All files must be in PDF format. Signature of authorized representative from applying entity: First Name Last Name Title Phone Number Email Address Allison Renshaw is the artist we will partner with for this project. Allison_Renshaw_CV.docx (17k) http://allisonrenshaw.com Why_LCM.pdf (43k) LCM_CAG_2019_Project_Budget_Form-3.pdf (29k) LCM_PTO_BOD.pdf (15k) k.1~ Kerry Kress Passive Fundraising Co-Chair 619-519-4391 krykress@gmail.com Last Update Start Time Finish Time IP Browser OS Referrer 2018-11-0411:41:42 2018-11-0411:40:26 2018-11-0411:41:42 99.10.124.229 Safari Mac https ://fs9. formsite. com/res/form Login Return PR Q) E 0 u C "C Q) E ro UJ Q) E 0 u C "C Q) C ... ro Q) C ::, OJECT INCOME $ Admissions Gifts/Merchandise/ Concessions Advertising Other Subtotal Earned Income $0 $ Private Individual Public Support Applicant Cash CAG Request Amount $1,500 Other Other Subtotal Unearned Income $1,500 INCOME TOTALSI $1,500 La Costa Meadows PROJECTED -APPLICATION ACTUALS -FINAL REPORT Notes $ Notes Subtotal Earned Income $0 Notes $ Notes - Amount requested through Community Arts Grants 2019 Amount received through Community Arts Grants 2019 Subtotal Unearned Income $0 $0 La Costa Meadows PROJECTED -APPLICATION ACTUALS -FINAL REPORT p ROJECT EXPENSES Cash Notes Cash Notes Project Staff (non-artist) Project Artist(s) or Arts $1,000 Artist Fees lnstructor(s) Educational Materials/Printing Costumes/Props Sets Supplies $500 Artist Supplies Licensing/Royalties Rentals (space and/or other) Transportation Food & Beverage Marketing/Promotion/ Publicity Fiscal Agency Fee Other Other Other EXPENSES TOTALSI $1,500 $0 IN PROJECTED -APPLICATION -KIND SUPPORT Value Notes IN-KIND TOTALs1::::::I =====$=o ====1 Budget Instructions: For application, fill out only green. For final report, fill in blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may differ. Round all budget figures to the nearest whole dollar. Enter a 'O' in any cells that you don't have an amount to add. La Costa Meadows ACTUALS -FINAL REPORT Value Notes $0 Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, SO attendees, $5 each." Please insert your organization name in the top right header.