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HomeMy WebLinkAboutLSA Associates Inc; 2020-03-09; PSA20-1056TRANPSA20-1056TRAN City Attorney Approved Version 6/12/18 1 AGREEMENT FOR THE BUENA VISTA CREEK CHANNEL MAINTENANCE DISTRICT ENVIRONMENTAL MANAGEMENT AND VEGETATION MAINTENANCE SERVICES LSA ASSOCIATES, INC. THIS AGREEMENT is made and entered into as of the ______________ day of _________________________, 2020, by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and LSA ASSOCIATES, INC., a California corporation, ("Contractor"). RECITALS A. City requires the professional services of an environmental consultant that is experienced in environmental professional services. B. Contractor has the necessary experience in providing professional services and advice related to environmental management and vegetation maintenance. C. Contractor has submitted a proposal to City under RFP20-955TRAN and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: provide environmental monitoring, biological surveys, reporting and vegetation maintenance services to support the Buena Vista Creek Channel Maintenance District. 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement’s terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of five (5) years from the date first above written. The City Manager may amend the Agreement to extend it for one (1) additional five (5) year period or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will not exceed eighty two thousand eight hundred eighteen dollars ($82,818) in Year 1 of the contract; seventy nine thousand eight hundred dollars ($79,800) in Year 2; eighty four thousand one hundred fifty two dollars ($84,152) in Year 3, eighty eight thousand six hundred seventy eight dollars ($88,678) in Year 4 and ninety seven thousand four hundred eighty eight dollars ($97,488) in Year 5 for a total agreement amount not exceed four hundred thirty-two thousand nine hundred thirty dollars ($432,936). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. If the City elects to extend the DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 9th March PSA20-1056TRAN City Attorney Approved Version 6/12/18 2 Agreement, the amount shall not exceed one hundred thousand dollars ($100,000) per the given Agreement year unless otherwise approved by City Council. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. PREVAILING WAGE RATES Any construction, alteration, demolition, repair, and maintenance work, including work performed during design and preconstruction such as inspection and land surveying work, cumulatively exceeding $1,000 and performed under this Agreement are subject to state prevailing wage laws. The general prevailing rate of wages, for each craft or type of worker needed to execute the contract, shall be those as determined by the Director of Industrial Relations pursuant to the Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the California Labor code, a current copy of applicable wage rates is on file in the office of the City Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all such workers employed by him or her in the execution of the Agreement. Contractor and any subcontractors shall comply with Section 1776 of the California Labor Code, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. Contractor shall require any subcontractors to comply with Section 1776. 7. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City’s election, City may deduct the indemnification amount from any balance owing to Contractor. 8. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 PSA20-1056TRAN City Attorney Approved Version 6/12/18 3 9. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 10. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney’s fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney’s fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 11. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 11.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 11.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 11.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 PSA20-1056TRAN City Attorney Approved Version 6/12/18 4 11.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 11.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 11.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 11.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 11.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 11.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 11.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 11.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 12. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 13. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 14. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records. 15. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 PSA20-1056TRAN City Attorney Approved Version 6/12/18 5 16. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City For Contractor Name Daniel Zimny Name Jaime Morales Title Associate Engineer Title Project Manager Department Public Works Address 703 Palomar Airport Road, Suite 260 City of Carlsbad Carlsbad, CA 92011 Address 1635 Faraday Ave. Phone No. 760-931-5471 Carlsbad, CA 92008 Email Jaime.Morales@lsa.net Phone No. 760-602-7551 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 17. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes No 18. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 19. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 20. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 PSA20-1056TRAN City Attorney Approved Version 6/12/18 6 to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 21. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 22. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 23. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 PSA20-1056TRAN City Attorney Approved Version 6/12/18 7 24. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 25. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 26. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 PSA20-1056TRAN City Attorney Approved Version 6/12/18 8 27. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California LSA ASSOCIATES, INC., a California corporation By: By: (sign here) for Scott Chadwick, City Manager Mike Trotta, Chairman (print name/title) ATTEST: By: (sign here) for Barbara Engleson, City Clerk Nicole Dubois, Secretary (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: _____________________________ Assistant City Attorney DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 PSA20-1056TRAN City Attorney Approved Version 6/12/18 9 EXHIBIT “A” SCOPE OF SERVICES DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 LSA is a business name of LSA Associates, Inc.        CARLSBAD FRESNO IRVINE LOS ANGELES PALM SPRINGS POINT RICHMOND RIVERSIDE ROSEVILLE SAN LUIS OBISPO 703 Palomar Airport Road, Suite 260, Carlsbad, California  92011     760.931.5471     www.lsa.net  February 11, 2020  Danny Zimny, P.E., Q.S.D, Assistant Engineer  City of Carlsbad  Public Works – Transportation and Engineering  1635 Faraday  Carlsbad, California 92008  Subject: Proposal to Provide Environmental Consulting Services for the Buena Vista Creek  Channel Maintenance District Project (LSA Proposal No. HCR1906.P; City of Carlsbad  RFP20‐955TRAN)  Dear Mr. Zimny:  LSA hereby submits this revised proposal to provide environmental consulting services in support of  the Buena Vista Creek Channel Maintenance District Project (project) in the City of Carlsbad (City),  San Diego County, California. The project occurs within an approximately 11.2‐acre area of Buena  Vista Creek between the Jefferson Street and South Vista Way bridges. LSA proposes to perform the  following scope of work in support of the subject project, as outlined below in response to our  discussion on January 17, 2020, subsequent email correspondence with the City, and the Request  for Proposals RFP20‐955TRAN Environmental Management and Vegetation Maintenance Services  for the Buena Vista Creek Channel Maintenance District (RFP).  SCOPE OF WORK  Task 1: Project Management  Upon receiving the Notice to Proceed (NTP), the LSA Team will schedule and conduct a kick‐off  meeting between City staff and the LSA Team (consisting of the Project Manager/Senior Biologist  and Subconsultant) to identify priorities, concerns, and delivery targets for the project. Within 20  days of the kick‐off meeting, the LSA Team will prepare a concise Work Plan that will include a clear  summary of the wildlife survey, maintenance, monitoring, and reporting schedule; regulatory permit  compliance objectives; and identification of risks and remedial measures as appropriate. LSA will  provide the Work Plan to the City for review and will address comments/edits, as necessary. LSA will  provide the City with contact information for the managing office and field personnel, and will  coordinate with City staff, as necessary, to provide timely project updates.  LSA will prepare and submit required pre‐activity notifications in writing to the Assessor’s Parcel  Number (APN) 165‐120‐56 property owner 30 days prior to the start of any work and 24 hours prior  to emergency work, and to the CDFW at least 5 days prior to each annual maintenance event. LSA  will copy the City on all notifications.  DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3   2/11/20 (P:\HCR1906 ‐ BV Creek Channel Maint Project\Project Management\HCR1906.P‐Buena Vista Creek Channel Maintenance Project Letter  Proposal_Rev_Clean.docx)  2  Task 2: Environmental Monitoring, Surveys, and Permit Compliance  As required by CDFW Streambed Alteration Agreement (SAA) No. 1600‐2013‐0135‐R5, California  Coastal Commission Coastal Development Permit No. 6‐13‐0713, and the Mitigation Monitoring and  Reporting Program for the Buena Vista Creek Channel Maintenance Project prepared by Dudek in  May 2013, pre‐activity surveys are required for nesting birds, raptors, and bats depending on the  time of the year work is performed and proximity of work to bridges. As directed by the City, all  maintenance events will be performed outside of the bird breeding season (February 15 through  September 15) and raptor breeding season (January 1 through August 31). Additionally, work within  300 feet of the Jefferson Street Bridge of the South Vista Way Bridge is expected to only occur twice  during the 5‐year period (during Years 1 and 5). Therefore, LSA expects to perform a total of two  pre‐activity bat roosting surveys during the 5‐year period.  Per the SAA, a qualified LSA bat specialist will perform a pre‐activity bat roosting survey within 7  days prior to commencement of work within 300 feet of a bridge. As described in Addendum No. 1  re: RFP20‐955TRAN, pre‐activity bat roosting surveys are only required prior to annual channel  maintenance events, which are expected to be performed near bridges during Years 1 and 5. If an  active bat roost is identified, project‐related activities within 300 feet of the bridge shall not be  initiated without specific notice to and consultation with the CDFW to assess the risk of disturbance  to the bat roost and to develop an avoidance/minimization strategy. If an active bat roost is  identified, bat impact minimization measures will be implemented prior to commencement of  project activities. Regardless of survey results, LSA will prepare a report summarizing each pre‐ activity bat roosting survey that will be submitted to the City. The SAA does not require submittal of  these reports to the CDFW.  Task 3: Annual Channel Maintenance  The purpose of maintaining the Buena Vista Creek Channel is to provide flood control protection.  Channel maintenance consists of annual hand removal of all vegetation, with the exception of native  trees, from within the northern half of the channel. The southern half of the channel is not included  in the maintenance program; however, exotic vegetation and trash removal are permitted in the  entirety of the channel and will be performed by the LSA Team. Each year, one fifth of the northern  half of the channel (one tenth of the total 11.2‐acre project area) will be maintained. The LSA Team  estimates that each annual channel maintenance event will last 5 days.  Prior to commencing annual channel maintenance each year, the LSA Team will confer to determine  the optimal date for the annual channel maintenance event. The optimal date will depend on  weather forecasts, the estimated beginning of the rainy season, and the amount of vegetation to be  trimmed. However, the aim will be for early November. LSA understands that the timing of the  maintenance events is important to avoid the onset of the rainy season, which would complicate the  execution of maintenance activities and defeat the purpose of the maintenance project (i.e., flood  protection). Timing is also important at the other end of the spectrum; if the maintenance event is  performed too early, vegetation has the potential to grow back, which would reduce the efficacy of  the maintenance event by reducing the flood capacity of the channel. LSA will submit the  maintenance event date to the City for approval.  DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3   2/11/20 (P:\HCR1906 ‐ BV Creek Channel Maint Project\Project Management\HCR1906.P‐Buena Vista Creek Channel Maintenance Project Letter  Proposal_Rev_Clean.docx)  3  Once the maintenance event date is approved by the City, a qualified LSA biologist will transect the  channel to determine its midpoint and the limits of the authorized vegetation maintenance areas, as  identified in Figure 1, Proposed Impacts – Biological Resources Map, prepared by Dudek and  included in Attachment B of the RFP. LSA will use wooden stakes and flagging to mark the limits of  the maintenance areas. If the areas are overgrown with tall plants and LSA determines that wooden  stakes would not be visible, LSA may use long polyvinyl chloride (PVC) piping with flagging to  delineate the maintenance area limits.  After the limits of the maintenance areas are delineated, LSA’s teaming partner, Habitat West, will  mobilize to begin the annual vegetation maintenance event. No more than 7 days prior to the  commencement of work, LSA will perform pre‐activity bat roosting surveys during Years 1 and 5, as  described in Task 2. Additionally, immediately before commencement of work, LSA will perform a  sweep of the maintenance areas in search of wildlife. Per the SAA, if any non‐special‐status wildlife  is encountered in the maintenance areas, the wildlife shall be allowed to leave the area on its own,  or it may be physically relocated by the biologist out of harm’s way to the nearest undisturbed area  with suitable habitat within the 11.2‐acre project area. If special‐status wildlife is encountered in the  maintenance areas, then LSA will identify the species’ conservation status and determine if wildlife  agency (CDFW or USFWS) involvement is necessary prior to its physical relocation by the biologist  outside of the maintenance area. Following the wildlife sweep, LSA will conduct a brief  environmental training with Habitat West workers to discuss wildlife and water quality concerns,  relevant regulatory permit conditions, and target native and non‐native plant species to be trimmed  and/or treated with organic herbicides, as required by the City’s Integrated Pest Management Plan  (IPM).  After the environmental training is complete, Habitat West will perform the maintenance event by  trimming all non‐tree vegetation along the northern half of the channel down to the ground or  water level (if the ground is submerged in water) using hand tools (e.g., hand shears, loppers,  machetes, chainsaws, string trimmers with blades, and/or hedge trimmers). The vegetation within  these areas consists mostly of freshwater marsh vegetation dominated by the native plant species  cattail (Typha sp.). No native trees will be removed. Only those branches in the lower 6 feet of any  native tree and less than 2 inches in diameter may be pruned to accommodate project activities. Cut  vegetation will be carried out manually via existing access paths on the north side of the channel  and placed in containers on the flat terrace. Cut vegetation may be allowed to dry to reduce the  weight and cost of disposal. Habitat West will also remove non‐native vegetation and trash from the  north and south sides of the channel/maintenance areas. Trash will be placed in a separate  container to allow for documentation of type of trash and weight (the weight will be measured at  the landfill and noted by LSA and included in a separate trash annual report that will be submitted to  the City; refer to Task 8 for more details about this annual report). The cut vegetation will be taken  to a landfill that accepts green waste.  In addition to performing the wildlife sweep prior to commencement of maintenance activities, an  LSA biological monitor will be on site daily to provide periodic environmental monitoring during  maintenance activities. Monitoring will consist of orientation of the crew and oversight during the  maintenance activity initiation on the first day. Then the biological monitor will visit the site each  subsequent day of the maintenance event to inspect the progress; supervise to direct that crews  DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3   2/11/20 (P:\HCR1906 ‐ BV Creek Channel Maint Project\Project Management\HCR1906.P‐Buena Vista Creek Channel Maintenance Project Letter  Proposal_Rev_Clean.docx)  4  work within the permitted maintenance areas; provide general guidance, as necessary; and take  photographs of activities. LSA will complete a Daily Observation Report (DOR) for each day of  monitoring. LSA will submit digital copies of DORs to the City within 5 days of completion of  monitoring events, and will include them in appendices of annual reports submitted to the City and  CDFW.  Task 4: Annual Outfall Maintenance  The LSA Team will conduct one annual vegetation and trash removal event per year adjacent to the  outlets of three storm drain outfalls. As requested by the City, each Annual Outfall Maintenance  event will be performed concurrently with the Annual Channel Maintenance event (Task 3). Prior to  commencement of removal activities, LSA will perform a sweep of these areas in search of wildlife.  After the sweep, LSA will conduct a brief environmental training with Habitat West workers to  discuss wildlife and water quality concerns, relevant regulatory permit conditions, and target plant  species to be trimmed.  Habitat West will trim all vegetation within the permitted clearance areas around each storm drain  outfall to the ground or water level (if the ground is submerged in water) using hand tools. As with  the Annual Channel Maintenance events, cut vegetation will be carried out manually via existing  access paths on the north side of the channel and placed in containers on the flat terrace. Cut  vegetation may be allowed to dry to reduce the weight and cost of disposal. Habitat West will also  remove trash from these areas. Trash will be placed in a separate container to allow for  documentation of type of trash and weight (the weight will be measured at the landfill and noted by  LSA and included in a separate trash annual report that will be submitted to the City; refer to Task 8  for more details about this annual report). The cut vegetation will be taken to a landfill that accepts  green waste.  An LSA biological monitor will be on site daily to provide periodic environmental compliance  monitoring during these activities. LSA will complete a DOR for each day of monitoring. LSA will  submit digital copies of DORs to the City within 5 days of completion of monitoring events, and will  include them in appendices of annual reports submitted to the City and CDFW. LSA will provide one  biological monitor and one set of DORs for all activities that are performed concurrently with Annual  Channel Maintenance events (Task 3),  Task 5: Weed Control Maintenance  Monitoring and control of exotic plant species is required as part of mitigation for the channel  maintenance activities (i.e., trimming of freshwater marsh vegetation from the northern half of the  channel). The LSA Team will treat and remove exotic plant species throughout the entire 11.2‐acre  project area twice per year during the 5‐year contract, as directed by the City. In order to avoid  performing vegetation trimming during the bird breeding season, the LSA team will perform the  initial weed control maintenance event in late September of each year. The second weed control  maintenance event will be performed concurrently with the Annual Channel Maintenance event  (Task 3) each year. LSA will submit the dates of weed control maintenance events to the City for  approval.  DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3   2/11/20 (P:\HCR1906 ‐ BV Creek Channel Maint Project\Project Management\HCR1906.P‐Buena Vista Creek Channel Maintenance Project Letter  Proposal_Rev_Clean.docx)  5  The Buena Vista Creek Channel Invasive Exotic Plant Control Plan includes 21 species targeted for  control. LSA will add species to the treatment list if any are detected and considered problematic. As  mentioned in the RFP, treatment of non‐native plants within ornamental landscaping along the  south side of the channel is not included in this task. Additionally, treatment of annual weeds is not  required because of their limited lifespan.  As required by the City’s IPM, treatment of non‐native vegetation will be conducted by using hand  tools or with organic herbicides. No synthetic herbicides can be used without conducting other  measures first and obtaining permission from the City, which may not be granted. To fulfill tracking  and reporting requirements for the City’s IPM, the LSA Team will keep detailed notes regarding  weed control methods and materials and will submit this information to the City, along with invoices  during any month that weed control activities are conducted.  As with the other maintenance tasks, cut vegetation will be carried out manually via existing access  paths on the north side of the channel and placed in containers on the flat terrace. Cut vegetation  may be allowed to dry to reduce the weight and cost of disposal. The cut vegetation will be taken to  a landfill that accepts green waste. Habitat West will also remove trash during weed control  activities. Trash will be placed in a separate container to allow for documentation of type of trash  and weight (the weight will be measured at the landfill and noted by LSA and included in a separate  trash annual report that will be submitted to the City; refer to Task 8 for more details about this  annual report).  An LSA biological monitor will be on site daily to provide periodic environmental compliance  monitoring during these activities. LSA will complete a DOR for each day of monitoring. LSA will  submit digital copies of DORs to the City within 5 days of completion of monitoring events, and will  include them in appendices of annual reports submitted to the City and CDFW. LSA will provide one  biological monitor and one set of DORs for activities that are performed concurrently with Annual  Channel Maintenance events (Task 3).  Task 6: Reporting  In accordance with the Mitigation Monitoring and Reporting Program (MMRP) and regulatory  permit conditions, LSA will prepare five annual reports summarizing vegetation maintenance  activities, environmental compliance monitoring, exotic vegetation removal work, and any other  relevant issues for each year of the contract. Each annual report will include site photographs,  graphic exhibits depicting the maintenance areas, and all DORs for the year. LSA will submit each  annual report to the City for review. After incorporation of City edits/addressing City comments, LSA  will finalize the annual report and submit a digital copy to the CDFW. LSA will copy the City on the  email submittal.  Bat roosting survey reports will be submitted to the City for its records.  If any listed species or species of special concern are observed during the bat surveys or monitoring,  LSA will report these observations to the CDFW’s California Natural Diversity Data Base (CNDDB)  within 10 days of the sighting.  DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3   2/11/20 (P:\HCR1906 ‐ BV Creek Channel Maint Project\Project Management\HCR1906.P‐Buena Vista Creek Channel Maintenance Project Letter  Proposal_Rev_Clean.docx)  6  LSA will report any homeless encampments to the City at any time they are observed during the 5‐ year contract. LSA will provide aerial photograph‐based graphic exhibits depicting the approximate  locations of the camps.  Task 7: Adaptive Management  LSA is well versed in working with clients and the regulatory agencies when unanticipated  environmental issues arise. LSA’s biologists also have experience with special‐status species that  may occur in the project area. Our overall biological monitoring experience allows us to recognize  potential issues and proactively anticipate possible solutions to avoid delays. Should unexpected  issues arise during this contract, LSA will provide supplemental planning and reporting under this  task. Examples of issues that may arise during the course of this project include, but are not limited  to, the observation of listed species, such as light‐footed Ridgway’s rail (Rallus obsoletus levipes) and  least Bell’s vireo (Vireo bellii pusillus); observations of other special‐status plant or wildlife species;  and the presence of active bird nests (outside of the breeding season) or bat roosts within or in the  vicinity of maintenance areas.  Identification of special‐status plant or wildlife species within or in the vicinity of the project area  (whether previously‐detected or a new sighting) will require coordination with the City and the  CDFW, as well as the USFWS if the species is federally listed. Identification of active bird nests  (outside of the breeding season) or bat roosts may require establishment of work buffers or other  measures, as well as preparation of Management and Monitoring Plans and additional monitoring  and reporting.  Budget for this task includes 30 hours for a Senior Biologist to address adaptive management issues.  Task 8: Trash Maintenance  As mentioned in Tasks 3 through 5, the LSA Team will collect trash during the Annual Channel  Maintenance, the Annual Outfall Maintenance events, and the Weed Control Maintenance.  Although reporting of trash removal is not required by the regulatory permits, the City is requiring a  separate annual report documenting the type and quantity of trash removed from the 11.2‐acre  project area throughout each year.  In order to obtain this information, the LSA Team will take notes on the types of trash collected and  the weight of each load prior to disposal at a landfill (the weight will be measured at the landfill for  the purpose of fee payment). LSA will compile the trash collection information for the year and will  prepare an annual letter report summarizing the results of this effort. The report will include a  spreadsheet with the dates, amounts, and descriptions of each load and each maintenance event.  LSA will submit a digital copy of the report to the City.     DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3   2/11/20 (P:\HCR1906 ‐ BV Creek Channel Maint Project\Project Management\HCR1906.P‐Buena Vista Creek Channel Maintenance Project Letter  Proposal_Rev_Clean.docx)  7    SCHEDULE  Task Schedule  Task 1: Project Management To begin at project initiation and continues for duration.  Task 2: Environmental Monitoring,  Surveys, and Permit Compliance   One bat roosting survey during Year 1 and one during Year 5, when  maintenance activities will be performed within 300 feet of bridges.   Biological monitoring will be performed daily during all maintenance  events.  Task 3: Annual Channel Maintenance Early November each year.  Task 4: Annual Outfall Maintenance Early November each year (concurrent with Annual Channel Maintenance  events).  Task 5: Weed Control Maintenance Twice per year. One event in September and one in early November each year  (concurrent with Annual Channel Maintenance events).  Task 6: Reporting  Daily Observation Reports will be submitted to the City within 5 days of  each maintenance event and included in Annual Maintenance Monitoring  Report.   Bat roosting survey report will be submitted to the City at Years 1 and 5.   Annual Maintenance Monitoring Reports will be submitted annually to the  City and CDFW.  Task 7: Adaptive Management As needed during the 5‐year contract.  Task 8: Trash Maintenance Annual Trash Removal report will be submitted to the City annually.  ESTIMATED BUDGET  LSA proposes to conduct the services described above on a time‐and‐materials basis. LSA estimates  that these services can be completed $432,936 in accordance with the following table. LSA will not  exceed this amount without your prior authorization.  Tasks Year 1 Year 2 Year 3 Year 4 Year 5  Total Estimated  Cost  Task 1: Project Management $8,335 $3,943 $4,131 $4,318 $5,034 $25,761  Task 2: Environmental Monitoring,  Surveys, and Permit Compliance $2,465 $0 $0 $0 $2,958 $5,423  Task 3: Annual Channel Maintenance $23,285 $24,980 $26,916 $28,960 $31,116 $135,257  Task 4: Annual Outfall Maintenance  $5,255 $5,749 $6,265 $6,802 $7,362 $31,433  Task 5: Weed Control Maintenance $32,870 $33,904 $34,989 $36,115 $37,886 $175,764  Task 6: Reporting $5,348 $5,644 $5,943 $6,245 $6,556 $29,736  Task 7: Adaptive Management $1,170 $1,257 $1,348 $1,440 $1,536 $6,751  Task 8: Trash Maintenance $4,090 $4,323 $4,560 $4,798 $5,040 $22,811  TOTAL $82,818 $79,800 $84,152 $88,678 $97,488 $432,936       DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3   2/11/20 (P:\HCR1906 ‐ BV Creek Channel Maint Project\Project Management\HCR1906.P‐Buena Vista Creek Channel Maintenance Project Letter  Proposal_Rev_Clean.docx)  8  If you are in agreement with the terms and conditions of this proposal, please provide written  authorization to proceed.  Sincerely,  LSA ASSOCIATES, INC.  Jaime Morales  Senior Biologist    Attachment: Billing Rates  DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 JUNE 2019 SCHEDULE OF STANDARD CONTRACT PROVISIONS AND BILLING RATES L:\CORP\Contract rev 030819.docx «06/01/19» 4 HOURLY BILLING RATES EFFECTIVE JUNE 2019 Job Classification Hourly Rate Range1,2 Planning Environmental Transportation Air/Noise Cultural/ Paleontological Resources Biology GIS Principal Principal Principal Principal Principal Principal Principal $175–390 Associate Associate Associate Associate Associate Associate Associate $125–245 Senior Planner Senior Environmental Planner Senior Transportation Planner/Engineer Senior Air Quality/Noise Specialist Senior Cultural Resources Manager/ Paleontologist Senior Biologist/ Botanist/Wildlife Biologist/Ecologist/ Soil Scientist/ Herpetologist/ Arborist Senior GIS Specialist $115–220 Planner Environmental Planner Transportation Planner/Engineer Air Quality/ Noise Specialist/ Climate Change Specialist Cultural Resources Manager Archaeologist/ Architectural Historian/ Paleontologist Biologist/Botanist/ Wildlife Biologist/ Ecologist/Soil Scientist/ Herpetologist/ Arborist GIS Specialist $85–150 Assistant Planner Assistant Environmental Planner Assistant Transportation Planner/Engineer Air Quality/ Noise Analyst Cultural Resources Analyst Assistant Biologist/ Botanist/Wildlife Biologist/Ecologist/ Soil Scientist/ Herpetologist/ Arborist Assistant GIS Specialist $85–100 Field Services Senior Field Crew/Field Crew $80–100 Office Services Graphics $115–150 Marketing $75–125 Office Assistant $65–115 Project Assistant $70–145 Research Assistant/Intern $50–80 Word Processing/Technical Editing $95–125 1 The hourly rate for work involving actual expenses in court (e.g., giving depositions or similar expert testimony) will be billed at $400 per hour regardless of job classifications. 2 Hourly rates are subject to review at least annually, on or about June 1 of each year, and may be adjusted to reflect changing labor costs at LSA’s discretion at that time. LSA IN-HOUSE DIRECT COSTS EFFECTIVE JUNE 20191 Description Unit Cost Description Unit Cost Reproduction (8.5 x 11) B/W $0.07 per page GPS Unit $75.00 per day Reproduction (8.5 x 11) Color $0.40 per page Total Station Surveying Instrument $50.00 per day Reproduction (11 x 17) B/W $0.10 per page Level (Laser or Optical) $25.00 per day Reproduction (11 x 17) Color $0.75 per page Laser Rangefinder $25.00 per day CD Production $5.00 per CD Sound Meter $75.00 per day USB Flash Drive $5.00 per drive Sound Meter with Velocity Transducer $85.00 per day Plotting $3.75 per sq ft Aerial Photo Cost Aerial Drone $200.00 per day Boat Rental $125.00 per day Mileage On-Road Current federal rate Water Quality Meter $25.00 per day Mileage Off-Road Current federal rate Night Vision Goggles $50.00 per unit per night 1 Direct costs shall be reimbursed at cost plus 10 percent. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 EXHIBIT "B" VEGETATION CLEARING AREAS 2020-2024 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 CITY OF CARLSBAD CITY OF OCEANSIDE pair (2015) single male (2015) Outfall 1 Outfall 2 Outfall 3 Proposed Impacts - Biological Resource Map Buenva Vista Creek Channel Maintenance Project SOURCE: CA Coastal Commission; SANGIS 2017, 2019Date: 2/8/2019 - Last saved by: agreis - Path: Z:\Projects\j717701\MAPDOC\MAPS\CCD\ResponseRequest\Figure1-Proposed_Impacts1.mxd0 300150Feet Project Boundary Coastal Zone Gates Access Road Outfall Locations Observed Special-Status Species light-footed Ridgway s rail Proposed Impacts by Year Year 1 (2019-2020) - 1.01 acres Year 2 (2020-2021) - 1.01 acres Year 3 (2021-2022) - 1.02 acres Year 4 (2022-2023) - 1.02 acres Year 5 (2023-2024) - 1.02 acres FIGURE 1 Channel Maintenance Access Road Sewer Maintenance Access Road DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 EXHIBIT "C" CDFW & CCC PERMITS DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 EXHIBIT "D" BVC INVASIVE EXOTIC PLANT CONTROL PLAN DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 EXHIBIT "E" 2017 CITY OF CARLSBAD IPM DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 INTEGRATED PEST MANAGEMENT PLAN NOV. 30, 2017 Parks & Recreation Department Public Works Department DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 2 Section I - Purpose The purpose of this Integrated Pest Management (IPM) plan is to direct health conscious and environmentally sensitive pest management strategies on city owned or controlled properties and public rights of way, in accordance with applicable federal, state and local regulations. Section II - Policy The city will focus on the prevention and suppression of pest issues with the least impact on human health, the environment, and non-target organisms. In particular, the use of chemical pesticides on city owned or operated properties and public rights of way will be significantly reduced, according to these guiding principles: A. Emphasize the initial use of organic pesticides. B. Limit the use of chemical pesticides where the general public congregates. C. Use EPA level pesticides in a targeted manner, and only if deemed necessary by supervisory staff - to protect public safety; to prevent a threat to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics. Section III - Goals The goals of the IPM plan are: A. Protect human health and the surrounding environment by implementing a range of preventative strategies, and using the least-toxic pesticides available for pest control and eradication. B. Monitor presence of pests on a routine basis to ensure the most effective (combination of) pest control tactics are being used. Reference Section VI. E. 6. C. Minimize the quantity of products used for pest management. D. Use species-specific products for pest management and carefully target application areas. E. Chemical pesticides shall only applied to: protect public safety; to prevent a threat to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics. F. Provide public notification signs at perimeter of outdoor areas or at entrances of buildings, where chemical pesticides are to be applied. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 3 Section IV – Response One of the characteristics of an IPM approach that make it effective is that the basic decision making process is the same for any pest problem in any location. The strategies and tactics may change, but the steps taken to decide if and when treatment is needed, and which methods to use, are the same each time. The IPM plan is built around the following components: A. Routinely monitoring the pest populations and other relevant factors B. Accurately identifying the pest C. Determining injury and action levels that trigger treatments D. Timing treatments to the best advantage E. Spot treating the pest (to minimize human and other non-target organism exposure to pesticides) F. Selecting least disruptive tactics G. Evaluating the effectiveness of treatments to determine future actions Section V - General Preventative Practices General preventative practices are simple landscaping procedures that eliminate sources of food, water and shelter that attract pests to the building or grounds. The city shall use the following methods as the foremost means for controlling pests and preventing outbreaks: A. Install mulch and other landscaping best practices to promote soil and plant health. B. Use weed-free soil amendments. C. Plan and maintain landscape features to eliminate safe havens for pests and rodents. D. Clean up plant debris, especially from fruit-bearing trees. E. Remove invasive plants that are known to harbor or provide food for pests. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 4 Section VI - Pest Control Tactics Integrated Pest Management uses a variety of pest control tactics in a compatible manner that minimize adverse effects to human health and the environment. A combination of several control tactics is usually more effective in minimizing pest damage than any single control method. The type of control(s) selected will likely vary on a case-by-case basis due to differing site conditions. The primary pest control tactics to choose from include:  Cultural  Mechanical  Environmental/Physical  Biological  Pesticide A. Cultural Controls Cultural controls are modifications of normal plant care activities that reduce or prevent pests. Cultural control methods include adjusting the frequency and amount of irrigation, fertilization, and mowing height. For example, spider mite infestations are worse on water-stressed plants; over-fertilization may cause succulent growth which then encourages aphids; too low of a mowing height may thin turf and allow weeds to become established. B. Mechanical Controls Mechanical control tactics involve the use of manual labor and machinery to reduce or eliminate pest problems, such as handpicking, physical barriers, or machinery. Other examples include hoeing and applying mulch to control weeds, using trap boards for snails and slugs, and use of traps for gophers. C. Environmental/Physical Controls The use of environmental/physical controls such as altering temperature, light, and humidity, can be effective in controlling pests. Although in outdoor situations these tactics are difficult to use for most pests, they can be effective in controlling birds and mammals if their habitat can be modified such that they do not choose to live or roost in the area. Other examples include removing garbage in a timely manner, and using netting or wire to prevent birds from roosting. D. Biological Controls Biological control practices use living organisms to reduce pest populations. These organisms are often also referred to as beneficials, natural enemies or biocontrols. They act to keep pest populations low enough to prevent significant economic damage. Biocontrols include pathogens, parasites, predators, competitive species, and antagonistic organisms. Biocontrols can occur naturally or they can be purchased and released. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 5 The most common organisms used for biological control in landscapes are predators, parasites, pathogens and herbivores.  Predators are organisms that eat their prey (e.g. Ladybugs)  Parasites spend part or all of their life cycle associated with their host. Common parasites lay their eggs in or on their host and then the eggs hatch, the larvae feed on the host, killing it (e.g. tiny stingless wasps for aphids and whiteflies)  Pathogens are microscopic organisms, such as bacteria, viruses, and fungi that cause diseases in pest insects, mites, nematodes, or weeds (e.g. Bacillus thuringiensis or BT)  Herbivores are insects or animals that feed on plants. These are effective for weed control. Biocontrols for weeds eat seeds, leaves, or tunnel into plant stems (e.g., goats and some seed and stem borers) In order to conserve naturally occurring biocontrols, broad-spectrum pesticides should not be used since the use of these types of pesticides may result in secondary pest outbreaks due to the mortality of natural enemies that may be keeping other pests under control E. Pesticide Controls As defined in California Food and Agriculture Code Section 12753, “Pesticide” includes any of the following: (a) any spray adjuvant; (b) any substance, or mixture of substances which is intended to be used for defoliating plants, regulating plant growth or for preventing, destroying, repelling or mitigating any pest…which may infest or be detrimental to vegetation, man, animals, or households, or be present in any agricultural or nonagricultural environment whatsoever. The term pesticides includes organic products and chemical products. Insecticides, herbicides, fungicides and rodenticides are all pesticides. Pesticides may be used when other methods fail to provide adequate control of pests and before pest populations cause unacceptable damage. When pesticides are to be used, considerations will be made for how to apply them most effectively. Pesticides that are broad-spectrum and persistent shall be avoided, since they can cause more environmental damage and increase the likelihood of pesticide resistance. The overuse of pesticides can cause beneficial organisms to be killed and pest resistance to develop. In addition, considerations should be given to the proximity to water bodies, irrigation schedules, weather, etc., that may result in the pesticide being moved off-site, into the environment. 1. Criteria for Selecting Treatment Strategies Once the IPM decision making process is in place and monitoring indicates that pest treatment is needed, the choice of specific strategies can be made. Strategies will be chosen that are: a) Least hazardous to human health b) Least disruptive of natural controls in landscape situations c) Least toxic to non-target organisms other than natural controls d) Most likely to be permanent and prevent recurrence of the pest problem e) Easiest to carry out safely and effectively f) Most cost effective in the long term g) Appropriate to the site and maintenance system DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 6 2. Selection of Appropriate Pesticides The following criteria will be used when selecting a pesticide: a) Safety b) Species specificity c) Effectiveness d) Endurance e) Speed f) Repellency g) Cost When selecting pesticides, supervisory staff will rely on advisement from State of California certified pest control applicators, to ensure that the most appropriate pesticide is selected. 3. Prioritized Use of Pesticides Pesticides are to be utilized in a prioritized approach on city properties as follows: a) Organic pesticides to be used first, when pesticides are deemed necessary. b) Pesticides registered with the California Department of Pesticide Regulations Registrations Branch to be used as a protocol. c) U.S. Environmental Protection Agency (EPA) Toxicity Category III “Caution” label pesticides to be used in a targeted manner by a certified pest control applicator, and only if deemed necessary by supervisory staff - to protect public safety; to prevent threats to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics. d) U.S. EPA Toxicity Category II “Warning” label pesticides to be used in a targeted manner by a certified pest control applicator, and only if deemed necessary by supervisory staff - to protect public safety; to prevent threats to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics. e) U.S. EPA Toxicity Category I “Danger” label pesticides, to be used in a targeted manner by a certified pest control applicator, and only if deemed necessary by supervisory staff - to protect public safety; to prevent threats to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics. 4. Certification and Permitting Restricted use pesticides shall only be applied by, or under the direct supervision of, an individual with a State of California, Department of Pesticide Regulations, Qualified Applicators Certificate. Pesticides listed as "restricted" in the State of California shall be applied only under a restricted materials permit, issued by the San Diego County Department of Agriculture, Weights and Measures. The permit must be renewed annually for continued application. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 7 5. Employee Training Staff and contractors must know the information on the chemical label and the MSDS before using or handling the chemical. In addition, they will be trained annually and when a new pesticide is to be used. The certified pest control applicators must know:  The immediate and long-term health hazards posed by chemicals to be used, the common symptoms of chemical poisoning, and the ways poisoning could occur; and  The safe work practices to be followed, including the appropriate protective clothing, equipment, mixing, transportation, storage, disposal and spill cleanup procedures applicable to the chemical used  In addition to the training and annual continuing education required for certification, staff will be encouraged to participate in pesticide application programs that are above and beyond minimum compliance requirements. 6. Record Keeping Monitoring the effectiveness of the IPM plan over time requires diligent tracking of several items: pest populations and locations; management strategies employed; quantities and types of chemicals or other products used; and the outcome of pest management activities. The certified pest control applicator is responsible for maintaining, and submitting to the city as requested, records that include the following: a) Target pest b) Prevention and other non-chemical methods of control used c) Type and quantity of pesticide used d) Location of the pesticide application e) Date of pesticide application f) Name of the pesticide applicator g) Application equipment used h) Summary of results 7. Materials for Use – Least Toxic Pesticides Pesticides are considered a secondary resort under the tenets of IPM. This control strategy is to be used on city owned or controlled properties and rights of way after general preventative practices and non- chemical options – including organic pesticides - have been fully explored. Least-toxic pesticides meet the following criteria: a) Products contain no known, likely, or probable carcinogens - as listed by the CA Office of Environmental Health Hazard Assessment. b) Products contain no reproductive toxicants (CA Prop 65). c) Products contain no items listed by the CA Department of Toxic Substance Control as known, probable, or suspected endocrine disrupters d) Active ingredients have soil half-life of thirty days or less. e) Products are labeled as not toxic to fish, birds, bees, wildlife, or domestic animals. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 8 The term “least toxic” refers to pesticides that have low or no acute or chronic toxicity to humans, affect a narrow range of species and are formulated to be applied in a manner that limits or eliminates exposure of humans and other non-target organisms. Examples of least toxic pesticides include products formulated as baits, pastes or gels that do not volatilize in the air and that utilize very small amounts of the active ingredient pesticide, and microbial pesticides formulated from fungi, bacteria or viruses that are toxic only to specific pest species but harmless to humans. Least toxic pesticides include:  Boric acid and disodium octobrate tetrahydrate  Silica gels  Diatomaceous earth  Nonvolatile insect and rodent baits in tamper resistant containers  Microbe based pesticides  Pesticides made with essential oils (not including synthetic pyrethroids) without toxic synergists  Materials for which the inert ingredients are nontoxic and disclosed. The term least toxic pesticides does not include a pesticide that is: a) Determined by the U.S. EPA to be a possible, probable or known carcinogen, mutagen, teratogen, reproductive toxin, developmental neurotoxin, endocrine disrupter or immune system toxin. b) A pesticide in the U.S. EPA’s Toxicity Category I or II. c) Any application of the pesticide using a broadcast spray, dust, tenting, or fogging application. 8. Notification Signs Chemical pesticide application notification signs shall meet the following criteria: a) Posted at perimeter of outdoor areas or at building entrances, where chemical pesticides are to be applied. b) Posted at least 24 hours prior to application of chemical pesticides and shall remain for at least 72 hours after the application. c) Include “Notice – Pesticide Treated Area,” and product’s/manufacturer’s name, scheduled date of application, and pest to be controlled - e.g., weeds, insects, rodents. 9. Revisions Staff will review this IPM plan annually at minimum, and update it as needed. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 EXHIBIT "F" MITIGATION MONITORING & REPORTING PROGRAM DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Mitigation Monitoring and Reporting Program for the Buena Vista Creek Channel Maintenance Project Prepared for: City of Carlsbad 1635 Faraday Avenue Carlsbad, California 92008 Contact: Barbara Kennedy Prepared by: Dudek 605 Third Street Encinitas, California 92024 MAY 2013 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program i May 2013 Exhibit “EIR-B” TABLE OF CONTENTS Section Page No. INTRODUCTION..........................................................................................................................1 Roles and Responsibilities .................................................................................................. 2 Mitigation Monitoring Team .............................................................................................. 2 Program Procedural Guidelines .......................................................................................... 4 Actions in Case of Noncompliance ..................................................................................... 5 Summary of Project Impacts and Mitigation Measures ...................................................... 5 TABLE 1 Mitigation Measures ............................................................................................................7 DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program 1 May 2013 Exhibit “EIR-B” INTRODUCTION The City of Carlsbad (City) is the lead agency responsible for authorizing construction/ maintenance of the Buena Vista Creek Channel Maintenance Project. Section 21081.6 of the Public Resources Code requires a public agency to adopt a mitigation monitoring and reporting program (MMRP) when it approves a project that is subject to the preparation of an Environmental Impact Report (EIR) and where the EIR for the project identifies significant adverse environmental effects. The California Environmental Quality Act (CEQA) Guidelines Section 15097 further defines a lead agency’s responsibility to ensure that the mitigation measures identified in the Subsequent Environmental Impact Report (SEIR) to reduce impacts to less than significant are implemented during the life of the project. The project proposes a maintenance regime to reduce flooding along the Channel Maintenance District. The SEIR includes measures to reduce or avoid potential environmental impacts associated with the project. This MMRP is designed to ensure compliance during construction of the proposed project through ongoing monitoring and reporting of adopted mitigation measures. The primary goal of the MMRP is to ensure that mitigation measures, specified in the EIR, are adequately implemented during final design, construction, and operation of the project. This plan includes specific actions to be taken to implement each mitigation measure, information on monitoring requirements, and the timing of implementation. This report serves a dual purpose to verify completion of the mitigation measures adopted as a condition of approval of the Buena Vista Creek Channel Maintenance Project, and to generate information of the effectiveness of the mitigation measures to guide future decisions. The program includes the following:  Roles and responsibilities  Monitoring team qualifications  Specific monitoring activities  Reporting system. A maintenance program is necessary to provide flood protection for the existing Maintenance District located along the Buena Vista Creek Channel. While hand removal of vegetation within one-half of the channel over a 5-year period would not provide for 100-year flood protection for the properties and parcels within the Maintenance District, this maintenance regime would meet the goals and objectives of the project while avoiding and minimizing impacts to special-status biological resources in the channel and to water quality. The proposed maintenance program consists of hand removal of vegetation within the northern half of the channel between the South DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program 2 May 2013 Exhibit “EIR-B” Vista Way bridge and the Jefferson Street bridge. The vegetation would be removed in the northern half of the channel over a period of 5 years so that one-fifth of the vegetation in the northern half of the channel would be removed by hand every year. Thus, each year, one-tenth of the vegetation in the channel project site would be removed. Vegetation would not be removed between March 15 to September 15 to avoid impacts to most nesting birds in accordance with the Migratory Bird Treaty Act. Vegetation removal would occur at the end of the growing season/beginning of the dormant season. The vegetation would be cut at ground level or the water surface and no ground disturbance would occur during the lifetime of the project. The vegetation would be hauled out of the channel and disposed of appropriately. For purposes of vegetation removal, maintenance vehicles will use the existing access road that runs parallel to the northern bank of the channel. The City will continue to survey the surface elevation of the channel every 4 years to track the channel bottom elevation changes due to increased silt. If the silt levels exceed 2 feet above the design elevations, as documented by the survey data, the City will consider maintenance dredging. However, it is not anticipated that silt levels will exceed 2 feet above the design elevations within this portion of the channel, nor is dredging addressed in the SEIR. Roles and Responsibilities The City shall be responsible for ensuring full compliance with the provisions of the MMRP and has the primary responsibility for its implementation. The City shall document both compliance and non-compliance with the MMRP and provide the applicant with the results of the monitoring effort. In addition, the City shall take corrective action if non-compliance occurs. The City may assign monitoring and reporting responsibilities to a third-party monitor. The City and/or their designated contractor(s) is responsible for implementing the mitigation measures as defined in the SEIR and included in the mitigation measures in Table 1. The City shall ensure that construction methods are in accordance with the MMRP and the required mitigation measures are being implemented. Mitigation Monitoring Team A monitoring team shall be identified once the mitigation measures have been adopted as conditions of approval by the City Council. A successful mitigation implementation and monitoring program requires the cooperation and participation of each project member. Prior to the start of construction, project personnel responsible for overseeing the MMRP shall be designated and their roles and responsibilities further refined. Managing the team would be the responsibility of the Mitigation Monitor. The monitoring activities would be accomplished by the Environmental Monitors, Environmental Specialists, and the Mitigation Monitor. While DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program 3 May 2013 Exhibit “EIR-B” specific qualifications should be determined by the City, the monitoring team should possess the following capabilities:  Interpersonal, decision-making, and management skills with demonstrated experience in working under trying field circumstances;  Knowledge of and appreciation for the general environmental attributes and special features found in the project area;  Knowledge of the types of environmental impacts associated with construction of cost- effective mitigation options; and  Excellent communication skills. The responsibilities of the Mitigation Monitor throughout the monitoring effort include the following:  Implement and manage the monitoring program;  Provide quality control for the site-development monitoring;  Administrate and prepare daily logs, status reports, compliance reports, and the final construction monitoring;  Act as liaison between the City and the City’s contractors;  Monitor on-site, day-to-day construction activities, including the direction of the Environmental Monitor and Environmental Specialist in the understanding of all permit conditions, site-specific project requirements, construction schedules, and environmental quality control efforts;  Ensure contractor knowledge of and compliance with all appropriate permit conditions;  Review all construction impact mitigation and, if need be, modify existing mitigation or propose additional mitigation;  Have the authority to require correction of observed activities that violate project environmental conditions or that represent unsafe or dangerous conditions; and  Maintain prompt and regular communication with the on-site Environmental Monitors and Environmental Specialists and personnel responsible for contractor performance and permit compliance. The primary role of the Environmental Monitors is to serve as an extension of the Mitigation Monitor in performing the quality control functions at the construction sites. Their responsibilities and functions are to: DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program 4 May 2013 Exhibit “EIR-B”  Maintain a working knowledge of the Buena Vista Creek Channel Maintenance Project, permit conditions, contract documents, construction schedule and progress, and any special mitigation requirements for his or her assigned construction area;  Assist the Mitigation Monitor and the City’s construction contractors in coordinating with the City’s compliance activities;  Observe construction activities for compliance with the City’s permit conditions; and  Provide frequent verbal briefings to the Mitigation Monitor and construction personnel, and assist the Mitigation Monitor as necessary in preparing status reports. The primary role of the Environmental Specialist is to provide expertise when environmentally sensitive issues occur throughout the development phases of project implementation and to provide direction for mitigation. Program Procedural Guidelines Prior to any construction activities, meetings should take place between all the parties involved to initiate the monitoring program and establish the responsibility and authority of the participants. Mitigation measures that need to be defined in greater detail will be addressed prior to any project plan approvals in follow-up meetings designated to discuss specific monitoring effects. An effective reporting system must be established prior to any monitoring efforts. All parties involved must have a clear understanding of the mitigation measures as adopted and these mitigation measures must be distributed to the participants of the monitoring effort. Those that would have a complete list of all the mitigation measures adopted by the City Council would include the City staff, the Mitigation Monitor, and the construction crew supervisor. The Mitigation Monitor would distribute to each Environmental Specialist and Environmental Monitor a specific list of mitigation measures that pertain to his or her monitoring tasks and the appropriate time frame that these mitigations are anticipated to be implemented. In addition to the list of mitigation measures, the monitors will have mitigation monitoring report (MMR) forms with each mitigation measure written out on the top of the form. Below the stated mitigation measure, the form will have a series of questions addressing the effectiveness of the mitigation measure. The monitors shall complete the MMR and file it with the Mitigation Monitor following the monitoring activity. The Mitigation Monitor will then include the conclusions in a report to the City. This report will describe the major accomplishments of the monitoring program, summarize problems encountered in achieving the goals of the program, evaluate solutions developed to overcome problems, and provide a list of recommendations for future monitoring programs. In addition, and if appropriate, each Environmental Monitor or DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program 5 May 2013 Exhibit “EIR-B” Environmental Specialist will be required to fill out and submit a daily log report to the Mitigation Monitor. The daily log report will be used to record and account for the monitoring activities of the monitor. Weekly and/or monthly status reports, as determined appropriate, will be generated from the daily logs and compliance reports, and will include supplemental material (i.e., memoranda, telephone logs, and letters). This type of feedback is essential for the City to confirm the implementation and effectiveness of the mitigation measures imposed on the project. Actions in Case of Noncompliance There are generally three separate categories of noncompliance associated with the adopted conditions of approval: 1. Noncompliance requiring an immediate halt to a specific task or piece of equipment; 2. Infraction that warrants an immediate corrective action but does not result in work or task delay; and 3. Infraction that does not warrant immediate corrective action and results in no work or task delay. In each case, the Mitigation Monitor would notify the City’s contractor and the City of the noncompliance, and an MMR would be filed with the Mitigation Monitor on a daily basis. There are a number of options the City may use to enforce this program should non-compliance continue. Some methods commonly used by other lead agencies include “stop work” orders, fines and penalties (civil), restitution, permit revocations, citations, and injunctions. It is essential that all parties involved in the program understand the authority and responsibility of the on-site monitors. Decisions regarding actions in case of non-compliance are the responsibility of the City. Summary of Project Impacts and Mitigation Measures The following table summarizes the potentially significant project impacts and lists the associated mitigation measures to be implemented to reduce impacts to less than significant. For mitigation measures, the time frame to complete the mitigation and the responsible reporting agency are identified. All mitigation measures identified in the SEIR are recommended as conditions of project approval and are stated here in language appropriate for such conditions. In addition, once the Buena Vista Creek Channel Maintenance Project has been approved, and during various stages of implementation, the designated monitors and the City will further refine the mitigation measures. The SEIR, incorporated herein as referenced, focused on issues determined to be potentially significant by the City. The mitigation measures listed in the MMRP table below can be found in DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program 6 May 2013 Exhibit “EIR-B” Chapter 4 of the SEIR at the end of each environmental resource section. Additional detail on why the mitigation measures are required can also be found in Chapter 4. DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program Exhibit “EIR-B” 7 May 2013 Table 1 Mitigation Measures Potential Significant Impact Mitigation Measure Time Frame of Mitigation Monitoring Agency Responsible for Completion Date of Completion Biology The proposed project would result in:  Temporary, direct impacts to special-status wildlife species that breed and/or forage in freshwater marsh or that have the potential to use freshwater marsh.  Temporary, direct impacts to approximately 3.67 acres of freshwater marsh and approximately 1.28 acres of understory species in southern willow scrub over a 5-year period.  Temporary, direct impacts to several jurisdictional waters, including 1.61 acres of waters (including wetlands under the jurisdiction of the ACOE, RWQCB, CDFW, and CCC), and an additional 3.47 acres of waters (including wetlands under the jurisdiction of ACOE, RWQCB, and CDFW).  Long-term or permanent, indirect impacts to special-status wildlife species from the invasion of non- native plant species.  Long-term, indirect impacts to jurisdictional waters (including wetlands), due to changes in hydrology and hydraulics, and the introduction of non-native invasive species. MM BIO-1: Mitigation for temporary impacts to special-status vegetation communities shall be through on-site enhancement. The Maintenance District shall be responsible for monitoring and eradicating exotic plant species within the 11.2-acre project area annually for the duration of the maintenance program. The enhancement shall be implemented in accordance with the Buena Vista Creek Channel Exotic Plant Species Control Plan (Dudek 2003) and any additional updates to this plan required by the California Department of Fish and Wildlife (CDFW) in the Streambed Alteration Agreement. A monitoring report documenting the invasive exotic plant species removed and an assessment of the functions and values of the 11.2-acre project area shall be submitted to the City of Carlsbad City Planner and City Engineer annually. Pre- construction and during construction City of Carlsbad City of Carlsbad Planning Department and Public Works Department — DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program Exhibit “EIR-B” 8 May 2013 Table 1 Mitigation Measures Potential Significant Impact Mitigation Measure Time Frame of Mitigation Monitoring Agency Responsible for Completion Date of Completion The proposed project would result in:  Temporary, indirect impacts to special- status wildlife species, special-status vegetation communities, and jurisdictional waters (including wetlands) from potential fugitive dust, noise, chemical pollutants, increased human activities, and non-native animal species.  Temporary, indirect impacts to special-status wildlife species from vegetation removal activities.  Temporary, direct impacts from removal or trampling of vegetation communities and/or suitable habitat for special-status wildlife species outside designated work zones.  Long-term, indirect impacts to jurisdictional waters or wetlands from potential disturbance outside of the project area. MM BIO-2: To prevent inadvertent disturbance to areas outside the limits of the maintenance areas, the vegetation removal shall be monitored by a qualified biologist. A biologist shall be contracted by the City of Carlsbad to perform biological monitoring during maintenance activities. Additionally, the project biologist shall implement or verify implementation of the following monitoring requirements and Best Management Practices (BMPs) and conduct pre-activity education meetings to review each of these requirements and BMPs. Monitoring reports and a post-construction monitoring report shall be prepared to the satisfaction of the City of Carlsbad to document compliance with BIO-2. 1. During vegetation removal activities, biologist shall conduct daily site visits. 2. Biologist shall discuss procedures for minimizing harm to or harassment of wildlife encountered during maintenance activities with the contractor and other key construction personnel prior to activities. 3. Biologist shall review and/or designate the vegetation removal area in the field with the contractor in accordance with the final plan. 4. Biologist shall flush special-status species (i.e., avian or other mobile species) from occupied habitat areas immediately prior to vegetation removal activities. 5. Maintenance vehicles shall not exceed 15 miles per hour on unpaved roads adjacent to project site or the right-of-way accessing the site. 6. If trash and debris need to be stored overnight during the maintenance activities, fully covered trash receptacles that are animal-proof and weather-proof will be used by the maintenance contractor to contain all food, food scraps, food wrappers, beverage containers, and other miscellaneous trash. Alternatively, standard trash receptacles may be used during the day, but must be removed each night. 7. Cut vegetation shall be hauled out of the channel and stored, if Pre- construction and during construction City of Carlsbad City of Carlsbad Public Works Department — DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program Exhibit “EIR-B” 9 May 2013 Table 1 Mitigation Measures Potential Significant Impact Mitigation Measure Time Frame of Mitigation Monitoring Agency Responsible for Completion Date of Completion necessary, where it cannot be washed by rainfall or runoff into the channel. When maintenance activities are completed, any excess materials or debris shall be removed from the project site. 8. Temporary structures and storage of construction materials shall not be located in jurisdictional waters, including wetlands and riparian areas. 9. Staging/storage areas for construction equipment and materials shall not be located in jurisdictional waters, including wetlands and riparian areas. 10. Any hand-held equipment used for maintenance activities that is operated within jurisdictional waters, including wetlands and riparian areas, shall be checked and maintained by the operator daily to prevent leaks of oil or other petroleum products that could be deleterious to aquatic life if introduced to the watercourse. 11. No equipment maintenance shall be performed within 100-feet of jurisdictional waters, including wetlands and riparian areas, where petroleum products or other pollutants from the equipment may enter these areas. Fueling of equipment shall not occur on the project site. 12. Pets on or adjacent to construction sites shall not be permitted by the operator. The proposed project would result in:  Potential temporary, indirect impacts to nesting birds if the proposed maintenance activities would occur during the breeding/ nesting season. MM BIO-3: In order to avoid temporary indirect impacts to nesting birds, maintenance activities shall not occur during the nesting bird season (March 15 through September 15). During construction City of Carlsbad City of Carlsbad Public Works Department — DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 Buena Vista Creek Channel Maintenance Project Mitigation Monitoring and Reporting Program Exhibit “EIR-B” 10 May 2013 Table 1 Mitigation Measures Potential Significant Impact Mitigation Measure Time Frame of Mitigation Monitoring Agency Responsible for Completion Date of Completion The proposed project would result in:  Potential indirect impacts to special-status vegetation communities and direct impacts to jurisdictional waters, including wetlands from fugitive dust, increased human activity, and the introduction of chemical pollutants.  Direct, temporary impacts to several jurisdictional waters, including 1.61 acres of waters (including wetlands under the jurisdiction of the ACOE, RWQCB, CDFW, and CCC), and an additional 3.47 acres of waters (including wetlands) under the jurisdiction of ACOE, RWQCB, and CDFW. MM BIO-4: All applicable laws, regulations, safety precautions, and label directions must be followed when performing pest control. All pesticide applications shall be performed by a contractor with a valid Qualified Applicator License (QAL) and a valid Pest Control Business License. A Licensed Pest Control Adviser (PCA) shall be consulted if specific pest control recommendations are required. The timing of any weed control shall be determined for each plant species with the goal of controlling populations before they can reproduce by spreading vegetatively or producing seed. During construction City of Carlsbad City of Carlsbad Public Works Department — Hydrology and Water Quality The proposed project would result in potentially significant impacts to water quality from potential hazardous materials spills from project equipment. MM HYDRO-1: The Maintenance District shall ensure that all equipment required for maintenance activities shall be refueled or maintained within designated staging areas (adjacent parking lots). Best Management Practices (BMPs) to contain accidental spills of hazardous materials shall be utilized when performing vehicle maintenance or refueling. Such BMPs may include the following:  When equipment is being utilized along the access road, drip pans shall be placed under all potential discharge conduits or leaks.  “Spot clean” leaks and drips routinely to prevent runoff of spillage.  Post signs to remind employees not to top off the fuel tank when filling and signs that ban employees from changing engine oil or other fluids at the project location.  Report leaking vehicles to fleet maintenance. During construction City of Carlsbad City of Carlsbad Public Works Department — DocuSign Envelope ID: 43C5AFA7-8FB1-4844-B03F-DB61346559E3 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? 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THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 9/18/2019 License # 0E67768 (858) 754-0063 50233 (619) 574-6288 13056 LSA Associates, Inc. 20 Executive Park, Suite 200 Irvine, CA 92614 24554 A 1,000,000 X X PSB0008429 9/30/2019 9/30/2020 1,000,000 Cont Liab/Sev of Int 10,000 1,000,000 2,000,000 2,000,000 Deductible 0 1,000,000A X PSA0002786 9/30/2019 9/30/2020 Comp.: 1,000 Coll.: 1,000 5,000,000A PSE0004214 9/30/2019 9/30/2020 5,000,000 0 A X PSW0004731 9/30/2019 9/30/2020 1,000,000 1,000,000 1,000,000 B Prof Liab/Clms Made PEC0054988 9/30/2019 Per Claim 2,000,000 B Ded.: $100k Per Clm PEC0054988 9/30/2019 9/30/2020 Aggregate 4,000,000 Re: HCR1808, City of Carlsbad Master Agreement 2018 City of Carlsbad its officers, agents and employees are Additional Insureds with respect to General Liability per the attached endorsement as required by written contract. Insurance is Primary and Non-Contributory. Waiver of Subrogation applies to Workers' Compensation. 30 Days Notice of Cancellation with 10 Days Notice for Non-Payment of Premium in accordance with the policy provisions. City of Carlsbad Attn: Eleida Felix Yackel 1635 Faraday Ave. Carlsbad, CA 92008 LSAASSO-01 MCGRAWM IOA Insurance Services 4370 La Jolla Village Drive Suite 600 San Diego, CA 92122 Erica Wilson Erica.Wilson@ioausa.com RLI Insurance Company XL Insurance America, Inc X 9/30/2020 X X X X X X X X X X