HomeMy WebLinkAboutNCST Inc dba North County Student Transportation; 2019-05-15;AMENDMENT NO. 1 AMEND AGREEMENT FOR
TRANSPORATION SERVICES WITH
NCST, INC. DBA NORTH COUNTY STUDENT TRANSPORTATION
This Amendment No. 1 is entered into and effective as of the / 9 day of :Tu t ~ , 2019, amending the agreement dated May 15, 2019 (the
"Agreemen ) by and between the City of Carlsbad, a municipal corporation, ("City"), and NCST,
Inc. dba North County Student Transportation, a California Corporation ("Contractor") (collectively,
the "Parties).
RECITALS
A. On May 15, 2019, the Parties entered into a one year Agreement for professional
services of transportation provider that is experienced in transporting students and community
members to various Carlsbad locations; and
B. The Parties desire to amend the Agreement's scope of work to include
transportation services for TGI F Concerts in the Parks for 2019.
C. The Parties have negotiated and agreed to a supplemental scope of work and fee
schedule, which is attached to and incorporated by this reference as Exhibit "A"; Scope of
Services and Fees.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. That the above recitals are incorporated herein by the reference.
2. In addition to the services contained in the Agreement, as may have been
amended from time to time, Contractor will provide additional services and equipment described
in "Exhibit A". at a not-to-exceed ten thousand dollars ($10,000). The total Agreement shall not
exceed seventeen thousand dollars ($17,000). Contractor will provide City invoices sufficiently
detailed to include and related activities and costs.
3. Contractor will complete all work described in Exhibit "A" by August 16, 2019.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
City Attorney Approved Version 1 /30/13
6. The individuals executing this Amendment and the instruments refereno~d in 11: on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR,
B-y -~----------~ . --~
(sign ) '
Armin Retone /Owner/ President
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By: I.
_r-. ·: n , iJ1 ;,t..,. , , l)) -~L~l~~~~0~)-~--~-~ ___ _
Library & Cultural Arts Director
ATTEST: -,¢/J4__ Hecf,r G,me:
--#--L-k-----~~~'Dq,u.'4.£H'1-. _t,,/ef
~o( BARBARA ENGLESON (/ <./
City Clerk
If required by City, proper notarial acknowledgment of execution by Contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the followin9
two groups:
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise. the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY ~-/l--AssistanClyAttomey
City Attorney Approved Version 1130/ 13
Work Scope:
EXHIBIT "A"
SCOPE OF SERVICES
Three (3) buses between concert location and designated parking lot to be determined at a later
date for five of the nine 2019 TGIF Concerts in the Parks events:
July 19, 2019
Poinsettia Community Park 6600 Hidden Valley Road, Carlsbad, CA $1,575
Two (2) 56 Passenger School Buses with a capacity of two per seat
One (1) 25 Passenger Mini coach
Services include: Delivery, operation, patron assistance, and removal.
July 26 and Aug. 2, 2019
Calavera Hills Community Park 2997 Glasgow Drive, Carlsbad, CA $3,150
Two (2) 56 Passenger School Buses with a capacity of two per seat
One (1) 25 Passenger Mini coach
Services include: Delivery, operation, patron assistance, and removal.
Aug. 9 and 16, 2019
Alga Norte Community Park 6565 Alicante Road, Carlsbad, CA $3,150
Two (2) 56 Passenger School Buses with a capacity of two per seat
One (1) 25 Passenger Mini coach
Services include: Delivery, operation, patron assistance, and removal.
Additional time will be charged at $85 per hour as previously outlined $2,125
Total $10,000
All buses will be operated by employees of Contractor and will follow predesignated shuttle route
during all events on a continuous route from 4:15 to 9:15 p.m. The fares outlined above are
inclusive of PUC tax.
• Buses shall be cleaned inside and out as necessary, and repairs to visible body damage,
inside or out, shall be made immediately after such damage occurs.
• Spare buses of appropriate sizes, and meeting all requirements, shall be located by the
Contractor at points close enough to City so they may be substituted for regularly assigned
buses, if needed, without delay.
• Regular preventative maintenance, as approved by the manufacturer, shall be practiced on
all buses. Maintenance records for said buses shall be made available to City on reasonable
notice.
Invoicing/ Payment:
All invoices shall be submitted to City's Community Coordinator Megan Gilby and shall be
sufficiently detailed to include related activities and costs. Final invoice approval will be completed
by City's Library & Cultural Arts Director or designee.
City Attorney Approved Version 1 /30/13
~Ro' CERTIFICATE OF LIABILITY INSURANCE I DATIi IMMll)l)NJTTJ
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019118•20U Acutc.11 11,0KPORATION. All rights raa■rved.
ACORD 25 (2014/01)
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No. 1426 P. 2 Apr.26.2019 11:57AM
AC~ ~ CERTIFICATE OF LIABILITY INSURANCE l>ATI! (IOIIDO/YYYY)
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EMPLOYERS CHOICE INS SVCS INC
2111 s El Camino Real #201
Oceanslde. CA 92054
IN911RED
NCST, Inc.
North Countv Student TransDort
311 Alroort Rd
COVERAGES CERTIFICATE NUMBER:
60117-4007
REVISION NUMBl!R'
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ASOVE FOR 11-li POLICY PERIOO
INDICATED. NOTWITHSTANDING AH'f RiOUIREMENT, TERM OR CONDITION OF AAY CONTAACT OR OTHliR DOCUMENT WITH RESPECT TO WHICH THIS
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SHOULD ANY Of THI A80Vlii Dli8CIIIRD ~ucn Bl!! C:ANCl!~ 11.1Cr0ftl!
'rHE EXPlftATIDN DATE THEREOF, NOTICI! WILL Ile D!!l.lV9!!D IN
The Cltv of Carlsbad ACCORDANCE WITH THE ,-oucY ,-lltovtSIONS.
Attn: Parks and Recreation
AU~ ~~7~ 1 ~ fv)\{ rt A 799 Pine Street Suite 200
1 Carlsbad. CA. 92008
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ACORD 25 (2018/03) The ACORD narne and logo al'l!I registered ma~ bf ACORD
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
POLICY CHANGES -ADDITIONAL INSURED
POLICY NUMBER POLICY CHANGES EFFECTIVE COMPANY
GL158220#6 04-25-2019 Lancer Insurance Company
NAMED INSURED AUTHORIZED
NCST, Inc. dba North County Student REPRESENTATIVE
~ 4?~-
//
It is hereby understood and agreed that the following is added as an Additional Insured but only as respects the
operations of the named insured.
Name and Address of Persons or Organizations:
THE WALT DISNEY COMPANY
ATTN: RISK MANAGEMENT
500 S BUENA VISTA ST
BURBANK, CA 91521
CITY OF CARLSBAD
ATTN: PARKS & RECREATION
799 PINE AVENUE
SUITE 200
CARLSBAD, CA 92008
CITY OF SOLANA BEACH
635 S. HWY 101
SOLANA BEACH, CA 92075
PALOMAR COMMUNITY COLLEGE DISTRICT
1140 W MISSION RD
SAN MARCOS, CA 92069
CITY OF ENCINITAS
PARKS, RECREATION AND CULTURAL ARTS
505 SOUTH VULCAN AVE.
ENCINITAS, CA 92024
CALIFORNIA STATE PTA
C/O KNIGHT INSURANCE SERVICES
535 N. BRAND BLVD.,STE 1000
GLENDALE, CA 91203
IL 12 01AIP 11 85 Copyright, Insurance Services Office, Inc., 1983
Copyright, ISO Commercial Risk Services, Inc., 1983
Page 1of 2
It is hereby understood and agreed that the following is added as an Additional Insured but only as respects the
operations of the named insured.
Name and Address of Persons or Organizations:
CALIFORNIA STATE UNIVERSITY, SAN
MARCOS (CSUSM) CORPORATION
333 S. TWIN OAKS VALLEY RD
SAN MARCOS, CA 92096
THE CITY OF CARLSBAD, IT'S OFFICIALS,
EMPLOYEES AND VOLUNTEERS
3096 HARDING STREE
CARLSBAD, CA 92008
UNIVERSITY AND AUXILIARY AND RESEARCH
SERVICES CORPORATION
435 E CARMEL
SAN MARCOS, CA 92078
CITY OF OCEANSIDE
ATTN: RISK MANAGEMENT
300 N COAST HIGHWAY
OCEANSIDE, CA 92054
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MS14, RISK MANAGEMENT
1 BARNARD DRIVE
OCEANSIDE, CA 92056
SAN DIEGUITO UNION HIGH SCHOOL DISTRICT
710 ENCINITAS BLVD
ENCINITAS, CA 92024
CITY OF VISTA
200 CIVIC CENTRE DR
VISTA, CA 92084
ENCINITAS UNION HIGH SCHOOL
101 S RANCHO SANTA FE ROAD
ENCINITAS, CA 92024
OCEANSIDE UNIFIED SCHOOL DISTRICT
2111 MISSION AVE
OCEANSIDE, CA 92058
IL 12 01AIP 11 85 Copyright, Insurance Services Office, Inc., 1983
Copyright, ISO Commercial Risk Services, Inc., 1983
Page 2 of 2 □
i
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
POLICY CHANGES -ADDITIONAL INSURED
POLICY NUMBER POLICY CHANGES EFFECTIVE COMPANY
BA168218#6 04-25-2019 Lancer Insurance Company
NAMED INSURED AUTHORIZED
NCST, Inc. dba North County Student REPRESENTATIVE
~ 42~-
ff
It is hereby understood and agreed that the following is added as an Additional Insured but only as respects the
operations of the named insured.
Name and Address of Persons or Organizations:
THE WALT DISNEY COMPANY
ATTN: RISK MANAGEMENT
500 S BUENA VISTA ST
BURBANK, CA 91521
PALOMAR COMMUNITY COLLEGE DISTRICT
1140 W MISSION RD
SAN MARCOS, CA 92069
CITY OF ENCINITAS
PARKS, RECREATION AND CULTURAL ARTS
505 SOUTH VULCAN AVE
ENCINITAS, CA 92024
CALIFORNIA STATE PTA
C/O KNIGHT INSURANCE SERVICES
535 N. BRAND BLVD., STE 100
GLENDALE, CA 91203
CALIFORNIA STATE UNIVERSITY, SAN
MARCOS (CSUSM) CORPORATION
333 S. TWIN OAKS VALLEY RD
SAN MARCOS, CA 92096
THE CITY OF CARLSBAD, IT'S OFFICIALS,
EMPLOYEES ANO-VOLUNTEERS
3096 HARDING STREET
CARLSBAD, CA 92008
IL 12 0lAIP 11 85 Copyright, Insurance Services Office, Inc., 1983
Copyright, ISO Commercial Risk Services, Inc., 1983
Page 1 of 2
AGREEMENT FOR TRANSPORTATION SERVICES
NCST, INC. DBA NORTH COUNTY STUDENT TRANSPORTATION
__,..,. l /
THIS AGREEMENT is made and entered into as of the /5th day of!/ /CW
2019. by and between the CITY OF CARLSBAD. a municipal corporation, ("City"),'ana~ST,
Inc. dba North County Student Transportation, a California corporation, ("Contractor").
RECITALS
A. City requires the professional services of a transportation provider that is
experienced in transporting students and community members to various Carlsbad locations.
B. Contractor has the necessary experience in providing these professional
transportation services.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in Exhibit "A", attached and incorporated by this reference in
accordance with the terms and conditions set forth in this Agreement.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
This Agreement will be effective for a period of one (1) year from the date first above written. The
City may amend the Agreement to extend it for four (4) additional one (1) year periods or parts
thereof. Extensions will be based on a satisfactory review of Contractor's performance, City
needs, and appropriation of funds. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
4. CERTIFICATIONS
Contractor shall provide City with all documentation, licenses, and certifications showing: (1)
inspection by the California Highway Patrol; (2) compliance with all California Public Utilities
Commission requirements/inspections; (3) compliance with all Department of Transportation
requirements/inspections; (4) if required, ADA lift compliant buses; and (5) drivers licensed
through California Department of Motor Vehicles with all required license classes/endorsements.
If any license or certification(s) expires or will expire during the term of this Agreement, Contractor
shall provide updated proof of valid license(s) and certificate(s) prior to license and certification's
expiration date.
City Attorney Approved Version 9/27/17
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed seven thousand dollars ($7,000). Fees are based on (1) trips or (2) on an hourly basis.
The fee schedule is contained in Exhibit A." No other compensation for the Services will be
allowed except for items covered by subsequent amendments to this Agreement. City reserves
the right to withhold a ten percent ( 10%) retention until City has accepted the work and/or the
Services specified in Exhibit "A."
Incremental payments, if applicable, should be made as services have been rendered, and
outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys'
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
City Attorney Approved Version 9/27/17
2
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $5,000,000 combined single-limit per accident for bodily injury and property damage.
10. 1. 3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
City Attorney Approved Version 9/27/17
3
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
Yes D No ■
8. COMPLIANCE WITH LAWS
Contractor will comply with all applicable local, state and federal laws and regulations related to
and/or pertaining to the Services to be provided herein. Contractor will also comply with all
applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
Contractor will obtain and maintain a City of Carlsbad Business License for the term of this
Agreement.
9. TERMINATION
City or Contractor may terminate this Agreement at any time after a discussion, and written notice
to the other party. City will pay Contractor's costs for services delivered up to the time of
termination, if the services have been delivered in accordance with the Agreement.
10. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees it may be subject to civil penalties for the filing of
false claims as set forth in the California False Claims Act, Government Code sections 12650, et
seq., and Carlsbad Municipal Code Sections 3.32.025, et seq. Contractor further acknowledges
that debarment by another jurisdiction is grounds for the City of Carlsbad to terminate this
Agreement.
11. JURISDICTIONS AND VENUE
Contractor agrees and stipulates that the proper venue and jurisdiction for resolution of any disputes
between the parties arising out of this Agreement is the State Superior Court, San Diego County,
California.
12. ASSIGNMENT
Contractor may assign neither this Agreement nor any part of it, nor any monies due or to become
due under it, without the prior written consent of City.
City Attorney Approved Version 9/27/17
4
13. AMENDMENTS
This Agreement may be amended by mutual consent of City and Contractor. Any amendment will
be in writing, signed by both parties, with a statement of estimated changes in charges or time
schedule.
14. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
By:
&~if?itv~AeS
I
By:
CITY OF CARLSBAD, a municipal
corporation of the State of California
B@ux&uu
HEATHER PIZZ~d1)Y@
Library & Cultural Arts Director
ATTEST:
:1 / .
(~
: \ BARBARA ENGLESON
-------+-----+->,__,.__,..---+nl-+-----,___+-,_,_.,,.._.._________,_, d ~~ Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups:
Group A.
Chairman,
President, or
Vice-President
Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM: :~LIA AM [ttorney
Assistant City Attorney
City Attorney Approved Version 9/27/17
5
EXHIBIT "A"
SCOPE OF SERVICES
Contractor will provide bus transportation for the City of Carlsbad Library & Cultural Arts
department.
Transportation for Three-Part-Art gallery Education program:
Contractor shall provide at its own expense one bus capable of accommodating up to two
elementary level classes, along with adult chaperones, from the school site address with a
capacity of transporting up to eighty (80) passengers per field trip.
Contractor shall provide professional bus transportation services to elementary students within
Carlsbad Unified School District to participate in the City of Carlsbad's Three-Part-Art gallery
education program, taking place within the Carlsbad City Library complex, at 1775 Dove Lane,
Carlsbad, CA, 92011.
All field trips needing bussing transportation will be determined and scheduled in advance by
each school site directly with the Contractor. Contractor will then wait to receive funding
approval from Cultural Arts Manager or Community Arts Coordinator, Laurette Garner, who will
review and provide pre-approval for each and every field trip reservation. Upon approval by the
Community Arts Coordinator and following completion of each bus trip, Contractor will submit
itemized invoices for approval and payment to City of Carlsbad, 1775 Dove Lane, Carlsbad, CA
92011 attn: Community Arts Coordinator, Laurette Garner.
Title 1 Schools:
SCHOOL NAME ADDRESS
Buena Vista Elementary School 1330 Buena Vista Way, Carlsbad, CA 92008
Calavera Hills Elementary School 4100 Tamarack Avenue, Carlsbad, CA 92010
Jefferson Elementary 3743 Jefferson Street, Carlsbad, CA 92008
Cost per 4 (four)-hour round-trip bus trip for Title 1 School events: $335 per trip
(Round-trip will be from the identified school and the Carlsbad City Library, 1775 Dove Lane,
Carlsbad, CA)
Other Transportation Pre-Arranged:
Contractor shall also provide occasional trips with the same capacity for Cultural Arts events on
weekends to service Carlsbad community members. The City will give two weeks advance
notice in writing for each scheduled event. All transportation needs with be scheduled by the
Cultural Arts Manager or designee. City will provide Contractor the date, pickup and drop off
locations and date. All pick-up and drop-off locations will be within the City of Carlsbad, CA.
Four hour minimum per round trip bus. Cost per four hour round trip bus will be $335 and $85
per hour after four hours. Trips can range from four to eight hours. Costs will be assessed in
quarter hour increments after the four hour minimum at $21.25 per increment; fifteen minutes
after the four hours will be charged as four hours total and fifteen minutes before a five hour
trip will be billed as five hours total.
City Attorney Approved Version 9/27/17
6
Additional Details:
• All professional bus transportation services will be operated by employees of Contractor.
• Field trips may occur on predetermined Mondays through Thursdays from 8 a.m. until 12
p.m. during the coordinated exhibition dates taking place during the academic school
year and on occasional weekends for community events across the city.
• Buses shall be cleaned inside and out as necessary, and repairs to visible body
damage, inside and/or out, shall be made after such damage occurs and before used to
perform the Services herein.
• Regular preventative maintenance, as approved by the manufacturer, shall be practiced
on all transportation buses. Maintenance records for said transportation buses shall be
made available to City on reasonable notice.
• The Contractor will provide itemized invoices at the completion of each service provided.
All work will be coordinated and verified by Community Arts Coordinator Laurette Garner
prior to the Cultural Arts Manager approving the invoices.
• Spare buses of appropriate sizes, and meeting all requirements herein. shall be located
by the Contractor at points close enough to City so they may be substituted for regularly
assigned buses, if needed, so as to not cause any delay with regard to the Services to
be provided herein.
• Regular preventative maintenance, as recommended by the manufacturer, shall be
performed on all buses. Maintenance records for said buses shall be made available to
City on request by the City.
• Buses for use in this Agreement shall not be more than fourteen (14) years old (as
measured from the date of manufacture of the bus) at the commencement of services
under the terms of this Agreement.
Invoicing/ Payment:
All invoices submitted to City shall be sufficiently detailed to include related activities, hourly or trip
rate and total cost for review and approval by City's Cultural Arts Manager or designee.
City Attorney Approved Version 9/27/17
7
,e_.RH CERTIFICATE OF LIABILITY INSURANCE I DATI! !Nf,WO/YJTT)
4/23/20111
THIS CER11FIC.ATI£ IS ISSUED AIJA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON Tl-Iii CERTIFICATE HOl.Dl!R, THIS
CliRTIFICAl'E DOES NOT AFFIRMATIVELY OR NEBAT1VELY.AMENO, EXTEND OR ALTER. THE COVBRAGI! AFFORDliD EIY THE POLICll!S
Bl!I...OW. THIS CERTIFICATE 01' INIIJRANCI! DOES NOT CONSTITUTI: A CON1RACT BeTWl!!N THI! ISSUING lNSUlu!R(S}, .AUTHORlnlD
REPR.ESEINTATIVI!! OR PRODUCER,'AND THE CERTIFICATE HOLDER,
IMPORTANT: lftha oertffie.tl holdor11 an ADDIT10NALIN$UR.ED, tho polioy{kla) muat be tndortoel, lf8UBROG,t.110N 18 WAIVED, .ubJeetto
Che ter-ms -,d conditions uf th• pollcy, ae~ln policies may roqulra an 1111dom111111tnt. A llutall'ltnt on this cenfflcatt do■a not con,.r rights to th"
certlflcato holder In lieu aJ such entlorsitmenl(s).
PIIOIIUCM.
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INStlllED -·! l.«CS'l', I:nc: . ' DBII.: ITo.rl:h County ........... ,
Stu.deftt 'f~~aport.tion 1N91JIRAr>•
10 Box 1053 -•:
t;:u-;l.9bad CA 112018 IN$Ulll!R ' : COVERAGE$ CERTIPICATI! NUM1!1~;111-20 LiaJ;iJ.1.1.1.y Rall8ION NUMBf:lt:
THIS IS TO C!!RTIFV TJ.V.T THE POLICIES 01' INSURANCE U6TEO BELOW HAVE !SUN 185VEO TO 1l£ lNSlJ~ NAMe0 ABOVE FOl'I ~ POLICY PERIOD
INDIOO'ED. NOTWrrtfflTANOIHG IWf REOUIRSMl!NT, TERM OR CONDITION OP AK'( CONTRACT OR OTHER DOCWENT WITH RESPECT to WHICH THIS
~TlFICATE MA'/ 151!: 155\Jl!D °" MAY PERTAN. Ti£ INSUJWIC6AFFORDEO BY THE POLICIES OBSCRIBED HERBN IS SllelJECT TO ALL TH!! 'IV!MII,
EXCLUSIONS ANO CONDITION$~ SUCH POUCIEB. ume SHOWN MAY HAVE BEEN REDUC£0 av PAl0 CLAIMS. ·-TTP!OPII~ ,,.,,,.,v---PDLICYl!I-~ -.ra.--..r~ .... UIITS ID
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lj~ I.NIT .V-l'l.lm riR: Gl!NliRAL ·-• 2,000,000
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11---~~-·~-s b•""' f,i, CJ""~· P0LICY UMIT I
l>IICRll'tlOIICl'Cll'-OHS/L.oc.cTtoNalV-(ACORD101.--... h ........ ., .. -.................... ed/
'1'1:14' CJ.ty' of carl.a..d, lt'• otfiaiala, ...,1oyaa■ and veil,:int41e:r• are addi,ti-1 insured er.■ ,:e1pecta ~
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oonducl:. 0~ ~ ll....cf J.naured.
CJ;RTIFICAT! 1-!0LDER. CANCELLATION
fHOULQ ANY OP' THI! ADD\lll DIIICIUl!ll!D .. OUCIU BE CANC;l!:L.L.1:D •FORE
The C~ty of Carl~bad, it'• o.f~iciala, THI! exl'IAATTON DATE! THl!IU!OP, t.lOTICE WILL IE DnlVl!RED IN
8111,plo;v-• ,md vol1U1teer• ACCORDANCli IMTM THli! IJdtlcy PACMIION8.
3096 Ha,:ding StrHt
.Alr™ONZtO 111!..-iromW, Ca:dabad, CA IJ~0DB
I ~tl.eOlm Brooker/GILM 4'AAwP
O1!t8lM!D1,4 A1,;uff(u ._.VN:t'VRATION. AU rfohta ,-arvad,
ACORb 2512014/01)
IN&0.2! (201.-011
The ACORD nam■ and IQgO .,. registered 1n11rtca of ACORD
✓
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
POLICY CHANGES -ADDITIONAL INSURED
POLICY NUMBER POLICY CHANGES EFFECTIVE COMPANY
GL158220#6 04-25-2019 Lancer Insurance Company
NAMED INSURED AUTHORIZED
NCST, Inc. dba North County Student REPRESENTATIVE
~ 4? __ -
/7
It is hereby understood and agreed that the following is added as an Additional Insured but only as respects the
operations of the named insured.
Name and Address of Persons or Organizations:
THE WALT DISNEY COMPANY
ATTN: RISK MANAGEMENT
500 S BUENA VISTA ST
BURBANK, CA 91521
CITY OF CARLSBAD
ATTN: PARKS & RECREATION
799 PINE AVENUE
SUITE 200
CARLSBAD, CA 92008
CITY OF SOLANA BEACH
635 S. HWY 101
SOLANA BEACH, CA 92075
PALOMAR COMMUNITY COLLEGE DISTRICT
1140 W MISSION RD
SAN MARCOS, CA 92069
CITY OF ENCINITAS
PARKS, RECREATION AND CULTURAL ARTS
505 SOUTH VULCAN AVE.
ENCINITAS, CA 92024
CALIFORNIA STATE PTA
C/O KNIGHT INSURANCE SERVICES
535 N. BRAND BLVD.,STE 1000
GLENDALE, CA 91203
IL 12 01AIP 11 85 Copyright, Insurance Services Office, Inc., 1983
Copyright, ISO Commercial Risk Services, Inc., 1983
Page 1of2
It is hereby understood and agreed that the following is added as an Additional Insured but only as respects the
operations of the named insured.
Name and Address of Persons or Organizations:
CALIFORNIA STATE UNIVERSITY, SAN
MARCOS (CSUSM) CORPORATION
333 S. TWIN OAKS VALLEY RD
SAN MARCOS, CA 92096
THE CITY OF CARLSBAD, 1rs OFFICIALS,
EMPLOYEES AND VOLUNTEERS
3096 HARDING STREE
CARLSBAD, CA 92008
UNIVERSITY AND AUXILIARY AND RESEARCH
SERVICES CORPORATION
435 E CARMEL
SAN MARCOS, CA 92078
CITY OF OCEANSIDE
ATTN: RISK MANAGEMENT
300 N COAST HIGHWAY
OCEANSIDE, CA 92054
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MS14, RISK MANAGEMENT
1 BARNARD DRIVE
OCEANSIDE, CA 92056
SAN DIEGUITO UNION HIGH SCHOOL DISTRICT
710 ENCINITAS BLVD
ENCINITAS, CA 92024
CITY OF VISTA
200 CIVIC CENTRE DR
VISTA, CA 92084
ENCINITAS UNION HIGH SCHOOL
101 S RANCHO SANT A FE ROAD
ENCINITAS, CA 92024
OCEANSIDE UNIFIED SCHOOL DISTRICT
2111 MISSION AVE
OCEANSIDE, CA 92058
IL 12 OlAIP 11 85 Copyright, Insurance Services Office, Inc., 1983
Copyright, ISO Commercial Risk Services, Inc., 1983
Page 2 of 2 □
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
POLICY CHANGES -ADDITIONAL INSURED
POLICY NUMBER POLICY CHANGES EFFECTIVE COMPANY
BA168218#6 04-25-2019 Lancer Insurance Company
NAMED INSURED AUTHORIZED
NCST, Inc. dba North County Student REPRESENTATIVE
~ /4?---
#
It is hereby understood and agreed that the following is added as an Additional Insured but only as respects the
operations of the named insured.
Name and Address of Persons or Organizations:
THE WALT DISNEY COMPANY
ATTN: RISK MANAGEMENT
500 S BUENA VISTA ST
BURBANK, CA 91521
PALOMAR COMMUNITY COLLEGE DISTRICT
1140 W MISSION RD
SAN MARCOS, CA 92069
CITY OF ENCINITAS
PARKS, RECREATION AND CULTURAL ARTS
505 SOUTH VULCAN AVE
ENCINITAS, CA 92024
CALIFORNIA STATE PTA
C/O KNIGHT INSURANCE SERVICES
535 N. BRAND BLVD., STE 100
GLENDALE, CA 91203
CALIFORNIA STATE UNIVERSITY, SAN
MARCOS (CSUSM) CORPORATION
333 S. TWIN OAKS VALLEY RD
SAN MARCOS, CA 92096
THE CITY OF CARLSBAD, IT'S OFFICIALS,
EMPLOYEES AND VOLUNTEERS
3096 HARDING STREET
CARLSBAD, CA 92008
IL 12 01AIP 11 85 Copyright, Insurance Services Office, Inc., 1983
Copyright, ISO Commercial Risk Services, Inc., 1983
Page 1 of 2
Apr.26.2019 11:57AM No.1426 P. 2 .............,
A~o
9 CERTIFICATE OF LIABILITY INSURANCE DAT!! (IIMIDDIYYYYJ
THIS CERTIFICATE 18 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLD~. THIS
CERTIFICATE! DOES NOl AFARMATIVELY O" Nl!GA.TJVELY AME!ND, EXTEND OR ALTER THE COVERAGE: AFFORDED BY l'tiE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(&), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If Ille car111'1cate holder 15 11n ADDITIONAL INSURED, the pollcy(lea) must have ADDITIONAL INSURED provlalona or be •ndoraed.
If SUBROGATION IS WAIVED, aUbJ•ct to the tonne a.nd conditions of lht poliey, certain pollclN may l'llqulre an encloreement. A .statement on
this cartfficate doee not oonfer ri hts to the certificat1 holder In lleu of such endorsement • •
PRODUCl!R
EMPLOYERS CHOICE INS SVCS INC
2111 s El Camino Real #201
Oceanside. CA 92054
INSURED
NCST, Inc.
North Countv Student Tran&Dort
311 Alroort Rd
COVERA.GES CERTIFICATE NUMBER:
60187-4007
REVISION NUMBER·
THIS IS TO CERTIFY TAAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A80ve FOR THlii POLICY PEFUOO
INDICATEO. NOTWITHSTMIDINO Nfi REQUIREMENT, TERM OR CONDITION OF MIY C0NTAACT OR OTHlist DOCUMENT WITH RESPECT TO WHICH THIS
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'rHE EXPlftATIDN DATE TlEREOF, NOTICI! WILL 81! Dl!LIVl!lltl!D Ii
The Cltv of Carlsbad ACCORDANCE WITH THE POI.ICY PROVISIONS.
Attn: Parks and Recreation AUTH~ ~;;;;NT; ) ~ N\\( J\ 799 Pine Street Suite 200
1 Carlsbad. CA. 92008 "' ... ... -!0f5"ACOnw-wuftrOfltATIOlr."AII rights reserved .
ACORD 25 (2018/03} lhe ACORD na111e •nd logo are registered ma~ i>fACORD