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R3 Consulting Group Inc; 2018-12-17;
PSA19-689ENV City Attorney Approved Version 6/12/18 1 AGREEMENT FOR SOLID WASTE CONSULTING SERVICES R3 CONSULTING GROUP, INC. THIS AGREEMENT is made and entered into as of the ______________ day of _________________________, 20____, by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and R3 CONSULTING GROUP, INC., a California corporation, ("Contractor"). RECITALS A.City requires the services of a consultant that is experienced in developing comprehensive Sustainable Materials Management Plans. B.Contractor has the necessary experience in providing professional services and advice related to Solid Waste Consulting Services. C.Contractor has submitted a proposal to the City under request for Proposals (RFP) No. 19-637ENV, and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1.SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement’s terms and conditions. 2.STANDARD OF P ERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3.TERM The term of this Agreement will be effective for a period of one (1) year from the date first above written. 4.TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5.COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be ninety four thousand seven hundred five dollars ($94,705). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 PSA19-689ENV City Attorney Approved Version 6/12/18 2 necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City’s election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney’s fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 PSA19-689ENV City Attorney Approved Version 6/12/18 3 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 PSA19-689ENV City Attorney Approved Version 6/12/18 4 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City For Contractor Name Avecita Jones Name Richard Tagore-Erwin Title Senior Program Manager Title Principal Department Public Works Address 1512 Eureka Road Suite 220 City of Carlsbad Roseville CA 95661 Address 1635 Faraday Av Phone No. 916-782-7821 Carlsbad, CA 92008 Email rterwin@r3cgi.com Phone No. 760-602-7542 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes No DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 PSA19-689ENV City Attorney Approved Version 6/12/18 5 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 PSA19-689ENV City Attorney Approved Version 6/12/18 6 Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. /// /// /// /// DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 PSA19-689ENV City Attorney Approved Version 6/12/18 7 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California R3 CONSULTING GROUP, INC., a California corporation By: By: (sign here) for Scott Chadwick, City Manager Richard Tagore-Erwin / President, CFO (print name/title) ATTEST: By: (sign here) for Barbara Engleson, City Clerk (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: _____________________________ DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 SUBMITTED TO: City of Carlsbad, CA December 4, 2018 REVISED PROPOSAL FOR: Sustainable Materials Management Plan PDF Submittal DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 This page intentionally left blank. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 www.r3cgi.com Northern California Office 1512 Eureka Road, Suite 220, Roseville, CA 95661 Tel: 916-782-7821 | Fax: 916-782-7824 San Francisco Bay Area Office 2600 Tenth Street, Suite 424, Berkeley, CA 94710 Tel: 510-647-9674 Southern California Office Tel: 323-491-8868 ĞĐĞŵďĞƌϰ, 2018 Ms. Janean Hawney Public Works Department, Contract Administration City of Carlsbad 1635 Faraday Avenue Carlsbad, CA 92008 Subject: ZĞǀŝƐĞĚProposal for Sustainable Materials Management Plan Dear Ms. Hawney: R3 Consulting Group, Inc. (R3) is pleased to submit the attached proposal to develop a Sustainable Materials Management Plan (Plan) for the City of Carlsbad (City), per its Request for Proposal (RFP). At R3, we are dedicated to the fields of solid waste management and sustainability, and skillfully deliver expert industry analysis and recommendations to our municipal clients. We have conducted hundreds of solid waste management consulting projects, we are experts in solid waste contract development, negotiations and procurement, and we specialize in high-diversion/Zero Waste planning for communities. In particular, we have established Zero Waste implementation strategies and strategic plans, developed waste-reduction policies and programs, and created sustainability plans, including development, measurement, and monitoring of progress indicators. R3 provides a full range of planning, design, implementation, monitoring, and administrative services in support of regulatory compliance with such legislation as SB 1383, AB 341, and AB 1826. We assist in ensuring that all regulatory requirements are being met and that our clients are taking the necessary steps to remain in compliance with State laws. In order to provide the City with the highest quality Sustainable Materials Management planning, we are partnering with fellow industry leader Cascadia Consulting Group, Inc. (Cascadia), a majority women- owned and managed environmental consulting firm and subconsultant with whom R3 has had multiple successful collaborations. Cascadia has worked with a number of California jurisdictions to use the best available waste data to model organics generation and diversion potential with the objective of supporting compliance with SB 1383 requirements or broader Zero Waste goals. R3 and Cascadia recently teamed to provide robust Zero Waste Plans for the cities of Santa Rosa and Menlo Park, and together have developed data-driven and operationally practical Zero Waste solutions that will be critical to the success of the City’s engagement. Best Fit for City of Carlsbad R3 offers these advantages, further illustrated in this proposal in Sections 2, 3, and 4: Comprehensive knowledge of City’s solid waste service providers and contracts: Through our operations and finance projects with the City since 2009, we have built a thorough understanding of the City’s contracts with, and operations of, Coast Waste Management (CWM) and Republic Services’ Palomar Transfer Station (PTS/Republic), and good working relationships with both. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Table of Contents City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY TOC-i Table of Contents Cover Letter Section 1: Executive Summary .............................................................................. 1 Section 2: Consultant Experience .......................................................................... 2 Section 3: Project Team ...................................................................................... 15 Section 4: Project Approach ................................................................................ 20 Section 5: Schedule ............................................................................................. 29 Section 6: Cost Estimate (in a separateĨŝůĞ) Appendices A Team Member Resumes ...........................................................................A-1 B Hourly Rate Schedule ...............................................................................B-1 C Exhibit B Statements of Compliance with City of Carlsbad’s Insurance Requirements (from R3 and Cascadia) D Addendum No. 1 (signed) DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 This page intentionally left blank. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 1: Executive Summary City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 1 Section 1: Executive Summary R3 is in a strong position to assist the City with its Sustainable Materials Management planning. We are well respected for our extensive experience, up-to-the-minute knowledge, and proven skill in the field of solid waste management, including projects involving: long-term diversion-planning; multiple and diverse stakeholders; and industry best practices for short- and long-term Sustainable Materials Management goals. As R3 only serves the interests of public agencies, we are acutely aware of the importance of realistically considering our clients’ available resources and the cost impact of each project. We always place our clients’ goals front and center, delivering data-driven, results-based outcomes that ensure a strong return on investment. For this engagement, we have included Cascadia Consulting Group (Cascadia) as part of the R3 Project Team (hereinafter referred to as R3) to further strengthen our team’s ability to meet the City’s objectives. Cascadia is a majority women-owned and managed environmental consulting firm with whom R3 has had multiple successful collaborations. Cascadia’s Recycling and Materials Management arm provides support and strategic guidance during each phase of materials management. Additional background information on Cascadia and our collaboration are found in Sections 2 and 3 of this proposal. Since 2009, R3 has assisted the City with a wide range of projects involving review of the operations and finances of both Coast Waste Management (CWM), the City’s exclusive franchised solid waste collector, and Republic Services’ Palomar Transfer Station (PTS/Republic), through which the majority of the City’s waste stream flows. Those projects have enabled us to develop a comprehensive understanding of the City’s franchised collection contract with CWM, CWM’s operations, and the contract and operations of PTS/Republic. Through those projects we have also developed good working relationships with both CWM and PTS/Republic. We view the development of the City’s Plan as, in part, an extension of R3’s most recent work for the City, structured around optimizing the following two (2) major components of the City’s Sustainable Materials Management system: 1. The City’s exclusive solid waste, recycling, and organics collection franchise; and 2. PTS/Republic’s diversion and transfer operations. Through the City’s and R3’s recent work, PTS/Republic has begun to more sustainably manage both the City’s C&D debris and Green Waste. Achieving PTS/Republic’s full compliance with its C&D processing and Green Waste composting contractual requirements will provide for the sustainable management of both of these material streams. R3 is available to fully support those efforts. PTS/Republic will also likely need to provide for the transfer of commercial organics (including food waste) to a processor, in support of both AB 1826 and SB 1383 regulatory compliance. PTS/Republic’s Operating Agreement does not currently provide for that capacity, which is a significant materials management need for the City, and one which we will address as part of the Plan process. In addition to the need for PTS/Republic to sustainably manage C&D debris, Green Waste, and other materials it receives, more sustainable management of those materials that are collected through the City’s existing solid waste collection franchise offers the greatest opportunity for the City to realize its sustainability goals, given that the City’s franchised hauler collects and controls the majority of material that the City currently disposes. Whether the City extends its Franchise Agreement (Agreement) with CWM or seeks competitive proposals, there is nothing more critical to the success of the City’s Sustainable Materials Management (Zero Waste) planning than the next contract it executes with its franchised hauler. The new Agreement must include specific terms and conditions to ensure compliance with the City’s Sustainable Materials Management objectives and AB 341, AB 1826, AB 1594, and SB 1383, and hold its contractor to established objective performance standards. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 1: Executive Summary | Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 2 R3 is a leader in the development of performance-based contracts, with sustainable rate structures that support universal services and can provide funding for SB 1383 edible food recovery. We approach this project with the goal of clearly establishing the City’s short-, medium-, and long-term Sustainable Materials Management objectives. We will translate those goals into specific performance-based contractual requirements that the City can incorporate into a new Materials Management Agreement. We will then help the City develop a Sustainable Materials Management rate structure that supports universal services plus AB 341, AB 1826, and SB 1383 compliance. R3 will also help the City identify opportunities to support its Plan objectives through purchasing policies, supporting ordinances, regulations, and incentives. Particular attention will be paid to issues, concerns, and opportunities identified by City staff and the City’s service providers. To best accomplish the City’s request to develop a Plan scheduled for implementation in FY 19-20, R3 will execute the following elements of the City’s engagement, all of which is further detailed in Section 4 (“Project Approach”) of this proposal: x Task 1 – Project Preparation and Kick-off Meeting with Environmental Management Staff; x Task 2 – Draft Sustainable Materials Management Plan; x Task 3 – Meetings with City Staff and Service Providers for Input on Plan Implementation; x Task 4 – Final Sustainable Materials Management Plan; x Task 5 – Presentations to City Staff, City Manager’s Office, and/or City Council; and x Task 6 – Miscellaneous On-Call Tasks. Section 2: Consultant Experience Firm Legal Names, Addresses & Background Prime Consultant Information Legal Name: R3 Consulting Group, Inc. Corporate/Project Office Address: 1512 Eureka Rd., Suite 220, Roseville, CA, 95661 Background: Incorporated in 2002, R3 Consulting Group, Inc. (R3) is a California Certified Small Business led by Principals Garth Schultz and Richard Tagore-Erwin, who each bring decades of solid waste consulting experience and knowledge. Our seasoned, professional team members have backgrounds in the public and private sectors, engineering, resource management, environmental science, and urban planning. We have dedicated our careers to the field of solid waste management and sustainability, and skillfully deliver expert industry analysis and recommendations to our clients. R3 has conducted hundreds of solid waste management consulting projects for clients throughout the western United States and we are strongly committed to providing our clients with unbiased opinions and recommendations. Accordingly, R3 works only for municipal agencies, providing a broad range of services to our clients, including the following: Legislative compliance planning assistance (e.g., SB 1383, ABs 901, 1826, 341, etc.); Strategic solid waste planning and implementation; Financial planning and rate analysis; Franchised and municipal hauler operations and performance reviews; and Negotiation and competitive procurement assistance for solid waste services. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 3 Our aim is to cost effectively achieve our clients’ goals and objectives. We do this by streamlining processes, simplifying methodologies, and providing work products that concisely identify next steps and strategic actions. With R3, the City will always receive: Top-level attention: An R3 Principal is Project Manager or Lead Analyst on every project. Comprehensive, up-to-the-minute understanding of industry regulations: o Principals and key staff have a superior knowledge base acquired from decades of hands- on industry and legislative compliance experience. Unbiased, conflict-free project management and objective, fair treatment: o We work exclusively for public agencies – no entanglements with local districts, no hidden agendas, and no pre-ordained vendors. This translates to a high repeat customer rate and solid, respectful relationships with cities and haulers. o Extensive experience managing projects with multiple stakeholders, which includes planning realistic goals, schedules, and budgets, effectively communicating with all key players, working collaboratively to achieve objectives and stay responsive, and streamlining processes. Data-driven, money-saving solutions and clear deliverables: o Best-approach, honest recommendations to our clients’ contractual needs, derived from decades of solid waste consulting experience and analysis of client data. o Focused on improving safety and customer service, increasing productivity, and reducing costs. o Fair, affordable rates and clearly-defined deliverables – no overages. Subconsultant Information Legal Name: Cascadia Consulting Group, Inc. Corporate Office Address: 1109 First Avenue, Suite 400, Seattle, WA, 98101 Project Office Address: 1701 Franklin Street, Suite 300, Oakland, CA 94612 Background: Founded in 1993, Cascadia Consulting Group, Inc. (Cascadia) is a majority women-owned and managed business with about 50 full-time professionals working out of hub offices in Oakland (CA) and Seattle (WA). Cascadia works with corporate, institutional, public, and nonprofit clients to advance sustainability through resource conservation, energy efficiency, climate change mitigation and adaptation, and pollution prevention. Our team delivers effective research, data analysis, facilitation, reporting, and well-designed action plans that empower our clients to be more sustainable and “walk the talk” as leaders who showcase best practices. Cascadia’s Recycling and Materials Management arm offers a comprehensive suite of services to provide support and strategic guidance during each phase of materials management, from research and planning, compliance with state regulations, and stakeholder engagement, to data collection, analysis, program design, and implementation. Since its inception, Cascadia has worked on the planning and advancement of sustainability and resource conservation initiatives with hundreds of: city, county, tribal, and state governments; companies; nonprofit organizations; institutions; campuses; and public event venues across North America. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 4 Qualifications & Abilities to Perform the Services Required R3 Consulting Group, Inc. Strategic Solid Waste Planning R3 has designed and implemented numerous strategic solid waste plans and programs for multiple jurisdictions within California and throughout the United States. In particular, we specialize in high diversion and/or Zero Waste planning for communities. Our extensive experience gives us the ability to address a variety of issues that typically confront our municipal clients during the implementation of programs and facilities, including inter-jurisdictional coordination, planning requirements and diversion mandates, regulatory compliance, and community outreach and public education. Our related services include the following: Evaluating existing programs; Selecting and investigating options for program improvement and new program implementation; Establishing high-diversion / Zero Waste implementation strategies and strategic plans, including the development of waste-reduction policies and programs; Conducting public education and outreach programs, community workshops, public opinion surveys, focus groups, and broad community print and digital outreach; Developing public policies and local ordinances to support contract requirements and new programs; and Creating sustainability plans, including development, measurement, and monitoring of progress indicators. Recent clients for whom R3 has provided relevant planning services include the cities of Alameda, Livermore, Los Altos, and Menlo Park, the Town of Corte Madera, Humboldt Waste Management Authority and Marin County Hazardous and Solid Waste Management Joint Powers Authority. Legislative Knowledge & Compliance As part of our solid waste planning services, R3 provides a full range of planning, design, implementation, monitoring, and administrative services in support of regulatory compliance with SB 1383 (Short-Lived Climate Pollutants), AB 341 (Mandatory Commercial Recycling), AB 1826 (Mandatory Commercial Organics Recycling), AB 1594 (Ban on Green Material ADC Diversion Credit), as well as new legislation such as AB 1669 (Displaced Employees), AB 901 (Solid Waste Reporting Requirements), and AB 876 (Organics Management Infrastructure Planning). We assist in ensuring that all regulatory requirements are being met and that our clients are taking the necessary steps to remain in compliance with State laws. By providing a coordinated approach that is logical and cost-effective, and draws upon our operational, public policy, and public education and outreach capabilities, we successfully assist jurisdictions with meeting these requirements. Currently, for the City of Riverside, we are providing a comprehensive evaluation of the existing organic waste program – the municipal code, Franchise Agreement, commercial solid waste rates, disposal, transfer, and processing options and capabilities, existing commercial customer practices, available food recovery program options, and waste hauler involvement in the provision of services. R3 is leading CalRecycle’s Statewide SB 1383 (Organics) Survey on SB 1383 implementation, gathering data on rate structures, infrastructure development, and compost facility capacity for jurisdictions/haulers throughout California. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 5 R3 was recently engaged by the Marin County Hazardous and Solid Waste Management Joint Powers Authority (Zero Waste Marin) to assist in an analysis of organic waste processing capacity and development of a tool to evaluate potential organic waste diversion scenarios through year 2025. Our goal is to improve Zero Waste Marin’s regulatory compliance with state solid waste and recycling requirements plus long-term planning. Stakeholder Engagement R3 provides professional and personable, on-the-ground data collection services that engage a diverse range of community stakeholder groups as part of many of our solid waste projects. Our proposed R3 staff has conducted public education and outreach programs, community workshops, public opinion surveys, and focus groups for jurisdictions throughout the West Coast, including clients in Arizona, California, Colorado, and Oregon. R3 has engaged communities and stakeholders as part of our strategic solid waste planning projects for many clients, including the cities of Livermore, Menlo Park, San Diego, and Santa Rosa, the Town of Corte Madera, Lane County (OR), the North Front Range Wasteshed Coalition (CO), the Humboldt Waste Management Authority, and Zero Waste Marin. Rate Analysis R3 staff members have broad experience performing rate-structure analysis and conducting rate reviews for municipalities, public utilities, and regional authorities. Our financial and rate analysis projects furnish the financial information and comparative analysis our clients require to make sound, informed decisions. In addition, we understand the perennial challenge faced by local governments to balance complex services and programs with the realities of budget constraints, which allows us to provide effective and meaningful financial consulting services to our clients. We work to find opportunities for our clients to achieve their goals, such as determining if a different rate structure might be needed to effect higher diversion. Our rate analyses generally include the following services: Developing solid waste rate models and rate structures; Rate audits and rate-structure analyses including pay-as-you-throw / variable can rates; Financial modeling and analysis of funding alternatives; Detailed and indexed rate reviews and cost-of-service and revenue requirement studies; and Budgeting and long-term financial planning. Recent clients for whom R3 has conducted financial planning and other rate analysis services include the cities of Davis, Folsom, Menlo Park, Redlands, Tulare, Upland, Visalia, and the Kings Waste Regional Authority. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 6 Cascadia Consulting Group, Inc. Strategic Solid Waste Planning Cascadia has worked with clients throughout the United States and globally to measure current waste diversion and generation quantities, using these data to develop impactful sustainable materials management plans. Having conducted more than 500 waste characterization studies and designed effective plans to boost materials recovery for more than 50 communities and 100 businesses, Cascadia team members are experts at developing tracking systems to determine baseline diversion and generation, assess opportunities for improvement, and track progress towards goals. This information is used to determine the most cost-effective combination of actions to minimize waste and maximize diversion. Cascadia has assisted local governments throughout the United States to help them achieve their ambitious waste prevention, recycling, and composting goals for residential, commercial, and institutional generators. Legislative Knowledge & Compliance Cascadia has worked with a number of California jurisdictions to use best available waste data to model organics generation and diversion potential with the objective of supporting compliance with SB 1383 requirements or broader Zero Waste goals. Recent clients include the cities of Riverside and Menlo Park and Santa Clara County. Cascadia provides jurisdictions with extensive support in complying with AB 1826 and AB 341. Education and Training Working at the intersection of government, industry, and the public, Cascadia specializes in designing and managing community-based outreach and technical assistance programs that target key recyclable commodities, eliminate barriers, recognize and reward participation, and deliver information that has been proven to increase adoption of sustainable behaviors. Over the past ten years alone, Cascadia has worked with more than 25,000 West Coast commercial, industrial, and multifamily accounts, including providing direct outreach to residents in 48,000 multifamily units, to develop effective waste prevention and diversion solutions that achieve ambitious sustainability goals while meeting core business or property needs. Project Summaries / References For the City’s convenience, we have listed our project references alphabetically, and separated them into Southern and Northern California sections, with Southern California listed first. Carlsbad, CA R3 Reference Project Description: Audit of Palomar Transfer Station R3 is currently engaged by the City of Carlsbad (City) to review Palomar Transfer Station Inc.’s (Republic/PTS) compliance with its Diversion Guarantee. PTS is contractually obligated to process all of the C&D debris that CWM delivers to the PTS. Since the project started, PTS has improved its C&D reporting and is now having some, but not all, C&D debris processed for recovery. Efforts continue to ensure that PTS meets its contractual obligations and processes all of CWM’s C&D tonnage. PTS is also contractually obligated to process the City’s Green Waste. PTS recently began having some of that Green Waste composted, and efforts continue to ensure that all of the City’s Green Waste gets composted, so that the City receives AB 1594 diversion credit. R3’s review of PTS’ diversion tonnages found that PTS has not met its Minimum Diversion Guarantee since the execution of the current Agreement in 2002. Preliminary associated liquidated damages have been calculated, should the City wish to exercise its right to assign Republic liquidated damages. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 7 Benefits: Increased diversion of C&D debris delivered to PTS, and progress towards diversion of all C&D debris; Initiation of composting the City’s Green Waste to provide AB 1594 diversion credit; and Clear progress toward addressing CalRecycle concerns related to the City’s C&D reporting and C&D diversion program. Location: 1635 Farady Ave., Carlsbad, CA 92008 Completion Status: Current Ongoing Project Project Staff: William Schoen, Project Manager Client Contact: Ms. Avecita Jones, Management Analyst | (760) 602-2460 Irwindale, CA R3 Reference Project Description: Organic Waste Unit Cost Audit Services R3 was recently contracted by the City of Irwindale (City) to review the organic waste unit cost rates proposed by the City’s hauler, Athens Services (Athens), with the objective of determining the validity of the basis of those rates, and developing recommendations related to organic rates that could be adopted by the City. Our approach to this project was to help the City adopt a sustainable organic waste rate structure that accounts for the impacts of forthcoming legislation, such as AB 341, AB 1826, and SB 1383, applicable to the Franchise Agreement. For this engagement, R3 evaluated and assessed three (3) rate and subscription service options proposed by Athens for organics collection and made recommendations to the City based on overall diversion of organic waste, sustainable commercial and multi-family customer rates, and compliance with State regulations. Currently, R3 is developing a strategic plan to meet AB 1826 compliance requirements for all Covered Generators in the City. Benefits: Rate structure that encourages all commercial and multi-family customers to participate in the Organics Waste Collection Program, supports the organic waste diversion of both mandated and non-mandated customers, and meets State requirements (including AB 1826 and SB 1383); and Comprehensive list of Covered Generators sorted by the AB 1826 implementation schedule, with recommendations to enable smooth transition of new regulations for the City’s rate payers; and Recommendation for a Minimum Diversion Requirement in the City’s Agreement with Athens. Location: 5050 N. Irwindale Ave., Irwindale, CA 91706 Completion Status: Current Ongoing Project Project Staff: Richard Tagore-Erwin, Project Manager Carrie Baxter, Nikhil Tagore-Erwin, Taylor Grimes and Sharon Ng, Project Analysts Client Contact: Ms. Elizabeth Rodriguez, Sr. Management Analyst | (626) 430-2211 Riverside, CA R3 Reference Project Description: Solid Waste Organic Services Program Review R3 is currently providing a comprehensive evaluation of the City of Riverside’s (City) existing Solid Waste Organic Services Program, with the objective of assisting the City in determining whether to extend the current commercial franchise hauling contracts via a 1-year amendment, a competitive RFP process, or by taking a hybrid approach. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 8 R3 is developing a recommendation for the most effective approach to facilitating both the City’s immediate and long-term plans with the objective of maximizing efficiency, sustainability, and customer satisfaction while meeting State mandates. R3’s evaluation includes reviewing the City’s municipal code; Franchise Agreement; commercial solid waste rates; disposal, transfer and processing options and capabilities; existing commercial customer practices; available food recovery program options; and waste hauler involvement in the provision of services. As part of this project, R3 is also providing the City with recommended modifications and updates to the existing program in support of legislative requirements for recycling and organics diversion, including AB 341, AB 1826, SB 1383 and AB 1594. Benefits: Detailed assessment of the City’s Solid Waste Organic Services Program (commercial Franchise Agreement; financial review of facilities, waste hauler discussions, organic waste site visits, and commercial on-site waste assessments); Recommended modifications and updates to the existing program that support the implementation of State requirements for recycling and organics diversion; and Recommendation of an approach to amend the existing solid waste collection Agreements. Location: 8095 Lincoln Ave., Riverside, CA 92504 Completion Status: Current Ongoing Project Project Staff: Richard Tagore-Erwin, Project Manager Carrie Baxter, Lead Analyst Taylor Grimes, Project Analyst Client Contact: Ms. Olivia Sanchez, Administrative Analyst | (951) 351-6174 Temple City, CA R3 Reference Project Description: Rate Adjustment and AB 1826 Consulting Services R3 provides Temple City (City) with on-call solid waste management consulting services. Currently, we are providing ongoing negotiation assistance to modify the City’s 30-year term Franchise Agreement with Athens Services (Athens) to incorporate new State legislation including AB 1826 and SB 1383, as well as automated collection, full residential and commercial organic collection services, CNG vehicles, and public education and outreach. Previously, R3 assisted the City in reviewing a rate adjustment proposed by its hauler, Athens Services, to implement AB 1826 requirements. Our assistance included assessing Covered commercial organic Generators; identifying the appropriate length of service – “universal roll-out” versus meeting minimum State requirements; determining the size of containers to be offered (i.e. carts or bins); and developing rate structures and a rate-adjustment method. Benefits: Implementing programs to comply with AB 1826 and SB 1383; and Performance-based, best management practices Franchise Agreement requiring operation data the City can use to effectively track performance and compliance. Location: 9701 Las Tunas Drive, Temple City., CA 91780 Completion Status: Current Ongoing Project Project Staff: Richard Tagore-Erwin, Project Manager Carrie Baxter, Project Analyst Client Contact: Mr. Bryan Cook, City Manager | (626) 285-2171 DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 9 Alameda, CA R3 Reference Project Description: Zero Waste Implementation Plan Update R3 was engaged by the City of Alameda (City) to conduct a Zero Waste Implementation Plan Update (ZWIP Update) for the City and assess Alameda’s progress towards its target of 89% diversion by 2020. R3’s primary objective was to evaluate and expand upon the City’s current diversion strategies and introduce new methods to increase waste diversion as needed to help the community reach its goals. After analyzing the City’s progress, R3 recommended a revised goal date of 2022 for adoption by the City, and developed the subsequent achievement metrics, timeline for implementation, and a recommended set of Zero Waste strategies with high potential for diversion via maximization of source-separation diversion programs, including multi-family and commercial waste, food recovery and organics management, and C&D debris. R3 also calculated the City’s estimated costs and potential rate impacts for each strategy with projected implementation over a 5-year planning horizon. Benefits: Comprehensive evaluation of the City’s current ZWIP’s progress and effectiveness; Recommendation of a revised Zero Waste goal date for the City to achieve its diversion goal; A set of priority Zero Waste strategies which, when combined with continued implementation of the City’s ZWIP, are estimated to result in approximately 15,600 tons of additional diversion per year – the amount by which Alameda needs to reduce its landfill disposal in order to meet its goal; and Calculation of the City’s estimated costs and potential rate impacts for each Zero Waste strategy and projected implementation over a 5-year planning horizon. Location: 950 W Mall Square #110, Alameda, CA 94501 Completion Status: Completed May 2018 Project Staff: Garth Schultz, Project Manager Emily Ginsburg, Project Support Client Contact: Mr. Liam Garland, Director of Public Works | (510) 747-7930 Corte Madera, CA R3 Reference Project Description: Organics Processing Procurement and Zero Waste Planning R3 was originally engaged by the Town of Corte Madera (Town) in 2015 to assist with the development of a Zero Waste Implementation Plan (ZWIP). For this project, R3 worked with the Town and its franchised hauler in conducting strategy development for meeting AB 341 and AB 1826 State requirements, developed policies and programs to increase participation in existing programs, and suggested new programs to ultimately reduce material sent to landfill and increase diversion rates. After assisting with the development of a ZWIP, R3 was further engaged by the Town to assist with an AB 1826 Pilot Project. The goal of this project was to reduce organic waste from business, identify challenges and solutions desired by the community for meeting State AB 341 and AB 1826 requirements, and provide technical assistance, education, and outreach to strengthen existing organics programs (i.e. reduce contamination) and implement new ones in the business sector. In 2018, R3 was subsequently engaged by the Town to provide additional technical assistance with the AB 1826 Pilot Program via the purchase of indoor bins, creation and ordering of bin signage, and in-person site visits to commercial customers. Benefits: Town achievement of AB 1826 compliance; and Development of a Zero Waste Management Implementation Plan. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 10 Location: 300 Tamalpais Drive, Corte Madera, CA 94925 Completion Status: Completed May 2018 Project Staff: Richard Tagore-Erwin, Project Manager Natalie Lessa, Lead Analyst William Schoen, Garth Schultz & Claire Wilson, Project Analysts Client Contact: Ms. Lorena Barrera, Administrative Analyst | (415) 927-5086 Menlo Park, CA R3 + Cascadia Reference Project Description: Zero Waste Plan & Community Engagement and Rate Restructure In 2016, the City of Menlo Park (City) engaged R3 (with the assistance of Cascadia and Abbe & Associates) to assist in the creation of a Zero Waste Plan (ZW Plan) that provided a guide to residential, commercial, and City programs to achieve Zero Waste. An economic analysis and implementation plan were prepared, highlighting the ZW Plan steps for 5-, 10-, and 20-year milestones as identified by the City. The Plan included cost estimates of the proposed Zero Waste programs that could be incorporated into the rate structure to fully document and account for the costs to be recovered. As part of this project, R3 designed a Community Engagement Process to allow residents and businesses to learn about the drafted ZW Plan policy and rate structure, ask questions, and provide input before the drafts went on to the City Council. This included designing an outreach strategy, providing content to be presented in the City’s specific marketing format, facilitating two public workshops, and presenting at community engagement meetings. In 2016, R3 also developed a revised rate structure to calculate rates based on cost-of-service information provided by the City’s franchised hauler (Recology). R3 facilitated a transparent rate-setting process, producing rates that supported the City’s Zero Waste goals by preserving incentives to divert solid waste from landfill, including financial incentives for waste reduction. With R3’s assistance, the City successfully adopted the rate structure and rate-setting methodology in November 2017. Benefits: Identification of key opportunities for improvement and additional diversion potential, and benchmarking of diversion programs and performance over time in support of Zero Waste goals; Successful City Council adoption of a Zero Waste Plan; Community-based planning process and stakeholder engagement for the Zero Waste Plan’s policy and rate structure; and Novel approach to rate structuring that facilitated a transparent rate-setting process resulting in customer rates aligned with cost-of-service and protected from potential rate spikes. Location: 701 Laurel Street, Menlo Park, CA 94025 Completion Status: Completed December 2017 Project Staff: Garth Schultz, Project Manager Emily Ginsburg & Rosemarie Radford, Project Analysts Amity Lumper, Dieter Eckels & Jessica Coe (Cascadia – Subconsultant) Ruth Abbe (Abbe & Associates – Subconsultant) Client Contact: Ms. Rebecca Lucky, Sustainability Manager | (650) 330-6765 DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 11 Oregon Department of Environmental Quality (OR) Cascadia Reference Project Description: Oregon Department of Environmental Quality (OR) 2050 Materials Management Vision and Action Plan Shifting from a downstream focus on waste management, the Oregon Department of Environmental Quality (DEQ) has adopted a holistic, systems-based approach to managing materials—covering raw materials extraction and manufacturing, through consumption and use, to end-of-life management. To advance this approach, the DEQ commissioned Cascadia to facilitate a diverse set of 25 stakeholders to chart a bold vision of success for Sustainable Materials Management in Oregon for the year 2050. The vision and framework for action developed through this process updated and transformed Oregon's Integrated Resource and Solid Waste Management Plan. Oregon's Environmental Quality Commission approved the 2050 Materials Management Vision and Action Plan in late 2012, and it now guides DEQ's current activities. Benefits: Synthesized list of actions based on facilitation of 25 stakeholders; Transformed strategic vision for Oregon’s Solid Waste Management Plan; and Framework for action of various strategic initiatives that now guides the DEQ’s Sustainability Materials Management work flow. Location: Portland, OR Completion Status: Completed December 2012 Project Staff: Christy Shelton, Project Manager Jessica Branom-Zwick, Project Support Client Contact: Ms. Abby Boudouris, Operations & Policy Analyst, Oregon Department of Environmental Quality (OR) | (503) 229-6108 Rancho Cordova, CA R3 Reference Project Description: Legislative Compliance Assistance R3 has provided various On-call services for the City of Rancho Cordova (City) since 2004 and is currently serving as solid waste support staff for the City. During this time, R3 has provided the City with extensive assistance with the implementation of legislative compliance, including AB 341, AB 1826, and SB 1383. R3 has performed the following tasks for the City: drafting the City’s mandatory commercial recycling ordinance in response to AB 341 and AB 1826 requirements; identifying and monitoring the compliance of Covered Generators and top food waste generators for AB 1826 and SB 1383; meeting with the City’s food recovery organizations to discuss opportunities for collaboration regarding SB 1383; revising the City’s non-exclusive commercial Franchise Agreements to incorporate AB 1594 and AB 1826 requirements; revising waste hauler reporting forms to include local and State regulatory requirements; organizing correspondence and providing recommendations to maintain the City’s good-standing with CalRecycle; and developing associated public education and outreach. Benefits: City compliance with State regulations by adding waste hauler requirements to Agreements and ordinances; More efficient waste hauler tracking protocols; and Up-to-date ordinances to reflect local and State regulatory requirements. Location: 2729 Prospect Park Drive, Rancho Cordova, CA 95670 DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 12 Completion Status: Current Ongoing Project Project Staff: William Schoen, Project Manager Taylor Grimes & Natalie Lessa, Project Support Client Contact: Mr. Steve Harriman, Public Works Division Manager | (916) 851-8716 Santa Rosa, CA R3 + Cascadia Reference Project Description: Organics Processing Procurement and Zero Waste Planning R3 was recently engaged by the City of Santa Rosa (City) to provide Organics Processing procurement assistance. R3’s primary goal was to assist with the City’s selection of the most qualified proposal submitted for utilizing City property to construct and operate an organic processing facility for regional biosolids. For this engagement, R3 reviewed six (6) short-listed proposals to evaluate their technical merit and identify any needs for clarification, developed the proposer interview agenda and questions, prepared the City’s evaluation team for the proposer interviews, and evaluated the interview content to identify and develop additional questions and requests for clarification. Currently, R3 is engaged by the City to develop a Zero Waste Plan (ZW Plan) tailored to the unique disposal and waste reduction trends and goals of the City. The main components of this engagement include developing a Waste Diversion Model and implementation outreach strategy, conducting a vigorous stakeholder engagement process, and designing a comprehensive ZW Plan document that includes policy, program, partnership, and facility diversion options for the City. R3 is also providing the City with an analysis of the economic, diversion, and financial impacts of the Plan as well as the timeline and actionable steps for its implementation. As a subconsultant on this project, Cascadia conducted the waste stream modeling component, which provided the context within which the Zero Waste goals and strategies were developed. Benefits: Assistance with the City’s selection of the most qualified proposal to construct and operate the City’s organic processing facility for regional biosolids; Technical assistance throughout the proposer interview process, which provided the City staff with relevant skills for future procurements; Assessment of the City’s current solid waste disposal and diversion within the City and identification of potential sources of waste reduction; Comprehensive list of ordinances, policies, programs, strategies, and incentives to achieve Zero Waste; and Design and implementation of a Zero Waste Plan and implementation outreach strategy that truly reflects the community values and aspirations of the City and its stakeholders. Location: 100 Santa Rosa Ave, Room 10, Santa Rosa, CA 95404 Completion Status: Organics Processing Procurement - Completed September 2018 Zero Waste Plan - Current Ongoing Project Project Staff: Garth Schultz, Zero Waste Plan Project Manager Emily Ginsburg & Claire Wilson, Zero Waste Plan Project Analysts Julia Chang-Frank, Kirstin Hervin, Zero Waste Plan Subconsultants (Cascadia Project Support) Richard Tagore-Erwin, Organics Procurement Project Manager Carrie Baxter & Rose Radford, Organics Procurement Project Analysts Client Contact: Ms. Gloria Hurtado, Deputy City Manager | (707) 543-3010 DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 13 StopWaste Cascadia Reference Project Description: Business and Multi-Family Technical Assistance Program Cascadia partners with businesses throughout Alameda County to reduce waste and maximize the diversion of recoverable materials. Since 2010, Cascadia has led the planning and delivery of outreach, education, and diversion technical assistance to an audience of 20,000 commercial and multi-family customers. Utilizing on-site audits, multi-family-specific generation data, and StopWaste’s customer relationship management tool, Cascadia’s outreach specialists deliver informed, customer-focused assistance, providing property managers with clear and actionable recommendations and a comprehensive implementation toolkit for increased diversion. More recently, Cascadia has also consulted with StopWaste about strategies to emphasize waste reduction and upstream strategies via ReThink Disposables as well as options for reliably measuring the recovery potential for edible and post- consumer food at various Bay Area businesses. Benefits: Assisting jurisdictions in Alameda County to comply with AB 1826 and AB 341, and discussing how StopWaste can assist jurisdictions in complying with proposed regulations in SB 1383; On-site waste assessments to determine needed changes for business or property managers to comply with local regulations, including mandatory recycling & organics participation; Navigating conversations between the City’s and haulers’ acceptable material standards; Outreach assistance to underserved communities, including in-language assistance in Spanish, Cantonese, Mandarin, Vietnamese, and Russian; and Spanish and Chinese translation support for educational materials (posters, flyers, mailers, and video voiceovers). Location: Alameda County, CA Completion Status: Current Ongoing Project Project Staff: Jess Halter, Project Manager Julie Bryant and Amity Lumper, Principals-in-Charge Client Contact: Ms. Rachel Balsley, Senior Program Manager, StopWaste | (510) 891-6524 Tacoma, WA Cascadia Reference Project Description: Tacoma Sustainability Materials Management Policy and Planning As prime contractor leading an interdisciplinary team of solid waste management experts, Cascadia worked closely with the City of Tacoma (City) to develop a Sustainable Materials Management Plan that outlined steps the City could take to meet or exceed its waste diversion goal of 70% by 2028. The effort included: characterizing and quantifying commercial and self-haul waste and single-family residential organics to update the City’s 2009 baseline; evaluating the costs, impacts, and feasibility of building a Material Recycling Facility (MRF) to expand processing capacity; identifying and evaluating a suite of alternatives; and working closely with the City and stakeholders to ensure that recommendations were durable and supported through policy, partnerships, and infrastructure. Benefits: Strategic Plan aligned with industry best practices including policy, program infrastructure recommendations, and 10-year strategies to meet City’s diversion goals; Identification of new diversion regulations and evaluation of innovative diversion scenarios; Summary of new programs that the City needed to adopt to meet current and future regulations. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 2: Consultant Experience City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 14 Location: Tacoma, WA Completion Status: Completed January 2017 Project Staff: Jessica Branom-Zwick, Researcher Amity Lumper, Project Advisor McKenna Morrigan, Advisor Client Contact: Ms. Jetta Antonakos, Senior Environmental Specialist | 253-502-2289 West Contra Costa Integrated Waste Management Authority (RecycleMore), CA R3 Reference Project Description: Contract Management of Post-Collection Agreement R3 assisted the West Contra Costa Integrated Waste Management Authority (RecycleMore) in providing contract compliance and management services for its Post-Collection Agreement (Agreement) with Republic Services (Republic). For this engagement, R3 assisted RecycleMore in achieving compliance with State legislation through action to support implementation of AB 939, AB 341 and AB 1826. Other tasks R3 performed to assist RecycleMore during this project included: reviewing Republic’s achievement of performance metrics; assisting in the implementation of school outreach and education programs; reviewing Republic’s quarterly and annual reports to the City; and providing management assistance with Republic’s Annual Electronic Report to CalRecycle. R3 established new evaluation mechanisms for measuring Republic’s performance and held the company to best industry standards in compliance with existing and forthcoming State requirements. Benefits: Established new evaluation mechanisms that provided the means for RecycleMore to measure Republic’s performance and compliance with all aspects of the Agreement and State legislative requirements AB 939, AB 341, and AB 1826; Recommendations for increasing performance on outreach, education, and diversion programs for residential, commercial, industrial, and school customers; and Identification of businesses and multi-family dwellings subject to AB 1826 requirements; Location: 13831 San Pablo Ave. Bldg. #5, San Pablo, CA 94806 Completion Status: Completed December 2016 Project Staff: Garth Schultz, Project Manager Emily Ginsburg & Rose Radford, Project Analysts Client Contact: Mr. Stan Hakes, RecycleMore Executive Director | (510) 215-3127 DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 3: Project Team City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 15 Section 3: Project Team Figure 3-1 below displays the organizational structure of R3’s proposed Project Team. All project team staff have been included in Task 6, and will be utilized as needed by the City. On the following pages we have provided biographies of each team member, summarizing their relevant project qualifications and experience working on projects similar to that outlined in the City’s RFP. Information on each team member’s respective role and hourly rates are also included. Detailed resumes including additional project experience are provided in Appendix A. Each member of our proposed project team is available for the expected duration of this project, through April 2019 and beyond, as needed. We have thoroughly reviewed the scope of work, schedule, our commitments, and staff availability; our project team members have the availability to complete the requested tasks and present our deliverables within the duration of the project and meet expected project timelines. Figure 3-1: Organizational Chart DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 3: Project Team City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 16 Prime Consultant Biographies Richard Tagore-Erwin Title: R3 Principal | Role: Project Manager $205 / Hour Over the past 30 years, Mr. Tagore-Erwin has successfully provided hundreds of jurisdictions and public agencies throughout Southern and Northern California with a wide range of solid waste management consulting services, including strategic sustainability planning and compliance assistance, financial planning and analysis, and operations and performance reviews. His areas of expertise include designing Zero Waste strategic plans (clients include: Corte Madera, Oakland, San Jose, Sunnyvale, and Zero Waste Marin), as well as negotiating solid waste Franchise Agreements that achieve legislative compliance with State ordinances and regulations such as AB 341, AB 1826, and SB 1383. As a certified meeting facilitator, Mr. Tagore-Erwin routinely conducts working sessions with multiple municipalities and their franchised proposers, as well as public workshops and community meetings with diverse community groups such as elected officials, haulers, facility operators, and the general public. SELECT RELEVANT PROJECT EXPERIENCE Organics Waste Unit Cost Audit Services & AB 1826 Compliance Assistance, City of Irwindale – Elizabeth Rodriguez, Sr. Management Analyst | (626) 430-2211 (current project) Solid Waste Organic Services Program Review, City of Riverside – Olivia Sanchez, Administrative Analyst | (951) 351-6174 (current project) Negotiation & Compliance Assistance (ABs 939, 341, 1826, 1594), City of Rolling Hills Estates – Alexa Davis, Assistant to the City Manager | (310) 377-1577 ext. 111 Negotiation Assistance (AB 1826 / SB 1383 Compliance), City of Temple City – Bryan Cook, City Manager | (626) 285-2171 Negotiation Assistance (With Universal Roll-Out of Commercial Organics), City of Galt – Eugene Palazzo, City Manager | (209) 366-7100 William Schoen Title: R3 Project Director | Role: Lead Analyst $205 / Hour As an engineer with more than 30 years of solid waste operational and consulting experience, Mr. Schoen has a deep understanding and significant experience in evaluating all aspects of solid waste collection systems, including commercial organics collection systems. This operational understanding is vital to R3’s ability to critically evaluate a hauler’s operational assumptions and projections associated with implementing legislative requirements such as AB 1826 and SB 1383, identify and support recommended changes to those assumptions, and form options for organics collection in compliance with legislation. Mr. Schoen also currently manages R3’s food-rescue research efforts throughout California and nationally. Mr. Schoen’s other experience includes strategic Zero Waste planning (clients include San Jose and Sunnyvale) and compliance assistance, as well as an excellent work history with the City of Carlsbad. SELECT RELEVANT PROJECT EXPERIENCE Diversion Planning, Contractor Compliance and Regulatory Compliance Assistance, City of Carlsbad – Avecita Jones, Senior Program Manager | (760) 602-2460 (current project) Solid Waste Program Management, Regulatory Compliance Assistance (AB 341, AB 1826 and SB 1383), City of Rancho Cordova – Steve Harriman, Public Works Division Manager | (916) 851-8716 (current project) Cost of Service Analysis, Rate Modeling, Kings Waste and Recycling Authority – Nicole Riley, Executive Director | (559) 582-2757 (current project) Performance Review of Republic Services / AB 1383 Strategic Planning, City of Cudahy – Jose E. Pulido City Manager – (323) 773-5143 ext. 226 (current project) Evaluation of the City’s Waste Collection and Recycling Franchise, City of Corcoran – Kindon Meik; City Manager – (559) 992-2151 ext. 228 (current project) DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 3: Project Team City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 17 Garth Schultz Title: R3 Principal | Role: Lead Analyst $205 / Hour With R3, and as part of his previous work in related public and private sectors, Mr. Schultz has a wide range of solid waste management experience. His areas of expertise include Zero Waste and organics diversion planning, analysis, and implementation, as well as assisting municipal clients in engaging stakeholders, procuring and negotiating collection services, developing and revising ordinances and other local public policies, conducting solid waste operation and performance reviews, and performing data research and investigation. SELECT RELEVANT PROJECT EXPERIENCE Legislative Compliance & High Diversion Plan, City of Los Altos – Christopher Lamm, Engineering Services Manager/City Engineer | (650) 947-2624 Zero Waste Plan, Rate Restructure, Community Engagement, City of Menlo Park – Rebecca Lucky, Sustainability Manager | (650) 330-6765 Rate Methodology Review, Marin Franchisors’ Group – Cory Bytof, Sustainability & Volunteer Program Coordinator | (415) 485-3407 Material Flow and Capacity Analysis, Zero Waste Marin – Steve Devine, Waste Management and CUPA Division Manager | (415) 473-2711 Legislative Compliance / Contract Management Assistance, West Contra Costa Integrated Waste Management Authority (RecycleMore) – Stan Hakes, Executive Director | (510) 215-3127 Rose Radford Title: R3 Project Manager | Role: Project Support $160 / Hour With her strong background in research and technical writing, and her solid waste industry experience, Ms. Radford provides valuable support with strategic solid waste management planning, legislative compliance assistance, financial analysis, data and tonnage tracking and modeling, and strategic planning for landfill, organics, and recyclables processing capacity through coordinating field studies, conducting extensive surveys and reviews, and drafting comprehensive reports and presentations. SELECT RELEVANT PROJECT EXPERIENCE Material Flow and Capacity Analysis, Zero Waste Marin – Steve Devine, Waste Management and CUPA Division Manager | (415) 473-2711 Organics Infrastructure Needs Analysis (SB 1383 Statewide Rate and Policy Survey), CalRecycle – Timothy Hall, Contract Manager | (916) 341-6175 (current project) Organic Tonnage & Compliance Review, Central Contra Costa Solid Waste Management Authority (RecycleSmart) – Bart Carr, Sr. Program Manager | (925) 906-1804 Legislative Compliance & High Diversion Plan, City of Los Altos – Christopher Lamm, Engineering Services Manager/City Engineer | (650) 947-2624 Zero Waste Plan, Rate Restructure, Community Engagement, City of Menlo Park – Rebecca Lucky, Sustainability Manager | (650) 330-6765 Legislative Compliance / Contract Management Assistance, West Contra Costa Integrated Waste Management Authority (RecycleMore) – Stan Hakes, Executive Director | (510) 215-3127 Natalie Lessa Title: R3 Sr. Project Analyst | Role: Project Support $145 / Hour With her experience in developing Zero Waste and other waste-diversion strategies, Ms. Lessa is R3’s primary staff lead when it comes to ensuring our clients are in compliance with State regulations. Ms. Lessa has particular expertise in developing Zero Waste Plans and organics programs, engaging stakeholders, waste haulers and facility owners, conducting business waste audits, developing reporting mechanisms, and providing education and outreach to businesses and waste haulers. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 3: Project Team City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 18 She uses her background in journalism and public relations to assist clients in revising ordinances and service contracts/Franchise Agreements, and she plays a significant role in writing client reports. In addition, she has assisted in establishing Zero Waste / sustainability goals for clients and conducted additional diversion potential analyses to demonstrate how recommended plans can achieve aggressive diversion goals. SELECT RELEVANT PROJECT EXPERIENCE Legislative Compliance Assistance (ABs 341, 1826, and SB 1383), City of Rancho Cordova – Steve Harriman, Public Works Division Manager | (916) 851-8716 Legislative Compliance Assistance / Reporting, City of Concord – Justin Ezell, Director of Public Works | (925) 671-3231 Legislative Compliance / Contract Management Assistance , West Contra Costa Integrated Waste Management Authority (RecycleMore) – Stan Hakes, Executive Director | (510) 215-3127 Zero Waste Implementation Plan & Legislative Compliance (ABs 341, 1826, and SB 1383), Town of Corte Madera – Lorena Barrera, Administrative Analyst | (415) 927-5086 (previous contact: Kelly Crowe) Taylor Grimes Title: R3 Project Analyst | Role: Project Support $135 / Hour Ms. Grimes comes from a background working in the private sector for solid waste collection. Her breadth of experience includes food waste reduction and recovery efforts, implementing legislative compliance, and working with municipalities and haulers to develop recycling programs and campaigns. Ms. Grimes’ solid waste program oversight involves overseeing contract compliance, municipal code compliance, legislative compliance, and stakeholder engagement. Additionally, Ms. Grimes has experience developing community presentations, evaluating diversion efforts, conducting waste characterization studies and assessments, and observing customer participation efforts. Currently, she works alongside the City of Rancho Cordova as their Recycling Coordinator, implementing outreach initiatives and working with local businesses and waste haulers to meet contractual and statewide compliance requirements. She assists the City in identifying compliant and non-compliant covered generators under laws AB 341 and AB 1826 while keeping track of current and future state regulations. SELECT RELEVANT PROJECT EXPERIENCE Organics Infrastructure Needs Analysis (SB 1383 Statewide Rate and Policy Survey), CalRecycle – Timothy Hall, Contract Manager | (916) 341-6175 (current project) Legislative Compliance Assistance (ABs 939, 341, 1826, and SB 1383), City of Rancho Cordova – Steve Harriman, Public Works Division Manager | (916) 851-8716 (current project) Solid Waste Organic Services Program Review, City of Riverside – Olivia Sanchez, Administrative Analyst | (951) 351-6174 (current project) Claire Wilson Title: R3 Associate Analyst | Role: Project Support $120 / Hour Ms. Wilson comes from an environmental science and ecology background, with experience in research and data analysis, and community outreach and education. She has experience in Zero Waste planning and implementation and has worked with jurisdictions to develop innovative methodologies to approach Zero Waste and comply with new State legislation. Ms. Wilson is currently supporting our ongoing Zero Waste Plan project for the City of Santa Rosa, managing stakeholder outreach, community engagement tasks, and the drafting of the plan. She also recently assisted in updating the ordinances of the City of Piedmont to clearly define diversion goals and other zero waste plans and strategies. SELECT RELEVANT PROJECT EXPERIENCE Zero Waste Plan, City of Santa Rosa – Gloria Hurtado, Deputy City Manager | (707) 543-3021 (current project) DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 3: Project Team City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 19 Additional Zero Waste Planning Services, City of Menlo Park – Rebecca Lucky, Sustainability Manager | (650) 330-6765 (current project) Organics Infrastructure Needs Analysis (SB 1383 Statewide Rate and Policy Survey), CalRecycle – Timothy Hall, Contract Manager | (916) 341-6175 (current project) Legislative Compliance, City of Los Altos – Christopher Lamm, Engineering Services Manager/City Engineer | (650) 947-2624 Legislative Compliance / Contract Management Assistance, West Contra Costa Integrated Waste Management Authority (RecycleMore) – Andy Schneider, Source Reduction & Recycling Program Manager | (510) 215-3126 Subconsultant Biographies Cascadia has assembled a highly experienced team to assist R3 in meeting the range of qualifications and required services identified in the City’s RFQ. This team is comprised of experts in the design and implementation of outreach and education programs, and they are industry leaders in creating Sustainability Materials Management plans. The team has extensive experience analyzing legislation and designing programs to assist jurisdictions in complying with local and State laws. OVERALL RELEVANT PROJECT EXPERIENCE (FOR ALL CASCADIA TEAM MEMBERS) 2050 Materials Management Vision and Action Plan, Oregon Department of Environmental Quality (OR) – Abby Boudouris | (503) 229-6108 Tacoma Sustainability Materials Management Policy and Planning, City of Tacoma, WA – Jetta Antonakos | 253-502-2289 Business and Multi-Family Technical Assistance Program, StopWaste – Ms. Rachel Balsley, Senior Program Manager | (510) 891-6524; (Current Project) Zero Waste Plan, Community Engagement, and Rate Restructure Analysis & Revision, City of Menlo Park, CA – Rebecca Lucky, Sustainability Manager | (650) 330-6765 High Diversion Study and Solid Waste System Analysis, Louisville-Jefferson County Metro Government, KY – Pete Flood, Compliance & Enforcement Manager | (502) 574-3290 Julie Bryant Title: Cascadia Co-Director | Role: Project Support $190 / Hour Ms. Bryant is the Co-Director of Cascadia Consulting Group’s California office. She has 18 years of Zero Waste planning and project management experience, including 10 years serving as the Zero Waste Senior Coordinator at SF Environment, where she developed policies, administered hauler agreements, co- managed the green procurement program, and oversaw all Zero Waste activities for the SF government’s 30,000 employees and 1,000 facilities. She also served on the Boards of the California Product Stewardship Council (2014-June 2018), California Council on Carpet Recycling (2016-2017), and also as an advisory member for Cradle To Cradle, where she provided leadership to improve product stewardship implementation and 3rd party certification standards. Jessica Branom-Zwick Title: Cascadia Sr. Associate | Role: Project Support $160/Hour Ms. Branom-Zwick, Senior Associate, leads Cascadia’s Zero Waste Planning practice area. She brings more than a dozen years of research experience using economic and environmental data to develop programs and policies that result in measurable resource conservation and pollution prevention. At Cascadia, she led development of a proprietary modeling tool to forecast waste generation, diversion, and system cost based on policies, programs, and infrastructure (PPI) that a municipality or institution may implement. The model incorporates waste quantity and composition data for multiple generator groups and waste streams, growth factors such as population and employment data, and estimates of program costs and diversion impacts. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 20 Proposal for Sustainable Materials Management Plan Section 3: Project Team | Section 4: Project Approach Jess Halter Title: Cascadia Associate | Role: Project Support $105/Hour Ms. Halter provides project management, outreach and education, research, and analysis support for projects in the Recycling and Materials Management practice area. She brings project management experience managing large-scale projects and performing outreach across Alameda County, Contra Costa County, and San Francisco, CA. She designs, implements, and tracks the effectiveness of technical assistance outreach to businesses and multi-family dwellings on how they can comply with local environmental regulations, including mandatory recycling and composting. She uses her background in behavioral neuroscience to bring behavior-change best practices to education and outreach programs that support compliance with local legislation, including AB 1826, AB 341, Plastic Bag Bans, and Styrofoam Bans. Section 4: Project Approach The City of Carlsbad recognized that successfully executing a sustainability program requires long-term planning and a balance between environmental, social, and economic considerations. To that end, in 2015 they adopted a Climate Action Plan (CAP) and added a sustainability element to the City’s General Plan. This ensures that its citizens’ values and vision guide the City’s policies, investments, and activities, and by extension, demonstrates the City’s commitment and leadership on sustainability. The “Environmental Guiding Principles” state that a key component of the City’s sustainability programs relates to achieving its diversion goals through solid waste and Sustainable Materials Management: “Carlsbad supports programs that manage the overall waste stream of the city and that maximize the amount of waste that is recycled by its residents, citizens and businesses.” To transform theory into practice, the City’s Public Works Department seeks to create a citywide Sustainable Materials Management Plan (Plan) and has issued a Request for Proposal (RFP) for consultants to provide that service. Scope of Work Task 1 Project Preparation & Kick-off Meeting Based on the details included in the Tasks described in this Scope of Work, and in advance of a project Kick-off Meeting, R3 will prepare a Request for Information (RFI) necessary to the completion of our proposed Tasks. After submitting the RFI, R3 will work with City Environmental Management staff to schedule and set an agenda for the project Kick-off Meeting, which will be held in meeting space provided by City staff. The Kick-off Meeting will involve key staff from R3 and the City. If deemed appropriate by the City, CWM and PTS/Republic staff will also be invited to participate. The Meeting will serve as the initial opportunity to review the City’s current waste hauler data, transfer information, and to discuss and refine the details included in this Scope of Work. We will discuss the scope, existing conditions and documents such as the City’s Climate Action Plan (CAP), General Plan, and Agreements with CWM and PTS/Republic, and how such conditions and documents play into the development of the Plan. The Kick-off Meeting will enable us to establish the expectations for and best means of ongoing communication and collaboration between R3 and the City throughout the project, and confirm the proposed project schedule. Task 1 Deliverables RFI for documents and data related to R3’s proposed Tasks; and Attendance/facilitation of one (1) Kick-off Meeting with City staff, including CWM and PTS/Republic staff, at the City’s discretion. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 4: Project Approach City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 21 Task 2 Draft Sustainable Materials Management Plan Based on the direction of City Environmental Management Staff during the Task 1 Project Preparation and Kick-off Meeting, R3 will develop a Draft Sustainable Materials Management Plan (Plan). The Plan will document the City’s path to sustainable materials management and reflect the community values and aspirations of the City, as outlined in the City’s CAP, General Plan, Community Vision, and Sustainability and Environmental Guiding Principles. To assist the City in implementing a Plan, R3 envisions a data-driven, focused effort to establish the areas in which the City is making progress on Sustainable Materials Management strategies and to provide suggested revisions to those strategies, their costs and diversion estimates, and their implementation rate impacts and timelines. Our work will consider current conditions and will assess how the City can realistically achieve full compliance with AB 314, AB 1826, and SB 1383, and other relevant regulatory requirements through revised strategies and/or new programs. In addition to addressing materials management “hard” infrastructure such as material collection, transfer, and processing systems, our sustainability planning will incorporate Sustainable Materials Management and design concepts. That will include those that specifically address waste reduction, increasing the recyclability of packaging and materials, and reducing the generation of materials that are hazardous, and/or otherwise detrimental to our health and environment. Zero Waste planning concepts will also be explored and integrated into the Plan, as appropriate. We will tailor the Plan to the unique disposal and waste reduction trends, goals, and challenges of the City. This Plan will be executable within, and measured by, short- and long-term milestones, and will incorporate metrics for tracking customer and service provider participation, and AB 341, AB 1826, and SB 1383 compliance. The Plan will include a Waste Diversion Model that will contain accurate disposal tonnage projections and identify potential for diversion in various sectors, by material type. The Plan, both Draft and Final versions, will be a comprehensive document that includes key recommended policy, program, partnership and facility diversion options, with an analysis of the economic, diversion, and financial impact to the City as well as a timeline and steps for implementation. We believe our Scope of Work includes innovative approaches related to best use of current facilities through revised policies and programs, and other elements to be developed as part of the Plan. Evaluate the Plan and Review Effectiveness of Current Programs The Draft (and Final) Plan will feature the consolidated data, information, and findings developed in Tasks 2a-2i, as described below. It will be provided at the completion of Task 2 to City staff for review, comment, clarification, and subsequent discussion, as detailed in Task 3. It will include, but not be limited to, the following information: An executive summary with key findings and next steps for implementation; A summary of the City’s current policies, programs, partnerships, and facilities; The City’s specific sustainability/sustainable materials management goals; An overview of the Plan development process; A menu of strategy options, categorized by policy, program, partnership, and facility enhancements or additions; Raw data spreadsheets, graphs, survey results, and other information obtained during the creation of the Plan; Example exhibits of policies, programs, partnerships, facility enhancements or additions, and general education and outreach material that may be referenced by the City at implementation of each strategy; DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 4: Project Approach City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 22 Options, methods, and timelines for complying with all regulations, including new organics regulations and service providers; Preliminary study of possible rate structure changes as well as incentives and innovative billing structures, designed to encourage diversion and achieve compliance with all applicable regulations; An implementation plan and summary of any additional resources, including staffing and/or contracts needed to implement requirements; and Benchmarks such as 5-, 10- and 20-year goals for evaluating progress made toward achieving implementation of each individual strategy, as identified by the City. Task 2a Complete Review of Applicable Laws and Regulations R3 has extensive experience assisting municipal clients with regulatory compliance issues, and will provide the City, in this Subtask, with an electronic memorandum that includes a review of all pertinent legislation that will impact the development and implementation of the Plan. In addition to the summary information provided below, it is important to note that CalRecycle will very likely require “universal” commercial (AB 341) recycling and some form of “universal” commercial (AB 1826) organics collection in the future. Under such a universal system every commercial account would be required to receive and pay for commercial recycling services, and all SB 1383 Tier 1 (e.g., supermarkets, grocery stores) and Tier 2 (e.g., restaurants, hotels, large venues and events, schools) generators would be required to receive and pay for commercial organic collection services. We recommend that the City proactively integrate “universal” commercial recycling and organics collection into its Plan in anticipation of such a requirement. Task 2a Deliverable One (1) electronic memorandum that includes a complete review of all pertinent legislation that will impact the development and implementation of the Plan. Tasks 2b & 2c Efficiencies/Improvements/New Programs to Achieve Compliance These two Subtasks, as outlined in the City’s RFP, have been combined here in keeping with how the R3 Project Team anticipates implementation. We have extensive knowledge of the City’s existing solid waste management system and experience working with other jurisdictions striving for legislative compliance and sustainability, evaluating the effectiveness of solid waste diversion programs throughout California, and developing high-diversion Franchise Agreements. That combined knowledge and experience will enable R3 to compile a comprehensive menu of potential opportunities for achieving legislative compliance via implementation of either efficiencies and enhancements to existing activities or new program initiatives. These compliance strategy options will form the basis of the Draft Plan. The list of options will be thorough in content and will include factors that will help the City identify priorities for the long- and short-term, with an emphasis on 5-, 10- and 20-year milestones. The first step in creating the Plan will be to conduct a high-level review of the City’s diversion policies and programs established to date. Specifically, we will analyze the degree to which each program has been implemented, and its overall effectiveness in producing changes in diversion, including assessment of the following: tons disposed and diverted; diversion rate; total pounds per person per day (PPD) and CalRecycle diversion rate equivalent; estimated GHG emission reductions; customer participation and capture rates; AB 341 and 1826 commercial recycling compliance; and/or other benchmarks of interest to the City. Based on current City-wide diversion performance, R3 will estimate the City’s future disposal up to the year 2025 for comparison with the mandated diversion requirements. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 4: Project Approach City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 23 The baseline projection under “business as usual” will provide an indicator of whether the City is on track to meet its current diversion goals. If appropriate, R3 will recommend diversion goals and a timeline for the City that is both ambitious and achievable based on current data. In R3’s experience, waste generation sectors most in need of targeted programs to help the community achieve its sustainability goals include the commercial, multi-family, and industrial sectors. These sectors represent the greatest opportunity for additional potential diversion. Thus, our recommendations will focus on sector-specific diversion improvements. R3 will develop a recommended set of strategies with the greatest potential of diverting waste from landfills through 2025 and beyond. The Plan objectives include: Reduce Greenhouse Gas Emissions: As of 2011, solid waste accounted for 3% of the City’s greenhouse gas emissions; Improve Source Reduction: Reduce the overall solid waste generated within the City and quantity generated per person through waste prevention and recycling; and Increase Diversion: Increase the quantity of recyclable and compostable materials diverted from landfills. Use Data-Driven Approach to Estimate Diversion Potential, Greenhouse Gas Reductions, and Costs R3 will estimate the amount of additional diversion that could be realized by each of the Plan strategy recommendations. Our data-driven approach to this analysis systematically evaluates the targeted waste generation sectors, waste materials, and rates of effectiveness for each program to present a reasonable estimate of the number of tons that can be diverted from landfill as a result of implementing each recommendation. Drawing on R3’s experience, intellectual property, and resources in implementing waste diversion programs across spectrums of the field, we will also estimate the cost for each new and revised strategy and the cost per ton that each strategy will divert. We will also provide estimates of the associated GHG emission reductions using the U.S. EPA Waste Reduction Model (WARM). R3 will prepare a draft memorandum documenting the potential strategy options, including their costs, diversion estimates, and implementation timelines. We will follow up with a teleconference discussion of these options with the City to determine whether they are to be included in the Draft Plan, and if so, what the estimated priority is for implementing each in the short and long term. Based on comments from City staff, we will finalize the memorandum and reissue it to the City. The final memorandum will be used in the development of the options to be included in the Draft Plan. Tasks 2b & 2c Deliverables One (1) electronic memorandum summarizing the City’s existing policies, programs, and facilities, and the potential efficiencies/enhancements and/or new program initiatives required for their regulatory compliance; One (1) teleconference meeting with City to discuss the draft menu of Plan strategy options; and One (1) final memorandum incorporating City’s feedback. Task 2d Education and Training Needed to Comply with All Applicable Regulations The City has several relevant existing communication and marketing (i.e. public education and outreach) avenues that can be effectively leveraged to provide a means for the City’s compliance with the AB 1826 Education and Outreach Component (e.g., billing inserts, website updates, brochures, etc.). It is our understanding that the City has not established education and outreach strategies for AB 341 or AB 1826 beyond posting to the City’s website (and potential mailers). In Task 1 the R3 Project Team will request the City’s existing education and outreach collateral material. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 4: Project Approach City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 24 In this Subtask we will review it and make preliminary recommendations for modification, which we anticipate may include: City / franchised hauler distribution of materials to Covered Generators, particularly those that are not in compliance; Examples of what other applicable jurisdictions are using successfully; Recommended quantities and types of education and outreach to be created and distributed to Covered Generators; Recommendations for franchised hauler commercial technical assistance used successfully by R3 Project Team members; and Best practices for creation and distribution of education and outreach to increase organics program participation, based on our industry knowledge and experience. It is paramount to the success of the City’s Plan that the next contract the City executes with its franchised hauler include specific terms and conditions to ensure compliance with the AB 1826 Education and Outreach regulations and hold its contractor to objective performance standards. R3 is well positioned to fully support those efforts, as this as an extension of our most recent work with the City. Task 2e Changes to City’s Recycled Products Procurement Policy to Align with Regulations Per the City’s Contracting and Purchasing Department, it is the City’s policy “to purchase and use recycled products except when such use negatively impacts health, safety or operational efficiency.” The City grants “A 15 percent preference, not to exceed $1,000 per contract,” for recycled products, with “The preference percentage…based on the lowest bid or price quoted by the vendor or contractor offering non- recycled products.” Maximizing the purchase of products with high levels of recycled content is most easily achieved by adopting a strong, clear, streamlined procurement policy. Sustainable procurement policies that incorporate certain best practices will not only be effective in achieving the City’s purchasing goals but also send a signal – both internal and external – that sustainable purchasing is an important way to drive the green products marketplace, close the loop, conserve resources, and lead by example. The R3 Project Team proposes to support the City by making policy recommendations that include the following: Establish requirements for creating, meeting, and periodically updating sustainable procurement goals; Delineate the City’s staff roles and responsibilities in carrying out the goals and requirements of the sustainable purchasing policy; Direct key agencies to develop (and periodically update) sustainable procurement tools, including model specifications and vendor survey questions for its contracting employees; Direct the City to make sustainable procurement the default action for all major purchasing decisions; Incorporate life-cycle costing (LCC), total cost of ownership (TCO), or other best-value assessment methods when making purchasing decisions; and Include tracking requirements by obligating vendors to submit regular purchasing reports or alternatively requiring procurement staff to adopt a tracking mechanism for municipal purchases. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 4: Project Approach City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 25 Task 2f Review of Current Service Provider Contracts, Including A Summary of Areas Not Adequately Addressed to Assist with Achieving Compliance with Regulations As a result of our current and prior work for the City,1 R3 is well positioned to assist the City with a review of its current contracts with CWM and PTS/Republic and provide a summary of areas that need to be addressed to ensure regulatory compliance, and meet the City’s sustainable materials objectives. R3 is currently assisting the City with its efforts to address the following major issues with respect to PTS/Republic’s compliance with its contractual operating obligations: Construction and Demolition Debris Reporting & Processing Requirements: PTS/Republic is contractually obligated to process all of the C&D debris that CWM delivers to the PTS. Since R3 began working with the City to address CalRecycle’s concerns related to the City’s C&D reporting and diversion program, PTS/Republic has improved its C&D reporting and is now processing some C&D debris for recovery. Efforts continue to ensure that PTS/Republic meets its contractual obligations and processes all CWM C&D tonnage. Composting of the City’s Green Waste: PTS/Republic is also contractually obligated to process the City’s Green Waste (GW). PTS/Republic recently began composting some GW, and efforts continue to ensure that all of the City’s GW gets composted, so that the City receives AB 1594 diversion credit. Minimum Diversion Guarantee: R3’s review of PTS’s diversion tonnages found that PTS/Republic has not met its Minimum Diversion Guarantee since the execution of the current Agreement in 2002. We are now seeing increased diversion of C&D debris delivered to the PTS, and progress towards diversion of all C&D debris. Expansion Plans and Schedule: PTS/Republic became contractually obligated, during its contract extension with the City six years ago, to expand its facility to accommodate the transfer of commercial organics and C&D. That expansion has not occurred, and PTS/Republic is potentially in breach of its operating contract with the City. In this Subtask, the R3 Project Team will review the City’s current contracts to ensure that they include specific terms and conditions to guarantee compliance with the City’s Sustainable Materials Management objectives and all pertinent regulations (AB 341, AB 1826, and SB 1383), and hold its contractors to established objective performance standards. We will provide recommendations for relevant terms and conditions that we suggest the City incorporate into a new Franchise Agreement, as well as any future amendments to the Operating Agreement with PTS/Republic to support the City’s Sustainable Materials Management goals. Task 2f Deliverables One (1) electronic memorandum summarizing contract areas that are out of regulatory compliance. Task 2g Options, Methods, and Timelines for Meeting Compliance with Organics Regulations The next few years present a large paradigm shift in the handling of solid waste, and organic waste in particular. SB 1383 includes a target of a 50% reduction of organic waste from the 2014 level by 2020 and a 75% reduction by 2025, along with a target to recover for human consumption not less than 20% of currently disposed edible food. 1 R3 has been providing solid waste management consulting services to the City since 2009 and we are currently offering contract and compliance support. Our services for the City have included: reviewing CWM’s annual reporting and rate adjustment requests; assisting the City with negotiation of its current Agreement with CWM, which expires in 2022; auditing PTS/Republic’s fee payments to the City; assessing PTS/Republic’s compliance with its minimum diversion guarantee; and assisting the City with developing a C&D Diversion Strategy. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 4: Project Approach City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 26 AB 1826 will require businesses and multi-family dwellings with 5+ units that generate four (4) cubic yards of solid waste per week or more to receive organic waste collection service in 2019 (and may lower the threshold to two (2) cubic yards of solid waste per week in 2020, to be determined by CalRecycle). AB 1594 goes into effect in 2020 and will prohibit green material used as alternative daily cover (ADC) from qualifying for diversion credit. In order to address compliance with the requirements and effective dates of the above-mentioned legislation and assist the City in determining priorities for their sustainable materials management objectives, R3 will analyze each strategy carefully and include factors such as ease of implementation, potential tonnage diverted, and potential timeline of implementation. For specific initiatives, we will establish concrete targets based on available data and our analysis, such that the final set of initiatives represents the most cutting-edge and advanced options available – options that we would expect to become the new standard in sustainability planning. To help the City evaluate and prioritize, we will detail all of the actions required to execute the Plan elements, provide an estimate of staff time necessary for implementation, and create a phasing schedule and diversion estimate by goal year. Task 2h Preliminary Study of Possible Rate Changes as well as Incentives and Innovative Billing Structures Designed to Encourage Diversion and Achieve Regulatory Compliance Many communities throughout California are in the initial stages of establishing rates and rate structures for commercial organics to comply with AB 341 and AB 1826. R3’s experience providing analysis of organic waste systems to municipalities across California indicates that the lower the customer rate is for organics collection the less likely haulers will be incentivized to provide the service. Conversely, higher organics collection customer rates incentivize haulers, but disincentivize customers. With respect to AB 341 and AB 1826 compliance, it is likely that CalRecycle will require some form of “universal” commercial recycling and organics collection in the future. As such, R3 recommends that the City establish a Universal Materials Management Rate Structure, with “universal roll-out” of commercial solid waste, recycling, and organic rates. We also recommend the City consider a commercial organic rate food recovery component for all SB 1383 Tier 1 and Tier 2 Covered Generators. For these programs to be most successful, the rates should provide a financial incentive to accounts to fully participate, and a rate- adjustment mechanism that makes the haulers financially whole for the additional cost associated with increased diversion. R3 is assisting the cities of Temple City, Irwindale, and Riverside, and recently assisted the cities of Rolling Hills Estates, Los Altos, Half Moon Bay, Vallejo, and the Town of Windsor with successfully implementing “universal roll-out” of commercial organic and recycling diversion programs, with minimum “base level” commercial organic and recycling service levels and associated rates. For this Subtask, R3 understands that the City is requesting a preliminary analysis of the City’s current commercial solid waste rate structure and its effects on the incentives for CWM and the City’s customers to participate in organics diversion. We are interpreting that to mean an “exploratory” assessment, which will provide an initial perspective of the City’s current system. Given that the City’s rate-adjustment process is not subject to revision until the current CWM franchise expires in 2022, the intent of this exercise is to help the City develop an idea of what a Sustainable Materials Management Rate Structure that supports universal services plus AB 341, AB 1826, and SB 1383 compliance might look like. For such a preliminary rate structure analysis to produce meaningful data and recommendations, R3 will need to conduct the steps briefly outlined below. We envision that the specifics of this Subtask will be developed in partnership with City staff during Task 1; we are happy to discuss changes to our approach – by expanding or scaling down – as may be needed to align with the City’s objectives. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 4: Project Approach City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 27 Investigation and Data Collection R3 will work with City, and CWM staff to identify and compile information to understand the City’s current services, rates, fees, rate structure, and current rate-setting methodology. This will include current subscription levels in order to develop a list of “Covered Generators.” Establish Rate Structure Goals Ideally, the rate structure provides incentives for customers to subscribe to and actively participate in organics and recycling diversion programs, which typically requires some “subsidization” from garbage rates. However, the City should be aware that under a recent court decision (Capistrano Taxpayers Association, Inc. v. City of San Juan Capistrano), solid waste rates are required to be cost-based if subscription to service is required by municipal code. R3 will request policy direction from the City in terms of full cost recovery. Additional factors to review include, for example, if additional rates need to address contamination and overage charges/protocols, and mandatory subscription (i.e., “universal roll-out,” and compliance with SB 1383 draft regulations). Comparative Rate Survey To assist the City in placing its solid waste rate and fee structure in the context of similar communities, R3 will conduct a survey of the solid waste operations of between five and ten comparable jurisdictions, as selected by the City. Please note that R3 recently completed the draft State-wide Organics Waste Service and Rate Survey for CalRecycle and will be able to pull results from that study into this project. Develop Rate Structure Recommendations The design of the City’s solid waste rate structure should be such that it provides financial incentives for accounts to maximize diversion, while providing the City’s franchised hauler with adequate compensation for additional costs associated with expanded recycling and organic services. As part of this task, R3 will develop a proposed rate structure and rate adjustment / hauler compensation mechanism to meet those objectives and support high diversion. Task 2h Deliverables: Establishment of rate-structure goals; Comparative rate survey; Development of rate structure recommendations; and One (1) electronic memorandum summarizing findings and recommendations. Task 2i Delivery of Draft Plan, including implementation plan and additional resources R3 will consolidate outcomes from all above Tasks into a detailed electronic Draft Plan. The Draft Plan will feature an introduction and background, plus a narrative explaining the scope, methodology, findings, and recommendations. A primary component of the Plan will be recommendations for a step-by-step, logical implementation strategy that will build on R3’s current efforts assisting the City with management of its Agreements with CWM and PTS/Republic. We will discuss how to coordinate Plan implementation with our ongoing efforts to ensure that PTS/Republic meets its contractual obligations to the City, specifically with regard to processing all of CWM’s C&D tonnage and composting the City’s Green Waste, so that the City receives AB 1594 diversion credit. The Draft Plan will contain itemization and explanation of additional requirements for successful implementation, such as staffing, potential partnerships, contracts, timetables, and infrastructure. R3 will deliver one (1) electronic copy of the Draft Plan to City staff for review, comment, clarification, and subsequent discussion. The City will be asked to forward consolidated written comments to R3 within two (2) weeks of receipt of the Draft Plan. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 4: Project Approach City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 28 R3 will then conduct up to two (2) rounds of revisions based on consolidated written comments from the City, in preparation for presentation of findings and recommendations to the City staff and service providers, via Task 3. Task 2i Deliverables One (1) electronic copy of the Draft Plan to City staff for review; and Up to two (2) rounds of revisions to the Draft Plan. Task 3 Meet with City Staff and Service Providers for Input on Plan Implementation R3 will review the City staff’s consolidated written feedback on the Draft Plan and then meet with City and service provider staff to discuss, clarify, answer questions, and further refine the content of the Plan. To ensure that this meeting is completed successfully and on schedule, City staff will provide meeting space and necessary accommodations, as agreed to in Task 1. The meeting will be followed by up to two (2) rounds of revisions based on the City’s consolidated written comments, in preparation for presentation of findings and recommendations to the public later in this Task. Once the City has approved all revisions to the Draft Plan, R3 will prepare a draft PowerPoint presentation to convey the Plan’s findings and recommendations. R3 will produce the presentation, project manage this Task, and coordinate logistics with City staff. City staff is expected to provide R3 with written comments on the draft presentation and review and approve the final presentation, which will be presented to City staff. Task 3 Deliverables One (1) electronic draft PowerPoint presentation summarizing Draft Plan; and One (1) in-person PowerPoint presentation to City staff. Tasks 4 and 5 Final Sustainable Materials Management Plan and Presentations to City Staff / Manager’s Office/ Council These two Tasks, as outlined in the City’s RFP, have been combined here in keeping with how R3 anticipates implementation. R3 will revise the Draft Plan to reflect changes derived from City and staff meetings and provide a draft Final Plan to City staff for review. We will conduct a teleconference call to discuss the City’s comments, which will be incorporated into the draft Final Plan. Upon City approval of the draft Final Plan, R3 will work with City staff to draft a Summary of Plan handout and revise the existing PowerPoint presentation, as appropriate, for use in up to four (4) presentations to City staff, City Manager’s Office, and/or City Council (City will provide necessary meeting space and accommodations, as agreed to in Task 1). At the City’s discretion, the fourth presentation can be utilized to recommend the City Council’s adoption of the Final Sustainable Materials Management Plan. During these meetings, R3 will deliver the handout and presentation summarizing the Plan. These events will allow City staff and leaders the opportunity to learn more about the status of the Plan and to provide feedback. R3 will document all comments raised during each of the four (4) presentations to City Staff/City Manager’s Office/City Council and provide responses and a summary for discussion with, and subsequent revisions from, City staff. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY 29 Proposal for Sustainable Materials Management Plan Section 4: Project Approach | Section 5: Schedule After four (4) rounds of presentations, summaries, and revisions, a final draft of the Final Plan will be delivered to the City for review, followed by the City’s final consolidated written comments. R3 will deliver the final draft of the Final Plan within two (2) weeks of receiving the City’s final comments, tentatively scheduled for April 12, 2019, per the City’s RFP. Tasks 4 and 5 Deliverables One (1) electronic draft Final Plan; One (1) teleconference meeting to discuss draft Final Plan; Preparation of one (1) Summary of Plan handout; Revision of one (1) PowerPoint presentation; Delivery of up to four (4) presentations to City staff, City Manager’s Office, and/or City Council; One (1) electronic final draft of the Final Plan; and One (1) electronic copy of the Final Sustainable Materials Management Plan. Task 6 Miscellaneous On-Call Tasks Upon request from the City, R3 will be pleased to provide additional tasks that support execution of the City’s Plan and advancement of its solid waste diversion programs and sustainability goals. These tasks will build on the work that R3 will be completing for the City in this engagement and will be billed at the hourly rates listed in the “Cost Estimate” section of this proposal. Section 5: Schedule R3 has the necessary staffing and resources to accommodate the City’s requested delivery of the Final Plan on April 12, 2019. Our proposed project schedule, detailed on the following page in Table 5-1, assumes that delivery of all information requested from the City, City review periods, and meetings will occur swiftly and in keeping with the timelines stated in this proposal. Delays to any of the above may require changes to this schedule and could result in the Final Plan not being delivered on April 12, 2019. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 5: Schedule | Section 6: Cost Estimate City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY ϯϬ Table 5-1: Proposed Project Schedule Task Milestones Dates Begin Contract Period Jan. 14, 2019 1 Project Preparation & Kick-off Meeting Jan. 17, 2019 2 Draft Sustainability Materials Management Plan (Plan) 2a Complete review of all applicable laws and regulations Jan. 18 – Jan. 25, 2019 2b-c Efficiencies/improvements/new programs to achieve compliance Jan. 18 – Feb. 8, 2019 2d Education/training to comply with all applicable regulations Jan. 25 – Feb. 11, 2019 2e Changes to City’s Recycled Products Procurement Policy Jan. 25 – Feb. 11, 2019 2f Review of current service provider contracts Jan. 18 – Jan. 25, 2019 2g Options, methods, & timelines for meeting compliance Feb. 8 – Feb. 15, 2019 2h Preliminary study of possible rate changes Jan. 25 – Feb. 15, 2019 2i Delivery of Draft Plan Mar. 4, 2019 3 Meetings with City Staff and Service Providers Ongoing Project Progress Meetings with City Staff and Service Providers at City’s Direction To be scheduled as needed Presentation to City Staff (on Draft Plan) Feb. 7, 2019 4 + 5 Final Plan + Presentations to City Staff, Manager, and Council R3 receives feedback on Draft Plan from City Staff Mar. 11, 2019 R3 submits Draft Final Plan Mar. 18, 2019 Presentation to City Staff To be scheduled at the City’s discretion Presentation to City Manager’s Office Presentation to City Council R3 receives feedback on Draft Final Plan from City Staff Mar. 29, 2019 R3 Incorporate City’s Comments on Draft Final Plan Mar. 29 – April 11, 2019 R3 Submits Final Sustainable Materials Management Plan April 12, 2019 Presentation to City Council of the Final Plan As scheduled by City Staff 6 Misc. On-Call Tasks As needed Section 6: Cost Estimate As instructed in the City’s RFP, R3’s Cost Estimate has been provided in a separate sealed envelope enclosed with this proposal, and in a separate file for our electronic PDF submittal. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Section 6: Cost Estimate City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY Section 6: Cost Estimate We propose to complete the Project Scope of Work, as detailed in Section 4 of this proposal, on a time-and-materials basis for a not-to-exceed budget by task totaling $94,705. We would be happy to discuss changes to our scope or budget as may be required to align with the City’s needs, and will match any of our competitors’ prices for a similar level of effort. This estimate includes all direct and indirect costs to complete all identified Tasks. R3 reserves the right to adjust allotted hours from one Task or Subtask to another, as deemed necessary, provided that the total budget for Tasks 1-5 does not exceed $94,70ϱ. Miscellaneous (On-Call) Tasks, listed in the City’s RFP as Task 6, are not included in Table 6-1 below, and will be billed at the hourly rates listed in the Hourly Rate Schedule (Appendix B) included in this proposal. Table 6-1: Project Budget Payments Unless otherwise agreed in writing, fees will be billed monthly at the first of each month for the preceding month and will be payable within 30 days of the invoice date. Principal Project Director Project Manager Senior Project Analyst Project Analyst Associate Analyst Co-Director Senior Associate Associate $205 $205 $160 $145 $135 $120 $190 $160 $105 1 Project Preparation & Kick-off Meeting 10 8 4 $4,230 22 2 Draft Sustainability Materials Management Plan (Plan) a Complete review of all applicable laws and regulations 4 8 4 2 $2,780 18 b + c Efficiencies/improvements/new programs to achieve compliance 8 16 8 12 8 $9,220 52 d Education/training to comply with all applicable regulations 4 8 8 12 8 $5,700 40 e Changes to City’s Recycled Products Procurement Policy 4 4 2 12 14 $5,030 36 f Review of current service provider contracts 8 8 $3,280 16 g Options, methods, & timelines for meeting compliance 8 8 8 $4,440 24 h Preliminary study of possible rate changes 12 20 12 4 $9,120 48 i Delivery of Draft Plan 40 16 16 40 8 28 8$23,420 138 3 Meetings with City Staff and Service Providers 27 14 13 9 4 $12,145 67 4 + 5 Final Plan + Presentations to City Staff, Manager, and Council 30 22 8 12 2 8 $15,340 82 Total Hours 155 112 44 105 21 14 4 58 30 543 Total Cost $31,775 $22,960 $7,040 $15,225 $2,835 $1,680 $760 $9,280 $3,150 $94,705 Cascadia Consulting GroupR3 Consulting Group Task Cost Hours DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Appendices A – Team Member Resumes B – Hourly Rate Schedule C – Exhibit B Statements of Compliance with City of Carlsbad’s Insurance Requirements (from R3 and Cascadia) D – Addendum No. 1 (signed) DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 This page intentionally left blank. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-1 Appendix A: Team Member Resumes Richard Tagore-Erwin Title: R3 Principal | Role: Project Manager & Task Lead PROFESSIONAL BACKGROUND Over the past 30 years, Mr. Tagore-Erwin has successfully provided hundreds of jurisdictions and public agencies throughout Southern and Northern California with a wide range of solid waste management consulting services, including development and implementation of Zero Waste plans, strategic sustainability planning and compliance assistance, financial planning and analysis, and operations and performance reviews. His areas of expertise include designing strategic plans and negotiating solid waste Franchise Agreements that achieve legislative compliance with State ordinances and regulations such as AB 341, AB 1826, and SB 1383. As a certified meeting facilitator, Mr. Tagore-Erwin routinely conducts working sessions with multiple municipalities and their franchised proposers, as well as public workshops and community meetings with diverse community groups such as elected officials, haulers, facility operators, environmental groups, and the general public. Mr. Tagore-Erwin’s experience also includes hauler operational and performance reviews, financial analysis and rate reviews, service and rate surveys for multiple jurisdictions and public agencies, plus business and strategic plans for municipal operations. EDUCATION & CERTIFICATIONS Bachelor & Master of Arts in Political Science, University of Hawai’i, MĈnoa PROJECT ROLE Mr. Tagore-Erwin will serve as Project Manager and Lead for all Tasks. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste / Sustainability Planning For the Marin Hazardous and Solid Waste Joint Powers Authority (Zero Waste Marin), implementation of the strategic Zero Waste Plan designed by Mr. Tagore-Erwin resulted in a significant increase in diversion activities, as well as the creation of a local grant program encouraging waste diversion programs. He also led a project that called for developing a quantifiable high-diversion plan for the City of Sunnyvale, as well as developed strategic Zero Waste plans for the City of Oakland and Yuba-Sutter Regional Waste Management Authority. Mr. Tagore-Erwin also served as Project Manager for our Strategic Zero Waste Plan for the Humboldt Waste Management Authority, where his stakeholder involvement efforts helped identify effective diversion methods and created an implementation plan that helped the Authority redirect its resources to create a higher level of quality for its services. Mr. Tagore-Erwin was the Project Manager for the City of Los Altos’ recent High Diversion Implementation Plan, assisting in developing recommendations for the City’s hauler to meet its 78% diversion requirement. He was also the project manager for the Town of Corte Madera’s Zero Waste Implementation Plan, which resulted in the Town gaining a toolkit of policy and regulatory resources, and R3 being re-engaged to conduct the Town’s AB 1826 Implementation Plan Pilot project. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-2 RELEVANT PROJECT EXPERIENCE Legislative Compliance Assistance Currently, Mr. Tagore-Erwin is leading our statewide survey for CalRecycle on SB 1383 implementation, which entails researching rate structures, infrastructure development, and compost facility capacity. Mr. Tagore Erwin has managed the negotiation / procurement of collection, recyclables, and/or organics processing services for the cities of Calabasas, Downey, Hemet, Irwindale, Laguna Beach, Rolling Hills Estates, San Bernardino, San Fernando, Temple City, and West Hollywood, many of which established the highest franchised residential and commercial processor diversion requirements in the State. As Project Manager, Mr. Tagore-Erwin is also leading our current City of Riverside project, which includes an evaluation of how organic waste rates may be set in order to increase customer participation in organic waste-collection programs. For the City of Irwindale, Mr. Tagore-Erwin is leading our review of the organics waste rate structure that was submitted by Athens Services, which involves overseeing the analysis of the submitted rate structure and review of the rate methodology, and subsequent development of recommendations and additional alternatives. Mr. Tagore-Erwin also led a crucial needs assessment in Northern San Diego County for the U.S. Army Corps of Engineers, which involved a comprehensive study of more than 200 solid waste facilities and jurisdictions, disposal tonnages and regional landfill capacity, and assessment of regional organics processing capacity related to AB 1826. Mr. Tagore-Erwin recently completed a project that led the high-diversion plan development process and AB 1826 assistance services for the City of Los Altos. He assisted in the development of recommendations to help the City’s hauler meet its 78% diversion requirement by advocating for mixed-waste processing to remove organics and recyclables from commercial and multi-family waste streams. In addition, he recently led the Sonoma County Waste Management Authority’s procurement process for obtaining one to four processing agreements to provide for organics processing capacity throughout the region. For the RFP processes and subsequent negotiations for the cities of Half Moon Bay, Santa Rosa, and Town of Windsor, he helped the jurisdictions gain or enhance organics, solid waste, and recycling services provided by their respective haulers. Stakeholder Engagement Mr. Tagore-Erwin has conducted successful community workshops and stakeholder meetings for clients including: Lane County (OR); the cities of Rolling Hills Estates and Piedmont; the towns of Corte Madera and Windsor; and a regional engagement in Monterey County. He has also recently completed a series of stakeholder workshops related to Franchise Agreement procurement for the cities of Half Moon Bay, Santa Rosa, and Windsor. As part of the Zero Waste Marin’s Zero Waste Implementation Plan, he developed policies, education, and outreach to engage stakeholders, and oversaw ten stakeholder meetings. For the Humboldt Waste Management Authority, he facilitated eight workshops with stakeholders, including residents, businesses, haulers, facility operators and City and County representatives. He recently served as Project Director for the City of San Diego’s Districted Exclusive Collection System Study project, which included conducting a rate survey of San Diego County cities, City customers, and other large cities, as well as facilitating stakeholder meetings. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-3 William Schoen Title: R3 Project Director | Role: Lead Analyst PROFESSIONAL BACKGROUND Mr. Schoen is an engineer with more than 30 years of solid waste operational and consulting experience. With this background, he has a profound understanding and significant experience in evaluating all aspects of solid waste collection systems, including commercial organics collection systems. This operational understanding is vital to R3’s ability to critically evaluate a hauler’s operational assumptions and projections associated with implementing legislative requirements such as AB 1826, identify and support recommended changes to those assumptions, and form options for organics collection in compliance with legislation. Mr. Schoen also currently manages R3’s food-rescue research efforts throughout California and nationally. Other experience includes conducting economic analyses of long-term solid waste diversion and disposal alternatives, developing comprehensive solid waste / Zero Waste plans, and overseeing visual and physical waste characterization studies. EDUCATION Bachelor of Science in Bioengineering, University of Pennsylvania PROJECT ROLE Mr. Schoen will serve as Lead Analyst for Tasks 1- 5. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste / Sustainability Planning Mr. Schoen served as the Lead Analyst for our Zero Waste Plans for the cities of Paso Robles, Sunnyvale, and the Humboldt Waste Management Authority. He recently served as the Lead Analyst for the development of Lane County’s Regional High Recovery Master Plan, which had a focus on significantly increasing the County’s recovery rate from 51% to 63%. Additionally, Mr. Schoen routinely reviews recycling programs and facilities, and evaluates and audits program and facility diversion rates plus diversion contract compliance. He is currently assisting the City of Carlsbad with a review of its franchised haulers’ reported diversion rates, and recently conducted similar reviews for a number of other jurisdictions, including the City of Stockton and the City of Santa Rosa. For our Landfill Master Plan for the City of Paso Robles, Mr. Schoen and the project team provided recommendations for how the City could increase its diversion by improving existing (and implementing new) diversion programs and facilities, and conducted a crucial evaluation of the existing solid waste management facility infrastructure in San Luis Obispo County (e.g., recyclables, food waste, C&D debris, and yard waste processing capacity), to determine what additional facility capacity might be necessary to handle the City’s future solid waste management needs. Legislative Compliance Assistance Mr. Schoen’s operational and financial understanding of solid waste collection systems is fundamental to R3’s ability to critically evaluate all aspects of existing and proposed commercial recycling and commercial organics collection programs. His experience includes conducting time- and-motion analysis, analyzing cost-of-service and setting rates for commercial recycling and commercial organic collection systems, evaluating collection staffing and equipment requirements, as well as reviewing and assessing financial projections and financial performance. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-4 RELEVANT PROJECT EXPERIENCE Legislative Compliance Assistance (continued) Recently, Mr. Schoen served as Lead Analyst for R3’s review of the City of Galt’s franchised hauler’s proposal to enhance its commercial recycling and commercial organics programs, in support of achieving a 75% franchised diversion rate. He also managed our review of Waste Management’s AB 341, AB 1826, and construction and demolition debris diversion programs for the City of Carlsbad, in conjunction with a review of Republic Services’ compliance with its Transfer Station minimum diversion requirement. As a result of Mr. Schoen’s assistance in diversion and solid waste planning, the cities of Concord, Cotati, Paso Robles, Rancho Cordova, and San Jose, the Sacramento Solid Waste Authority, and many others have successfully achieved compliance with State legislation such as AB 939, AB 341, and AB 1826, as well as CalRecycle annual reporting, OSHA reporting, contract compliance, and other requirements. Mr. Schoen is also assisting the City of Rancho Cordova with efforts to comply with SB 1383’s food- rescue requirements, conducting a preliminary analysis of the existing food-rescue infrastructure in the City and documenting the current capacity (meals per day) and potential additional available capacity of the existing system. For the Central Contra Costa Solid Waste Management Authority (RecycleSmart), Mr. Schoen completed a comprehensive review of Republic Services’ handling of organic tonnages over a seven-year period to determine if they complied with both contractual requirements and state regulations. As part of this project, he reviewed reported food waste, Green Waste, and ADC tonnages in annual reports, determined the final disposition of materials (diversion, ADC, or disposal) and verified compliance with CalRecycle annual reporting. Stakeholder Engagement As Project Manager, Mr. Schoen led the development of a comprehensive stakeholder / community engagement process in support of our Regional High Recovery Master Plan project for Lane County (OR), which involved the design of a stakeholder involvement process and communication plan to compile information and feedback from representatives of various cities in the County, private solid waste haulers and facility operators, non-profits, as well as County residents and businesses. He led community meetings for our Zero Waste Plan for the City of Sunnyvale, and our Strategic Planning Assistance project for the Humboldt Waste Management Authority. He has also assisted and/or facilitated community meetings as part of many other projects, including our Solid Waste System Analysis for Monterey County. Rate Analysis Mr. Schoen has extensive experience assisting jurisdictions with developing and evaluating rate methodologies that support increased diversion and address account migration. He has conducted dozens of indexed and detailed rate reviews and cost-of-service studies. Recently, Mr. Schoen served as Project Director for R3’s 2017 Detailed Rate Review of Recology’s rate adjustment request for the City and County of San Francisco, which included reviewing and assessing proposed changes to the City’s residential single-family and multi-family and commercial fixed and variable rate components. He also served as Project Manager for our 2013 Detailed Rate Review for the City. For the Marin Franchisors’ Group’s (cities of San Rafael, Larkspur, and Ross, the County of Marin, and the Las Gallinas Valley Sanitary District) Solid Waste Rate-Setting Methodology Review project, Mr. Schoen assisted in researching various rate-setting methodologies and restructuring the Group’s base-year detailed rate-review methodology, incorporating an innovative revenue- based (rather than the more traditional expense-based) rate-adjustment process. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-5 Garth Schultz Title: R3 Principal | Role: Project Support PROFESSIONAL BACKGROUND Mr. Schultz has a wide range of solid waste management experience with R3. His areas of expertise include Zero Waste and organics diversion planning, analysis, and implementation, as well as assisting municipal clients in engaging stakeholders, procuring and negotiating collection services, developing and revising ordinances and other local public policies, conducting solid waste operation and performance reviews, and performing data research and investigation. EDUCATION, CERTIFICATIONS & MEMBERSHIPS Master of Public Administration and Public Policy Development, Cal State East Bay Bachelor of Science in Environmental Science and Minor in Public Policy, UC Berkeley Lead Construction and Demolition Facility Evaluator, Recycling Certification Institute PROJECT ROLE Mr. Schultz will serve as Project Support for Task 1. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste / Sustainability Planning Currently, Mr. Schultz is leading the development of a comprehensive Zero Waste Plan for the City of Santa Rosa. This project includes a Waste Diversion Model, a vigorous stakeholder engagement process, and the full development of a comprehensive Zero Waste Plan document that incorporates policy, program, partnership, and facility diversion options. R3 is also providing the City with an analysis of the economic, diversion, and financial impacts of the Plan as well as the timeline and steps for its implementation. Previously, he led as Project Manager for the City of Alameda’s Zero Waste Implementation Plan Update, in which he evaluated and expanded upon the City’s current diversion strategies and introduced new methods to increase waste diversion as needed to help the community reach its goals. Mr. Schultz also led the development of a Zero Waste Plan project for the City of Menlo Park that involved analyzing the solid waste programs the City had in place, and overlaying cost-of- service rates with incentives to meet community Zero Waste goals. As a result of his work, the City successfully adopted R3’s community-based Zero Waste Plan. Legislative Compliance Assistance Recently, Mr. Schultz completed City of Los Altos’ High Diversion Implementation Plan, developing recommendations for helping the City’s hauler meet its 78% diversion requirement through mixed- waste processing to remove organics and recyclables from commercial and multi-family waste streams. Mr. Schultz also updated the City’s municipal code to meet new state legislative requirements under AB 341, AB 1826, AB 1594, and CALGreen mandatory C&D diversion requirements. He also led the recently completed City of Livermore’s Strategic Plan for High Diversion, which targets specific waste types and sectors to support continued increases in diversion over the coming years, including targeted outreach and education focused on organics for commercial customers. For the City of Piedmont, Mr. Schultz conducted on-site assessments of Republic’s compliance with commercial recycling and organics requirements, and also assisted in an audit of residential organics for the Central Contra Costa Waste Management Authority, which included tonnage tracking, review and assessment of State DRS reporting, and evaluation of regulations. Mr. Schultz managed the City of El Cerrito’s AB 341 monitoring, plus drafting, adoption, and implementation of El Cerrito’s Single-Use Bag and Food Ware Ordinances. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-6 RELEVANT PROJECT EXPERIENCE Stakeholder Engagement Mr. Schultz recently led workshops for the City of Alameda’s Zero Waste Implementation Plan Update project. He also conducted stakeholder engagement workshops for our procurements in Half Moon Bay and Santa Rosa, which involved community presentations and moderation of community dialogue regarding integrated waste management issues, high-diversion / Zero Waste planning, solid waste rates and rate restructuring, review of current integrated waste management services, and procurement of new services. For the City of Piedmont, Mr. Schultz led robust community engagement efforts involving two community meetings and hundreds of responses to an online community survey. The purpose of these efforts was to provide feedback on future solid waste services desired via a current competitive procurement for the City’s solid waste collection services. Mr. Schultz also assisted in the development and program implementation project for the Town of Corte Madera’s AB 1826 Pilot Program, providing input for public education and outreach programs and materials for the community. In his prior work as a Public Works Division Manager with the City of El Cerrito, Mr. Schultz conducted regular public engagement processes (including public workshops) on a variety of subjects involving feedback on new services, facilities, programs, ordinances, and fees. These included rate adjustments and rate-setting processes, municipal code updates and new material ban ordinances, new diversion programs, and other environmental programs and projects. Additionally, while with Allied Waste Services of Alameda County, Mr. Schultz was able to demonstrate a modest overall diversion increase for the City of Fremont’s multi-family dwellings in just one year by arranging for periodic outreach in complex newsletters and emails, hosting community meetings, right-sizing recycling and garbage service levels at each complex and installing posters and delivering in-unit recycling collection bags. Rate Analysis Mr. Schultz recently led R3’s Solid Waste Rate-Setting Methodology Review for the Marin Franchisors’ Group. As part of this project, he developed a new methodology for a recycling- revenues balancing account to address recycling commodities fluctuations, including how the processing cost and recycling revenue projections might be set at the beginning of an agreement and adjusted moving forward. Currently he is leading a Detailed Rate Review of the Marin Franchisor’s Group’s hauler, Marin Sanitary Services. He also recently led the adoption of a new rate through our Rate Restructuring project for the City of Menlo Park; the new rate structure facilitates a transparent rate-setting process and customer rates that align with cost-of-service. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-7 Rose Radford Title: R3 Project Manager | Role: Project Support PROFESSIONAL BACKGROUND With her strong background in research and technical writing, and her solid waste industry experience, Ms. Radford provides valuable support with Zero Waste planning, legislative compliance assistance, data and tonnage tracking and modeling, and strategic planning for landfill, organics, and recyclables processing capacity through coordinating field studies, conducting extensive surveys and reviews, and drafting comprehensive reports and presentations. EDUCATION & MEMBERSHIPS Master of Public Administration in Environmental Science and Policy, Columbia University Bachelor of Science in Conservation and Resource Studies, University of California, Berkeley C&D Recycling Facility Evaluator, Recycling Certification Institute PROJECT ROLE Ms. Radford will serve as Project Support for Tasks 2, 4 and 5. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste / Sustainability Planning Ms. Radford recently supported the development of R3’s update for the Zero Waste Implementation Plan for the City of Alameda by conducting a thorough review and analysis of the City’s Franchise Agreement with Alameda County Industries, assessing diversion performance and identifying target sectors, and analyzing the City’s solid waste rate structure for its impacts on diversion. Previously, Ms. Radford assisted the City of Menlo Park by evaluating current programs and diversion performance over time, identifying target sectors and programs, and engaging the community. She also assisted in the development of targeted diversion strategies for the City of Livermore. Ms. Radford has conducted waste audits and program analysis for the City of Los Altos to support an assessment of diversion potential in the City’s waste stream and assisted in the development of a strategic plan for the Materials Recovery Facility operating in the City of Berkeley. Legislative Compliance Assistance Ms. Radford is actively tracking upcoming regulations such as AB 901, AB 1594, and SB 1383, and the expected impacts of the regulations on programmatic requirements and diversion for clients throughout the state, including the cities of San Francisco, Menlo Park, and Martinez, as well as the West Contra Costa Integrated Waste Management Authority (RecycleMore) and the County of Marin. She has advised clients throughout California on the anticipated effects of changing requirements for organics programs, as well as the implications of the changes in reporting regulations for diversion performance, regulatory compliance, and long-term planning efforts. She has also advised clients such as RecycleMore on the interactions between SB 1383 and AB 901 disposal reporting requirements. Most recently, Ms. Radford played a primary role in designing the database used to store and analyze rates for CalRecycle in the Statewide SB 1383 (Organics) Rate Survey conducted by R3. Ms. Radford also conducted an extensive study of organics disposal and diversion for Zero Waste Marin. For this project, she led a team of industry experts in developing a customized waste characterization for the 2014 organics disposal baseline, and calculating the target levels of organics diversion required to meet statewide goals; these estimates were then used to calculate capacity needs for organics processing. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-8 RELEVANT PROJECT EXPERIENCE Legislative Compliance Assistance (continued) She also gathered information about organics processing facilities in use by Zero Waste Marin’s jurisdictions and determined how much, if any, additional capacity might be available at the facilities. The results of this analysis were compiled into a report and used to develop a scenario tool for use by client staff in tracking organics diversion and adjusting the analysis over time to account for changes in the current systems. The tool includes separate tables that track organics diversion and capacity for processing those organics by material stream, including Green Waste, commercial source-separated food waste, mixed organics, sludge, and food-soiled paper/other. For the past three years, Ms. Radford has assisted the cities of Los Altos and Concord in identifying and monitoring Covered Generators for compliance with AB 1826, including site visits to Covered Generators to assist in right-sizing containers and setting up organics service. For the City of Los Altos, Ms. Radford also drafted and delivered notifications to Covered Generators. Similarly, Ms. Radford assisted RecycleMore in identifying covered multi-family Generators, and assisted in coordination of an extensive phone call and site visit program, which included contacting over 100 businesses and multi-family units to provide notification to Covered Generators under AB 1826. In addition, Ms. Radford recently compiled a comment letter to CalRecycle on the anticipated interactions between AB 901 regulations, current California Code of Regulations requirements for Alternative Daily Cover (ADC) classification, and AB 1594, which requires green material but not compost overs or C&D processing unders used as ADC to be included in jurisdiction disposal as reported by landfills under the new Recycling and Disposal Reporting System. In the most recent draft of the regulations for AB 901, the reporting categories for ADC were changed to specifically exclude compost overs and C&D unders from jurisdiction disposal, as Ms. Radford recommended. Stakeholder Engagement Ms. Radford has been instrumental in each step of the City of Piedmont’s procurement assistance project for solid waste collection services, participating in community engagement processes, consolidating direction from City Council, and writing both the Request for Proposals and the base contract used in this procurement. Ms. Radford has also assisted in the development of customer satisfaction surveys, analyses of responses, and stakeholder engagement for the development of Zero Waste Plans, including the plan developed by R3 for the City of Menlo Park. Rate Analysis Ms. Radford recently assisted in creating a comprehensive model of costs and revenues as part of setting solid waste rates for the City of Menlo Park, developing a financial projection of the rates over a three-year time span. She also recently provided project support for our Solid Waste Rate- Setting Methodology Review for the Marin Franchisors’ Group, and utilized her rate analysis skills to study the hauler-proposed rate structures for the cities of Santa Rosa, Milpitas, and Piedmont during their procurement processes for solid waste services. Currently, Ms. Radford is assisting with West Contra Costa Integrated Waste Management Authority’s 2018 Rate Setting project. She recently worked with the City and County of San Francisco with their 2017 Detailed Rate Review project, helping develop the implementation of planned improvements to capital infrastructure in support of new Zero Waste programs. She is also currently assisting with the City of Davis’ Ten-Year Financial Plan and Cost-of-Service Analysis, which is anticipated to result in a Proposition 218 notice and hearing process for adoption of rates over three years. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-9 Natalie Lessa Title: R3 Senior Project Analyst | Role: Project Support PROFESSIONAL BACKGROUND With her experience in developing Zero Waste and other waste-diversion strategies, Ms. Lessa is R3’s primary staff lead when it comes to ensuring our clients are in compliance with State regulations. Ms. Lessa has particular expertise in developing Zero Waste Plans and organics programs, engaging stakeholders, waste haulers, and facility owners, conducting business waste audits, developing reporting mechanisms, and providing education and outreach to businesses and waste haulers. She uses her background in journalism and public relations to assist clients in revising ordinances and service contracts/Franchise Agreements, and she plays a significant role in writing client reports. In addition, she has assisted in establishing Zero Waste goals and conducted additional diversion potential analyses to demonstrate how the recommended plan could achieve aggressive diversion goals. She also has a keen understanding of recycling operations and has overseen multiple waste characterizations in California with R3 and during her previous work at Alameda County. EDUCATION Bachelor of Arts in Journalism and Public Relations, CSU Chico Climate Protection Professional Career Certificate, Skyline Community College Formal Training in Organic Waste Program Planning, Education and Outreach Development, and Disaster Debris Management Planning PROJECT ROLE Ms. Lessa will serve as Project Support for Tasks, 2, 3, 4, and 5. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste / Sustainability Planning As Lead Analyst of our Zero Waste Implementation Plan for the Town of Corte Madera, Ms. Lessa coordinated with stakeholders and the franchised waste hauler to develop program updates to residential and commercial programs for diversion; developed policies and ordinances to establish waste-diversion mandates and goals; and created public education and outreach programs for encouraging behavior change. Additionally, she developed a toolkit of policy and regulatory resources that included ordinances, a revamped waste-hauler reporting system, and an AB 1826 comprehensive monitoring protocol. Previously, as part of planning efforts for the development of a solid waste management system to increase the diversion rate for Lane County, Oregon, Ms. Lessa assisted in conducting site visits, staff interviews, and other data gathering related to the processing capacity of nearby facilities, to include in a final report back to the County for overall diversion planning. Legislative Compliance Assistance As R3’s previous Project Manager for the City of Rancho Cordova, Ms. Lessa strategically planned for organic waste reduction in the greater Sacramento region as a collaborative effort with the area’s municipalities. This included the development of a comprehensive organic waste diversion plan that addressed the needs of AB 1826 and planned for SB 1383 by revising the commercial contract to meet legislative requirements; establishing protocol with the non-exclusive waste haulers for tracking and increasing compliance; and developing education and outreach material to reduce contamination and increase participation. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-10 RELEVANT PROJECT EXPERIENCE Legislative Compliance Assistance (continued) She also revised their exclusive Franchise Agreement and non-exclusive commercial agreements to include language that incorporated AB 341, AB 1826, and SB 1594 legislative requirements. Ms. Lessa also completed similar organics diversion planning tasks for the City of Citrus Heights. On behalf of RecycleMore, Ms. Lessa assisted in identifying AB 1826 Covered Generators to facilitate outreach to affected businesses and ensure they were provided information on the new legislation and how to comply with the resulting requirements. Subsequent to developing the Town of Corte Madera’s Zero Waste Implementation Plan mentioned above, Ms. Lessa managed the Town’s AB 1826 Pilot Project, which aimed to reduce organic waste from the business and multi-family garbage streams by following up with haulers to increase participation in the Pilot Project, conducting on-site waste characterizations and staff training, and providing recommendations for a countywide organics diversion program. Stakeholder Engagement Ms. Lessa assisted in the presentation and facilitation of stakeholder meetings for Lane County (OR)’s Regional Master Plan, and R3’s Regional Wasteshed Planning Study for North Front Range Wasteshed Coalition in Colorado to obtain feedback, ideas, and “buy-in.” With her lead roles for R3’s projects with the Town of Corte Madera and the City of Rancho Cordova, Ms. Lessa was responsible for creating public education and outreach programs and engaging materials, in addition to identifying and helping citizens and stakeholders comply with AB 1826. Additionally, Ms. Lessa has previous experience providing community education and outreach to staff and students at school districts in Alameda County. Taylor Grimes Title: R3 Project Analyst | Role: Project Support PROFESSIONAL BACKGROUND Ms. Grimes has a professional background in private sector solid waste collection. She strives to forge a path towards sustainability and landfill diversion, consistently researching and building upon current recycling initiatives and best practices. She demonstrates knowledge and passion for working with local recycling and waste reduction resources while promoting sustainable practices, product stewardship, and recycling programs. Her breadth of experience includes food waste reduction and recovery efforts, implementing legislative compliance and working with municipalities and haulers to develop recycling programs and campaigns. Ms. Grimes’ solid waste program oversight involves overseeing contract, municipal code, and legislative compliance plus stakeholder engagement. Additionally, Ms. Grimes has developed community presentations, evaluated diversion efforts, conducted waste characterization studies, and assessed customer participation efforts. EDUCATION Bachelor of Science in Geography, Minor in Environmental Studies, University of Nevada, Reno PROJECT ROLE Ms. Grimes will serve as Project Support for Tasks 1, 3, and 4. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-11 RELEVANT PROJECT EXPERIENCE Legislative Compliance Assistance Ms. Grimes works alongside the City of Rancho Cordova as their Recycling Coordinator, implementing outreach initiatives and working with local businesses and waste haulers to meet contractual and statewide compliance requirements. She assists the City in identifying compliant and non-compliant Covered Generators under laws AB 341 and AB 1826, while keeping track of current and future state regulations. She ensures that the waste haulers are meeting contractual requirements per their Franchise Agreements, conducts site visits, develops reports and ensures proper educational material is being disseminated to the public. Furthermore, Ms. Grimes is currently working with local food rescue organizations making strides towards developing a food rescue plan and working with other local organizations to promote recycling and public education efforts. In addition, she has developed solid waste enclosure guidelines for the City to assist commercial customers and developers to meet compliance with California Green Building Code. For the City of Petaluma, Ms. Grimes provided support with legislative compliance efforts which involved Franchise Agreement review and developing a site visit checklist form for City staff to utilize while identifying Covered Generators for AB 341 and AB 1826. Ms. Grimes is providing research assistance for R3’s current Statewide SB 1383 (Organics) Survey for CalRecycle on SB 1383 implementation, gathering data on rate structures, infrastructure development, and compost facility capacity for jurisdictions/haulers throughout California. Ms. Grimes also assisted the City of Irwindale in reviewing the organic waste rate structure submitted by Athens Services. She provided analysis of the submitted rate structure and reviewed the methodology in order to develop recommendations and propose alternatives. Ms. Grimes is also currently working with the City of Riverside to develop a City organics collection service program, which will involve municipal code and Franchise Agreement amendments, developing rates and a rate structure, as well as providing an overall approach towards long-term sustainability. Stakeholder Engagement In her previous role with El Dorado Disposal, Ms. Grimes helped develop new strategies to engage and communicate with stakeholders, including creating and conducting public outreach by preparing promotional materials as well as coordinating and attending events to build partnerships within the community. Claire Wilson Title: R3 Associate Analyst | Role: Project Support PROFESSIONAL BACKGROUND Ms. Wilson comes from an environmental science and ecology background, with experience in research and data analysis, and community outreach and education. She has experience in Zero Waste planning and implementation and has worked with jurisdictions to develop innovative and new methodologies to approach Zero Waste and comply with new State legislation. EDUCATION & OTHER NOTABLE TRAINING, CERTIFICATIONS, ACHIEVEMENTS Bachelor of Science in Environmental Studies, UC, Santa Barbara Zero Waste Community Associate Certification, Zero Waste USA 2017 Outstanding Service Reward, UCSB Environmental Studies Program DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-12 PROJECT ROLE Ms. Wilson will serve as Project Support for Task 2. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste / Sustainability Planning Ms. Wilson is providing Project Support for our ongoing Zero Waste Plan project for the City of Santa Rosa, managing stakeholder outreach, community engagement tasks, and the drafting of the Plan. Ms. Wilson has also assisted in updating the ordinances of the City of Piedmont to clearly define diversion goals and other Zero Waste plans and strategies. She has also provided support for contract management with Marin County and On-call contract support for the City of Milpitas. For Milpitas, she helped determine diversion requirements and proper reporting of City data going forward. She also provided the City staff with information on diversion metrics to better understand future diversion patterns. Ms. Wilson is continuing to work with the City of Menlo Park to create Zero Waste requirements for construction, demolition, and the occupancy phases of new and existing buildings. Legislative Compliance Assistance Ms. Wilson is providing research assistance for our current Statewide SB 1383 (Organics) Survey for CalRecycle on SB 1383 implementation, gathering data on rate structures, infrastructure development, and compost facility capacity for jurisdictions / haulers throughout California. Ms. Wilson is also working with RecycleMore to conduct outreach and community engagement by notifying covered and noncompliant customers under AB 1826 and AB 341. She has called over 200 customers and conducted site visits to educate business owners and determine their next steps. Additionally, she analyzed the data to submit a report that provided compliance updates to RecycleMore to give to the State. Previously, she worked with the cities of Los Altos, Santa Clara, and Vallejo to monitor the implementation of AB 341 and 1826 and track compliance. Ms. Wilson also worked with the Town of Corte Madera to conduct on-site AB 1826 outreach and education to businesses and multi-family properties. Additionally, she has developed an incentive program to encourage businesses to be compliant with AB 1826, as well as other best practices. Stakeholder Engagement For the City of Santa Rosa’s Zero Waste Plan, Ms. Wilson has managed the comprehensive stakeholder engagement process, which includes designing outreach materials and facilitating surveys, workshops, community meetings, and focus groups. She also engaged stakeholders (covered and noncompliant customers under AB 1826) on behalf of RecycleMore and Los Altos. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-13 Julie Bryant Title: Cascadia Co-Director | Role: Project Staff PROFESSIONAL BACKGROUND Ms. Bryant is the Co-Director of Cascadia Consulting Group’s California office. She provides supervision and leadership to a team of seven, including setting priorities, managing workloads and ensuring successful completion of on-time and on-budget projects. Ms. Bryant has 18 years of Zero Waste planning and project management experience, including 10 years serving as the Zero Waste Senior Coordinator at SF Environment where she developed policies, administered hauler agreements, ensured compliance with state mandates, co-managed the green procurement program and oversaw all Zero Waste activities for the SF government’s 30,000 employees and 1,000 facilities. While working for a local government, Ms. Bryant gained extensive experience navigating California’s policy landscape and ensured compliance with complex regulations. She also has a deep understanding for how to leverage government’s buying power to improve commodity pricing and maximize the purchase of recycled content. Ms. Bryant served on the Boards of the California Product Stewardship Council (2014-June 2018), California Council on Carpet Recycling (2016-2017), and also as an advisory member for Cradle to Cradle, where she provided leadership to improve product stewardship implementation and 3rd party certification standards. EDUCATION, AWARDS, CERTIFICATIONS & RELEVANT TRAINING Bachelor of Arts in Environmental Studies, UC Santa Barbara Waste360’s 40 Under 40 Award, 2016 PROJECT ROLE Ms. Bryant will serve as Project Support for Tasks 2, 4, and 5. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste Planning Ms. Bryant has conducted research, analysis, and developed comprehensive Sustainable Materials Management plans for over 30 communities and large, complex institutions including hospitals, universities (including Stanford University), government agencies and cities, and office buildings. She is adept at engaging key parties to gain buy-in and motivate action while achieving an effective yet collaborative and stakeholder-driven process. Her comprehensive plans have included proven strategies to address all areas of materials management and waste prevention, which includes reuse systems for bulky items, food recovery programs, recycling, composting, and sustainable purchasing. Legislative Knowledge & Compliance Ms. Bryant has an in-depth understanding of California’s solid waste regulatory landscape. She has been involved in every aspect of local and State policy from development, advocacy, and enforcement through compliance. In her previous role at the City and County of San Francisco, she was responsible for overseeing local compliance with State solid waste laws, including interfacing with and reporting to CalRecycle and ensuring proper local implementation and compliance. Education and Outreach Ms. Bryant is highly skilled in developing comprehensive and effective educational campaigns that target key generators, use persuasive messaging, and achieve long-lasting material use habits. She has been trained in community-based social marketing and used those techniques to develop a system for impactfully reaching all 30,000 government employees across 64 different agencies to drive the diversion rate in the San Francisco government sector from 53% to 86%. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-14 Jessica Branom-Zwick Title: Cascadia Sr. Associate | Role: Project Support PROFESSIONAL BACKGROUND Ms. Branom-Zwick leads Cascadia’s Zero Waste Planning practice area. She brings more than a dozen years of research experience using economic and environmental data to develop programs and policies that result in measurable resource conservation and pollution prevention. She led development of a proprietary modeling tool to forecast waste generation, diversion, and system costs based on the policies, programs, and infrastructure (PPI) that a municipality, or institution may implement. The model incorporates waste quantity and composition data for multiple generator groups and waste streams, growth factors such as population and employment data, and estimates of program costs and diversion impacts. Ms. Branom-Zwick’s projects have included: developing and forecasting the diversion and cost impacts of Zero Waste policies and programs; quantitively modeling the impact of product stewardship programs; and researching sustainable funding mechanisms for a Zero Waste world. Previously, she worked as a research consultant for Sightline Institute. EDUCATION Bachelor of Arts, summa cum laude, Economics (with honors), Whitman College PROJECT ROLE Ms. Branom-Zwick will serve as Project Support for Tasks 2, 3, 4, and 5. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste Planning Ms. Branom-Zwick is currently serving as Planning Lead to help Seattle Public Utilities update its 2011 Comprehensive Solid Waste Management Plan and incorporate new metrics, environmental justice and service equity, and Seattle’s efforts to make the Plan resilient and adaptive to future changes and challenges. She is also serving as Project Manager, leading an effort to help the City of Renton (WA) incorporate Sustainable Materials Management into a 10-year strategic plan that builds on its successful recycling programs with new metrics and innovative waste prevention and recycling programs. Ms. Branom-Zwick recently led the strategic planning effort on a high-diversion study for Louisville- Jefferson County (KY) that included: identifying industry best practices; identifying and evaluating innovative diversion scenarios; modeling waste diversion and costs for 10-year scenarios; and preparing a final report that recommended 10-year and long-term options to meet the region’s 90%- by-90% diversion goal. For the City of Tacoma (WA), Ms. Branom-Zwick provided research and analytical support for the development of a Sustainable Materials Management Plan outlining steps needed to meet the City’s waste diversion goal of 70% or more by 2028. For the Oregon Department of Environmental Quality, Ms. Branom-Zwick provided facilitation support for this stakeholder-driven effort to chart a bold vision of success for Sustainable Materials Management in Oregon for the year 2050, which both updated and transformed Oregon's Integrated Resource and Solid Waste Management Plan. This effort built on Oregon’s Waste Prevention Strategy, for which Ms. Branom-Zwick had also provided research and analytical support. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix A: Team Member Resumes City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY A-15 Jess Halter Title: Cascadia Associate | Role: Project Support PROFESSIONAL BACKGROUND Ms. Halter joined Cascadia in 2018 to provide project management, outreach and education, research, and analysis support for projects in the Recycling and Materials Management practice area. She brings project management experience on large-scale projects and performed outreach across Alameda County, Contra Costa County, and San Francisco, CA. She designs, implements, and tracks the effectiveness of technical assistance outreach to business and multi-family dwellings for compliance with local environmental regulations, including mandatory recycling and composting. She also works with local counties and cities to provide information, support, and guidance on how they can comply with new organics regulations and service providers. Prior to working with Cascadia, Ms. halter had five years of experience in market research designing surveys, managing data, and reporting for clients including Google, NBC, and Forbes. Her background in behavioral neuroscience enables her to bring behavior-change best practices to education and outreach programs that support compliance with local legislation, including AB 1826, AB 341, Plastic Bag Bans, and Styrofoam Bans. EDUCATION, CERTIFICATIONS & RELEVANT TRAINING Bachelor of Arts in Behavioral Neuroscience, Colgate University Zero Waste USA Community Associate Community-based Social Marketing Training Fluent in Spanish PROJECT ROLE Ms. Halter will serve as Project Support for Task 2. RELEVANT PROJECT EXPERIENCE Strategic Solid Waste Planning Ms. Halter is currently providing her analytical and writing expertise to develop a Sustainability Materials Management Plan for American Family Insurance to provide strategic recommendations on the steps needed to meet the company’s Zero Waste goals. She is currently analyzing existing infrastructure, outreach programs, educational materials, and waste hauler data to synthesize program and company policy next-steps to reduce their overall generation and improve their diversion rates. Legislative Knowledge & Compliance Ms. Halter is currently the Project Manager for the Alameda County StopWaste.Org Business Partnership Program, which provides technical assistance to businesses and multi-family dwellings to educate them on compliance with the County’s Mandatory Recycling and Composting Ordinance, which is in line with State regulations. She also supports jurisdictions to comply with enforcement, outreach, and tracking requirements from AB 1826, AB 341, and SB 1383. Education & Outreach Ms. Halter’s role as Project Manager for the StopWaste.Org Business Partnership Program also has a strong outreach and educational component. She provides oversight to ensure that team members are providing high-quality, informative outreach to enable compliance with local ordinances and reduce overall waste generation. She has provided planning, strategic coordination, and implementation support and has analyzed project performance to ensure the project was a success. Additionally, Ms. Halter has worked with The City of Oakland (CA) and RecycleSmart (Contra Costa County, CA) to effectively reach diverse communities. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 This page intentionally left blank. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Proposal for Sustainable Materials Management Plan Appendix B: Hourly Rate Schedule City of Carlsbad, CA RESOURCES · RESPECT · RESPONSIBILITY B-1 Appendix B: Hourly Rate Schedule In Table B-1 below, we have provided the hourly billing rates for R3 Consulting Group, Inc. and Cascadia Consulting Group, Inc. These hourly fees include all direct and indirect costs. There is no mark-up on subconsultant billing rates. Table B-1: Billing Rates Title Hourly Rate R3 Consulting Group, Inc. Principal $205 per hour Project Director $205 per hour Senior Project Manager $185 per hour Project Manager $160 per hour Senior Project Analyst $145 per hour Project Analyst $135 per hour Associate Analyst $120 per hour Administrative Support $100 per hour Cascadia Consulting Group, Inc. Co-Director $190 per hour Senior Associate $160 per hour Associate $105 per hour Payments Unless otherwise agreed in writing, fees will be billed monthly at the first of each month for the preceding month and will be payable within 30 days of the invoice date. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 This page intentionally left blank. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 This page intentionally left blank. 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DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 City of Carlsbad 1635 Faraday Avenue ° Carlsbad, CA 92008 ° 760-602-4677 t CITY OF CARLSBAD SUSTAINABLE MATERIALS MANAGEMENT PLAN BID NO. RFP19-637ENV ADDENDUM NO. 1 From: No. of Pages: Date: Due Date: Avecita Jones, Senior Program Manager 760-602-7542 Environmental Management 1635 Faraday Ave Carlsbad, CA 92008 avecita.jones@carlsbadca.gov (including this page) November 8, 2018 November 19, 2018 (remains the same) Notice: This Addendum forms a part of the Contract Documents for the above identified project and may modify portions of the original Contract Documents. Consultants must acknowledge receipt of this Addendum with documents submitted on November 19, 2018. Failure to do so may subject consultant to disqualification. Documents not specifically mentioned in this Addendum remain in full force. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Questions and Answers for Sustainable Materials Management Plan; RFP19-637ENV RFP19-637ENV Page 1 of 2 Due Date: Nov. 19, 2018 Addendum No. 1 1. Question: Is there any legislation in addition to AB 939, AB 341, AB 1826, SB 1383, and AB 901 that the City envisions being reviewed during Task 2? Answer: The plan should include only the above-mentioned legislation. 2. Question:What is the City’s anticipated budget for this project? Answer: No budget amount has been established for this project. A complete plan should include all tasks listed in the RFP. The budget submitted with the proposal is one factor in the evaluation of the proposals but not a limiting factor. 3. Question: On page 4 of the RFP, it discusses Prohibited Contracts, and the RFP includes “profit- making firms or businesses in which employees described in this solicitation serve as officers, principals, partners or major shareholders.” Is the phrase “employees described in this solicitation” referring to City employees or employees of service providers to the City?” I’m a profit-making company as a consultant –please confirm this does not apply to me and that profit-making consultants are eligible to submit proposals and will be considered. Answer: This section is referring to city employees. 4. Question: On page 3 of the RFP, under Contents of the Proposal, #2 Consultant Experience, it states “Include a summary of construction projects including, but not limited to municipal projects managed by the Consultant, which are similar in scope and complexity.” We assume that the City meant “consulting” versus “construction” projects –is our assumption correct? Answer: Yes. 5. Question: For organization and presentation purposes, may we include a cover page and table of contents? If yes, can these pieces be excluded from the page count? Answer: Yes 6. Question: On page 3 of the RFP, under Contents of the Proposal, it states “The proposal should be no longer than fifteen (15) pages double-sided in length.” Can the City confirm our assumption that fifteen (15) double-sided pages equals thirty (30) single-sided pages? DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 Questions and Answers for Sustainable Materials Management Plan; RFP19-637ENV RFP19-637ENV Page 2 of 2 Due Date: Nov. 19, 2018 Addendum No. 1 Answer: Yes. 7. Question: On page 7 of the RFP, under Submittal, the City states that the proposal should be “3-hole punched [and] spiral bound.” Please confirm that you are requesting both 3-hole punched and spiral bound. If that was not the City’s intention, may we provide our proposals 3-hole punched and in 3-ring binders, rather than spiral bound? Answer: Yes. 8. Question: Why is this called a Sustainable Materials Management Plan instead of a Zero Waste Plan? The Scope sounds very much like what is done in development of Zero Waste Plans for communities. Answer: Zero waste and sustainable materials management (SMM) are two ways of reframing the process of waste management, by envisioning waste as potentially useful material. Sustainable materials management (SMM) framework prioritize waste management methods that extend the use of products. By looking at a product’s entire life cycle, we can find new opportunities to reduce environmental impacts, conserve resources and reduce costs of discarded materials. 9. Question: Would background in developing Zero Waste Plans meet the qualifications requirements of this RFP? Answer: Yes. 10. Question: Please identify and provide any specific sustainable materials management plan(s) that the City is familiar with that you believe is an example of what they are looking for. Answer: Potential examples include City of Palo Alto Zero Waste Plan, City of Pasadena Zero Waste Plan and City of Los Angeles Zero Waste Plan. These plans have not been reviewed for completeness or compliance with the requirements of this RFP and should be only used as examples of similar plans. DocuSign Envelope ID: 01C50C86-9077-4E35-8E75-181074196419 12/10/2018 McClatchy Insurance Agency License #0724020 2410 Fair Oaks Blvd, Suite 140 Sacramento CA 95825 Harold Newbill (916) 488-4702 (916) 488-2336 Harold@McClatchyins.com R3 Consulting Group, Inc. 1512 Eureka Rd., Suite 220 Roseville CA 95661 Sentinel Insurance Company, Limited 11000 Hartford Accident & Indemnity 22357 Property & Casualty Ins Co. of Hartford 30147 Philadelphia Indemnity Insurance Company 18058 18/19 GL/AUTO/UMB/WC/ E&O A Y 57SBAAT6312 11/27/2018 11/27/2019 2,000,000 1,000,000 10,000 2,000,000 4,000,000 4,000,000 B 57UECFM1071 11/27/2018 11/27/2019 1,000,000 A 10,000 57SBAAT6312 11/27/2018 11/27/2019 1,000,000 1,000,000 C Y Y 57WBCNP9192 07/01/2018 07/01/2019 1,000,000 1,000,000 1,000,000 D ERRORS & OMISSIONS RETROACTIVE DATE: 12/15/2012 PHSD1394509 12/15/2018 12/15/2019 EACH CLAIM LIMIT:$2,000,000 AGGREGATE LIMIT:$3,000,000 DEDUCTIBLE:$5,000 GL: Certificate Holder is Additional Insured as respects to General Liability per form IH12001185. WC: A Waiver of Subrogation is added in favor of the Additional Insureds per form WC040306. 30-days Notice of Cancellation applies to the First Named Insured, 10-days for non-payment of premium. City of Carlsbad/CMWD c/o Exigis Ins Compliance Svcs P.O. Box 4668 - ECM #35050 New York NY 10163 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCEDAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY POLICY NUMBER: THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Form IH 12 00 11 85 T SEQ. NO. Printed in U.S.A. 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