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HomeMy WebLinkAboutRMC Water and Environment; 2014-07-07; UTIL1098AMENDMENT NO. 1 TO EXTEND AND AMEND AGREEMENT FOR PHASE Ill RECYCLED WATER PROJECT FINANCIAL ASSISTANCE APPLICATION SERVICES RMC WATER AND ENVIRONMENT UTIL 1098 No. 1 is entered into and effective as of the !f/'g day of . -----===~~.,c.....-.;....:::::JL...------' 2016, extending and amending the agreement dated July 7, 2014 e greement") by and between the Carlsbad Municipal Water District, a Public Agency or · ed under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad, ("CMWD"), and RMC Water and Environment, a California corporation ("Contractor") (collectively, the "Parties") for financial assistance application services. RECITALS A. The Parties desire to alter the Agreement's scope of work to include additional funding support service years; and B. The Parties desire to extend the Agreement for a period of two (2) years; and C. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CMWD and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". 2. CMWD will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed thirty thousand dollars ($30,000) per agreement year. Contractor will provide CMWD, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by CMWD. 3. Contractor will complete all work described in Exhibit "A" by July 6, 2018. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. Ill Ill General Counsel Approved Version 1/30/13 UTIL 1098 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR RMC WATER AND ENVIRONMENT, a California corporation CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carls d By: . ... 1 1 1 (si~n here) , · .1 Patr k A. Thomas I PubIc Works Director /">:-r i/• ('/ L.-. f?, ( t'~<L r, -y,V"J_ s, j/1 (.~ /L /~::c""(.._;.,,/) ~ as authorized by t~e Executive Manager Scott Goldman I Vice President (print name/title) By: (print name/title) If required by CMWD, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, General Counsel i / \ By: __ '/ __ --_c-=··(""'-c::....· ....:;;c'""""/........_./...._-"'"'">' _____ _ Deputy General Counsel General Counsel Approved Version 1/30/13 2 UTIL 1098 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR RMC WATER AND ENVIRONMENT, a California corporation (print name/title) (print name/title) 1 CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carls d By: k~ r~r+ . ~NVtAA ~ ,~1 If required by CMWD, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A BREWER, General Counsel Deputy General Counsel General Counsel Approved Version 1/30/13 2 RMC water and environment May 5, 2016 Ms. Lindsey Stephenson Carlsbad Municipal Water District 1635 Faraday Avenue Carlsbad, CA 92008 RE: Amendment Request for Fiscal Years 2016/17 and 2017/18 Funding Support Dear Ms. Stephenson: Exhibit "A" RMC Water and Environment (RMC) appreciates the opportunity to submit a proposal to continue to provide the Carlsbad Municipal Water District (District) with Fiscal Years 2016/17 and 2017/18 Funding Support. This is an amendment to RMC's current contract, Fiscal Year 2014115 Funding Support (Contract No. UTIL1098). We understand the importance of this project to the District's water supply reliability and the essential value of utilizing available State and other funding sources. Proposed scope and fee changes are described below. Proposed Scope of Work Task 1 -Funding Support RMC will complete funding-related tasks for the District, upon request. These tasks may include, but are not limited to: • Continue to administer Proposition 84 Round 3 (Drought Round) IRWM Implementation Grant, State Revolving Fund (SRF) Loan, and Proposition 1 Water Recycling Funding Program Grant (awarded through the SRF program), for the Phase III Recycled Water Proj ect. • Identify funding opportunities by working with the District to understand its funding goals and expectations, and discuss projects it wishes to seek funding for. RMC will prepare a summary of potential funding opportunities which the identified.projects may be well positioned. • Prepare funding applications upon the District's request. RMC will prepare draft and final application materials for District projects. • Administer other grant and loans on behalf of the District, upon the District's request. RMC will compile invoice and progress report information, and coordinate with other consultants, contractors, and the District. • Perfonn ongoing communication with funding agencies and the District to track potential funding opportunities and educate funding agencies about District projects. • Review grant solicitation materials, including project qualification requirements. 10509 Vista Sorrento Pkwy, Suite 205 San Diego, CA 92121 • 858.875.7400 • rmcwater.com • Complete environmental and other compliance forms associated with grant and loan applications and contracting. • Prepare construction quantities and cost estimates, as needed to demonstrate cost effectiveness and economic benefits. • Other tasks as requested. Task 2-Project :\'Ianagement and Meetings RMC will perform general project management activities, including preparation of monthly invoices and progress reports. It is anticipated that several meetings will be necessary with District staff during identification and preparation of grant and loan applications, and/or grant administration activities. Proposed Fee RMC proposes to provide the District with Fiscal Years 2016/17 and 2017/18 Funding Support for a fee not to exceed $30,000 per year for each year, to be billed on a time and materials basis according to our standard rate sheet. We are prepared to begin work on this effort immediately upon your authorization to do so. Please do not hesitate to contact me (858-875-7420) if you have any questions about this proposal. Sincerely, Rosalyn Prickett, AICP Senior Water Resources Planner 2 UTIL1098 AGREEMENT FOR PHASE III RECYCLED WATER PROJECT FINANCIAL ASSISTANCE APPLICATION SERVICES (RMC WATER AND ENVIRONMENT) THIS AGREEMENT is made and entered into as of the "7"^ day of JL>/U , 2014, by and between the CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad, ("CMWD"), and RMC WATER AND ENVIRONMENT, a California corporation, ("Contractor"). RECITALS A. CMWD requires the professional services of a water resource planner that is experienced in securing funding for water projects. B. Contractor has the necessary experience in providing professional services and advice related to grant and loan funding support. C. Contractor has submitted a proposal to CMWD and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CMWD and Contractor agree as follows: 1. SCOPE OF WORK CMWD retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of two (2) years from the date first above written. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the Agreement term will be in an amount not-to-exceed thirty thousand dollars ($30,000) per agreement year. No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. CMWD reserves the right to withhold a ten percent (10%) retention until CMWD has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of CMWD. Contractor will General Counsel Approved Version 5/3/13 1 UTIL1098 be under control of CMWD only as to the result to be accomplished, but will consult with CMWD as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of CMWD for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. CMWD will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. CMWD will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify CMWD and the City of Carisbad within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which CMWD may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At CMWD's election, CMWD may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of CMWD. If Contractor subcontracts any of the Services, Contractor will be fully responsible to CMWD for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and CMWD. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by CMWD. 8. OTHER CONTRACTORS CMWD reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless CMWD and the City of Carisbad, their officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directiy or indirectiy employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense CMWD or the City of Carisbad incurs or makes to or on behalf of an injured employee under the their self- administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or eariy termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII", OR with a surplus line insurer on the State of California's List of Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide of at least "A:X". General Counsel Approved Version 5/3/13 UTIL1098 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless the Risk Manager or Executive Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. CMWD, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. 10.1.1 Commercial General Liability Insurance. $1,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occun-ence limit. 10.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's work for CMWD). $1,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to CMWD's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. I I If box is checked, Professional Liability CMWD's Initials Contractor's Initials Insurance requirement is waived. 10.2. Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 CMWD will be named as an additional insured on Commercial General Liability which shall provide primary coverage to CMWD. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to CMWD sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to CMWD's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to CMWD. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then CMWD will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by CMWD to obtain or maintain insurance and CMWD may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. General Counsel Approved Version 5/3/13 UTIL1098 10.5 Submission of Insurance Policies. CMWD reserves the right to require, at anytime, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carisbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be cleariy identifiable. Contractor will allow a representative of CMWD during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of CMWD. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to CMWD. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in CMWD and Contractor relinquishes all claims to the copyrights in favor of CMWD. 15. NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of CMWD and on behalf of Contractor under this Agreement. For CMWD Name David Ahles For Contractor Name Rosalyn Prickett Title Address Phone Senior Engineer Carisbad Municipal Water District 1635 Faraday Avenue Carisbad, CA 92008 760-602-2748 Title Address Phone E-mail Senior Water Resources Planner 10509 Vista Sorrento Pkwy, Ste. 205 San Diego, CA 92121 858-875-7400 rprickett@rmcwater.com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carisbad Conflict of Interest Code. The Contractor shall report investments or interests in all four categories. General Counsel Approved Version 5/3/13 UTIL1098 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that the services required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not othenwise settled by agreement between the parties. Representatives of Contractor or CMWD will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the Executive Manager. The Executive Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the Executive Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event ofthe Contractor's failure to prosecute, deliver, or perform the Services, CMWD may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If CMWD decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, CMWD may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by CMWD and all work in progress to CMWD address contained in this Agreement. CMWD will make a determination of fact based upon the work product delivered to CMWD and ofthe percentage of wori< that Contractor has performed which is usable and of worth to CMWD in having the Agreement completed. Based upon that finding CMWD will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of CMWD, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to CMWD. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. CMWD will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that General Counsel Approved Version 5/3/13 UTIL1098 Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, CMWD will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or othenvise recover, the full amount ofthe fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any agreement claim submitted to CMWD must be asserted as part ofthe agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to CMWD, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.. the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If CMWD seeks to recover penalties pursuant to the False Claims Act, it is entitied to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for CMWD to terminate this Agreement. 23. JURISDICTIONS AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon CMWD and Contractor and their respective successors. Neither this Agreement or any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of CMWD, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. /// /// /// /// /// General Counsel Approved Version 5/3/13 UTIL1098 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR RMC WATER AND ENVIRONMENT, a California corporation CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carisbad ^ . /ji^n ^ uivfeion mreCdoras authorized by the OooTT^ 4>oC^/i^/°r/^ /jn/U^ r^&lPrUfr— Executive Manager (print name/tifle) jim Howell ATTEST: By: (sign here) (print nanib/titie) BARBARA Secretary If required by CMWD, proper notarial acknowledgment of execution by contractor must be attached. If a corporation. Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, General Counsel Assistant General Ci^unsel General Counsel Approved Version 5/3/13 EXHIBIT "A" water and environment May 27,2014 Mr. Dave Ahles Carlsbad Municipal Water District 1635 Faraday Avenue Carlsbad, CA 92008 RE: Proposal for Fiscal Year 2014/15 Funding Support Dear Mr. Ahles: RMC Water and Environment (RMC) appreciates the opportunity to submit a proposal to provide the Carlsbad Municipal Water District with Fiscal Year 2014/15 Funding Support. This proposal is based on our ongoing experience with a wide variety of fimding-related programs, including State Revolving Fund (SRF), U.S. Bureau of Reclamation (USER), and Integrated Regional Water Management (IRWM) applications and grant/loan administration. Upon the District's request, RMC can identify potential fimding opportunities, prepare grant and loan applications, administer grants, and perform other tasks necessary to assist the District with securing fimding for water and wastewater projects. RMC Qualifications RMC has an extensive resume of successfully preparing grant and loan applications for agencies throughout Califomia. Our in-depth understanding of loan and grant funding processes, water resource and engineering expertise, irmovative approaches to project development, and ability to meet tight grant application deadlines has allowed RMC to secure over $896 million in grants and loans for Califomia agencies and municipalities for water resource, wastewater, storm water, recycled water, and watershed management projects over the past 12 years. RMC Funding Success ^ 123 Funding Applications y 60 Clients ^ 11 Funding Programs •/ 6 Funding Agencies ^ $896 Million Secured RMC's ability provide effective and fruitful fimding support for our clients is perhaps best illustrated by our success in securing fimding through the highly competitive Department of Water Resources IRWM Grant Program. Through this program, we have secured more than $387 million in fimds for our clients and have had consistently high success rates. It is our knowledge and understanding ofthe fimding application and administration processes that will allow us to successflilly support the District in your funding efforts. 10509 Vista Sorrento Pkwy, Suite 205 San Diego, CA 92121 • 858.875.7400 • nncwater.com Proposed Scope of Work Task 1 - Funding Support RMC will complete fimding-related tasks for Carlsbad Municipal Water District, upon request. These tasks may include, but are not limited to: • Identify fimding opportunities by working with the District to understand its funding goals and expectations, and discuss projects it wishes to seek funding for. RMC will prepare a simimary of potential funding opportunities which the identified projects may be well positioned. • Prepare fimding applications upon the District's request. RMC will prepare draft and fmal application materials for District projects. • Administer grant and loans on behalf of the District. RMC will compile invoice and progress report infomiation, and coordinate with other consultants, contractors, and the District. • Perform ongoing communication with fimding agencies and the District to track potential fimding opportunities and educate funding agencies about District projects. • Review grant solicitation materials, including project qualification requirements. • Complete environmental and other compliance forms associated with grant and loan applications and contracting. • Prepare constmction quantities and cost estimates, as needed to demonstrate cost effectiveness and economic benefits. • Other tasks as requested. Task 2 - Project Management and Meetings RMC will perform general project management activities, including preparation of monthly invoices and progress reports. It is anticipated that several meetings will be necessary with District staff during identification and preparation of grant and loan applications, and/or grant administration activities. Proposed Fee RMC proposes to provide the District with Fiscal Year 2014/15 Funding Support for a fee not to exceed $30,000 to be billed on a time and materials basis according to our 2014 standard rate sheet (attached). We are prepared to begin work on this effort upon your authorization to do so. Please do not hesitate to contact me (858-875-7420) if you have any questions about this proposal. Sincerely, Rosalyn Prickett, AlCP Senior Water Resources Planner RMC Water and Environment 2014 Standard Billing Rates Billing Classifications 2014 Rates Engineer-Planner-Scientist EPS-1 $ 146.00 EPS-2 $ 156.00 EPS-3 $ 168.00 EPS-4 $ 184.00 EPS-5 $ 194.00 EPS-6 $ 205.00 EPS-7 $ 215.00 EPS-8 $ 226.00 EPS-9 $ 236.00 EPS-10 $ 250.00 EPS-11 $ 265.00 EPS-12 $ 276.00 EPS-13 $ 286.00 EPS-14 $ 297.00 Intern $ 53.00 Technician TECH-1 $ 127.00 TECH-2 $ 130.00 TECH-3 $ 135.00 TECH-4 $ 140.00 TECH-5 $ 146.00 TECH-6 $ 154.00 TECH-7 $ 156.00 Administrative AD-1 $ 94.00 AD-2 $ 99.00 AD-3 $ 104.00 AD-4 $ 114.00 AD-5 $ 125.00 AD-6 $ 135.00 AD-7 $ 146.00 Note: The individual hourly rates include salary, overhead and profit. Other direct costs (ODCs) such as reproduction, delivery, mileage (as allowed by IRS guidelines), and travel expenses will be billed at actual cost plus 10%. Subconsultants will be billed as actual cost plus 10%. RMC reserves the right to adjust its houriy rate structure at the beginning of each year for all ongoing contracts.