HomeMy WebLinkAboutSeaside Heating and Air Conditioning Inc; 2016-12-22; PWL17-54GSPWL 17-54GS
CITY OF CARLSBAD
PUBLIC WORKS LETTER OF AGREEMENT
REPLACE HVAC CENTRAL PLANT CONTROLLER AND MAIN BASE BOARD CONTROLLER AT
THE GEORGINA COLE LIBRARY
This letter will serve as an agreement between Seaside Heating & Air Conditioning, Inc., a California
corporation (Contractor) and the City of Carlsbad. The Contractor will provide all equipment, material and
labor necessary to replace the existing 1600 Carrier Comfort Controller (HVAC) and the Chiller MBB Board
(Main Base Board) at the Georgina Cole Library 1250 Carlsbad Village Dr, Carlsbad, CA 92008, per Exhibit
"A", for a sum not to exceed four thousand nine hundred ninety four dollars four cents ($4,994.04). This
work is to be completed within five (5) calendar days after issuance of a Purchase Order.
ADDITIONAL REQUIREMENTS
1 . City of Carlsbad Business License
2. The Contractor shall assume the defense of, pay all expenses of defense, and indemnify and hold
harmless the City, and its agents, officers, officials, employees and volunteers, from all claims, loss,
damage, injury and liability of every kind, nature and description, directly or indirectly arising from or in
connection with the performance of this Contract or work; or from any failure or alleged failure of the
contractor to comply with any applicable law, rules or regulations including those relating to safety and
health; except for loss or damage which was caused solely by the active negligence of the City; and
from any and all claims, loss, damage, injury and liability, howsoever the same may be caused,
resulting directly or indirectly from the nature of the work covered by this Contract, unless the loss or
damage was caused solely by the active negligence of the City. The expenses of defense include all
costs and expenses, including attorney's fees for litigation, arbitration, or other dispute resolution
method.
3. Contractor shall furnish policies of general liability insurance, automobile liability insurance and a
combined policy of workers compensation and Employers' Liability in an insurable amount of not less
than one million dollars ($1 ,000,000) each, unless a lower amount is approved by the Risk Manager
or the City Manager. Said policies shall name the City of Carlsbad as an additional insured. The full
limits available to the named insured shall also be available and applicable to the City as an additional
insured. Insurance is to be placed with California admitted insurers that have a current Best's Key
Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of
Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least
"A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners
(NAIC) latest quarterly listings report. Proof of all such insurance shall be given by filing certificates of
insurance with contracting department prior to the signing of the contract by the City.
4. The Contractor shall be aware of and comply with all Federal, State, County and City Statues,
Ordinances and Regulations, including Workers Compensation laws (Division 4, California Labor
Code} and the "Immigration Reform and Control Act of 1986" (8USC, Sections 1101 through 1525), to
include but not limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and consultants that are included in this Contract.
5. The Contractor may be subject to civil penalties for the filing of false claims as set forth in the California
False Claims Act, Govern~nt Code sections 12650, et seq., and Carlsbad Municipal Code Sections
3.32.025, et seq. C. p init ( & init
6. The Contractor hereby acknowledges that debarment by another jurisdiction i(!rounds for the City of
Carlsbad to disqualify the Contractor from participatiog in contract bidding. (Z:,jnit G& init
7. The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of
any disputes between the parties arising out of this agreement is San Diego County, California.
REPLACMENT OF CENTRAL
PLANT AND MAIN BASE BOARD
CONTROLERS UNIT AT COLE LIBRARY --1 --City Attorney Approved 2/29/2016
PWL 17-54GS
8. The general prevailing rate of wages, for each craft or type of worker needed to execute the contract,
shall be those as determined by the Director of Industrial Relations pursuant to the Section 1770, 1773
and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the California Labor code, a
current copy of applicable wage rates is on file in the office of the City Engineer. Contractor shall not
pay less than the said specified prevailing rates of wages to all workers employed by him or her in the
execution of the work covered by this Letter of Agreement. Contractor and any subcontractors shall
comply with Section 1776 of the California Labor Code, which generally requires keeping accurate
payroll records, verifying and certifying payroll records, and making them available for inspection.
Contractor shall require any subcontractors to comply with Section 1776.
9. City Contact: Robert Ferris 760-802-5756
Contractor Contact: Charles Ba/car 760-643-1100
CONTRACTOR
SEASIDE HEATING & AIR CONDITIONING,
INC., a California corporation
1359 Rocky Point Dr.
Oceanside, CA 92056
760-643-11 00
760-842-5642
CB@seasidehvac.com
By:
(print name/titl
By:
(sign here)
I . ? . L /z,,.,_..(-.s P•""~/c. "-r
(print name/title)
CITY OF CARLSBAD, a municipal corporation
of the State of California
Elaine Lukey I ft. mg Public Works D1rector
as authorized by the City Manager
Dated: Yeamttil QJ, QdLQ
(Proper notarial acknowledgment of execution by Contractor must be attached.
Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must
sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.)
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Deputy City Attorney
REPLACMENT OF CENTRAL
PLANT AND MAIN BASE BOARD
CONTROLERS UNIT AT COLE LIBRARY --2 --City Attorney Approved 2/29/2016
PWL 17-54GS
Exhibit A
Seaside Heating & Air Conditioning will replace both the HVAC Central Plant Controller and the Main Base
Board (chiller) at the Georgina Cole Library located at 1250 Carlsbad Village Drive in Carlsbad.
The new Central Plant Controller will be replaced with a Carrier model (or equivalent) and installed and
commissioned by Seaside Heating & Air Conditioning. All parts and labor are included in this contract.
Seaside Heating & Air Conditioning will also replace the current MBB Board (Main Base Board) which has
stopped communicating and in current condition requires 24/7 manual operation with a new Carrier (or
equivalent) MBB. The new equipment will be installed and commissioned by Seaside Heating & Air
Conditioning. All parts and labor are included in this contract.
The completed repairs will return the heating and cooling system to optimum working/controllable
condition.
JOB QUOTATION
ITEM UNIT QTY DESCRIPTION PRICE
NO.
Central Plant Controller Replacement
1 LS 1 #OOPSN500038300A $2,309.40
2 LS 1
MBB Board (Main Base Board) Chiller Replacement $2,684.64 #1811 N157275
*Includes taxes, fees, expenses and all other costs.
REPLACMENT OF CENTRAL
PLANT AND MAIN BASE BOARD
CONTROLERS UNIT AT COLE LIBRARY --3 --
TOTAL* $4,994.04
City Attorney Approved 2/29/2016