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Home My WebLink AboutTRC Engineers Inc; 2018-11-28; PSA19-555CAPSA19-555CA City Attorney Approved Version 7/19/17 1 PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO. 4 PROJECT NO. 4013, 4015 This fourth Project Task Description and Fee Allotment, is entered into on _________________________________________, pursuant to an Agreement between TRC ENGINEERS, INC., ("Contractor") a California corporation, and the CITY OF CARLSBAD, ("City") dated November 28, 2018, (the “Agreement”), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide Communications/outreach in accordance with the City of Carlsbad Engineering Standards, 2016 Edition, the Standard Specifications for Public Works Construction, 2018 Edition and the supplements thereto as published by the “Green Book” Committee of Public Works Standards and the proposal dated August 5, 2020, (“proposal”), attached as Appendix "A" for the Barrio Communications and Outreach Services, (the “Project"). The Project services shall include Barrio projects outreach. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City’s Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin within one (1) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work by March 31, 2021. Working days are defined in section 6-7.2 “Working Day” of the Standard Specifications for Public Works Construction (Green Book). Extensions of time for this Task Description may be granted if requested and agreed to in writing by the Director or City Manager. In no event shall Contractor work beyond the term or authorized compensation of the Master Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor’s compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on work days. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties’ intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix “A”, will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $53,550.08. DocuSign Envelope ID: 22E2AF05-74BA-4543-B014-90DDFEA42C31 September 21, 2020 PSA19-555CA City Attorney Approved Version 7/19/17 2 TABLE 1 FEE ALLOTMENT BARRIO PROJECTS OUTREACH TASK GROUP TIME & MATERIALS Collateral Development $42,230.64 Video Communications $6,256.00 Project Management $5,063.44 TOTAL (Not-to-Exceed) $53,550.08 CONTRACTOR TRC ENGINEERS, INC., a California corporation TRC ENGINEERS, INC., a California corporation (name of Contractor) (name of Contractor) By: By: (sign here) (sign here) Ana Eisenhauer, Senior Vice President of Commercial Operations Grant J. Ratkovic/Assistant Secretary (print name/title) (print name/title) If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: ________________________________ Date: _________________________ Geoff Patnoe, Assistant City Manager, as authorized by the City Manager APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: ____________________________ Assistant City Attorney DocuSign Envelope ID: 22E2AF05-74BA-4543-B014-90DDFEA42C31 September 21, 2020 City of Carlsbad - Barrio Communications Plan (8.5.20) Project Understanding: The City of Carlsbad has approved a Village and Barrio Master Plan, which establishes a vision for the ideal future character and development of the two areas - the historic heart of the city - representing Carlsbad’s past, character and culture. The Master Plan is a “roadmap” to achieving this vision with many proposed redevelopment projects and improvements to enhance the community. Participation and input from these communities was vital to the development and approval of the plan. In order to keep the Barrio community well-informed while these projects and improvements are upcoming, under construction, and/or completed, the city has suggested frequent, ongoing communication to the residents. Based on the City’s request to focus primarily on a bi-monthly newsletter and videos during this initial phase of outreach – prior to construction - the TRC team suggests a multi-pronged approach to reach residents and educate them on these enhancements to their community. Recommended Outreach Tactics: TRC recommends the following outreach tactics to establish proactive and frequent communications that will help build trust and transparency with the targeted community: 1.Collateral Development TRC will creatively design an overall template to use with all communications to the barrio residents, businesses and stakeholders. The template will compliment city colors and designs currently used throughout its own collateral pieces. Once a template is approved, TRC will use this template as a basis to develop several collateral pieces, including a quarterly newsletter, template for Constant Contact, project/enhancement Fact Sheets, and social media graphics/maps. These collateral pieces will be used on an ongoing basis to provide regular updates to the targeted public. Deliverables: Quarterly Newsletter Constant Contact Updates Facts Sheets Social Media graphics/maps 2.Video Communications Videos are another platform to communicate with stakeholders. TRC will produce two videos to explain projects and enhancements. These videos would be under one-minute in length to be used on multiple platforms, including social media, You Tube, websites, and as links in text messages. Deliverables: Produce videos for use on various platforms Costs Costs are estimated not-to-exceed $53,550.08 through March 2021 (8-month assignment PSA19-555CA Appendix "A" DocuSign Envelope ID: 22E2AF05-74BA-4543-B014-90DDFEA42C31 at $6,693.76 per month including ODC’s). Billing will be on a time and materials basis and will be accompanied by reports detailing contracted work/task activities and all project ODC’s with receipts. PSA19-555CA Appendix "A" (continued) DocuSign Envelope ID: 22E2AF05-74BA-4543-B014-90DDFEA42C31 City of Carlsbad - TRC Communications Plan for Barrior Enhancements (Aug 2020 - March 2021) Job Category/Consultant Task Deliverable Rate Hours Estimated Cost Monthly HoursMonthly Cost Project Manager / Community Liaison, Michele Miller Task 1: Collateral Development Development of bi-monthly Newsletters, monthly Constant Contact Updates; project Fact Sheets, and social media graphics/maps 113.34 80 9,067.20$ 10 1,133.40$ Lead Community Liaison, Wayne Brown Task 1: Collateral Development Development of bi-monthly Newsletters, monthly Constant Contact Updates; project Fact Sheets, and social media graphics/maps 113.34 16 1,813.44$ 2 226.68$ Community Liaison, Mollie McDonough Task 1: Collateral Development Development of bi-monthly Newsletters, monthly Constant Contact Updates; project Fact Sheets, and social media graphics/maps 101.96 120 12,235.20$ 15 1,529.40$ Graphic Designer, Izzy Morales Task 1: Collateral Development Development of bi-monthly Newsletters, monthly Constant Contact Updates; project Fact Sheets, and social media graphics/maps, graphc assistance for multi-language template development 95.66 160 15,305.60$ 20 1,913.20$ Spanish Community Liaison, Erik Hernandez Task 1: Spanish Translation Services for Collateral Development / Video subtitles In-house capabilities for spanish translation of collateral materials & spanish video subtitles 95.23 40 3,809.20$ 5 476.15$ Lead Community Liaison, Wayne Brown Task 2: Video Communications Produce two videos for use on various platforms 113.34 40 4,533.60$ 5 566.70$ Community Liaison, Mollie McDonough Task 2: Video Communications Produce two videos for use on various platforms 101.96 8 815.68$ 2 101.96$ Project Manager / Communicty Liaison, Michele Miller Task 2: Video Communications Produce two videos for use on various platforms 113.34 8 906.72$ 2 113.34$ Project Manager / Community Liaison, Michele Miller Project Management, Administration, QA / QC Oversee the management, administration and QA/QC of all devilerables to client (Aug 2020 - March 2021)113.34 16 1,813.44$ 2 226.68$ Other Direct Costs: Printing of collateral materials, AJ Designs video support (animation, voice over, spanish subtitles, etc.) for up to four videos ($1500/ea)3,000.00$ 375.00$ Mileage Reimbursement 250.00$ 31.25$ Total Cost 53,550.08$ 6,693.76$ Total PSA19-555CA Task No. 4 appendix "A" (continued) DocuSign Envelope ID: 22E2AF05-74BA-4543-B014-90DDFEA42C31 PSA19-555CA - Task No. 4 DocuSign Envelope ID: 22E2AF05-74BA-4543-B014-90DDFEA42C31 INSR ADDLSUBRLTRINSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person) $ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS AUTOS ONLYHIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE National Union Fire Ins. Co. XL Specialty Insurance Co. Lexington Insurance Company New Hampshire Ins. Co. AIU Insurance Company Steadfast Insurance Company 8/31/2020 Greyling Ins. Brokerage/EPIC 3780 Mansell Road, Suite 370 Alpharetta, GA 30022 Jerry Noyola 770-552-4225 866-550-4082 jerry.noyola@greyling.com TRC Engineers, Inc.; TRC Solutions, Inc. TRC Companies, Inc., 17911 Von Karman Avenue, Suite 400 Irvine, CA 92614 This page has been left blank intentionally. POLICY NUMBER: GL 534-19-99 COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Any person or organization whom you become obligated to include as an additional insured as a result of any contract or agreement you have entered into. Per the contract or agreement Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insuredwill not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. 5341999 Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 10 04 13 C.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. POLICY NUMBER: GL 534-19-99 COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PARTPRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s)Location And Description Of Completed Operations Any person or organization whom you become obligated to include as an additional insured as a result of any contract or agreement you have entered into. Per the contract or agreement. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insuredwill not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. 5341999 This page has been left blank intentionally. BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy). This endorsement, effective 12:01 AM forms a part of Policy No. Issued to By We have a right to recover our payments from anyone liable for an injury covered by this policy. We will not enforceour right against any person or organization with whom you have a written contract that requires you to obtain thisagreement from us, as regards any work you perform for such person or organization. The additional premium for this endorsement shall be % of the total estimated workers compensation premiumfor this policy. WC 04 03 61 Countersigned by ______________________________ (Ed. 11/90) Authorized Representative 04/01/2019 WC 022-29-8275 TRC COMPANIES, LLC NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA. 2.00 04/01/2020 022298275 AIU INSURANCE COMPANY This page has been left blank intentionally. City Attorney Approved Version 7/19/17 1 PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO. 3 PROJECT NO. 6001 This third Project Task Description and Fee Allotment, is entered into on _________________________________________, pursuant to an Agreement between TRC Engineers, Inc., a California corporation, ("Contractor") and the City of Carlsbad, ("City") dated November 28, 2018, (the “Agreement”), the terms of which are incorporated herein by this reference. 1.CONTRACTOR'S OBLIGATIONS Contractor shall provide Communications/Outreach in accordance with the "Project Engineer’s Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and Appendix "A" for the Communications/Outreach Services for Street Resurfacing, (the “Project"). The Project services shall include construction outreach. 2.PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City’s Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work by January 1, 2020. Working days are defined in section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction (Green Book). Extensions of time for this Task Description may be granted if requested and agreed to in writing by the Director or City Manager. In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3.FEES TO BE PAID TO THE CONTRACTOR Contractor’s compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on project hours. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties’ intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix “A”, will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $18,855.44. PSA19-555CA Task No. 3 DocuSign Envelope ID: F3A10976-353B-4C48-BE3D-70468455BCEA October 11, 2019 City Attorney Approved Version 7/19/17 2 TABLE 1 FEE ALLOTMENT CONSTRUCTION OUTREACH TASK GROUP TIME & MATERIALS Meetings/Budget Management $2,266.80 Collateral Development/Develop Key Messages $5,791.70 Community Outreach Program $4,646.94 Other Direct Costs/Mileage $6,150.00 TOTAL (Not-to-Exceed) $18,855.44 CONTRACTOR TRC Engineers, Inc., a California corporation TRC Engineers, Inc., a California corporation (name of Contractor) (name of Contractor) By: By: (sign here) (sign here) Derich R. Sukow, Vice President Grant J. Ratkovic, Assistant Secretary (print name/title) (print name/title) If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: ________________________________ Date: _________________________ Paz Gomez, Deputy City Manager, Public Works, as authorized by the City Manager APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: ____________________________ Deputy City Attorney PSA19-555CA Task No. 3 DocuSign Envelope ID: F3A10976-353B-4C48-BE3D-70468455BCEA October 11, 2019 City of Carlsbad Street Resurfacing Project Project Understanding As part of the city of Carlsbad’s ongoing program to maintain its roadways, the city will be performing slurry seal work on several residential streets and targeted arterial roads. Slurry seal work will begin in October 2019 and be completed several weeks later in December with striping of the new roadways. While most work will take place during daytime hours, the contract also allows for nighttime work, if needed. Temporary lane closures will occur when slurry seal work is in process. Driveway access to residential properties and businesses may also be impacted during work. Traffic flow may even be affected on streets adjacent to where work is occurring. Parking will be restricted on streets during work. No parking signs will be posted by the contractor in advance of the parking restrictions. In addition, advance notices will be delivered to residential properties and businesses via the contractor. The contractor intends to slurry seal a number of streets each day. Once the slurry seal is applied, the affected roadway will be closed to vehicle use for approximately 5-8 hours to dry. In addition to the public notification by the contractor, the TRC outreach team will work with the City on targeted tactics, such as a postcard and social media posts, to provide proactive communication to help minimize impacts to residents and the traveling public. Community Outreach Program Key Messaging The outreach campaign must be proactive and multifaceted to ensure we reach the impacted residents as well as the general public. Messaging should be clear and concise: Street Resurfacing is Happening in Your Area Prepare for this Road Work Expect Delays; Plan Ahead and Leave a Little Early Collateral Development (Postcard & Social Media) A standard-sized postcard will be created and mailed to targeted areas as construction is commencing. TRC will provide a mailing list based on the streets identified in the project plans. The postcard also will be posted on the City’s website to allow the public to access general information. In addition, social media posts will be created along with a graphic to be used with posts. In addition, a map may be created to show construction on an arterial road PSA19-555CA Task No. 3Appendix A DocuSign Envelope ID: F3A10976-353B-4C48-BE3D-70468455BCEA or large area of residential streets, when needed to accompany a social media post. Deliverables: Copywriting for postcard Creation of postcard for targeted distribution Manage printing and mailing of postcard with vendor Copywriting for social media posts Post social media updates Creation of social media graphic Creation of map(s) when necessary Construction Support During construction, TRC will answer incoming calls from constituents who have questions or concerns regarding the project and work activities. We will also provide support for constituent communications that need to be responded to via email. Lastly, we recommend call-in at the contractor’s meetings, and in-person if needed. This is where we would obtain the most-current work schedule and it’s also a place where we would be able to convey any constituent concerns received by phone or email. Deliverables: Respond to the City’s construction line and email inquiries as directedby staff Call-in or attend contractor meetings, as needed Costs Project costs are estimated not-to-exceed $18,855.44 for the anticipated work duration. Billing will be on a time and materials basis, and will be accompanied by progress reports detailing contracted activities. DocuSign Envelope ID: F3A10976-353B-4C48-BE3D-70468455BCEA PSA19-555CA Task No. 3 DocuSign Envelope ID: F3A10976-353B-4C48-BE3D-70468455BCEA Client#:25380 TRCCOMPA ACORD..CERTIFICATE OF LIABILITY INSURANCE ep22010 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERSNO RIGHTS UPON THE CERTIFICATE HOLDER.THISCERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND,EXTEND ORALTER THE COVERAGE AFFORDEDBYTHE POLICIESBELOW.THIS CERTIFICATE OF INSURANCEDOES NOT CONSTITUTE A CONTRACT BETWEENTHEISSUING INSURER(S),AUTHORIZEDREPRESENTATIVEORPRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSUREDprovisions or be endorsed.if SUBROGATIONIS WAIVED,subjectto the terms and conditions ofthe policy,certain policies may require an endorsement.A statement onthiscertificatedoesnotconferanyrightstothecertificateholderinlieuofsuchendorsement(s). PRODUCER CONTACT Jerry Noyola Greyling Ins.Brokerage/EPIC PHONE,ex,770-552-4225 FAX No):866-550-4082 3780 Mansell Road,Suite 370 EMAIL j ;Appress:Jerry.noyola@greyling.com Alpharetta,GA 30022 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:National UnionFire Ins.Co.19445 INSURED ;;INSURER B :XL Specialty Insurance Co.37885 ne rrgingers,incTRC Companies,Inc.INSURER c ;New HampshireIns.Co.23841rillinKoaoO;Steadfast Insurance Company 26387Windsor,CT 06095 wSORERD .INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER:19-20 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TOTHE INSURED NAMED ABOVE FORTHE POLICY PERIODINDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ne TYPE OF INSURANCE taelenenae POLICY NUMBER (MMIDBIYYYY)(MOBI)UMITS A |_X|COMMERCIAL GENERALLIABILITY 5341999 04/01/2019 04/01/2020 EAcH OCCURRENCE $1,000,000 |CLAIMS-MADE [x]OCCUR BAEMISES(excecurrencey $500,000 X|Contractual Liab.MED EXP (Any one person)$25,000 PERSONAL &ADVINJURY $1,000,000 GEN'L AGGREGATE ListAPPLIES PER:GENERALAGGREGATE $2,000,000 |__|Poticy [x]ESJECT [x]Loe PRODUCTS -comP/oP AGG $2,000,000 OTHER:$A_AUTOMOBILE LIABILITY 4773667 (AOS)04/01/2019]04/01/2020 FOMBINEDSINGLELIMIT .2.000,000 A |_X|anyauto 4773668 (MA)04/01/2019 04/01/2020 BODILY INJURY(Per person)$|OHNEONLY SCHEQULED BODILY INJURY(Peraccident)$XI FB our AARNE ees $ B |_X|UMBRELLALIAB |occur US00075712LI19A (04/01/2019 04/01/2020,EacH ocCURRENCE $9,000,000 X|EXCESS LIAB CLAIMS-MADE AGGREGATE $9,000,000 DED |x|RETENTION$10,000GWORKERSCOMPENSATION,vi 022298274 (AOS)4/01/2019|04/01/2020.X [Sraruve |[28 A ANYPROPRIETORIPARTNER/EXECUTIVE NIA 022298275 (CA)4/01/2019 04/01/2020.E.L.EACH ACCIDENT $1,000,000 (Mandatoryin NH)E.L.DISEASE -EA EMPLOYEE|$1,000,000Ifyes,describeunderDESCRIPTIONOFOPERATIONSbelow E.L,DISEASE -POLICYLIMIT |$1,000,000 D |Prof.Liab.incl.PEC019684303 (04/01/2019 04/01/2020 Per Claim $5,000,000 Poll.Liab.Aggregate $5,000,000 DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may beattached ifmore spaco is required) Re:Agreement #CA1308 -MasterAgreement for Communications &Outreach Services.The City of Carlsbadis namedas an Additional Insured with respects to General &Automobile Liability where required by written contract.Waiver of Subrogation is applicable where required by written contract &allowed by law.Should any of the above described policies be cancelled by the issuing insurer before the expiration date thereof, 30 days'written notice (except 10 days for nonpayment of premium)will be provided to the Certificate Holder. CERTIFICATE HOLDER CANCELLATION :SHOULD ANYOFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETheCityofCarlsbad/CMWD THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED INc/o EXIGIS Insurance Compliance ACCORDANCE WITH THE POLICY PROVISIONS. ServicesP.O.Box 4668 -ECM #35050 AUTHORIZEDREPRESENTATIVE New York,NY 10163-4668 .!LMU),Gg ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD25(2016/03)1 of1 The ACORD name and logo are registered marks ofACORD#81510758/M1492734 JNOY1 In This page has beenleft blank intentionally. ENDORSEMENT This endorsement,effective 12:01 A.M.04/01/2013 forms a part of policy No.4773667 (AOS)issued to TRC Companies,Inc. by National Union Fire Insurance Companyof Pittsburgh,PA THIS ENDORSEMENT CHANGESTHE POLICY.PLEASE READ IT CAREFULLY. LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amendedasfollows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1.the cancellation effective date is prior to this policy's expiration date; 2.the First Named Insured is under an existing contractual obligation to notify a certificate holder whenthis policy is canceled (hereinafter,the "Certificate Holder{s)")and has provided to the Insurer,either directly or through its broker of record,the email address of a contact at each such entity;and 3.the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date,via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the “Advice")via e-mail to each such Certificate Holders within 30 days after the First Named Insured provides such information to the Insurer; provided,however,that if a specific number of days is not stated above,then the Advice will be provided to such Certificate Holder(s)as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice,using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect,in any way,coverage provided underthis policy or the cancellation of this policy or the effective date thereof,nor shall this endorsement invest any rights in any entity not insured underthis policy. The following Definitions apply to this endorsement: 1.First Named Insured means the Named Insured shown on the Declarations Page ofthis policy. 2.Insurer means the insurance company shownin the header on the Declarations page of ‘this policy 107414 (03/11) AUTHORIZEDREPRESENTATIVE This page hasbeen left blank intentionally. ENDORSEMENT This endorsement,effective 12:01 A.M.04/01/2019 forms a part of policy No,5341999 issued to TRC Companies,Inc. by National Union Fire Insurance Companyof Pittsburgh,PA THIS ENDORSEMENT CHANGESTHE POLICY.PLEASE READ IT CAREFULLY. LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAILTOENTITIESOTHERTHANTHEFIRSTNAMEDINSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1,the cancellation effective date is prior to this policy's expiration date; 2.the First NamedInsured is under an existing contractual obligation to notify a certificate holder whenthis policy is canceled (hereinafter,the "Certificate Holder(s)")and has provided to the Insurer,either directly or through its broker of record,the email address of a contact at each suchentity;and 3.the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date,via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice")via e-mail to each such Certificate Holders within 30 days after the First Named Insured provides such information to the Insurer; provided,however,that if a specific number of days is not stated above,then the Advice will be provided to such Certificate Holder(s)as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice,using the information provided by the First NamedInsured, will serve as proof that the Insurer hasfully satisfied its obligations under this endorsement. This endorsement doesnotaffect,.in any way,coverage provided underthis policy or the cancellation of this policy or the effective date thereof,nor shall this endorsement invest any rights in any entity not insured underthis policy. The following Definitions apply to this endorsement: 1.First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2.Insurer means the insurance company shownin the header on the Declarations page of this policy 107414 (03/11) AUTHORIZED REPRESENTATIVE NIA This page has been left blank intentionally. POLICY NUMBER:5341999 COMMERCIAL GENERALLIABILITYCG20100413 THIS ENDORSEMENT CHANGESTHE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED —-OWNERS,LESSEES ORCONTRACTORS—SCHEDULED PERSON ORORGANIZATION This endorsement.modifies insurance provided underthe following: COMMERCIAL GENERALLIABILITY COVERAGE PART SCHEDULE NameOf Additional Insured Person(s) Or Organization(s)Location(s)Of Covered Operations result of any contract or agreement you have enteredinto. Any person or organization whom you become: obligated to include as an additional insured as a Per the contract or agreement Information required to complete this Schedule,if not shown above,will be shownin the Declarations. A.Section Il —Who Is An Insured is amended toincludeasanadditionalinsuredtheperson(s)or CG 20 10 04 13 organization(s)shown in the Schedule,but onlywithrespecttoliabilityfor"bodily injury","property damage"or "personal and advertising injury"caused,in wholeorin part,by: 1.Your acts or omissions;or 2.The acts or omissions of those acting on yourbehalf; in the performance of your ongoing operations fortheadditionalinsured{s)at the location(s) designated above. However: 1.The insurance afforded to such additionalinsuredonlyappliestotheextentpermittedby law;and 2.If coverage provided to the additional insured isrequiredbyacontractoragreement,theinsuranceaffordedtosuchadditionalinsured will not be broader than that which you are required by the contract or agreement toprovideforsuchadditionalinsured. ©Insurance Services Office,Inc.,2012 B.With respect to the insurance afforded to these additional insureds,the following additionalexclusionsapply: This insurance does not apply to "bodily injury”or"property damage"occurring after: ~4.All work,including materials,parts orequipmentfurnishedinconnectionwithsuchwork,on the project (other than service, maintenance or repairs)to be performed by oronbehalfoftheadditionalinsured(s)at thelocationofthecoveredoperationshasbeen completed;or 2.That portion of "your work"out of which theinjuryordamageariseshasbeenputtoitsintendedusebyanypersonororganization other than another contractor or subcontractor engaged in performing operations for aprincipalasapartofthesameproject. Page 1 of 2 0M C.With respect to the insurance afforded to theseadditionalinsureds,the following is added toSectionIll—Limits Of Insurance: If coverage provided to the additional insured isrequiredbyacontractoragreement,the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement;or 2.Available under the applicable Limits ofInsuranceshownintheDeclarations; whicheveris less. This endorsement shall not increase the applicable Limits of Insurance shown in theDeclarations. Page 2 of 2 ©Insurance Services Office,Inc.,2012 CG 20 10 04 13 POLICY NUMBER:5341999 -COMMERCIAL GENERALLIABILITYCG20370413 THIS ENDORSEMENT CHANGESTHE POLICY.PLEASE READIT CAREFULLY. ADDITIONAL INSURED —OWNERS,LESSEES ORCONTRACTORS—COMPLETED OPERATIONS This endorsement modifies insurance provided underthefollowing: COMMERCIAL GENERALLIABILITY COVERAGE PARTPRODUCTS/COMPLETED OPERATIONSLIABILITY COVERAGE PART SCHEDULE NameOf Additional Insured Person(s) Or Organization(s)Location And Description Of Completed Operations entered into. Any person or organization whom you become obligated to include as an additional insured as a result of any contract or agreement you have Per the contract or agreement. Information required to complete this Schedule,if not shown above,will be shown in the Declarations. A.Section Il ~Who Is An Insured is amended toincludeasanadditionalinsuredtheperson(s)ororganization(s)shown in the Schedule,but onlywithrespecttoliabilityfor"bodily injury"or“property damage"caused,in wholeorin part,by "your work"at the location designated anddescribedintheScheduleofthisendorsement performed for that additional insured and included in the "products-completed operationshazard”. However: 1.The insurance afforded to such additionalinsuredonlyappliestotheextentpermitted by law;and 2.If coverage provided to the additional insuredisrequiredbyacontractoragreement,theinsuranceaffordedtosuchadditionalinsuredwillnotbebroaderthanthatwhichyouarerequiredbythecontractoragreementto provide for such additional insured. CG 20 37 04 13 ©Insurance Services Office,Inc.,2012 B.With respect to the insurance afforded to these additional insureds,the following is added toSectionIll—Limits Of Insurance: If coverage provided to the additional insured isrequiredbyacontractoragreement,the most we will pay on behalf of the additional insured is theamountofinsurance: 1.Required by the contract or agreement;or 2.Available under the applicable Limits ofInsuranceshownintheDeclarations; whicheveris less. This endorsement shall not increase the applicable Limits of Insurance shownin the Declarations. Page 1 of 1 UI This page has been left blank intentionally. THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. This endorsement changesthe policy to whichit is attached effective on the inception date of the policy unless a differentdateisindicatedbelow. (Thefollowing "attaching clause”need be completed only when this endorsementis issued subsequentto preparation ofthe policy). This endorsement,effective 12:01 AM 04/01/2019 formsa part of Policy No.022298275 Issued to TRC COMPANIES,LLC By NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH,PA. LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE NAMED INSURED(WORKERS'COMPENSATION ONLY) This policy is amendedas follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium,and 1.the cancellation effective date is prior to this policy's expiration date; 2.the Named Insured or,if applicable,any other employers namedin ftem 1 of the Information Page is under an existing contractual obligation to notify a.certificate holder when this policy is canceled (hereinafter,the "Certificate Holder(s)")and the Named Insured has provided to the Insurer,either directly or through its broker of record,the email addressof a contact at each such entity;and 3.the Insurer received this information after the Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date,via an electronic spreadsheet that is acceptable to the Insurer, the Insurerwill provide advice of cancellation (the "Advice”)via e-mail to each such Certificate Holders within 30 daysaftertheNamedInsuredprovidessuchinformationtotheInsurer;provided,however,that if a specific number of daysisnotstatedabove,then the Advice will be provided to such Certificate Holder(s)as soon as reasonably practicable after the Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice,using the information provided by the First Named Insured,will serve as proof that the Insurer hasfully satisfied its obligations under this endorsement. This endorsement does not affect,in any way,coverage provided underthis policy or the cancellation of this policy ortheeffectivedatethereof,nor shall this-endorsementinvest any rights in any entity not insured underthis policy. The following definitions apply to this endorsement: 1.Named Insuredmeans the insured first named employerin Item 4 of the Information Page of this policy. 2.Insuter means the insurance company shownin the header on the Information Page of this policy. All other terms,conditions and exclusions-shall remain the same. beGla AUTHORIZED REPRESENTATIVE WC 99 00 56(Ed.04/41)UI This page has been left blank intentionally. BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changesthepolicy to whichit is attached effective on the inception date ofthe policy unless a differentdateisindicatedbelow. (The following “attaching clause”need be completed only when this endorsementis issued subsequentto preparation of the policy). This endorsement,effective 12:01 AM 04/01/2019 forms a part of Policy No.022298275 Issued to TRC COMPANIES,LLC By NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH,PA. Wehave a right to recover our payments from anyone liable for an injury covered by this policy.We will not enforceourrightagainstanypersonororganizatioriwithwhomyouhaveawrittencontractthatrequiresyoutoobtainthis agreement from us,as regards any work you perform for such person or organization. The additional premium for this endorsement shall be 2.00 %of the total estimated workers compensation premiumforthis.policy.Un5 Stl.WC 04 03 61 Countersigned by fel(Ed.11/90) Authorized Representative This page has beenleft blank intentionally. PSA19-555CA City Attorney Approved Version 7/19/17 1 PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO. 2 PROJECT NO. 6001 This second Project Task Description and Fee Allotment, is entered into on _________________________________________, pursuant to an Agreement between TRC ENGINEERS, INC., a California corporation, ("Contractor") and the CITY OF CARLSBAD, ("City") dated November 28, 2018, (the “Agreement”), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide Communications/Outreach in accordance with the "Project Engineer’s Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and Appendix "A" (“proposal”), for the Communications/Outreach Services for La Costa Pavement Overlay Project, (the “Project"). The Project services shall include construction outreach. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City’s Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within one (1) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within fifty (50) working days thereafter. Working days are defined in section 6-7.2 “Working Day” of the Standard Specifications for Public Works Construction (Green Book). Extensions of time for this Task Description may be granted if requested and agreed to in writing by the Director or City Manager. In no event shall Contractor work beyond the term or authorized compensation of the Master Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor’s compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on work days. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties’ intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix “A”, will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $36,542. DocuSign Envelope ID: 8215E251-6703-4435-A042-7466CAB5C8AD August 1, 2019 PSA19-555CA City Attorney Approved Version 7/19/17 2 TABLE 1 FEE ALLOTMENT CONSTRUCTION OUTREACH TASK GROUP TIME & MATERIALS Meetings / Admin $2,607 Pre-construction research $1,813 Graphic design support $6,888 Collateral development / messaging $8,274 Customer response: social media, hotline, text services $2,844 Dedicated on-site support $10,767 Additional on-site support $2,549 Misc direct costs $800 TOTAL (Not-to-Exceed) $36,542 CONTRACTOR TRC ENGINEERS, INC., a California corporation TRC ENGINEERS, INC., a California corporation (name of Contractor) (name of Contractor) By: By: (sign here) (sign here) Derich R. Suckow, Vice President Grant J. Ratkovic, Assistant Secretary (print name/title) (print name/title) If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: ________________________________ Date: _________________________ for Scott Chadwick, City Manager APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: ____________________________ Deputy City Attorney DocuSign Envelope ID: 8215E251-6703-4435-A042-7466CAB5C8AD August 1, 2019 DocuSign Envelope ID: 8215E251-6703-4435-A042-7466CAB5C8AD Appendix “A” PSA19-555CA Task No. 2 3 City of Carlsbad La Costa Pavement Overlay Project Project Understanding As part of the City of Carlsbad’s ongoing program to maintain its roadways, the city will be resurfacing La Costa Avenue between El Camino Real and Rancho Santa Fe Road. Part of this project also includes the resurfacing of a few residential streets, including Vieja Castilla Way, Navarra Drive, and Pirineos Way. The work, which consists of grinding the existing asphalt concrete pavement and replacing it with a rubberized asphalt concrete layer, is scheduled to begin by the end of July 2019 and be completed by end of October 2019. Work will primarily take place during daytime hours, Monday through Friday, 8:30 a.m. to 3:30 p.m., excluding holidays. One night of work, 11 p.m. to 5 a.m. is planned at the intersection of La Costa / Rancho Santa Fe. Existing contract states construction must be completed within 50 days once the NTP is given. Temporary lanes closures will occur when resurfacing work is in process. Driveway access to residential properties adjacent to La Costa may also be impacted during work. Traffic flow may even be affected on streets adjacent to where work is occurring. Parking will be restricted on La Costa Avenue during work. No parking signs will be posted by the contractor in advance of the parking restrictions. In addition, 14-day and 72-hour advance notices will be delivered to residential properties (via the contractor). The contractor intends to resurface La Costa Avenue in three large sections, working on inside and/or outside lanes each to allow for one lane in each direction open at all times for through traffic. The outreach team will work closely with city staff and the contractor to update the public and impacted residents about lane reductions, closures, driveway impacts, and detour routes. Outreach activities will focus on tactics to provide proactive communication to help minimize impacts to the traveling public and provide timely information to residents, as well as targeted businesses at either end of La Costa Avenue, prior to work in their immediate area. Based on the contractor’s schedule, the outreach team will be on-site when needed to provide more detailed information to affected residents and/or businesses during the work. To familiarize which residents and businesses will be impacted, and to what extent, the outreach team will visit the project area prior to construction commencing to create a Google Map to identify potential “hot spots.” The following is an initial list of key stakeholders we recommend direct one-on-one touches by the outreach team to ensure they are informed about the work and potential impacts, along with notating their concerns or dates of potential traffic access impacts: • Carlsbad Unified School District • Gelson’s Market, retail center tenants • La Costa Shopping Center DocuSign Envelope ID: 8215E251-6703-4435-A042-7466CAB5C8AD Appendix “A” PSA19-555CA Task No. 2 4 • Equinox La Costa • Chabad at La Costa • La Costa Town Square • Emergency services serving the area • Local cycling groups/organizations • Possibly residents along Cadencia Street, Esfera Street • Omni Resort (informational only, should not experience much impact) Community Outreach Program Key Messaging The outreach campaign must be proactive and multifaceted to ensure we reach the impacted businesses as well as the general public. Messaging should be clear and concise: ➢ Street Resurfacing is Happening in Your Area ➢ Prepare for this Road Work ➢ Know Before You Go ➢ Watch for Changing Traffic Patterns ➢ Expect Delays; Plan Ahead and Leave a Little Early ➢ Project Benefits include improved streets, new high-visibility crosswalks, new continued bike lanes in each direction Collateral Development TRC will create a postcard to mail to a targeted area adjacent to the project. This will introduce the project and contact information to those most impacted. In addition, we will create a project fact sheet which will include project highlights and benefits. Project-specific maps will be created to use in social media posts along with any graphics and photos. Deliverables: ✓ Creation of Postcard ✓ Google Map outlining targeted mailing area for postcard ✓ Creation of Project Fact Sheet ✓ Creation of Project Map and multiple work segment maps, when needed ✓ Copywriting for social media posts ✓ Copywriting for text messages ✓ Creation of social media graphics and maps Site Visit, Research Prior to Start of Work Since a few months have passed since the initial site visit by Wayne Brown in late- September 2018, the outreach team suggests keeping some hours in the budget to revisit the project area prior to work commencing in July. This will allow the outreach team to confirm a list of “hot spots” where additional communication may be needed to assist residents and businesses, as well as address any concerns. Also, information received will be shared with the city and contractor to allow for adjustments to help minimize impacts to the public. In addition, the outreach team will assist with developing any key message points regarding the improvements planned as part of the La Costa Pavement Overlay Project and any prior concerns from residents along La Costa. DocuSign Envelope ID: 8215E251-6703-4435-A042-7466CAB5C8AD Appendix “A” PSA19-555CA Task No. 2 5 Community Outreach Once a project fact sheet is approved, we can conduct one-on-one canvassing of targeted businesses and residents in the project area. The outreach team will develop a detailed log of all properties visited and note concerns to then be turned over to the city to share with the project team. Construction Support Once construction begins, we plan to continue communication to businesses, residents and stakeholders by providing construction updates directly, or via the city’s website, social media platforms, and text messages. In the instance of unplanned impacts, we will directly reach out to those impacted to provide them with as much notification as we can. Even though driveway impacts or ingress/egress restrictions may only be a short time, we know from experience that the public will be more tolerant of impacts if they receive advance notice. As part of our construction support, we will manage the dedicated number to the project’s Construction Information Line by providing responses to incoming calls relating to this project. We will also provide support for constituent communications that need to be responded to via email. Lastly, we recommend attendance at the contractor’s meetings. We can schedule time for attending these meetings, as well as calling in. Deliverables: ✓ Create Google Map of impacted areas ✓ Canvass targeted businesses, residents, stakeholders ✓ Provide detailed list of concerns as noted ✓ Provide social media support; take the lead in posting via Hootsuite ✓ Provide text alert support; take the lead in sending out text alerts ✓ Respond to the City’s construction line and email inquiries as directed by staff ✓ Attend and/or call in to contractor meetings Costs Project costs are estimated not-to-exceed $36,542.00 for the anticipated 3-month construction duration (rain delays could increase duration) as well as a pre- construction research period to assist in community outreach efforts. Billing will be on a time and materials basis, and will be accompanied by progress reports detailing contracted activities. DocuSign Envelope ID: 8215E251-6703-4435-A042-7466CAB5C8AD Client#:25380 TRCCOMPA ACORD..CERTIFICATE OF LIABILITY INSURANCE ep22010 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERSNO RIGHTS UPON THE CERTIFICATE HOLDER.THISCERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND,EXTEND ORALTER THE COVERAGE AFFORDEDBYTHE POLICIESBELOW.THIS CERTIFICATE OF INSURANCEDOES NOT CONSTITUTE A CONTRACT BETWEENTHEISSUING INSURER(S),AUTHORIZEDREPRESENTATIVEORPRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSUREDprovisions or be endorsed.if SUBROGATIONIS WAIVED,subjectto the terms and conditions ofthe policy,certain policies may require an endorsement.A statement onthiscertificatedoesnotconferanyrightstothecertificateholderinlieuofsuchendorsement(s). PRODUCER CONTACT Jerry Noyola Greyling Ins.Brokerage/EPIC PHONE,ex,770-552-4225 FAX No):866-550-4082 3780 Mansell Road,Suite 370 EMAIL j ;Appress:Jerry.noyola@greyling.com Alpharetta,GA 30022 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:National UnionFire Ins.Co.19445 INSURED ;;INSURER B :XL Specialty Insurance Co.37885 ne rrgingers,incTRC Companies,Inc.INSURER c ;New HampshireIns.Co.23841rillinKoaoO;Steadfast Insurance Company 26387Windsor,CT 06095 wSORERD .INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER:19-20 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TOTHE INSURED NAMED ABOVE FORTHE POLICY PERIODINDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ne TYPE OF INSURANCE taelenenae POLICY NUMBER (MMIDBIYYYY)(MOBI)UMITS A |_X|COMMERCIAL GENERALLIABILITY 5341999 04/01/2019 04/01/2020 EAcH OCCURRENCE $1,000,000 |CLAIMS-MADE [x]OCCUR BAEMISES(excecurrencey $500,000 X|Contractual Liab.MED EXP (Any one person)$25,000 PERSONAL &ADVINJURY $1,000,000 GEN'L AGGREGATE ListAPPLIES PER:GENERALAGGREGATE $2,000,000 |__|Poticy [x]ESJECT [x]Loe PRODUCTS -comP/oP AGG $2,000,000 OTHER:$A_AUTOMOBILE LIABILITY 4773667 (AOS)04/01/2019]04/01/2020 FOMBINEDSINGLELIMIT .2.000,000 A |_X|anyauto 4773668 (MA)04/01/2019 04/01/2020 BODILY INJURY(Per person)$|OHNEONLY SCHEQULED BODILY INJURY(Peraccident)$XI FB our AARNE ees $ B |_X|UMBRELLALIAB |occur US00075712LI19A (04/01/2019 04/01/2020,EacH ocCURRENCE $9,000,000 X|EXCESS LIAB CLAIMS-MADE AGGREGATE $9,000,000 DED |x|RETENTION$10,000GWORKERSCOMPENSATION,vi 022298274 (AOS)4/01/2019|04/01/2020.X [Sraruve |[28 A ANYPROPRIETORIPARTNER/EXECUTIVE NIA 022298275 (CA)4/01/2019 04/01/2020.E.L.EACH ACCIDENT $1,000,000 (Mandatoryin NH)E.L.DISEASE -EA EMPLOYEE|$1,000,000Ifyes,describeunderDESCRIPTIONOFOPERATIONSbelow E.L,DISEASE -POLICYLIMIT |$1,000,000 D |Prof.Liab.incl.PEC019684303 (04/01/2019 04/01/2020 Per Claim $5,000,000 Poll.Liab.Aggregate $5,000,000 DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may beattached ifmore spaco is required) Re:Agreement #CA1308 -MasterAgreement for Communications &Outreach Services.The City of Carlsbadis namedas an Additional Insured with respects to General &Automobile Liability where required by written contract.Waiver of Subrogation is applicable where required by written contract &allowed by law.Should any of the above described policies be cancelled by the issuing insurer before the expiration date thereof, 30 days'written notice (except 10 days for nonpayment of premium)will be provided to the Certificate Holder. CERTIFICATE HOLDER CANCELLATION :SHOULD ANYOFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETheCityofCarlsbad/CMWD THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED INc/o EXIGIS Insurance Compliance ACCORDANCE WITH THE POLICY PROVISIONS. ServicesP.O.Box 4668 -ECM #35050 AUTHORIZEDREPRESENTATIVE New York,NY 10163-4668 .!LMU),Gg ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD25(2016/03)1 of1 The ACORD name and logo are registered marks ofACORD#81510758/M1492734 JNOY1 In This page has beenleft blank intentionally. ENDORSEMENT This endorsement,effective 12:01 A.M.04/01/2013 forms a part of policy No.4773667 (AOS)issued to TRC Companies,Inc. by National Union Fire Insurance Companyof Pittsburgh,PA THIS ENDORSEMENT CHANGESTHE POLICY.PLEASE READ IT CAREFULLY. LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amendedasfollows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1.the cancellation effective date is prior to this policy's expiration date; 2.the First Named Insured is under an existing contractual obligation to notify a certificate holder whenthis policy is canceled (hereinafter,the "Certificate Holder{s)")and has provided to the Insurer,either directly or through its broker of record,the email address of a contact at each such entity;and 3.the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date,via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the “Advice")via e-mail to each such Certificate Holders within 30 days after the First Named Insured provides such information to the Insurer; provided,however,that if a specific number of days is not stated above,then the Advice will be provided to such Certificate Holder(s)as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice,using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect,in any way,coverage provided underthis policy or the cancellation of this policy or the effective date thereof,nor shall this endorsement invest any rights in any entity not insured underthis policy. The following Definitions apply to this endorsement: 1.First Named Insured means the Named Insured shown on the Declarations Page ofthis policy. 2.Insurer means the insurance company shownin the header on the Declarations page of ‘this policy 107414 (03/11) AUTHORIZEDREPRESENTATIVE This page hasbeen left blank intentionally. ENDORSEMENT This endorsement,effective 12:01 A.M.04/01/2019 forms a part of policy No,5341999 issued to TRC Companies,Inc. by National Union Fire Insurance Companyof Pittsburgh,PA THIS ENDORSEMENT CHANGESTHE POLICY.PLEASE READ IT CAREFULLY. LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAILTOENTITIESOTHERTHANTHEFIRSTNAMEDINSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1,the cancellation effective date is prior to this policy's expiration date; 2.the First NamedInsured is under an existing contractual obligation to notify a certificate holder whenthis policy is canceled (hereinafter,the "Certificate Holder(s)")and has provided to the Insurer,either directly or through its broker of record,the email address of a contact at each suchentity;and 3.the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date,via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice")via e-mail to each such Certificate Holders within 30 days after the First Named Insured provides such information to the Insurer; provided,however,that if a specific number of days is not stated above,then the Advice will be provided to such Certificate Holder(s)as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice,using the information provided by the First NamedInsured, will serve as proof that the Insurer hasfully satisfied its obligations under this endorsement. This endorsement doesnotaffect,.in any way,coverage provided underthis policy or the cancellation of this policy or the effective date thereof,nor shall this endorsement invest any rights in any entity not insured underthis policy. The following Definitions apply to this endorsement: 1.First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2.Insurer means the insurance company shownin the header on the Declarations page of this policy 107414 (03/11) AUTHORIZED REPRESENTATIVE NIA This page has been left blank intentionally. POLICY NUMBER:5341999 COMMERCIAL GENERALLIABILITYCG20100413 THIS ENDORSEMENT CHANGESTHE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED —-OWNERS,LESSEES ORCONTRACTORS—SCHEDULED PERSON ORORGANIZATION This endorsement.modifies insurance provided underthe following: COMMERCIAL GENERALLIABILITY COVERAGE PART SCHEDULE NameOf Additional Insured Person(s) Or Organization(s)Location(s)Of Covered Operations result of any contract or agreement you have enteredinto. Any person or organization whom you become: obligated to include as an additional insured as a Per the contract or agreement Information required to complete this Schedule,if not shown above,will be shownin the Declarations. A.Section Il —Who Is An Insured is amended toincludeasanadditionalinsuredtheperson(s)or CG 20 10 04 13 organization(s)shown in the Schedule,but onlywithrespecttoliabilityfor"bodily injury","property damage"or "personal and advertising injury"caused,in wholeorin part,by: 1.Your acts or omissions;or 2.The acts or omissions of those acting on yourbehalf; in the performance of your ongoing operations fortheadditionalinsured{s)at the location(s) designated above. However: 1.The insurance afforded to such additionalinsuredonlyappliestotheextentpermittedby law;and 2.If coverage provided to the additional insured isrequiredbyacontractoragreement,theinsuranceaffordedtosuchadditionalinsured will not be broader than that which you are required by the contract or agreement toprovideforsuchadditionalinsured. ©Insurance Services Office,Inc.,2012 B.With respect to the insurance afforded to these additional insureds,the following additionalexclusionsapply: This insurance does not apply to "bodily injury”or"property damage"occurring after: ~4.All work,including materials,parts orequipmentfurnishedinconnectionwithsuchwork,on the project (other than service, maintenance or repairs)to be performed by oronbehalfoftheadditionalinsured(s)at thelocationofthecoveredoperationshasbeen completed;or 2.That portion of "your work"out of which theinjuryordamageariseshasbeenputtoitsintendedusebyanypersonororganization other than another contractor or subcontractor engaged in performing operations for aprincipalasapartofthesameproject. Page 1 of 2 0M C.With respect to the insurance afforded to theseadditionalinsureds,the following is added toSectionIll—Limits Of Insurance: If coverage provided to the additional insured isrequiredbyacontractoragreement,the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement;or 2.Available under the applicable Limits ofInsuranceshownintheDeclarations; whicheveris less. This endorsement shall not increase the applicable Limits of Insurance shown in theDeclarations. Page 2 of 2 ©Insurance Services Office,Inc.,2012 CG 20 10 04 13 POLICY NUMBER:5341999 -COMMERCIAL GENERALLIABILITYCG20370413 THIS ENDORSEMENT CHANGESTHE POLICY.PLEASE READIT CAREFULLY. ADDITIONAL INSURED —OWNERS,LESSEES ORCONTRACTORS—COMPLETED OPERATIONS This endorsement modifies insurance provided underthefollowing: COMMERCIAL GENERALLIABILITY COVERAGE PARTPRODUCTS/COMPLETED OPERATIONSLIABILITY COVERAGE PART SCHEDULE NameOf Additional Insured Person(s) Or Organization(s)Location And Description Of Completed Operations entered into. Any person or organization whom you become obligated to include as an additional insured as a result of any contract or agreement you have Per the contract or agreement. Information required to complete this Schedule,if not shown above,will be shown in the Declarations. A.Section Il ~Who Is An Insured is amended toincludeasanadditionalinsuredtheperson(s)ororganization(s)shown in the Schedule,but onlywithrespecttoliabilityfor"bodily injury"or“property damage"caused,in wholeorin part,by "your work"at the location designated anddescribedintheScheduleofthisendorsement performed for that additional insured and included in the "products-completed operationshazard”. However: 1.The insurance afforded to such additionalinsuredonlyappliestotheextentpermitted by law;and 2.If coverage provided to the additional insuredisrequiredbyacontractoragreement,theinsuranceaffordedtosuchadditionalinsuredwillnotbebroaderthanthatwhichyouarerequiredbythecontractoragreementto provide for such additional insured. CG 20 37 04 13 ©Insurance Services Office,Inc.,2012 B.With respect to the insurance afforded to these additional insureds,the following is added toSectionIll—Limits Of Insurance: If coverage provided to the additional insured isrequiredbyacontractoragreement,the most we will pay on behalf of the additional insured is theamountofinsurance: 1.Required by the contract or agreement;or 2.Available under the applicable Limits ofInsuranceshownintheDeclarations; whicheveris less. This endorsement shall not increase the applicable Limits of Insurance shownin the Declarations. Page 1 of 1 UI This page has been left blank intentionally. THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. This endorsement changesthe policy to whichit is attached effective on the inception date of the policy unless a differentdateisindicatedbelow. (Thefollowing "attaching clause”need be completed only when this endorsementis issued subsequentto preparation ofthe policy). This endorsement,effective 12:01 AM 04/01/2019 formsa part of Policy No.022298275 Issued to TRC COMPANIES,LLC By NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH,PA. LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE NAMED INSURED(WORKERS'COMPENSATION ONLY) This policy is amendedas follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium,and 1.the cancellation effective date is prior to this policy's expiration date; 2.the Named Insured or,if applicable,any other employers namedin ftem 1 of the Information Page is under an existing contractual obligation to notify a.certificate holder when this policy is canceled (hereinafter,the "Certificate Holder(s)")and the Named Insured has provided to the Insurer,either directly or through its broker of record,the email addressof a contact at each such entity;and 3.the Insurer received this information after the Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date,via an electronic spreadsheet that is acceptable to the Insurer, the Insurerwill provide advice of cancellation (the "Advice”)via e-mail to each such Certificate Holders within 30 daysaftertheNamedInsuredprovidessuchinformationtotheInsurer;provided,however,that if a specific number of daysisnotstatedabove,then the Advice will be provided to such Certificate Holder(s)as soon as reasonably practicable after the Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice,using the information provided by the First Named Insured,will serve as proof that the Insurer hasfully satisfied its obligations under this endorsement. This endorsement does not affect,in any way,coverage provided underthis policy or the cancellation of this policy ortheeffectivedatethereof,nor shall this-endorsementinvest any rights in any entity not insured underthis policy. The following definitions apply to this endorsement: 1.Named Insuredmeans the insured first named employerin Item 4 of the Information Page of this policy. 2.Insuter means the insurance company shownin the header on the Information Page of this policy. All other terms,conditions and exclusions-shall remain the same. beGla AUTHORIZED REPRESENTATIVE WC 99 00 56(Ed.04/41)UI This page has been left blank intentionally. BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changesthepolicy to whichit is attached effective on the inception date ofthe policy unless a differentdateisindicatedbelow. (The following “attaching clause”need be completed only when this endorsementis issued subsequentto preparation of the policy). This endorsement,effective 12:01 AM 04/01/2019 forms a part of Policy No.022298275 Issued to TRC COMPANIES,LLC By NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH,PA. Wehave a right to recover our payments from anyone liable for an injury covered by this policy.We will not enforceourrightagainstanypersonororganizatioriwithwhomyouhaveawrittencontractthatrequiresyoutoobtainthis agreement from us,as regards any work you perform for such person or organization. The additional premium for this endorsement shall be 2.00 %of the total estimated workers compensation premiumforthis.policy.Un5 Stl.WC 04 03 61 Countersigned by fel(Ed.11/90) Authorized Representative This page has beenleft blank intentionally. PSA19-555CA City Attorney Approved Version 7/19/17 1 PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO. 1 PROJECT NO. 6001 This first Project Task Description and Fee Allotment, is entered into on _________________________________________, pursuant to an Agreement between TRC ENGINEERS, INC., a California corporation, ("Contractor") and the CITY OF CARLSBAD, ("City") dated November 28, 2018, (the “Agreement”), the terms of which are incorporated herein by this reference. 1.CONTRACTOR'S OBLIGATIONS Contractor shall provide Communications/Outreach in accordance with the "Project Engineer’s Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated January 7, 2019, (“proposal”), attached as Appendix "A" for the Communications/Outreach Services for La Costa Pavement Overlay Project, (the “Project"). The Project services shall include construction outreach. 2.PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City’s Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within one (1) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within fifty (50) working days thereafter. Working days are defined in section 6-7.2 “Working Day” of the Standard Specifications for Public Works Construction (Green Book). Extensions of time for this Task Description may be granted if requested and agreed to in writing by the Director or City Manager. In no event shall Contractor work beyond the term or authorized compensation of the Master Agreement, as amended by this Project Task Description and Fee Allotment. 3.FEES TO BE PAID TO THE CONTRACTOR Contractor’s compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1.Progress payments shall be based on work days. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties’ intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix “A”, will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $36,452. DocuSign Envelope ID: 2225D893-97AA-4FBD-86EC-F4196B563500 January 17, 2019 PSA19-555CA City Attorney Approved Version 7/19/17 2 TABLE 1 FEE ALLOTMENT CONSTRUCTION OUTREACH TASK GROUP TIME & MATERIALS Meetings / Admin $2,607 Pre-construction research $1,813 Graphic design support $6,888 Collateral development / messaging $8,274 Customer response: social media, hotline, text svcs $2,844 Dedicated on-site support $10,767 Additional on-site support $2,459 Misc direct costs $800 TOTAL (Not-to-Exceed) $36,452 CONTRACTOR TRC ENGINEERS, INC., a California corporation TRC ENGINEERS, INC., a California corporation (name of Contractor) (name of Contractor) By: By: (sign here) (sign here) Derich R. Suckow, Vice President Grant J. Ratkovic, Assistant Secretary (print name/title) (print name/title) If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: ________________________________ Date: _________________________ For Scott Chadwick, City Manager APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: ____________________________ Deputy City Attorney DocuSign Envelope ID: 2225D893-97AA-4FBD-86EC-F4196B563500 1/17/2019 City of Carlsbad La Costa Pavement Overlay Project Project Understanding As part of the City of Carlsbad’s ongoing program to maintain its roadways, the city will be resurfacing La Costa Avenue between El Camino Real and Rancho Santa Fe Road. Part of this project also includes the resurfacing of a few residential streets, including Vieja Castilla Way, Navarra Drive, and Pirineos Way. The work, which consists of grinding the existing asphalt concrete pavement and replacing it with a rubberized asphalt concrete layer, is scheduled to begin January 2, 2019 and be completed by end of March 2019. Work will primarily take place during daytime hours, Monday through Friday, 8:30 a.m. to 3:30 p.m., excluding holidays. One night of work, 11 p.m. to 5 a.m. is planned at the intersection of La Costa / Rancho Santa Fe. Existing contract states construction must be completed within 50 days once the NTP is given. Temporary lanes closures will occur when resurfacing work is in process. Driveway access to residential properties adjacent to La Costa may also be impacted during work. Traffic flow may even be affected on streets adjacent to where work is occurring. Parking will be restricted on La Costa Avenue during work. No parking signs will be posted by the contractor in advance of the parking restrictions. In addition, 14-day and 72-hour advance notices will be delivered to residential properties (via the contractor). The contractor intends to resurface La Costa Avenue in three large sections, working on inside and/or outside lanes each to allow for one lane in each direction open at all times for through traffic. The outreach team will work closely with city staff and the contractor to update the public and impacted residents about lane reductions, closures, driveway impacts, and detour routes. Outreach activities will focus on tactics to provide proactive communication to help minimize impacts to the traveling public and provide timely information to residents, as well as targeted businesses at either end of La Costa Avenue, prior to work in their immediate area. Based on the contractor’s schedule, the outreach team will be on-site when needed to provide more detailed information to affected residents and/or businesses during the work. To familiarize which residents and businesses will be impacted, and to what extent, the outreach team will visit the project area prior to construction commencing to create a Google Map to identify potential “hot spots.” The following is an initial list of key stakeholders we recommend direct one-on-one touches by the outreach team to ensure they are informed about the work and potential impacts, along with notating their concerns or dates of potential traffic access impacts: •Encinitas Union School District; San Dieguito Union High School District; and Carlsbad Unified School District •Gelson’s Market, retail center tenants •La Costa Shopping Center Appendix A PSA19-555CA January 7, 2019 3 DocuSign Envelope ID: 2225D893-97AA-4FBD-86EC-F4196B563500 •Equinox La Costa •Chabad at La Costa •La Costa Town Square •Emergency services serving the area •Local cycling groups/organizations •Possibly residents along Cadencia Street, Esfera Street •Omni Resort (informational only, should not experience much impact) Community Outreach Program Key Messaging The outreach campaign must be proactive and multifaceted to ensure we reach the impacted businesses as well as the general public. Messaging should be clear and concise: Street Resurfacing is Happening in Your Area Prepare for this Road Work Know Before You Go Watch for Changing Traffic Patterns Expect Delays; Plan Ahead and Leave a Little Early Project Benefits include improved streets, new high-visibility crosswalks, new continued bike lanes in each direction Collateral Development TRC will create a postcard to mail to a targeted area adjacent to the project. This will introduce the project and contact information to those most impacted. In addition, we will create a project fact sheet which will include project highlights and benefits. Project-specific maps will be created to use in social media posts along with any graphics and photos. Deliverables: Creation of Postcard Google Map outlining targeted mailing area for postcard Creation of Project Fact Sheet Creation of Project Map and multiple work segment maps, when needed Copywriting for social media posts Copywriting for text messages Creation of social media graphics and maps Site Visit, Research Prior to Start of Work Since a few months have passed since the initial site visit by Wayne Brown in late-September, the outreach team suggests keeping some hours in the budget to PSA19-555CA 4 DocuSign Envelope ID: 2225D893-97AA-4FBD-86EC-F4196B563500 revisit the project area prior to work commencing in January. This will allow the outreach team to confirm a list of “hot spots” where additional communication may be needed to assist residents and businesses, as well as address any concerns. Also, information received will be shared with the city and contractor to allow for adjustments to help minimize impacts to the public. In addition, the outreach team will assist with developing any key message points regarding the improvements planned as part of the La Costa Pavement Overlay Project and any prior concerns from residents along La Costa. Community Outreach Once a project fact sheet is approved, we can conduct one-on-one canvassing of targeted businesses and residents in the project area. The outreach team will develop a detailed log of all properties visited and note concerns to then be turned over to the city to share with the project team. Construction Support Once construction begins, we plan to continue communication to businesses, residents and stakeholders by providing construction updates directly, or via the city’s website, social media platforms, and text messages. In the instance of unplanned impacts, we will directly reach out to those impacted to provide them with as much notification as we can. Even though driveway impacts or ingress/egress restrictions may only be a short time, we know from experience that the public will be more tolerant of impacts if they receive advance notice. As part of our construction support, we will manage the dedicated number to the project’s Construction Information Line by providing responses to incoming calls relating to this project. We will also provide support for constituent communications that need to be responded to via email. Lastly, we recommend attendance at the contractor’s meetings. We can schedule time for attending these meetings, as well as calling in. Deliverables: Create Google Map of impacted areas Canvass targeted businesses, residents, stakeholders Provide detailed list of concerns as noted Provide social media support; take the lead in posting via Hootsuite Provide text alert support; take the lead in sending out text alerts Respond to the City’s construction line and email inquiries as directedby staff Attend and/or call in to contractor meetings Costs Project costs are estimated not-to-exceed $36,541.90 for the anticipated 3 month construction duration (rain delays could increase duration) as well as a pre-construction research period to assist in community outreach efforts. Billing will be on a time and materials basis, and will be accompanied by progress reports detailing contracted activities. PSA19-555CA 5 DocuSign Envelope ID: 2225D893-97AA-4FBD-86EC-F4196B563500 PSA 19-555CA MASTER AGREEMENT FOR COMMUNICATIONS/OUTREACH SERVICES TRC ENGINEERS, INC. THIS AGREEMENT is made and entered into as of the 2~ day of Na.re~/ , 2018, by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and TRC Engineers, Inc., a California corporation, hereinafter referred to as "Contractor." RECITALS A. City requires the professional services of a consulting firm that is experienced in the communications and outreach field. B. The professional services are required on a non-exclusive, project-by-project basis. C. Contractor has the necessary experience in providing professional services and advice related to communications and outreach. D. Contractor has submitted a proposal to the City under Request for Qualifications (RFQ) No. 18-05, and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the City and Contractor agree as follows: 1. SCOPE OF WORK The City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. Contractor's obligations with respect to any project granted to Contractor under this Agreement will be as specified in the Task Description for the project (see paragraph 5 below). 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of three (3) years from December 1, 2018, through November 30, 2021. The City Manager may amend the Agreement to extend it for one (1) additional one (1) year period or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, the City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. PROGRESS AND COMPLETION The work for any project granted to Contractor pursuant to this Agreement will begin within ten (10) days after receipt of notification to proceed by the City and be completed within the time specified in the Task Description for the project (see paragraph 5 below). Extensions of time for a specific Task Description may be granted if requested by Contractor and agreed to in writing by the City Manager or the Division Director as authorized by the City Manager ("Director"). The City Manager or Director will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of Contractor, or delays caused by the City inaction or other agencies' lack of timely action. City Attorney Approved Version 6/12/18 PSA 19-555CA 5. COMPENSATION The cumulative total for all projects allowed pursuant to this Agreement will not exceed three hundred thousand dollars ($300,000) per Agreement term. Fees will be paid on a project-by- project basis and will be based on Contractor's Schedule of Rates specified in Exhibit "A". Prior to initiation of any project work by Contractor, the City shall prepare a Project Task Description and Fee Allotment (the "Task Description") which, upon signature by Contractor and for the City, the City Manager or Director, will be considered a part of this Agreement. The Task Description will include a detailed scope of services for the particular project being considered and a statement of Contractor's fee to complete the project in accordance with the specified scope of services. The Task Description will also include a description of the method of payment and will be based upon an hourly rate, percentage of project complete, completion of specific project tasks or a combination thereof. 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of the City. Contractor will be under control of the City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of the City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. The City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. The City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify the City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which the City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, the City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of the City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to the City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and the City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by the City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. City Attorney Approved Version 6/12/18 2 PSA 19-555CA The parties expressly agree that any payment, attorney's fee, costs or expense the City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or the City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. The City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for the City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to the City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. City Attorney Approved Version 6/12/18 3 PSA 19-555CA 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to the City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to the City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to the City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then the City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by the City to obtain or maintain insurance and the City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. The City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of the City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of the City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to the City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in the City and Contractor relinquishes all claims to the copyrights in favor of the City. Ill Ill Ill City Attorney Approved Version 6/12/18 4 PSA 19-555CA 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of the City and on behalf of Contractor under this Agreement. For City Name Eleida Felix Yackel Title Senior Contract Administrator Department Public Works City of Carlsbad Address 1635 Faraday Avenue Carlsbad, CA 92008 Phone No. 760-602-2767 For Contractor Name Stephanie Sweeny Title Project Manager Address 650 Suffolk Street Lowell, MA 01854 Phone No. 978-970-5600 Email SSweeny@trcsol utio ns. com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes[x] No D 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or the City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten ( 10) business days. If the resolution thus obtained City Attorney Approved Version 6/12/18 5 PSA 19-555CA is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, the City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If the City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, the City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by the City and all work in progress to the City address contained in this Agreement. The City will make a determination of fact based upon the work product delivered to the City and of the percentage of work that Contractor has performed which is usable and of worth to the City in having the Agreement completed. Based upon that finding the City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of the City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to the City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. The City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, the City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to the City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for the City to terminate this Agreement. City Attorney Approved Version 6/12/18 6 PSA 19-555CA 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon the City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of the City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. 26. PUBLIC AGENCY CLAUSE Contractor agrees that any public agency as defined by Cal. Gov. Code section 6500, if authorized by its governing body, shall have the option to participate in this contract at the same prices, terms, and conditions. If another public agency chooses to participate, the term shall be for the term of this contract, and shall be contingent upon Contractor's acceptance. Participating public agencies shall be solely responsible for the placing of orders, arranging for delivery and/or services, and making payments to the Contractor. The City of Carlsbad and Carlsbad Municipal Water District shall not be liable, or responsible, for any obligations, including but not limited to financial responsibility, in connection with participation by another public agency. Ill Ill Ill Ill Ill City Attorney Approved Version 6/12/18 7 PSA 19-555CA 27. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. ExecutedbyContractorthis '1~ dayof Deh,~ur ,2018. CONTRACTOR TRC Engineers, Inc., a California ::rp~ ~ here) De.c\cb £. SJCkaJ -\J,<L {?rq.,J_j- (print name/title) By: CITY OF CARLSBAD, a municipal corporation of the State of California By: ATTEST: 4tffltN1 1, lt~'f)'c/;)y1, .. I)~ ~1 litlt(tJi.lY (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 6/12/18 8 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 • A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of G k A (\J ~ On I D ( 0 4 J 2..a, q Date before me. C BU<... £LC.\ M .Sd1-f.c2_, (\J·ytG.,J r~,~s Here Insert Name and Title of the Officer personally appeared Dr c2 ( CH K...A j MoN O ...Su L \L; > , ,..,) Name@; of SignerJ.__5D &-kA ~, 0 0 ::>£ e H e.. A, \L-r-, ,1, c_. who proved to me on the basis of satisfactory evidence to be the pers~s whose name@ is/QJ subscribed to the within instrument and acknowledged to me that he/she/, e executed the sam~ his/her/fneJ.i;:authorized capacity@, and that by his/her~ignatur~ on · strument the persor@) or the efilTty upon behalf of which the person@)acted, executed the instrument. Place Notary Seal Above I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. -------. S-------3 Signature~':) Signature of Notary Public ----------------OPTIONAL---------------- Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. -? s.A 1 °1 _ lj'j 5 L/+ Description of Attached Document_ Co IV\ {lr) v'\ '.\J I c__ ~ T 1 '° µ . . Title or Type of Document: fk:s:::e.'c:f/Ylf NT foL Document Date: la ( 0 L \ W \ ){ \ Number of Pages: I Signer§) Other Than Named Above: ____________ _ Capacity(ies) Claimed by Signer(s) Signer's Name: ___________ _ , . Corporate Officer -Title(s): ______ _ ! Partner -• Limited [l General i J Individual • Attorney in Fact Trustee 11 Guardian or Conservator ' , Other: _____________ _ Signer Is Representing: ________ _ Signer's Name: ____________ _ i I Corporate Officer -Title(s): ______ _ I I Partner - I l Limited U General l J Individual [ I Trustee [J Attorney in Fact IJ Guardian or Conservator [I Other: ______________ _ Signer Is Representing: ________ _ • ©2014 National Notary Association· www.NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907 PSA 19-555CA EXHIBIT "A" SCOPE OF SERVICES Perform a variety of communications and outreach tasks as outlined in individual Project Task Description & Fee Allotments (PTD&FA) related to the following: A. Communications B. Construction Outreach C. Design I Development Outreach D. Public Meeting Facilitation Requests for work not listed above must be contracted under separate agreement. City Attorney Approved Version 6/12/18 9 PSA 19-555CA EXHIBIT B -SAMPLE MASTER AGREEMENT RATE SCHEDULE Prices valid through Term of Agreement STAFF NAME TITLE HOURLY RATE 1. Stephanie Sweeny Project Manager $140.00 2. Michele Miller Community Liaison 113.34 3. Laura Cunningham Community Liaison 101.96 4. Erika Blaska Community Liaison 94.80 5. Marisa Campos Trautz Community Liaison 95.23 9. Wayne Brown Community Liaison 113.34 10. Izzy Morales Graphic Designer 95.66 SUB-CONSULTANTS NAME[FIRM TITLE HOURLY RATE 1. N/A $0.00 2. 3. ·g_ 10. EXPENSES DESCRIPTION COST %MARKUP 1. Mileage $0.545/ mile 00% 2. Copy Services $0.00 I page xx% 3. 4. 5. Master Agreement Consulting Se--vices 14 of 24 Request for Qualirication RFQ No.18-05 10 Client#· 25380 TRCCOMPA ACORD™ CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) 3/22/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(SJ, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDmONAL INSURED, the pollcy(les) must have ADDmONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder In lieu of such endorsement(s). PRODUCER 2Xltg''" Jerry Noyola Greyllng Ins. Brokerage/EPIC rll8~o Extl: 770-552-4225 I five. Nol: 866-550-4082 3780 Mansell Road, Suite 370 i=ss: Jerry.noyola@greyllng.com Alpharetta, GA 30022 INSURER(S) AFFORDING COVERAGE NAlC# INSURER A : National Union Fire Ina. co. 19445 INSURED INSURER B : XL Spoclaltr tnSUrance Co, 37885 TRC Engineers, Inc., TRC Companies, Inc. INSURER C: New Hampahl,. Ins. Co. 23841 21 Griffin Road North INSURER D : SINdfast Insurance Company 26387 Windsor, CT 06095 INSURERE: INSURERF: COVERAGES CERTIFICATE NUMBER· 18-19 REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDmONOF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDmONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. r~ TYPE Of INSURANCE ~9) ~~~ POLICY NUMBER 1,&ll/il&'Xmn 1i&ll/il&~ UMrrs A ~ COMMERCIAL GENERAL LIABILITY 5341999 p410112018 04/01/201~ EACH OCCURRENCE $1 000 000 D CLAIMS-MADE ~ OCCUR ~~~~'m~~~nce\ sSOO 000 ~ Contractual Llab. MED EXP (Any one person) s25 000 · ~ PERSON.t.l.. & ADV INJURY $1,000 000 GEN'l AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s2 000,000 RPOLICY~~:g: WLoc PRODUCTS-COMP/OP AGG s2,000,000 OTHER: $ A AUTOMOBILE LIABILITY 4773667 (AOS) kl4101/2018 04/01/201S COMBINED SINGLE LIMIT I s1,000,000 /Ea accldonll ~ A X ANYAUTO 4773668 (MA) 104101/2018 04/01/201S BODIL y INJURY (Per person) $ ~ OWNED -SCHEDULED BODILY INJURY (Per aocldenl) $ 1--AUTOS ONLY ~ AUTOS ~ HIRED ..!. NON-OWNED iROPERTY OAMAGE $ AUTOS ONLY AUTOS ONLY Per accidentl s B ~ UMBREUA LIAB ~OCCUR US00075712Ll18A 04/01/2018 04/01/201! EACH OCCURRENCE $9 000 000 EXCESSLIAB CLAIMS-MADE AGGREGATE s9 000.000 ./ oED I xi RETENTI0Ns10 ooo $ C WORKERS COMPENSATION 022298274 (AOS) 04/01/2018 04/01/201~ XI~~~•= I Jg.TH- A AND EMPLOYERS' LIABILITY y / N 022298275 (CA) 04/01/2018 04/01/20H s1 000.000 · ANY PROPRIETOR/PARTNERIEXECUTIVEC!!] NIA E.L. EACH ACCIDENT OFFICER/MEMBER EXCLUDED? 04/01/201S A (Mandatory In NH) 022298276 (ME) 04/01/2018 E.L. DISEASE -EA EMPLOYEE s1 000.000 gi:cit-.:-¥r~ ~~PERATIONS below E.L. DISEASE -POLICY LIMIT s1 000,000 D Prof. Llab. Incl. PEC019684302 04/01/2018 04/01/201S Per Claim $5,000,000 Poll. Llab. Aggregate $5,000,000 ./ DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, mey be attached If more space Is requlrsd) Re: Agreement #CA 1308 • Master Agreement for Communications & Outreach Services. The City of Cartsbad Is named as an Additional Insured with respects to General & Automobile Liability where required by written contract. Waiver of Subrogation is applicable where required by written contract & allowed by law. Should any of the above described pollcles be cancelled by the Issuing Insurer before the expiration date thereof, 30 days' written notice (except 10 days for nonpayment of premium) will be provided to the Certificate Holder. CERTIFICATE HOLDER CANCELLATION The City of Clirlsbad/CMWD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN c/o EXIGIS Insurance Compliance ACCORDANCE WITH THE POLICY PROVISIONS. Services P.O. Box 4668 • ECM #35050 AUTHORIZED REPRESENTATIVE New York, NY 10163-4668 .6.(/4(~ I © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) 1 of 1 The ACORD name and logo are registered marks of ACORD #S1015864/M1010630 JNOY1 ENDORSEMENT This endorsement, effective 12:01 A.M. 04/01/2018 forms a part of policy No. 4773667 (AOS) issued to TRC Companies, Inc. by National Union Fire Insurance Company of Pittsburgh, PA THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holderls)") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within 30 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy 107414 (03/11) ENDORSEMENT This endorsement, effective 12:01 A.M. 04/01/2018 forms a part of policy No. 5341999 issued to TRC Companies, Inc. by National Union Fire Insurance Company of Pittsburgh, PA THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured· is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)"I and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within 30 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy 107414 (03/11) POLICY NUMBER: 5341999 COMMERCIAL GENERAL LIABILITY -CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Any person or organization whom you become Per the contract or agreement obligated to i_nclude as an additional insured as a result of any contract or agreement you have entered into. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply lo "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs)·to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 2010 0413 © Insurance Services Office, Inc., 2012 Page 1 of 2 C. With respect to the insurance afforded to these additional insureds, the following is added to Section Ill -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Page 2 of2 © Insurance Services Office, Inc., 2012 CG20100413 POLICY NUMBER: 5341999 COMMERCIAL GENERAL LIABILITY CG 20 37 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Oraanization(s) Location And Description Of Completed Operations Any person or organization whom you become Per the contract or agreement. obligated to include as an additional insured as a result of any contract or agreement you have entered into. , Information reauired to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section Ill -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 37 0413 © Insurance Services Office, Inc., 2012 Page 1 of 1 ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following •attaching dause" need be completed only when this endorsement is Issued subsequent to preparation of the pollcy). This endorsement, effective 12:01 AM Issued to TRC Companies, Inc'. By New Hampshire Insurance Company forms a part of Policy No. · LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENmlES OTHER THAN THE NAMED INSURED (WORKERS' COMPENSATION ONLY) This policy is amended as follows: 022-29-8275 In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the Named Insured or, if applicable, any other employers named in Item 1 of the Information Page is under an existing contractual obligation to notify a certificate holder when this policy Is canceled (hereinafter, the "Certificate Holder(s)") and the Named Insured has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice"} via e-mail to each such Certificate Holders within 30 days after the Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s} as soon as reasonably practicable after the Named Insured provides such Information to the Insurer, Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following definitions apply to this endorsement: === = ENDORSEMENT 1. Named Insured means the insured first named employer In Item 1 of the Information Page of this policy. 2. Insurer means the Insurance company shown in the header on the Information Page of this policy. All other terms, conditions and exclusions shall remain the same. WC 99 00 56 I04/11 l L°'~-1'::t:r~ REPRUENTA11VE ENDORSEMENT BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" need be completed only when this endoisement Is Issued subsequent to preparation of the policy). This endorsement, effective 12:01 AM forms a part of Polley No. Issued to TRC Companies, Inc. By Nati?nal Union Fire Insurance Company of Pittsburgh, PA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against any person or organization with whom you have a written contract that requires you to obtain this agreement from us, as regards any work you perform for such person or organization. The additional premium for this endorsement shall be 2% of the total estimated workers compensation premium for this policy. WC 04 03 61 111/90) -= --= --------