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HomeMy WebLinkAboutVectorUSA; 2019-10-28; 2019-LOA/IT09Tracking #: 2019-LOA/IT09 Communications Dept. Cabling -- 1 -- City Attorney Approved 2/29/2016 CITY OF CARLSBAD PUBLIC WORKS LETTER OF AGREEMENT COMMUNICATIONS DEPTARMENT CABLING ($5000 or less) This letter will serve as an agreement between Vector Resources Inc., dba VectorUSA, (Contractor) and the City of Carlsbad (City). The Contractor will provide all equipment, material and labor necessary to install CAT6 riser rated cables to designated workstation locations, per the Contractor’s proposal dated Aug. 15, 2019 and City specifications, for a sum not to exceed two thousand one hundred forty-six dollars and ninety-nine cents ($2,146.99). This work is to be completed within 30 working days after issuance of a Purchase Order. ADDITIONAL REQUIREMENTS 1. City of Carlsbad Business License 2. The Contractor shall assume the defense of, pay all expenses of defense, and indemnify and hold harmless the City, and its agents, officers, officials, employees and volunteers, from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from or in connection with the performance of this Contract or work; or from any failure or alleged failure of the contractor to comply with any applicable law, rules or regulations including those relating to safety and health; except for loss or damage which was caused solely by the active negligence of the City; and from any and all claims, loss, damage, injury and liability, howsoever the same may be caused, resulting directly or indirectly from the nature of the work covered by this Contract, unless the loss or damage was caused solely by the active negligence of the City. The expenses of defense include all costs and expenses, including attorney's fees for litigation, arbitration, or other dispute resolution method. 3. Contractor shall furnish policies of general liability insurance, automobile liability insurance and a combined policy of workers compensation and Employers’ Liability in an insurable amount of not less than one million dollars ($1,000,000) each, unless a lower amount is approved by the Risk Manager or the City Manager. Said policies shall name the City of Carlsbad as an additional insured. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. Insurance is to be placed with California admitted insurers that have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. Proof of all such insurance shall be given by filing certificates of insurance with contracting department prior to the signing of the contract by the City. 4. The Contractor shall be aware of and comply with all Federal, State, County and City Statues, Ordinances and Regulations, including Workers Compensation laws (Division 4, California Labor Code) and the "Immigration Reform and Control Act of 1986" (8USC, Sections 1101 through 1525), to include but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this Contract. 5. The Contractor may be subject to civil penalties for the filing of false claims as set forth in the California False Claims Act, Government Code sections 12650, et seq., and Carlsbad Municipal Code Sections 3.32.025, et seq. ________ init ________ init 6. The Contractor hereby acknowledges that debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor from participating in contract bidding. ______ init ______ init 7. The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 Tracking #: 2019-LOA/IT09 Communications Dept. Cabling -- 2 -- City Attorney Approved 2/29/2016 8. The general prevailing rate of wages, for each craft or type of worker needed to execute the contract, shall be those as determined by the Director of Industrial Relations pursuant to the Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the California Labor code, a current copy of applicable wage rates is on file in the office of the City Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all workers employed by him or her in the execution of the work covered by this Letter of Agreement. Contractor and any subcontractors shall comply with Section 1776 of the California Labor Code, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. Contractor shall require any subcontractors to comply with Section 1776. 9. City Contact: Gary Hornby, Gary.Hornby@carlsbadca.gov Contractor Contact: Alexandra Jones, ajones@vectorusa.com CONTRACTOR: CITY OF CARLSBAD, a municipal corporation of the State of California Vector Resources, Inc. dba Vector USA 1635 Faraday Avenue Carlsbad, CA 92008 9808 Waples Street San Diego, CA 92121 858-546-1014 By: By: (sign here) Information Technology Director (print name/title) By: Dated: (sign here) (print name/title) (Proper notarial acknowledgment of execution by Contractor must be attached. Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: _______________________________ Assistant City Attorney DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 Robert Messinger Executive Vice President 10/28/2019 Vector Resources, Inc. Authorized Signature Project Name: Communications Dept Cabling Change Name: Structured Cabling Project 8/15/2019 Company Site City of Carlsbad 1200 Carlsbad Village Dr Carlsbad, CA 92008 Department of Communications 2955 Elmwood Carlsbad, CA USA 92008 VectorUSA will provide and install two (2) CAT6 riser rated cables to a maximum of three (3) workstation locations. At each workstation, VectorUSA will provide and install one (1) RJ45 category 6 modular insert to terminate each cable. The inserts will be housed within a surface box at each workstation. Within the IDF, VectorUSA will provide and install one (1) 12 port category 6 wall mounted patch panel to terminate each cable. VectorUSA will conduct CAT6 testing on each cable installed and test results will be provided. VRN 095298-001 Scope of Work 400 Cat6 4 Pair 23 AWG Riser- Blue 0.27 108.00 25 Cable Supports 7.50 187.50 6 CAT6 Max Insert Blue 4.69 28.14 3 2 Port Surface Mount Box White 2.94 8.82 1 12 Port CAT6 Patch Panel - Mounts on 89D Bracket 100.00 100.00 6 Testing UTP Cables 1.25 7.50 3 CAD Documentation 10.00 30.00 1 Miscellaneous Materials and Labor 25.00 25.00 1 Site Survey 0.00 0.00 1 Material Mobilization 31.25 31.25 1 Project Management 0.00 0.00 Qty Description Unit Price Extended Price $526.21Sub-Total Labor $1,580.00 Sales Tax $40.78 $2,146.99Job Total Prepared For Prepared By Gary Hornby Christie Lange Terms and Conditions Signature and Purchase Order due upon acceptance, balance due upon completion; Net 30. Any materials not listed in the quote necessary to complete this project will be billed additionally. This quote is valid for 30 days only. _____________________________Date ____________ Customer Authorized Signature __________________________Date ____________ Customer Printed Name __________________________ 8-15-2019 ACCEPTANCE OF ORDER: The prices, specifications and conditions are satisfactory and are hereby accepted. VectorUSA is authorized to do the work as specified. VectorUSA shall be entitled to refuse or delay shipments for failure by customer to pay within terms or any payments due to VectorUSA. In the event that it becomes necessary for VectorUSA to incur collection costs or institute a suit to collect any amount due and payable, the customer agrees to pay such additional collection costs, late charges (1.5% monthly, 18% annually), and expenses, including attorney's fees. Date: Vector Resources, Inc. dba VectorUSA 9808 Waples Street San Diego, CA 92121 P: (858)-546-1014 Christie Lange DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTRINSDWVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION$ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 11/1/2018 License # 0E67768 (310) 792-7416 25674 Vector Resources, Inc. 3530 Voyager Street Torrance, CA 90503 A 1,000,000 X X 6306H947178 11/01/2018 11/01/2019 300,000 10,000 1,000,000 2,000,000 2,000,000 1,000,000A X X BA0L893865 11/01/2018 11/01/2019 Comp/Coll Ded $1,000 10,000,000A CUP9J207638 11/01/2018 11/01/2019 10,000,000 A X UB0L239923 11/01/2018 11/01/2019 1,000,000 Y 1,000,000 1,000,000 Professional Liability Aggregate Limit: $10,000,000, Deductible: $25,000. Policy #ZPL21N80907, Travelers Property Casualty Company of America, 11/01/2018 - 11/01/2019. City of Carlsbad, its officials, employees and volunteers are included as Additional Insureds with respect to General Liability (per form #CGD417) and Auto Liability (per form #CAT353). Policy is Primary and Non-Contributory as respects General Liability (per form #CGD425) and Auto Liability (per form #CAT474). Waiver of Subrogation applies as respects General Liability (per form #CGD417), Auto Liability (per form #CAT353), and Workers Compensation (per form #WC990376) City of Carlsbad 1635 Faraday Avenue Carlsbad, CA 92008 VECTRES-01 PERKOVICHC IOA Insurance Services 130 Vantis Suite 250 Aliso Viejo, CA 92656 James Barth Jamie.Barth@ioausa.com Travelers Property Casualty Company of America X X X X X X X X DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED – PRIMARY AND NON-CONTRIBUTORY WITH OTHER INSURANCE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM PROVISIONS 2.The following is added to Paragraph B.5.,Other Insurance of SECTION IV – BUSINESS AUTO1.The following is added to Paragraph A.1.c., Who CONDITIONS:Is An Insured, of SECTION Il – COVERED AUTOS LIABILITY COVERAGE:Regardless of the provisions of paragraph a. and This includes any person or organization who you paragraph d. of this part 5. Other Insurance, this are required under a written contract or insurance is primary to and non-contributory with agreement between you and that person or applicable other insurance under which an organization, that is signed by you before the additional insured person or organization is the "bodily injury" or "property damage" occurs and first named insured when the written contract or that is in effect during the policy period, to name agreement between you and that person or as an additional insured for Covered Autos organization, that is signed by you before theLiability Coverage, but only for damages to which "bodily injury" or "property damage" occurs andthis insurance applies and only to the extent of that is in effect during the policy period, requiresthat person's or organization's liability for the this insurance to be primary and non-contributory.conduct of another "insured". CA T4 74 02 16 ú 2016 The Travelers Indemnity Company. All rights reserved.Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission. DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11 DocuSign Envelope ID: 4BF027F1-F221-4999-BEA9-3C43EAF2DE11