Loading...
HomeMy WebLinkAboutVelazquez Family Counseling Services; 2018-06-27;AGREEMENT FOR FAMILY COUNSELING SERVICES VELAZQUEZ FAMILY COUNSELING SERVICE This Agreement is made and entered into as of June 23 , 201 8 between the CITY OF CARLSBAD, a municipal corporation, ("City"), and Velazquez Family Counseling Services, a sole proprietor, ("Contractor"). RECITALS A. City requires the professional services of a family counselor that is experienced in identifying and counseling at risk youth and their families in a school setting. B. Contractor has the necessary experience in providing professional services and advice related to family counseling. C. Selection of Contractor is expected to achieve the desired results in an expedited fashion. Now, therefore, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM \ The term of this Agreement will be effective until June 30, 2019. The City Manager may amend the Agreement to extend it for 3 additional one-year periods or parts thereof in an amount not to exceed seventy-nine thousand and two hundred dollars ($79,200) per Agreement year. Contractor reserves the right to request/negotiate an increase in budget based on cost of living and necessary increase of work force. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be thirty dollars ($30.00) per hour. The total shall not exceed seventy-nine thousand and two hundred dollars ($79,200) per year. No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key rating of not less than "A-: VII". OR with a surplus line insurer on the State of California's List of Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide of at least "A:X". 10.1 COVERAGE'S AND LIMITS Contractor will maintain the types of coverage's and minimum limits indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. 10.1.1 COMMERCIAL GENERAL LIABILITY INSURANCE $1,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 10.1.2 AUTOMOBILE LIABILITY If the use of an automobile is involved for Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 PROFESSIONAL LIABILITY Errors a n d omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 ADDITIONAL PROVISIONS Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 PROVIDING CERTIFICATES OF INSURANCE AND ENDORSEMENTS Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 FAILURE TO MAINTAIN COVERAGE If Contractor fails to maintain any of these insurance coverage's, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverage's. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 SUBMISSION OF INSURANCE POLICIES City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the agreement for a period of three (3) years from the date of final payment under this agreement. Exception to this would be the Health Service Records since release of these records would be a HIPAA violation. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this agreement is the property of City. Client health service records are maintained and safe guarded by contract manager. In the event this agreement is terminated, a 11 work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement is the property of the City. The Health Service Records will be maintained and safe guarded by the contract manager pursuant to California Board of Behavioral Sciences Statutes and Regulations #4980.49. Health Service Records are released only under subpoena by judge. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City Name Title Lt. Jason Jackowski Division Commander For Contractor Name Title Address Email Penelope Velazquez Guide Program Contractor 1784 Troy Lane Oceanside, California 92054 penny.velazquez@carlsbadca.gov Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all four categories. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these I aw s , ordinances, and regulatiqns and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTIONS AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR By: (sign here) (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California Attest: City Clerk If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s} signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY lltlL ------=------- Assistant City Attorney EXHIBIT "A" SCOPE OF SERVICES 1. Implement and administer the Guide Program for the Carlsbad Police Department. The services provided are designed to intervene and divert "at risk" youth from the juvenile justice system. 2. Consult with school administrators in determining program participants, scheduling and designing intervention strategies. 3. Consult and educate students in groups and individually. 4. Provide crises counseling for students. 5. Provide counseling and crisis intervention for parents. 6. Make presentations to groups about GUIDE. 7. Provide City with two reports each year. The reporting shall be from January first through June thirtieth and July first through December thirty-first. The reports shall document each service offered and the number of participants. 8. Keep the Family Services Supervisor apprised of current activities of the GUIDE Program. 9. Submit invoice for payment for services rendered. 10. Supervise any Interns that may be necessary for the GUIDE Program. Conduct Group Supervision at Police Department in confidential location approved of by the Family Services Supervisor contingent on space available. '~ ALLIED ALLIED WORLD INSURANCE COMPANY 023 r.41111111 WO R LC A stock insurance company, incorporated under the laws of New Hampshire -'j , 1690 New Britain Avenue, Suite 101, Farmington, CT 06032 (1-800-421-6694) CLA,IMS-MADE MARRIAGE AND FAMILY THERAPISTS' PROFESSIONAL AND BUSINESS LIABILITY POLICY 2 / 0 8 / 18 -A THIS IS A CLAIMS MADE POLICY -PLEASE READ CAREFULLY RENEWAL NOTICE: A LOWER LIMIT OF LIABILITY APPLIES TO JUDGEMENTS OR SETTLEMENTS WHEN THERE ARE ALLEGATIONS OF SEXUAL MISCONDUCT (SEE THE SPECIAL PROVISION "SEXUAL MISCONDUCT" IN THE POLICY). DECLARATIONS POLICY NO: 5001-3780 ACCOUNTNO: CA-VELPl 78-0 0271773G ITEM 1. (a) NAME AND ADDRESS OF INSURED: PENELOPE VELAZQUEZ 1784 TROY LN OCEANSIDE, CA 92054 ITEM 2. ADDITIONAL INSUREDS: ITEM 1. (b) ADDITIONAL NAMED INSUREDS: EMILY GIEMORNE TYPEOFORG: Individual CITY OF CARLSBAD 1200 CARLSBAD VILLAGE CARLSBAD, CA 92008 CARLSBAD UNIFIED SCHOOL DR DISTRICT 801 PINE AVENUE CARLSBAD, CA 92008 ITEM 3. POLICY PERIOD: FROM: 04/01/18 TO: 04/01/19 12:0lA.M. STANDARD TIME AT THE ADDRESS OF THE INSURED AS STATED HEREIN: ITEM 4. LIMITS OF LIABILITY: (a) $ ___ 1_,_o_o_o_, o_o_o_ PER-CLAIM-INSURING AGREEMENT A. (c) $ 3,000, 000 AGGREGATE (b) $ ___ 1~·-0~0~0~,~o~o~o_ PER-CLAIM-INSURING AGREEMENT B.(1) and B.(2) (d) $ ITEM 5. ITEM6 ITEM 7. PREMIUM SCHEDULE: CLASSIFICATION SELF-EMPL. MARRIAGE/FAMILY THERAPIST PROFESSIONAL(OWNER/PARTNER) PROFESSIONAL INDEPENDENT CONTRACTOR ADDITIONAL INSUREDS ADDITIONAL INSUREDS AFTER FIRST DEFENSE LIMIT RETROACTIVE DATE: 04/01/05 EXTENDED REPORTING PERIOD ADDITIONAL PREMIUM (if exercised):$ ____ ~8~7~7~0~0~- NUMBER RATE 1 276.00 1 138.00 3 14.00 1 30.00 1 15.00 TOTAL PREMIUM: ITEM 8. POLICY FORMS AND ENDORSEMENTS ATTACHED TO THIS POLICY APA-MH 00002 00 (06/14) APA 00127 04 (06/14) APA-MH 00015 00 (06/14) THIS IS NOT A BILL. PREMIUM HAS BEEN PAID. 5 0 0 0 PER PROCEEDING ANNUAL PREMIUM 276.00 138.00 42.00 30.00 15.00 .00 501.00