Loading...
HomeMy WebLinkAboutAIRX Utility Surveyors Inc; 2012-11-28; CA923PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO. 10 PROJECT NO. 6607 CA923 This and Fee Allotment, is entered into on ,...,..,..,.,.,---=:t.....u4;(.~"""";....a..---':.r--±-:.,t4--4r~--.L-,,..--:-:-:-=-' pursuant to an Agreement between AIRX rs, Inc., a 1fornia corporation ("Contractor") and the City of Carlsbad, ("City") ber 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services and report preparation in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated June 8, 2015, ("proposal"), attached as Appendix "A" for the Corrugated Metal Pipe Replacement Program (Adams St), (the "Project"). The Project services shall include potholing, traffic control plan preparation and installation and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Pu rchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 'Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials as specified in Table 1. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all , or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for th is Project Task Descri ption and Fee Allotment is $5,065. City Attorney Approved Version 1/30/13 CA923 TABLE 1 FEE ALLOTMENT NO . 10 Corrugated Metal Pipe Replacement Program (Adams St) TASK GROUP LUMP SUM FEE Potholing, traffic control plan preparation & installation and report $5,065 preparation with pothole results TOTAL (Not-to-Exceed) $5,065 Executed by Contractor this ____ day of _____________ , 2015. CONTRACTOR AIRX UTILITY SURVEYORS, INC ., a California corporation (name of Contractor) (sign here) Stephen Tueting I V ice President (print name/title) AIRX UTILITY SURVEYORS, INC., a California corporation (name of Contractor) By: (print name/title) If Contractor is a corporation , this document must be signed by one individual from each col umn: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: Date: --~-ft--.!.r}-+L-'--/ >"=.£..__ __ _ J ' APPROVED AS TO FORM: CELI A A. BREWER, City Attorney BY }()2.1 ,~ Assistant City Attorn y 2 City Attorney Approved Version 1/30/13 URVEYORS Appendix "A" 2534 East El Norte Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 June 9, 2015 Sherri Howard Associate Engineer City of Carlsbad Public Works Department 1635 Faraday Avenue Carlsbad, CA 92008 760-602-2756 Sherri.Howard@carlsbadca.gov Project: City of Carlsbad Adams Street Mrs. Howard , AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal for the subject project to locate existing utilities. Available tasks are described below. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide potholing, City/County permit processing for right of way, traffic control services and all materials in support of this mission. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: AirX takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confined Space Entry, Competent Person, Traffic Control Technician/Flagger and Emergency First Aid/CPR. Job site and public safety are always our top priority. Project Management, Report Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) Air X Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AJRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the attached summary sheet for estimated depths and costs. Geophysical Locating (Level B) AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities in accordance with USA Mark-out. If the requested utilities are not found or if USA Mark-out is incomplete and cannot be verified by AirX, you the Client will be notified. Air X does provide additional locating upon request. It is our experience that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar and CCTV locating camera equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth and size ofthe utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility owner. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver and/or a tractor driven CCTV with locating and lateral launching system used to identify positioning of sewers and sewer laterals. For locating and/or CCTV work please call for a quote. Utility Locating by Surface Visible Feature Survey (Level C) AIRX can provide the incorporation of visible features into the Level B survey. It is assumed that topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to AirX. AirX will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. Land survey and mapping service are also available, please contact us for a quote. Additional Fees • This estimate excludes the provision for prevailing wage applicable to all field work. • Pothole pricing is based on util ity depth and may vary accordingly. • Potholes will be located in accordance with USA Mark-out, locating rates may be incurred if USA Mark-out is incorrect or incomplete. • This estimate is for AC Cold Mix. If additional patching is required, it will incur additional costs. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AlRX Utility Surveyors, Inc. License No. 830790 A JtUI /hv/Wvwt-. / Gail McMorran President. Approved by: __________ _ Client: ---------------- XBD20 15-133 City of Carlsbad Adams Street -Proposal Letter AIRX Utility Surveyors, Inc. Local Fee Estimate Summary June 8, 2015 Pricing on this document is valid for 90 days from the date above. Project: City of Carlsbad Adams Street -Rate Sheet Total Number of Estimated Potholes: 3 Project Management & Report Preparation Project Management No.: 1 hours at $125 per hour= $125 --~~ On Site Research/Report Drafting Potholing"" Potholes Less Than 5' Deep (Qty Discount) Potholes 5' to 8' Deep (Qty Discount) Potholes 8' to 11' Deep (Qty Discount) Potholes 11' to 14' Deep Potholes Greater Than 14' Deep Travel Time Billed One Way (Qty Discount) Wet & Dry Utility Locating Locating - 1 Man & Equipment Locating -2 Men & Equipment Traffic Control Traffic Control Plans (Qty Discount) Traffic Control Equipment Arrow Board Flagman No. Flagmen: Surveying Field Work (2 Man Crew) Office Calculation USA Mark-Out/Coordination/Pothole Layout Concrete and Asphalt Patching Concrete Rapid Set/Asphalt Cold Mix (Discount) Asphalt Hot Patch Coring -14" Diameter Paver Repair IAaamonal t-ees & Notes: No.: 2 hours at $75 per hour= $150 --~~ Project Management & Report Preparation Total: __ ...:..$_27_5_ No.: 0 No.: 3 No.: 0 No.: 0 No. hrs: 0 No.: at $550 per hole= _ __,...__;$;..;0_ at $750 per hole= $2,250 ----'--'-,--at $950 per hole= __ __;$:-:0~ at $1,200 per hole= __ __;$;;...;;0;.... at $250 per hole= --...,.....;$;..;0;.... at $100 per day= $100 Pothole Estimate Total: ----=-$2::'-,:::-:35::-::0:- No. hrs: 3 ------:~ No. hrs: 0 ---- at $175 per hour= ---'-$:-52:'""::5~ at $225 per hour= __ """:"":::-:$~0~ Locating Estimate Total: __ ...:..$_52_5_, No.: 3 at $225 per plan= $675 No.: 1 days at $200 per day= $200 No.: 0 days at $150 per day= $0 2 $35 per hour for .§ hours= $560 Traffic Control Estimate Total: $1 ,435 0 at $240 per hour= $0 0 at $140 per hour= $0 4 at $75 per trip= $300 Surveying Estimate Total: I $300 No.: 3 at $60 each= $180 No.: 0 Call for Quote $0 No.: 0 at $100 each= $0 No.: 0 at $150 each= $0 Patching Estimate Total: $180 Estimate Total: $5,065 '--_.;:;.;~;;.;;.... Av erage Price Per Pothole: i1...ill 1) ALL permit or traffic control review, deposits and fees are in addition to the Estimate Total. 2) This estimate Excludes the provision for prevailing wage. 3) This estimate is for AC Cold Mix. If additional patching is required, it will incur additional costs. 4) Pothole pricing is dependent on depth and may vary more or less accordingly. Authorization: XBD2015-133 City of Carlsbad Adams Street -Rate Sheet PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO.9 PROJECT NO. 6608 CA923 This Fee Allotment, is entered into on :-==-:=:-:--:,....,...._,&--:~~9-----'::..L--::~,;teJ-o<¥-~' d-:----' pursuant to an Agreement between AI RX UTI LITY 9Y· V R , ., a alifornia corporation ("Contractor") and the CITY OF CARLSBb l2 , ("City") dated November 28 , 20 12, (th e "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholi ng services and report preparation in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated May 7, 2015, ("proposal"), attached as Append ix "A" for the Northwest Quadrant Storm Drain Improvement Program (Roosevelt S/0 Laguna), (the "Project"). The Project services shall include potholing, traffic control plan preparation and installation and report preparation with pothole resu lts. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Pu rchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor sha ll begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7 .2 "Working Day" of the Standard Specifications for Pu blic Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as am ended by this Project Task Description an d Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation fo r the Project is shown in Table 1, "Fee Allotment", herein . Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials as specified in Table 1. Appendix "A", attached , prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for wo rk actually performed. The maximum total cost of Contractor's services for th is Project Task Description and Fee Allotment is $9,700. City Attorney Approved Version 1/30/13 CA923 TABLE 1 FEE ALLOTMENT NO. 9 NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM (ROOSEVELT S/0 LAGUNA) TASK GROUP LUMP SUM FEE Potholing, traffic control plan preparation & installation and report $9,700 preparation with pothole resu lts TOTAL (Not-to-Exceed) $9,700 Executed by Contractor this ____ day of _____________ , 20 . CONTRACTOR AIRX UTILITY SURVEYORS, INC., a California corporation If Contractor is a corporation , this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: Date: _.-:;.,+-;;_s;,..._,.if-='4) __ _ { ( APPROVED AS TO FORM : CELIA A. BREWER, City Attorney 2 City Attorney Approved Version 1/30/13 SURVFYOR<; Appendix "A" 2534 East El Norte Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 May 13,2015 Sherri Howard Associate Engineer City of Carlsbad -Public Works Department 1635 Faraday A venue Carlsbad, CA 92008 760-602-2763 Sherri .Howard @Carlsbadca.gov Re: Roosevelt Street Storm Drain Improvements -Potholing Dear Ms. Howard: AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal to pothole selected existing utilities. To accomplish this task one or more of the methods listed below may be used. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide utility locating, potholing services, traffic control and right of way plans and permit processing; any agency fees that may be required are not included in the estimate total. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: AIRX takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confined Space Entry, Competent Person, Traffic Control Technician/Flagger and Emergency First Aid/CPR and Defensive Drivers. Job site and public safety are always our top priority. Project Management, Report Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) AIRX Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated based on width or half width. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the attached summary sheet for estimated depths and costs. Geophysical Locating (Level B) AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities in accordance with USA Mark out. If the requested utilities are not found or if USA Mark-out is incomplete and cannot be verified by AIRX, you the Client will be notified. AIRX does provide additional locating upon request. It is our experience that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar, electro-magnetic, and other equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth and size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility owner. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver and/or a tractor driven CCTV with locating and lateral launching system used to identify positioning of sewers and sewer laterals. For CCTV Locating and inspection work please call for a quote. Utility Locating by Surface Visible Feature Survey (Level C) AIRX can provide the incorporation of visible features into the Level B survey. It is assumed that topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to AIRX. AIRX will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. Land survey and mapping service are also available, please contact us for a quote. Limitations AIRX will make every effort to locate and mark-out the utilities in the requested area in the time allowed. Some limitations exist with locating methods based on the type of soil conditions encountered: Heavy cobble, groundwater, rock or dense clay soil conditions and buried debris that may render locating useless. Closely aligned but unrelated facilities may distort the surface field manifestations and yield phantoms or null fields. If adverse conditions are encountered AIRX will cease the current operation and attempt to contact the client for further directions. AIRX requires access to as many as-built drawings, architectural site and building plans as can be acquired. AIRX considers this a professional service therefore no provision is made for prevailing wage unless otherwise stipulated as annotated in the attached Fee Summary. Utility mark out will reflect the alignment and horizontal positioning of the utility only. Depth determinations for this project are not reliable due to the number of interfaces penetrated and any depth should only be determined through potholing or submarine visual measurement. Additional Limitations or Fees • This estimate excludes the provision for Prevailing Wage applicable to all field work. • Any agency permit fees required are outside the scope of this estimate. • Pricing allows for asphalt repairs to be AC Cold Mix with additional cost allowance for AC Hot Mix. • Pothole pricing will be based on actual depths encountered in the field. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A tbtlt-f/hu~ / Gail McMorran President. Approved by: __________ _ Client: _____________ _ XBD20 15-097 Roosevelt Street Storm Drain Improvements -City of Carlsbad PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO.8 PROJECT NO. 6608 CA923 Proje~ T sk D scripti n and Fee Allotment, is entered into on ___ 7'--L.::"'lfr-L------'--hL-,...,.,~-r----<...£"--""--+--Lr:'=-----· pursuant to an Agreement between AIRX U ity Surveyors, Inc., a alifornia c rporation, ("Contractor") and the City of Carlsbad, ("City") dated November 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated February 11, 2014, ("proposal"), attached as Appendix "A" for the Northwest Quadrant Storm Drain Improvement Program (Grand Ave.) {the "Project"). The Project services shall include potholing and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1 . Progress payments shall be based on time and materials. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $15,303. City Attorney Approved Version 1/30/13 TABLE 1 FEE ALLOTMENT POTHOLING SERVICES TASK GROUP LUMP SUM FEE Potholing and report preparation with potholing results $15,303 (Grand Ave) TOTAL (Not-to-Exceed) $15,303 Executed by Contractor this dJ S..·t day of _ __._h_::.e...---=-----~6'-'--------·-· 2014. CONTRACTOR AIRX UTILITY SURVEYORS, INC. a California corporation (name of Contractor) By: ;/;ALP ~~J.Mu ... s1gn here) . ~~~~ t'YJ c l1Jca;~ /Presuknf (print name/title AIRX UTILITY SURVEYORS, INC. a California corporation (name of Contractor) sv:~fvlc~ If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: ::3 .... ~o-1 ti Date: __________ _ APPROVED AS TO FORM: CELIA A. BREWER, City Attorney sv: )(2£Lde Assistant City AttomeY'V City Attorney Approved Version 1/30/13 2 APPENDIX A 2534 East El Norte Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 February 11, 2014 Sherri Howard Associate Engineer City of Carlsbad -Public Works Department 1635 Faraday A venue Carls bad, CA 92008 760-602-2763 Sherri.Howard @Carlsbadca.gov Re: Northwest Quadrant Storm Drain Improvement Program: Grand Ave. Follow up and Madison Schedule. Dear Ms. Howard: AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal to pothole selected existing utilities. To accomplish this task one or more of the methods listed below may be used. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide utility locating, potholing services, traffic control and right of way plans and permit processing; any agency fees that may be required are not included in the estimate total. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: AIRX takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confined Space Entry, Competent Person, Traffic Control Technician!Flagger and Emergency First Aid/CPR and Defensive Drivers. Job site and public safety are always our top priority. Project Management, Report Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) AIRX Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated based on width or half width. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the attached summary sheet for estimated depths and costs. Geophysical Locating (Level B) AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities in accordance with USA Mark out. If the requested utilities are not found or if USA Mark-out is incomplete and cannot be verified by AIRX, you the Client will be notified. AIRX does provide additional locating upon request. It is our experience that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar, electro-magnetic, and other equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth and size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility owner. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver and/or a tractor driven CCTV with locating and lateral launching system used to identify positioning of sewers and sewer laterals. For CCTV Locating and inspection work please call for a quote. Utility Locating by Surface Visible Feature Survey (Level C) AIRX can provide the incorporation of visible features into the Level B survey. It is assumed that topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to AIRX. AIRX will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. Land survey and mapping service are also available, please contact us for a quote. Limitations AIRX will make every effort to locate and mark-out the utilities in the requested area in the time allowed. Some limitations exist with locating methods based on the type of soil conditions encountered: Heavy cobble, groundwater, rock or dense clay soil conditions and buried debris that may render locating useless. Closely aligned but unrelated facilities may distort the surface field manifestations and yield phantoms or null fields. If adverse conditions are encountered AIRX will cease the current operation and attempt to contact the client for further directions. AIRX requires access to as many as-built drawings, architectural site and building plans as can be acquired. AIRX considers this a professional service therefore no provision is made for prevailing wage unless otherwise stipulated as annotated in the attached Fee Summary. Utility mark out will reflect the alignment and horizontal positioning of the utility only. Depth determinations for this project are not reliable due to the number of interfaces penetrated and any depth should only be determined through potholing or submarine visual measurement. Should litigation at law or equity, including an action for declaratory relief, be brought to enforce or interpret any term or provision of this Agreement Proposal, or to collect any portion of the amount payable under this Agreement Proposal, all litigation and collection expenses, witness fees and court costs, including attorney's fees, shall be paid to the prevailing party. The Client shall indemnify and hold AIRX harmless with regard to all liability or claims of any kind, including all investigation and defense costs, connected directly or indirectly with this project. Additional Limitations or Fees • This estimate excludes the provision for Prevailing Wage applicable to all field work. • Any agency permit fees required are outside the scope of this estimate. • Asphalt repairs to be AC Cold Mix or Perma Patch. AC Hot mix is available but has not been included in this estimate. • Pothole pricing will be based on actual depths encountered in the field. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A Gail McMorran President. XB D20 14-025 Po tho ling Grand Ave. -City of Carlsbad Approved by: ___________ _ Client: ______________ _ AIRX Utility Surveyors, Inc. Fee Estimate Summary Feb.11,2014 Pricing on this document is valid for 90 days from the date above. Project: NW Quad Schedule -Grand Ave Attn: Sherri Howard @ City of Carlsbad Total Number of potholes completed: 17 Local Project Management & Report Preparation Project Management No.: 8 hours at $125 per hour= $1,000 ---=...::~~ No.: 6 hours at $75 per hour= --....,.....$~4.;.;::5;..::0_ Project Management & Report Preparation Total: $1,450 On site research/Report drafting Potholing* Potholes less than 5' deep Potholes 5' to 8' deep Potholes 8' to 11' deep Potholes 11' to 14' deep Storm Drain Clean-out Travel: 2 Man Crew & Equip Wet & Dry Utility Locating Locating -1 Man & Equipment Locating -2 Men & Equipment CCTV & Locating -2 man crew & Equip USA Markout/Pothole Layout/Travel Traffic Control Traffic control plans/Permit processing Traffic control equipment & set up Tow behind arrow board No.: 7 No.: 6 No.: 3 No.: 0 No. of Drains 0 No.: 0 No. hrs: 8 No. hrs: 0 No. hrs: 8 No. hrs: 0 No.: 5 No.: 6 No.: 0 0 $40 Flagman No. Flagmen: _________ --:..._ Surveying Field Work (2 Man Crew) Office Calculation Concrete and Asphalt Patching AC Cold Mix Perm a Patch W /Saw Cut Asphalt Hot Patch Coring -12" Dia w/rapid set concrete Decorative Brick Replacement Remaining Balance in PO #P127678 BALANCE: Additional Fees & Notes: 0 0 No.: 17 No.: 0 No.: 0 No.: 0 No.: 0 at $550 per hole= at $750 per hole= at $950 per hole= at $1,200 per hole= at $600 per drain= at $95 per hour= Pothole estimate total: at $175 per hour at $225 per hour at $165 per hour at $95 per trip Locating estimate total: at $250 = days at $150 per day= days at $100 per day= per hour for Q hours= Traffic control estimate total: at $235 per hr at $140 per hr Surveying estimate total: at $75 each= at $100 each= Call for Quote at $120 each= at $150 each= Patching estimate total: Estimate Total 1) Any right of way or traffic control review, deposits, permits and fees are in addition to the Estimate Total 2) This estimate does not include the provision for prevailing wage. 3) Pricing is based on pothole depth and may change more or less according to actual depths in the field. Authorization: XBD2014-025 Grand Ave. Potholing-Carlsbad $3,850 $4,500 $2,850 $0 $0 $0 $11,200 $1,400 $0 $1,320 $0 $2,720 $1,250 $900 $0 $0 $2,150 $0 $0 $0 $1,275 $0 $0 $0 $0 $1,275 $18,795 ($3,493) I $15 303 PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO. 7 PROJECT NO. 5509 CA923 eventh Project Task Description and Fee Allotment, is entered into on :-:-:-:-::-r~~ ......... -&.~"""-"---7'::--"~~-+""""""".......,..~-=· pursuant to an Agreement between AIRX Utili y Surveyors, Inc., a California corporation, ("Contractor") and the City of Carlsbad, ("City") dated November 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated January 16, 2014, ("proposal"), attached as Appendix "A" for the Home Plant Lift Station Force Main Replacement (the "Project"). The Project services shall include potholing and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $1,858. City Attorney Approved Version 1/30/13 .. • TABLE 1 FEE ALLOTMENT POTHOLING SERVICES TASKGROUP .· LUMP SUM FEE Potholing and report preparation with potholing results $1,858 _(Laguna Drl TOTAL (Not-to-Exceed) $1,858 Executed by Contractor this '3 D'f'L day of _sJ,_...,.M.-...... ..... u"'"a. .... u:'--""~t--------' 2014. CONTRACTOR AIRX UTILITY SURVEYORS, INC. a California corporation (name of Contractor) (pnnt name/title) OJ _ (sign here) pa.d 1\!k .J1/ltn!t P-=-- AIRX UTILITY SURVEYORS, INC. a California corporation (name of Contractor) By: Kig'!IJ~CfAky .1a.l'\.e t :me.~ I ...-o ~ C. F-o (print name/t tie) If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a m l'licipal corporation of the State of California Date: ---?;h~"'-2.__~_._-J_<-j __ APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 1/30/13 2 ' .. January 16,2014 Mark Biskup City of Carlsbad 1635 Faraday Avenue Carlsbad, CA 92008 760-602-2763 Mark.Biskup@Carlsbadca.gov APPENDIX A 2534 East El None Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 Re: Potholing Laguna at Jefferson Street. Dear Mr. Biskup: AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal to pothole selected existing utilities. To accomplish this task one or more of the methods listed below may be used. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide utility locating, potholing services, traffic control and right of way plans and permit processing; any agency fees that may be required are not included in the estimate total. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: AIRX takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confined Space Entry, Competent Person, Traffic Control Technician/Flagger and Emergency First Aid/CPR and Defensive Drivers. Job site and public safety are always our top priority. Project Management. Report Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) AlRX Fees to pothole existing utilities vary according to depths. AlRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated based on width or half width. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the attached summary sheet for estimated depths and costs. Geophysical Locating <Level Bl AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities in accordance with USA Mark out. If the requested utilities are not found or if USA Mark-out is incomplete and cannot be verified by AIRX, you the Client will be notified. AIRX does provide additional locating upon request. It is our experience that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar, electro-magnetic, and other equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth and size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility owner. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver and/or a tractor driven CCTV with locating and lateral launching system used to identify positioning of sewers and sewer laterals. For CCTV Locating and inspection work please call for a quote. Utility Locating by Surface Visible Feature Survey (Level C) AIRX can provide the incorporation of visible features into the Level B survey. It is assumed that topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to AIRX. AIRX will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. Land survey and mapping service are also available, please contact us for a quote. Limitations AIRX will make every effort to locate and mark-out the utilities in the requested area in the time allowed. Some limitations exist with locating methods based on the type of soil conditions encountered: Heavy cobble, groundwater, rock or dense clay soil conditions and buried debris that may render locating useless. Closely aligned but unrelated facilities may distort the surface field manifestations and yield phantoms or null fields. If adverse conditions are encountered AIRX will cease the current operation and attempt to contact the client for further directions. AIRX requires access to as many as-built drawings, architectural site and building plans as can be acquired. AIRX considers this a professional service therefore no provision is made for prevailing wage unless otherwise stipulated as annotated in the attached Fee Summary. Utility mark out will reflect the alignment and horizontal positioning of the utility only. Depth determinations for this project are not reliable due to the number of interfaces penetrated and any depth should only be determined through potholing or submarine visual measurement. Should litigation at law or equity, including an action for declaratory relief, be brought to enforce or interpret any term or provision of this Agreement Proposal, or to collect any portion of the amount payable under this Agreement Proposal, all litigation and collection expenses, witness fees and court costs, including attorney's fees, shall be paid to the prevailing party. The Client shall indemnify and hold AIRX harmless with regard to all liability or claims of any kind, including all investigation and defense costs, connected directly or indirectly with this project. Additional Limitations or Fees • This estimate excludes the provision for Prevailing Wage applicable to all field work. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A Gail McMorran President. Approved by: __________ _ Client: _____________ _ XBD2013-217 Potholing Laguna at Jefferson St. -City of Carlsbad AIRX Utility Surveyors, Inc. Fee Estimate Summary 16-Jan-14 Pricing on this document is valid for 90 days from the date above. Project: REVISED Potholing: Laguna at Jefferson St. Attn: Mark Biskup @ City of Carlsbad Total Number of estimated potholes: 2 Proiect Management & Re~ort Pre~aration Project Management No.: 0 hours at $125 per hour= On site research/Report drafting No.: 2 hours at $75 per hour= Project Management & Report Preparation Total: Potholing* Potholes less than 5' deep No.: 0 at $550 per hole= Potholes 5' to 8' deep No.: 2 at $750 per hole= Potholes 8' to 11' deep No.: 0 at $950 per hole= Potholes 11' to 14' deep No.: 0 at $1.200 per hole= Potholes greater than 14' deep No. hrs: 0 at $250 per hole= Trucks & Crew No.: 1 at $95 per hour= Pothole estimate total: Wet & Drl£ Utilitl£ Locating Locating -I Man (including radar) No. hrs: 0 at $175 per hour Locating - 2 Man Crew (including radar) No. hrs: 0 at $225 per hour Locating estimate total: Traffic Control Traffic control plans No.: 0 at $225 = Traffic control equipment No.: 0 days at $150 per day= Arrow board No.: 0 days at $100 per day= Flagman No. Flagmen: 0 $35 per hour for Q hours= Traffic control estimate total: Survel£ing Field Work {2 Man Crew) 0 at $240 per hr Office Calculation 0 at $140 per hr Travel /Markout/Pothole Layout 0 at $95 per trip Surveying estimate total: Concrete and As~halt Patching AC Cold Mix/Concrete Rapid Set/Perma P No.: 2 at $75 each= Asphalt Hot Patch No.: 0 Call for Quote Coring -14" Diameter No.: 0 at $100 each= Sidewalk Panel Replacement 0 at $400 each Patching estimate total: Estimate Total IAdd1t1ona1 t_ees & l'iOJes: 1) This estimate excludes the provision for Prevailing Wage applicable to all field work. 2) Pricing is based on estimated depth of utility and may vary more or less depending on actual depths. 3) Estimate allows for road surface repairs to be AC Cold Mix. Authorization: XBD2013-217 REVISED Potholing Laguna at Jefferson St. -City of Carlsbad Local $0 $113 $113 $0 $1,500 $0 $0 $0 $95 $1,595 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $150 $0 $0 $0 $150 $1,858 CA923 PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO. 6 PROJECT NO. 6608 (MADISON AVENUE BETWEEN LAGUNA AND ARBUCKLE) Th" Project Task and Fee Allotment, is entered into on 1 ·· /""' -. , pursuant to an Agreement between AIRX Utility Surveyors, Inc., a Calif rnia corporation, ("Contractor") and the City of Carlsbad, ("City") dated November 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated December 5, 2013, ("proposal"), attached as Appendix "A" for the Northwest Quadrant Storm Drain Program (Madison Avenue between Laguna and Arbuckle), (the "Project"). The Project services shall include potholing and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $26,415. City Attorney Approved Version 1/30/13 TABLE 1 FEE ALLOTMENT POTHOLING SERVICES TASK GROUP LUMP SUM FEE Traffic control, potholing and report preparation with potholing results $26,415 (Madison Avenue between Laguna and Arbuckle} TOTAL (Not-to-Exceed) $26,415 Executed by Contractor this /fa #, day of lJt (.£A/ki..-Joc/ CONTRACTOR 1 2013, AIRX UTILITY SURVEYORS, INC. a California corporation !-__(name of Contractor) By: ~L/tJt,IL1/J~ (sign here) {4dti Aa~~v:~~ -&~. (print name/title) AIRX UTILITY SURVEYORS, INC. a California corporation (name of Contractor) By: (print name/title) If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, municipal corporation of the State of California By: Date: ___,~(1<....,;2::;...._· .=:..2-...::..3---.j· /.;........3-iiiE----__ APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY ~~d~~ City Attorney Approved Version 1/30/13 2 SURVEYORS APPENDIX A 2534 East El Norte Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 December 5, 2013 Sherri Howard Associate Engineer City of Carlsbad-Public Works Department 1635 Faraday Avenue Carlsbad, CA 92008 760-602-2763 Sherri.Howard@Carlsbadca.gov Re: Northwest Quadrant Storm Drain Improvement Program: Madison Street Potholing. Dear Ms. Howard: AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal to pothole selected existing utilities. To accomplish this task one or more of the methods listed below may be used. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide utility locating, potholing services, traffic control and right of way plans and permit processing; any agency fees that may be required are not included in the estimate total. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: AIRX takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confmed Space Entry, Competent Person, Traffic Control Technician/Flagger and Emergency First Aid/CPR and Defensive Drivers. Job site and public safety are always our top priority. Project Management, Report Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) AIRX Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated based on width or half width. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the fmal invoicing will reflect the actual cost and depths found. See the attached summary sheet for estimated depths and costs. Geophysical Locating (Level B) AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities in accordance with USA Mark out. If the requested utilities are not found or if USA Mark-out is incomplete and cannot be verified by AIRX, you the Client will be notified. AIRX does provide additional locating upon request. It is our experience that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar, electro-magnetic, and other equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth and size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility owner. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver and/or a tractor driven CCTV with locating and lateral launching system used to identify positioning of sewers and sewer laterals. For CCTV Locating and inspection work please call for a quote. Utility Locating by Surface Visible Feature Survey (Level C) AIRX can provide the incorporation of visible features into the Level B survey. It is assumed that topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to AIRX. AIRX will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. Land survey and mapping service are also available, please contact us for a quote. Limitations AIRX will make every effort to locate and mark-out the utilities in the requested area in the time allowed. Some limitations exist with locating methods based on the type of soil conditions encountered: Heavy cobble, groundwater, rock or dense clay soil conditions and buried debris that may render locating useless. Closely aligned but unrelated facilities may distort the surface field manifestations and yield phantoms or null fields. If adverse conditions are encountered AIRX will cease the current operation and attempt to contact the client for further directions. AIRX requires access to as many as-built drawings, architectural site and building plans as can be acquired. AIRX considers this a professional service therefore no provision is made for prevailing wage unless otherwise stipulated as annotated in the attached Fee Summary. Utility mark out will reflect the alignment and horizontal positioning of the utility only. Depth determinations for this project are not reliable due to the number of interfaces penetrated and any depth should only be determined through potholing or submarine visual measurement. Should litigation at law or equity, including an action for declaratory relief, be brought to enforce or interpret any term or provision of this Agreement Proposal, or to collect any portion of the amount payable under this Agreement Proposal, all litigation and collection expenses, witness fees and court costs, including attorney's fees, shall be paid to the prevailing party. The Client shall indemnify and hold AIRX harmless with regard to all liability or claims of any kind, including all investigation and defense costs, connected directly or indirectly with this project. Additional Limitations or Fees • This estimate excludes the provision for Prevailing Wage applicable to all field work. • Any agency permit fees required are outside the scope of this estimate. • Asphalt repairs to be AC Cold Mix or Perma Patch. AC Hot mix is available but has not been included in this estimate. • Pothole pricing will be based on actual depths encountered in the field. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A tiw!7Jv~ / Gail McMorran President. XBD2013-218 Potholing Madison St. -City of Carlsbad Approved by: __________ _ Client: ______________ _ AIRX Utility Surveyors, Inc. Local Fee Estimate Summary Dec.4,2013 Pricing on this document is valid for 90 days from the date above. Project: Potholing: Madison Street Attn: Sherri Howard@ City of Carlsbad Total Number of estimated potholes: '~l!;[;~:~RJ~",:J~::rt: , Project Management & Report Preparation Project Management On site research/Report drafting ~~:: ;~~:x')~~,,,,,::~ ~~~~: :! $~;~ ~=~ ~~~~= :;';;j;~~tt]~;,~~~:;, Project Management & Report Preparation Total: $1 I 100 Potholing* Potholes less than 51 deep Potholes 51 to 81 deep Potholes 81 to 11 I deep Potholes 11 I to 141 deep Potholes greater than 141 deep Trucks & Crew Wet & Dry Utility Locating Locating -I Man (including radar) Locating -2 Man Crew (including radar) CCTV w/Lateral Launcher Traffic Control Traffic control plans Traffic control equipment Arrow board Flagman Surveying Field Work (2 Man Crew) Office Calculation Travel /MarkouUPothole Layout No. Concrete and Asphalt Patching AC Cold Mix/Concrete Rapid SeUPerma P Asphalt Hot Patch Coring-14" Diameter Sidewalk Panel Replacement 1Aaa1t10na1 t-ees & Notes: No.: No.: No.: No.: No. hrs: No.: :i:=s~l\~:l:r,~ :njJ,~~~~~:~ , o ,;:' ',·~~8~~~~:~: .. :,~~~1~''0 ",,, ',',,6 No.: ;,~,;,:1: 26~1 No.: , ' ''~,,,;,:!';,::, .. ,, 0, No.: ,:~rt:;~',·':;;~j;:i:, ,', •, P ,, J!"'';;":,,",,,'":,,,,o, 1) This estimate excludes the provision for Prevailing Wage applicable to all field work. at at at at at at at at at $550 per hole= $750 per hole= $950 per hole= $1.200 per hole= $250 per hole= $95 per hour= Pothole estimate total: $175 per hour ;;,,' '~~'i$1~~PO $225 per hour , :J~I!~~;~;'f,$0\ m.§ per hour ~','1':~:;;L1~:3$l1{360,: Locating estimate total: $2 1750 at $240 per hr ;;;'1';/":l'r~'li~;,;,l$0:\ at $140 per h r ;)lcijlj:ljl)!-i\'''"'''>'$0 at $95 per trip ,, '',~'~,fr11~~~$5ro ', Surveying estimate total: ___ $..:...5"""'"7"""'"0- Estimate Total $261415 __ ;.....__..:.__ 2) Pricing is based on estimated depth of utility and may vary more or less depending on actual depths. 3) Estimate allows for road surface repairs to be AC Cold Mix. AUthOriZation: XBD2013-218 Potholing-Madison St-City of Carlsbad PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO.5 PROJECT NO. 6608 (GRAND AVENUE) CA923 Description and Fee Allotment, is entered into on ':"":":":~~~~::.....~....~~~~~=:-;17.:::....!:......::.-.._-:-:-_=, pursuant to an Agreement between AIRX Utility Surveyors, Inc., a C ifornia corporation, ("Contractor") and the City of Carlsbad, ("City") dated November 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated September 23, 2013, ("proposal"), attached as Appendix "A" for the Northwest Quadrant Storm Drain Program (Grand Avenue), (the "Project"). The Project services shall include potholing and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $7,595. City Attorney Approved Version 1/30/13 . :, ... .< .;'•·c. .:. TABLE 1 FEE ALLOTMENT POTHOLING SERVICES t"'SI(.()RQ.UJ?~ .. •··· .· · LUMP SUM:J=EE:' ' " ~ ' ' ~' ~ ''"''" ' o-,/)'' : .. Potholing and report preparation with potholing results $7,595 (Grand Avenue) TOTAL (Not-to-Exceed) Executed by Contractor this 1 CONTRACTOR AIRX UTILITY SURVEYORS, INC. a California corporation / (name of Contractor) By: 0tJJJ ~~/tdlt1cJVV: $7,595 day of ___,()"'-"'C""'fJ&&e""'""""""""""-'"""";/J....._"'"I _____ , 2013. AIRX UTILITY SURVEYORS, INC. a California corporation (sign here) 6cu I {/l!lt ll}lJJttf~ /' f+ealU!JJ (print name/title) If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, 1 municipal corporation of the State of California By: ~ Date: --L-/--'-'Oh...........=...();:.....,_/-=3 ___ _ City MaR\..aser e.r Director APPROVED AS TO FORM: CELIA A. BREWER, Cit~ Attorney City Attorney Approved Version 1/30/13 2 SU H\/f YOHS APPENDIX A 2534 East El Norte Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 September 23,2013 Sherri Howard Associate Engineer City of Carlsbad Public Works Department 1635 Faraday A venue Carlsbad, CA 92008 760-602-2756 Sherri.Howard @carlsbadca.gov Re: Grand A venue Potholing Phase 3 . Dear Ms. Howard: AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal for the Line 118 Relocation at Highway 99 and N. Buhach Road to pothole selected existing utilities. To accomplish this task one or more of the methods listed below may be used. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide utility locating, potholing services, traffic control and right of way plans and permit processing; any agency fees that may be required are not included in the estimate total. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: AIRX takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confined Space Entry, Competent Person, Traffic Control Technician/Flagger and Emergency First Aid/CPR and Defensive Drivers. Job site and public safety are always our top priority. Project Management, Report Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) AIRX Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated based on width or half width. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the attached summary sheet for estimated depths and costs. Geophysical Locating (Level B) AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities in accordance with USA Mark out. If the requested utilities are not found or if USA Mark-out is incomplete and cannot be verified by AIRX, you the Client will be notified. AIRX does provide additional locating upon request. It is our experience that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar, electro-magnetic, and other equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth and size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility owner. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver and/or a tractor driven CCTV with locating and lateral launching system used to identify positioning of sewers and sewer laterals. For CCTV Locating and inspection work please call for a quote. Utility Locating by Surface Visible Feature Survey (Level C) AIRX can provide the incorporation of visible features into the Level B survey. It is assumed that topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to AIRX. AIRX will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. Land survey and mapping service are also available, please contact us for a quote. Limitations AIRX will make every effort to locate and mark-out the utilities in the requested area in the time allowed. Some limitations exist with locating methods based on the type of soil conditions encountered: Heavy cobble, groundwater, rock or dense clay soil conditions and buried debris that may render locating useless. Closely aligned but unrelated facilities may distort the surface field manifestations and yield phantoms or null fields. If adverse conditions are encountered AIRX will cease the current operation and attempt to contact the client for further directions. AIRX requires access to as many as-built drawings, architectural site and building plans as can be acquired. AIRX considers this a professional service therefore no provision is made for prevailing wage unless otherwise stipulated as annotated in the attached Fee Summary. Utility mark out will reflect the alignment and horizontal positioning of the utility only. Depth determinations for this project are not reliable due to the number of interfaces penetrated and any depth should only be determined through potholing or submarine visual measurement. Should litigation at law or equity, including an action for declaratory relief, be brought to enforce or interpret any term or provision of this Agreement Proposal, or to collect any portion of the amount payable under this Agreement Proposal, all litigation and collection expenses, witness fees and court costs, including attorney's fees, shall be paid to the prevailing party. The Client shall indemnify and hold AIRX harmless with regard to all liability or claims of any kind, including all investigation and defense costs, connected directly or indirectly with this project. Additional Limitations or Fees • This estimate excludes the provision for Prevailing Wage applicable to all field work. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A Gail McMorran President. Approved by: ___________ _ Client: ______________ _ XBD2013-172 Grand Avenue Potholing Phase 3-City of Carlsbad AIRX Utility Surveyors, Inc. Fee Estimate Summary Sept. 20, 2013 Pricing on this document is valid for 90 days from the date above. Project: Grand Avenue Potholing Phase 3-City of Carlsbad Attn: Sherri Howard Total Number of estimated potholes: 8 Project Management & Re12ort Pre12aration Project Management No.: 2 hours at $125 per hour= On site research/Report drafting No.: 4 hours at $75 per hour= Project Management & Report Preparation Total: Potholing* Potholes less than 5' deep No.: 7 at $550 per hole= Potholes 5' to 8' deep No.: 1 at $750 per hole= Potholes 8' to 11' deep No.: 0 at $950 per hole= Potholes 11' to 14' deep No.: 0 at $1,200 per hole= Potholes greater than 14' deep No. hrs: 0 at $250 per hole= Travel under 30 miles: Trucks and Crew No.: 2 at ~ per hour= Pothole estimate total: Wet & Drl£ Utilitll Locating Locating -I Man (including radar) No. hrs: 0 at $175 per hour Locating - 2 Man Crew (including radar) No. hrs: 0 at $225 per hour Locating estimate total: Traffic Control Traffic control plans No.: 6 at $225 = Traffic control equipment No.: 2 days at $150 per day= Arrow board No.: 0 days at $100 per day= Flagman No. Flagmen: 0 $35 per hour for Q hours= Traffic control estimate total: Surve)ling Field Work (2 Man Crew) 0 at $240 per hr Office Calculation 0 at $140 per hr Travel /MarkouVPothole Layout 4 at $95 per trip Surveying estimate total: Concrete and Asj:2halt Patching AC Cold Mix/Concrete Rapid SeVPerma P No.: 3 at $75 each= Asphalt Hot Patch No.: 0 Call for Quote Coring -14" Diameter No.: 0 at $100 each= Sidewalk Panel Replacement 0 at $400 each Patching estimate total: Estimate Total Additional Fees & Notes: 1) This estimate excludes the provision for Prevailing Wage applicable to all field work. 2) Pricing is based on estimated depth of utility and may vary more or less depending on actual depths. 3) Estimate allows for road surface repairs to be rapid set concrete, A/C Cold Mix or Perma Patch. Authorization: XBD2013-172 Grand Avenue Potholing Phase 3-City of Carlsbad Local $250 ~300 $550 $3,850 $750 $0 $0 $0 $190 $4,790 $0 $0 $0 $1,350 $300 $0 $0 $1,650 $0 $0 $380 $380 $225 $0 $0 $0 $225 $7,595 PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO.4 PROJECT NO. 6608 (GRAND AVENUE & BASSWOOD AVENUE) CA923 Task Des ription and Fee Allotment, is entered into on ;-;;::1;4~q.~~-;-~H~f.L-?-~----:-;::-:-::----;;;~·· pursuant to an Agreement between AIRX eyors, Inc., a Cali ornia corporation, ("Contractor") and the City of Carlsbad, ("City") date ovember 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated July 25, 2013, ("proposal"), attached as Appendix "A" for the Northwest Quadrant Storm Drain Program (Grand Avenue & Basswood Avenue), (the "Project"). The Project services shall include potholing and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 'Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $13,105. City Attorney Approved Version 1/30/13 TABLE 1 FEE ALLOTMENT POTHOLING SERVICES TASKGROUP ·· · .. · .. LUMPSUMFEE Potholing and report preparation with potholing results $7,720 (Grand Avenue) Potholing and report preparation with potholing results $5,385 (Basswood Avenue) TOTAL (Not-to-Exceed) $13,105 Executed by Contractor this J1f1--day of -'"'"J"-u""1_.[~~+--------' 2013. CONTRACTOR AIRX UTILITY SURVEYORS, INC. a California corporation r (sign here) 0a.d lvkJ!vt.~vfl. V\ ~/1zs.. / C!£1) (print name/title) I AIRX UTILITY SURVEYORS, INC. a California corporation (name of Contractor) If Contractor is a corporation, this document must be signed by one individual from each column: ColumnA Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, municipal corporation of the State of California By: Date: _e=---d_..._.:....;d=u'------ APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 1/30/13 2 U HVf-YOR', July 25, 2013 Sherri Howard Associate Engineer City of Carlsbad Utilities Department 1635 Faraday Avenue Carlsbad, CA 92008 APPENDIX A 2534 East El None Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 Project: Basswood Avenue and Grand Avenue Round 2 (NW Quadrant Storm Drain Improvements) Potholing Ms. Howard, AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal for the subject project to locate existing utilities. Available tasks are described below. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide locating, potholing, traffic control services and all materials in support of this mission. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: AirX takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confined Space Entry, Competent Person, Traffic Control Technician/Flagger and Emergency First Aid/CPR. Job site and public safety are always our top priority. Project Management, Reoort Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A l Air X Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the attached summary sheet for estimated depths and costs. (Locating will be provided in the first phase of the utility investigation followed by potholing by plotting and further analysis) Geophysical Locating (Level Bl AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AlRX will pothole the facilities as marked out by the various locators that respond to a call from USA. AIX will request directions from you, if no utilities are located by the appropriate agency and cannot be verified by Air X at the marked demarcated location. It is our experience that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar and CCTV locating camera equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth of the utility, size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver or using a tractor driven CCTV locating system. For CCTV work call for a quote. Utility Locating by Surface Visible Feature Survey (Level C) AIRX will provide the incorporation of visible features into the Level B survey. It is assumed that a topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to Air X. Air X will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. (Land survey and mapping is to be provided by others this contract). Additional Fees • It must be understood that all permits, fees or deposits are not easily predictable in advance and are not included. • The payment terms under this Proposal are 30 days from date of invoicing; a 1.5% per month fee thereafter. • This estimate excludes the provision for prevailing wage applicable to all field work. • This estimate provides for resurfacing of streets with cold mix asphalt. Pricing may change if alternate patching procedures are required by local agencies. • Potholing pricing is based on utility depth and may vary accordingly. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A Gail McMorran President. Approved by; __________ _ Client ______________ _ XBD2013-127 Basswood Ave. and Grand Ave. Round 2 Potholing-Cily of Carlsbad AIRX Utility Surveyors, Inc. Fee Estimate Summary July 24, 2013 Pricing on this document is valid for 90 days from the date above. ·_oca· Project: Grand Ave. Round 2 (NW Quadrant Storm Drain Improvements) Attn: Sherri @ Carl~ Total Number of estimated potholes: 8 Project Management & Re~ort Pre~aration Project Management No.: 3 hours at $125 per hour= On site research/Report drafting No.: 3 hours at $75 per hour= Project Management & Report Preparation Total: Potholing* Potholes less than 5' deep (Qty Discount) No.: 8 at $550 per hole= Potholes 5' to 8' deep (Qty Discount) No.: 0 at $750 per hole= Potholes 8' to 11' deep (Qty Discount) No.: 0 at $950 per hole= Potholes 11' to 14' deep No.: 0 at $1,200 per hole= Potholes greater than 14' deep No. hrs: 0 at $250 per hole= Travel time billed one way (Qty Discount) No.: 2 at $100 per hour Pothole estimate total: Wet & Drl£ Utilitl£ Locating Locating -1 Man & Equipment No. hrs: 0 at $175 per hour Locating -2 Men & Equipment No. hrs: 0 at $225 per hour Locating estimate total: Traffic Control Traffic control plans (Qty Discount) No.: 2 at $225 per plan= Traffic control equipment No.: 2 days at $150 per day= Arrow board No.: 0 days at $100 per day= Flagman No. Flagmen: 1 $60 per hour 1 hours= Traffic control estimate total: Survel£ing Field Work (2 Man Crew) 0 at $240 per hr Office Calculation 0 at $140 per hr USA markout & no parks 4 at $75 per hr Surveying estimate total: Concrete and As~halt Patching Concrete Rapid Set/Asphalt Cold Mix (Discount) No.: 8 at $60 each= Asphalt Hot Patch No.: 0 Call for Quote Coring-14" Diameter No.: 0 at $100 each= Paver Repair No.: 5 at $150 each= Patching estimate total: Estimate Total IAaamonal t-ees & Notes: All permits, licenses, fees and ensuing expenses are to be paid in advance by the Client. Prevailing Wage Premium added to invoice total (if applicable) 1) ALL permit or traffic control review, deposits and fees are in addition to the Estimate Total 2) Payment terms are 30 days from date of invoice, 1.5% per month thereafter. 3) Estimate allows for patching with cold mix asphalt and/or rapid set concrete. 4) Potholes will be located in accordance with USA Mark-out, locating rates may be incurred if USA Mark-out is incorrect or incomplete. 5) Pothole pricin!l is dependent on depth and may vary more or less accordingly. Authorization: XBD2013-128 Grand Ave. Round 2 • City of Carlsbad $375 $225 $600 $4,400 $0 $0 $0 $0 $200 $4,600 $0 $0 $0 $450 $300 $0 $240 $990 $0 $0 $300 $300 $480 $0 $0 $750 $1,230 $7,720 AIRX Utility Surveyors, Inc. Fee Estimate Summary July 17, 2013 Pricing on this document is valid for 90 days from the date above. ·_oca· Project: NW Quadrant Storm Drain Improvements Additional Potholes-Rev 7-17-13 Total Number of estimated potholes: 6 Project Management & Re~ort Pre~aration Project Management No.: 3 hours at $125 per hour= On site research/Report drafting No.: 4 hours at $75 per hour= Project Management & Report Preparation Total: Potholing* Potholes less than 5' deep (Qty Discount) No.: 6 at $550 per hole= Potholes 5' to 8' deep (Qty Discount) No.: 0 at $750 per hole= Potholes 8' to 11' deep (Qty Discount) No.: 0 at $950 per hole= Potholes 11' to 14' deep No.: 0 at $1,200 per hole= Potholes greater than 14' deep No. hrs: 0 at $250 per hole= Travel time billed one way (Qty Discount) No.: 0 at $100 per day Pothole estimate total: Wet & Dr~ Utilit~ Locating Locating · 1 Man & Equipment No. hrs: 3 at $175 per hour Locating · 2 Men & Equipment No. hrs: 0 at $225 per hour Locating estimate total: Traffic Control Traffic control plans (Qty Discount) No.: 0 at $225 per plan= Traffic control equipment No.: 2 days at $150 per day= Arrow board No.: 0 days at $100 per day= Flagman No. Flagmen: 2 $70 per hour Q hours= Traffic control estimate total: Surve~ing Field Work (2 Man Crew) 0 at $240 per hr Office Calculation 2 at $140 per hr Travel (including markout & no parks) 3 at $75 per trip Surveying estimate total: Concrete and As~halt Patching Concrete Rapid SeVAsphalt Cold Mix (Discount) No.: 6 at $60 each= Asphalt Hot Patch No.: 0 Call for Quote Coring· 14" Diameter No.: 0 at $100 each= Paver Repair No.: 0 at $150 each= Patching estimate total: Estimate Total ~~~~ i ensuing expenses are to be paid in advance bv the Client. Prevailing Wage Premium added to invoice total (if applicable) 1) ALL permit or traffic control review, deposits and fees are in addition to the Estimate Total 2) Payment terms are 30 days from date of invoice, 1.5% per month thereafter. Estimate allows for patching with cold mix asphalt and/or rapid set concrete. Potholes will be located in accordance with USA Mark·out, locating rates may be incurred if USA Mark-out is incorrect or incomplete. Pothole on and more or less Authorization: XBD2013·070 NW Quadrant Storm Drain Improvements Additional Potholes· Rev 7·17-13-City of Carlsbad $375 $300 $675 $3,300 $0 $0 $0 $0 $0 $3,300 $525 $0 $525 $0 $300 $0 $0 $300 $360 $0 $0 $0 $360 $5,385 PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO.3 PROJECT NO. 6608 (HIGHLAND DRIVE & LINDA LANE) CA923 This ellcfiption and Fee Allotment, is entered into on =d-d::~Jl.el~Z4-c.....,.4-:7'4o(L,C:.d;d _ _,._-==-' pursuant to an Agreement between AIRX eyors, Inc., alifornia corporation, ("Contractor") and the City of Carlsbad, ("City") dated vember 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated July 23, 2013, ("proposal"), attached as Appendix "A" for the Northwest Quadrant Storm Drain Program (Highland Drive & Linda Lane), (the "Project"). The Project services shall include potholing and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 'Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $5,385. City Attorney Approved Version 1/30/13 1 TABLE 1 FEE ALLOTMENT POTHOLING SERVICES . TASK GROUP LUMP SUM FEE Potholing and report preparation withpotholing results $5,385 TOTAL (Not-to-Exceed) $5,385 Executed by Contractor this ____ day of-------------· 2013. CONTRACTOR AIRX UTILITY SURVEYORS, INC. a California corporation (s1gn liere ~ l { /f;k/lAJJyy~ .~ {b;,k£D (print name/title) 1 AIRX UTILITY SURVEYORS, INC. a California corporation (name of Contractor) (sign here) Jq rt <t-t 'rk c ~ /ro!.f c..-F 0 (prifitllame/btle) If Contractor is a corporation, this document must be signed by one individual from each column: ColumnA Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: Date: ----'@=-~-}_.q_.;/__,_; ..... z ___ _ APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 1/30/13 2 U RVEYOR5 July 23, 2013 Sherri Howard Associate Engineer City of Carlsbad Utilities Department 163 5 Faraday A venue Carlsbad, CA 92008 APPENDIX A 2534 East El Norte Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 Project: Highland Drive NW Quadrant Storm Drain Improvement Additional Potholes -Rev 7-17-13. Ms. Howard, AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal for the subject project to locate existing utilities. Available tasks are described below. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide locating, potholing, traffic control services and all materials in support of this mission. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: Air X takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confmed Space Entry, Competent Person, Traffic Control Technician/Flagger and Emergency First Aid/CPR. Job site and public safety are always our top priority. Project Management, Renort Preparation. Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) Air X Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the aetna! cost and depths found. See the attached summary sheet for estimated depths and costs. (Locating will be provided in the first phase of the utility investigation followed by potholing by plotting and further analysis) Geophysical Locating <Level B) AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities as marked out by the various locators that respond to a call from USA. AIX will request directions from you, if no utilities are located by the appropriate agency and cannot be verified by AirX at the marked demarcated location. It is our experieoce that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar and CCTV locating camera equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth of the utility, size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver or using a tractor driven CCTV locating system. For CCTV work call for a quote. Utility Locating by Surface Visible Feature Survey (Level q AIRX will provide tbe incorporation of visible features into tbe Level B survey. It is assumed tbat a topographic mapping witb the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to Air X. Air X will check and annotate on tbe plotted utility survey or civil drawing tbe approximate location of undocumented facilities for later identification by land surveyors. (Land survey and mapping is to be provided by otbers this contract). Additional Fees • It must be understood tbat all permits, fees or deposits are not easily predictable in advance and are not included. • The payment terms under tbis Proposal are 30 days from date of invoicing; a 1.5% per montb fee tbereafter. • This estimate excludes tbe provision for prevailing wage applicable to all field work. • This estimate provides for resurfacing of streets with cold mix asphalt. Pricing may change if alternate patching procedures are required by local agencies. • Potboling pricing is based on utility deptb and may vary accordingly. Please feel free to call if you have any questions regarding our operation or tbis Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A Gail McMorran President. Approved by: __________ _ Client: _____________ _ XBD2013-070 Highland Drive Storm Drain Improvements Additional Potholes-Rev 7-17-13 -City of Carlsbad AIRX Utility Surveyors, Inc. _OCrt Fee Estimate Summary July 17, 2013 Pricing on this document is valid for 90 days from the date above. Project: NW Quadrant Storm Drain Improvements Additional Potholes-Rev 7-17-13 Total Number of estimated potholes: · 6 Project Management & Report Preparation Project Management No.: 3 hours at $125 per hour= $375 No.: :4 hours at $75 per hour= "'"'··"'"'···...,.",... . .;$;;,a<l;,;€l:-On site research/Report drafting Potholing* Potholes less than 5' deep (Qty Discount) Potholes 5' to 8' deep (Qty Discount) Potholes 8' to 11' deep (Qty Discount) Potholes 11' to 14' deep Potholes greater than 14' deep Travel time billed one way (Qty Discount) Wet & Dry Utility Locating Locating -1 Man & Equipment Locating -2 Men & Equipment Traffic Control Traffic control plans (Qty Discount) Traffic control equipment Arrow board Flagman No. Flagmen: Surveying Field Work (2 Man Crew) Office Calculation Travel (including markout & no parks) Concrete and Asphalt Patching Concrete Rapid Set/Asphalt Cold Mix (Discount) Asphalt Hot Patch Coring -14" Diameter Paver Repair Aaamonal t-ees & Notes: Project Management & Report Preparation Total: $675 No.: _.,...,.~e,_ No.: _ _,...;;,..;0:-- No.: -,.;-.-,;..;0:- No.: ~~;..;0:- No. hrs: _..,..;.;,__.,;or No.: __ __,0'-- No. hrs: --~3:­ No. hrs: __ __,0'-- No.: 0 No.: ',;., ',2 No.: 0 2 $70 ,,._, 0 0 3 No.: . . Ai N .-.;:_. 0 0.: ....,. ... · ',;;;:"'""'' ··-::·· r-Na.: ··,· .. : • · {) No.: 0 at at at at at at $550 per hole= ,;;:;; i!.$3.a<JO $750 per hole= 1~11 l$0' $950 per hole= <! i~ [$Q $1,200 per hole= })< '! \$0 $250 per hole= d4 .~ , i$0 $100 per day ,.,. &! ' '$0. ,;_ ''-<. ' Pothole estimate total: $3,300 at $175 per hour :, $&25 at $225 per hour $0 Locating estimate total: ...;.:;._"'--.,$5;::;255'- at $225 per plan= days at $150 per day= days at $100 per day= per hour Q hours= Traffic control estimate total: $300 at at at at $240 per hr at $140 per hr at $75 per trip Surveying estimate total: $225 $60 each = $3l'lll Call for Quote i $Q $100 each= .\>$0 $150 each= .···· ·~ : •$b Patching estimate total: $360 Estimate Total $5,385 _ ___:::_:::.=:..;;.... All permits, licenses, fees and ensuing expenses are to be paid in advance by the Client. Prevailing Wage Premium added to invoice total (if applicable) 1) ALL permit or traffic control review, deposits and fees are in addition to the Estimate Total 2) Payment terms are 30 days from date of invoice, 1.5% per month thereafter. 3) Estimate allows for patching with cold mix asphalt and/or rapid set concrete. 4) Potholes will be located in accordance with USA Mark-out, locating rates may be incurred if USA Mark-out is incorrect or incomplete. 5) Pothole pricing is dependent on depth and may vary more or less accordingly. Authorization: XBD2013-070 NW Quadrant Storm Drain Improvements Additional Potholes -Rev 7-17-13 -City of Carlsbad PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO.2 PROJECT NO. 6608 (HIGHLAND DRIVE & LINDA LANE) CA923 This~cond Project Task Description and Fee Allotment, is entered into on IV£ !R , :L t2 /3 , pursuant to an Agreement between AIRX Utility Surveyors, InC:, a California corporation, ("Contractor") and the City of Carlsbad, ("City") dated November 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated May 10, 2013, ("proposal"), attached as Appendix "A" for the Northwest Quadrant Storm Drain Program (Highland Drive & Linda Lane), (the "Project"). The Project services shall include potholing and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 'Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $25,565. City Attorney Approved Version 1/30/13 1 TABLE 1 FEE ALLOTMENT POTHOLING SERVICES TASK GROUP LUMP SUM FEE Potholing and report preparation with potholing results $25,565 TOTAL (Not-to-Exceed) $25,565 Executed by Contractor this )-f'f/,.. day of _.:...ffuy..:...o:=-t--------' 201.1_. CONTRACTOR AIRX UTILITY SURVEYORS, INC. AIRX UTILITY SURVEYORS, INC. a California corporation a California corporation (name of Contractor) (name of Contractor) By:~ Me /l!!hl)c-~ By~ A. ~e Cf?uJ« (sign h~) v---"'{tign here) --, {-yu I Me !IAJ;vi?YA, -/?YVJ . .o1./ .JI1Nt?:VJ=Jl1tfd._t..o'i ~ro (print name/title) (print name/title) If Contractor is a corporation, this document must be signed by one individual from each column: Column A Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. D, a municipal corporation of the State of California By: Date: 0 -~ -t :> APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 1130113 2 May 10,2013 Sherri Howard Associate Engineer City of Carlsbad Utilities Department 1635 Faraday A venue Carlsbad, CA 92008 APPENDIX A 2.'i~4 Eastl\1 Norte Parkwny. SuiiL' C. Esnmditlo. CA 92027 PH 760-41-\0-2:\47 FAX 760-7W-X0.14 Project: Highland Drive NW Quadrant Storm Drain Improvement Program Ms. Howard. AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal for the subject project to locate existing utilities. Available tasks are described below. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide locating, potholing, traffic control services and all materials in support of this mission. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Training & Staff: AirX takes pride in the level of professionalism and skill exemplified by our field crews and staff. Our ongoing training programs consist of: MTS/NCTD Guide and Regulations for Non-Railroad Contractors and Personnel, 40 Hour HAZWOPER, NUCA Confined Space Entry, Competent Person, Traffic Control Technician!Flagger and Emergency First Aid/CPR. Job site and public safety are always our top priority. Project Management, Report Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) Air X Fees to pothole existing utilities vary according to depths. AlRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the attached summary sheet for estimated depths and costs. (Locating will be provided in the first phase of the utility investigation followed by potholing by plotting and further analysis) Geophysical Locating (Level B) AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities as marked out by d1e various locators that respond to a call from USA. AIX will request directions from you, if no utilities are located by the appropriate agency and cannot be verified by AirX at the marked demarcated location. It is our experience that the location of PVC and ACP water utilities are often the most difficult to determine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar and CCTV locating camera equipment. The equipment is state of the art, but limitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth of the utility, size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver or using a tractor driven CCTV locating system. For CCTV work call for a quote. AIRX Utility Surveyors, Inc. Fee Estimate Summary May 9, 2013 Pricing on this document is valid for 90 days from the date above. Project: NW Quadrant Storm Drain Improvement Program -City of Carlsbad Total Number of estimated potholes: 29 Project Management & Re~ort Pre~aration Project Management No.: 3 hours at $125 per hour= On site research/Report drafting No.: 7 hours at $75 per hour= Project Management & Report Preparation Total: Potholing* Potholes less than 5' deep (Qty Discount) No.: 18 at $550 per hole= Potholes 5' to 8' deep (Qty Discount) No.: 8 at $750 per hole= Potholes 8' to 11' deep (Qty Discount) No.: 3 at $950 per hole= Potholes 11' to 14' deep No.: 0 at $1.200 per hole= Potholes greater than 14' deep No. hrs: 0 at $250 per hole= Travel time billed one way (Qty Discount) No.: 7 at $100 per day Pothole estimate total: Wet & Drl£ Utilitll Locating Locating -1 Man & Equipment No. hrs: 0 at $175 per hour Locating -2 Men & Equipment No. hrs: 0 at $225 per hour Locating estimate total: Traffic Control Traffic control plans (Qty Discount) No.: 12 at $225 per plan= Traffic control equipment No.: 7 days at $150 per day= O.rrow board No.: 2 days at $100 per day= =1agman No. Flagmen: 2 $70 per hour Q hours= Traffic control estimate total: Survel£ing =ield Work (2 Man Crew) 0 at $240 per hr )ffice Calculation 0 at $140 per hr Travel (including markout & no parks) 3 at $75 per trip Surveying estimate total: Concrete and As~halt Patching ~oncrete Rapid Set/Asphalt Cold Mix (Discount) No.: 29 at $60 each= ~sphalt Hot Patch No.: 0 Call for Quote ~oring-14" Diameter No.: 0 at $100 each= >aver Repair No.: 0 at $150 each= Patching estimate total: Estimate Total Average price per pothole otes: \II permits, licenses, fees and ensuing expenses are to be paid in advance bv the Client. ) ALL permit or traffic control review, deposits and fees are in addition to the Estimate Total ~) Payment terms are 30 days from date of invoice, 1.5% per month thereafter. :) Estimate allows for patching with cold mix asphalt and/or rapid set concrete. ·) Potholes will be located in accordance with USA Mark-out, locating rates may be incurred if USA Mark-out is incorrect or incomplete. vary more or less accord in ly. \uthorization: :802013-070 NW Quadrant Storm Drain Improvement Program -City of Carlsbad r_ocar ·-----· $375 $525 $900 $9,900 $6,000 $2,850 $0 $0 $700 $19,450 $0 $0 $0 $2,700 $1,050 $200 $0 $3,950 $0 $0 $225 $225 $1,740 $0 $0 $300 $2,040 $26,565 $916 Utility Locating by Surface Visible Feature Survey (Level C) AIRX will provide the incorporation of visible features into the Level B survey. It is assumed that a topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to Air X. AirX will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. (Land survey and mapping is to be provided by others this contract}. Additional Fees • It must be understood that all permits, fees or deposits are not easily predictable in advance and are not included. • The payment terms under this Proposal are 30 days from date of invoicing; a 1.5% per month fee thereafter. • This estimate excludes the provision for prevailing wage applicable to all field work. • This estimate provides for resurfacing of streets with cold mix asphalt. Pricing may change if alternate patching procedures are required by local agencies. • Potholing pricing is based on utility depth and may vary accordingly. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A J~/hv~ / Gail McMorran President. XBD20 1_:1-(170 Highland Drive Storm Drain Improvements, City of Carlsbad Approved by: __________ _ Client: ____________ _ PROJECT TASK DESCRIPTION AND FEE ALLOTMENT NO.1 PROJECT NO. 6608 (GRAND AVE) CA923 This first Project Task Description and Fee Allotment, is entered into on ~A ,.i IJ cV~ c>?a t...3 , pursuant to an Agreement between AIRX Utility s1JeYors, Inc., a alifornia corporation, ("Contractor") and the City of Carlsbad, ("City") dated November 28, 2012, (the "Agreement"), the terms of which are incorporated herein by this reference. 1. CONTRACTOR'S OBLIGATIONS Contractor shall provide potholing services in accordance with the "Project Engineer's Manual", 2001 edition, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad," and the proposal dated March 26, 2013, ("proposal"), attached as Appendix "A" for the Northwest Quadrant Storm Drain Program (Grand Ave), (the "Project"). The Project services shall include potholing and report preparation with pothole results. 2. PROGRESS AND COMPLETION Contractor's receipt of this Project Task Description and Fee Allotment, signed by the City Manager or Director and a Purchase Order from the City's Purchasing Department, constitutes notification to proceed to the Contractor. Contractor shall begin work within five (5) working days after receiving this fully executed document and a City Purchase Order. Contractor shall complete the work within thirty (30) working days thereafter. Working days are defined in section 6-7.2 'Working Day" of the Standard Specifications for Public Works Construction (Green Book). In no event shall Contractor work beyond the term or authorized compensation of the Agreement, as amended by this Project Task Description and Fee Allotment. 3. FEES TO BE PAID TO THE CONTRACTOR Contractor's compensation for the Project is shown in Table 1, "Fee Allotment", herein. Fees shall be paid on the basis of time and materials for each task group shown in Table 1. Progress payments shall be based on time and materials. Appendix "A", attached, prepared by Contractor and reviewed by City, shows the parties' intent as to the elements, scope and extent of the task groups. Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by Contractor that such tasks are those defined in Appendix "A". Additional task groups, not shown in Table 1 or Appendix "A", will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description and Fee Allotment and Purchase Order. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups identified in Table 1 or Appendix A, then the Contractor shall only invoice the City for work actually performed. The maximum total cost of Contractor's services for this Project Task Description and Fee Allotment is $38,430. City Attorney Approved Version 1/30/13 TABLE 1 FEE ALLOTMENT POTHOLING SERVICES Executed by Contractor this ll-l'h day of _.._/)(.Lpt<-Ln~· -~-.! _______ , 20fl_. CONTRACTOR AIRX UTILITY SURVEYORS, INC. a California corporation ~~of Cootracto') By: fJ&dl~ (sign here) {;ld d fut.Jtdb!I"({(Jr-.... /J,tb. (print name/title) AIRX UTILITY SURVEYORS, INC. a California corporation If Contractor is a corporation, this document must be signed by one individual from each column: ColumnA Chairman, President or Vice-President Column B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California By: Date: ~~ u./1 3 APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY:~~ A$~ City Attorney Approved Version 1/30/13 2 UH\11 YOR~ March 26, 2013 Sherri Howard Associate Engineer City of Carlsbad Utilities Department 1635 Faraday Avenue Carlsbad, CA 92008 Project: Grand Avenue Potholing Ms. Howard, APPENDIX A 2534 East El Norte Parkway, Suite C, Escondido, CA 92027 PH 760-480-2347 FAX 760-739-8034 AIRX Utility Surveyors, Inc. (AIRX) subntits the following Agreement Proposal for the subject project to locate existing utilities. Available tasks are described below. See the attached fee summary sheet for the assumed task requirements and fee estimates. AIRX shall provide locating, potholing, traffic control services and all materials in support of this ntission. No equipment shall be left on site and all materials and work for a given work area will be opened and completed on a daily basis. Project Management. Report Preparation, Research & Drafting AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record research, land survey and drafting services in Auto CAD are also available. Potholing (Level A) AirX Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and bottom of encasements, however the bottom depths of pipes will need to be calculated. Potholing includes excavation, visual observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the artached summary sheet for estimated depths and costs. (Locating will be provided in the first phase of the utility investigation followed by potholing by plotting and further analysis) Geophysical Locating <Level Bl AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the facilities as marked out by the various locators that respond to a call from USA. AIX will request directions from you, if no utilities are located by the appropriate agency and cannot be verified by AirX at the marked demarcated location. It is our experience that the location of PVC and ACP water utilities are often the most difficult to deterntine for pothole operations. AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar and CCTV locating camera equipment. The equipment is state of the art, but lintitations exist with each piece of equipment depending on such factors as soil conditions, conductivity of the existing utility, depth of the utility, size of the utility, and congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the presiding utility. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility owners are not members of USA. AIRX provides duct rod locating with a sonde transmitter and receiver or using a tractor driven CCTV locating system. For CCTV work call for a quote. Utility Locating by Surface Visible Feature Survey !Level C) AIRX will provide the incorporation of visible features into the Level B survey. It is assumed that a topographic mapping with the incorporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals, switches, transformers, placarded panels and meters will already have been performed and made available to AirX. Air X will check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later identification by land surveyors. (Land survey and mapping is to be provided by others this contract). Additional Fees • It must be understood that all pennits, fees or deposits are not easily predictable in advance and are not included. • The payment terms under this Proposal are 30 days from date of invoicing; a 1.5% per month fee thereafter. • This estimate excludes the provision for prevailing wage applicable to all field work. • This estimate provides for resurfacing of streets with rapid set concrete and slurry coat or cold mix asphalt. Pricing may change if alternate patching procedures are required by local agencies. • Potholing pricing is based on utility depth and may vary accordingly. Please feel free to call if you have any questions regarding our operation or this Agreement Proposal. Sincerely, AIRX Utility Surveyors, Inc. License No. 830790 A Gail McMorran President. XBD20 13-049 Grand Avenue Potholing, City of Carlsbad Approved by; __________ _ Client ______________ _ AIRX Utility Surveyors, Inc. Local Fee Estimate Summary March 26, 2013 Pricing on this document is valid for 90 days from the date above. Project: GRAND AVENUE IMPROVEMENTS-CITY OF CARLSBAD ATTN: SHERRI HOWARI Total Number of estimated potholes: 43 Project Management & Report Preparation Project Management On site research/Report drafting No.: 5 hours at $125 per hour= --~$6~2:.;5;- No. 10 hours at $75 per hour= $750 Project Management & Report Preparation Total: $1,375 Potholing• Potholes less than 5' deep (Qty Discount) Potholes 5' to 8' deep (Qty Discount) Potholes 8' to 11' deep (Qty Discount) Potholes 11' to 14' deep Potholes greater than 14' deep Travel time billed one way (Qty Discount) Wet & Dry Utility Locating Locating - 1 Man & Equipment Locating - 2 Men & Equipment Traffic Control Traffic control plans (Qty Discount) Traffic control equipment Arrow board Flagman No. Flagmen: Surveying Field Work (2 Man Crew) Office Calculation Travel (including markout & no parks) Concrete and Asphalt Patching Concrete Rapid Set/Asphalt Cold Mix (Discount) Asphalt Hot Patch Coring-14" Diameter Paver Repair IAdd1t1ona1 t-ees & Notes: No.: 25 No.: 15 No.: 3 No.: 0 No. hrs: 0 No.: 10 No. hrs: ___ .,o_ No. hrs: ___ _,0_ No.: 15 No.: 10 No.: 0 0 $35 0 0 6 No.: 43 No.: 0 No.: 0 No.: 2 at $550 per hole= $13,750 at $750 per hole= $11,250 at $950 per hole= __ $.:..;2"",8-'-'5"'0_ at $1,200 per hole= --~$:-:;0,... at $250 per hole= ---::-,.-::-:$:-::0- at $100 per day $1,000 Pothole estimate total: $28,850 at $175 per hour -----:$:-:;0,... at $225 per hour --~$:-:;0'- Locating estimate total: __ ___,$'-=0'- at $225 per plan= $3,375 days at $150 per day= $1,500 days at $100 per day= per hour for Q hours= Traffic control estimate total: at $240 per hr at $140 per hr at $75 per trip Surveying estimate total: at $60 each= Call for Quote at $100 each= at $150 each= $0 $0 $4,875 $0 $0 J $450 $450 $2,580 $0 $0 $300 Patching estimate total: $2,880 ===~ Estimate Total $38,430 Average price per pothole $894 All permits, licenses, fees and ensuing expenses are to be paid in advance bv the Client. 1) ALL permit or traffic control review, deposits and fees are in addition to the Estimate Total 2) Payment terms are 30 days from date of invoice, 1.5% per month thereafter. 3) Estimate allows for patching with cold mix asphalt and/or rapid set concrete. 4) Potholes will be located in accordance with USA Mark-out, locating rates may be incurred if USA Mark-out is incorrect or incomplete. 5) Pothole pricing is dependent on depth and may vary more or less accordingly. Authorization: XBD2013-049 Grand Avenue Improvements-City of Carlsbad Fee Schedule 2-08-01-2012 MASTER AGREEMENT FOR UTILITY LOCATION AND POTHOLING SERVICES (AIRX UTILITY SURVEYORS, INC.) CA923 ot.Prt/ T IS AGREEMENT is made and entered into as of the day of ~ , 20..ft, · by and between the CITY OF CARLSBAD, a municipal corpor tion, hereinafter referred to as "City", and AIRX UTILITY SURVEYORS, INC., a California corporation, hereinafter referred to as "Contractor." RECITALS A. City requires the professional services of an engineering consultant that is experienced in utility location and potholing. B. The professional services are required on a non-exclusive, project-by-project basis. C. Contractor has the necessary experience in providing professional services and advice related to utility location and potholing. D. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. Contractor's obligations with respect to any project granted to Contractor under this Agreement will be as specified in the Task Description for the project (see paragraph 5 below). 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of three years starting from the date first written above. 4. PROGRESS AND COMPLETION The work for any project granted to Contractor pursuant to this Agreement will begin within ten (1 0) days after receipt of notification to proceed by City and be completed within the time specified in the Task Description for the project (see paragraph 5 below). Extensions of time for a specific Task Description may be granted if requested by Contractor and agreed to in writing by the City Manager or the Division Director as authorized by the City Manager ("Director''). The City Manager or Director will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of Contractor, or delays caused by City inaction or other agencies' lack of timely action. In no event shall a specific Task Description exceed the term of this Agreement. City Attorney Approved Version 2/17/12 5. COMPENSATION The cumulative total for all projects allowed pursuant to this Agreement will not exceed one hundred and fifty thousand dollars ($150,000) for the term of the agreement; the total amount allowed per Project Task Description and Fee Allotment will not exceed one hundred thousand dollars ($1 00,000). Fees will be paid on a project-by-project basis and will be based on Contractor's Schedule of Rates specified in Exhibit "A". Prior to initiation of any project work by Contractor, City shall prepare a Project Task Description and Fee Allotment (the "Task Description") which, upon signature by Contractor and for City, the City Manager or Director, will be considered a part of this Agreement. The Task Description will include a detailed scope of services for the particular project being considered and a statement of Contractor's fee to complete the project in accordance with the specified scope of services. The Task Description will also include a description of the method of payment and will be based upon an hourly rate, percentage of project complete, completion of specific project tasks or a combination thereof. 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused in whole or in part by any willful misconduct or negligent act or omission of the Contractor, any subcontractor, anyone 2 City Attorney Approved Version 2/17112 directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII" OR with a surplus line insurer on the State of California's List of Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide of at least "A:X". 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. 1 0.1.1 Commercial General Liability Insurance. $1,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 1 0.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and property damage. 1 0.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 1 0.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. D If box is checked, Professional Liability City's Initials Contractor's Initials Insurance requirement is waived. 1 0.2. Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 3 City Attorney Approved Version 2/17/12 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 1 0.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 1 0.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4. Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 4 City Attorney Approved Version 2/17112 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement are: For City: Name Title Dept Address Phone Skip Hammann Transportation Director Transportation CITY OF CARLSBAD 1635 Faraday Avenue Carlsbad CA, 92008 (760) 602-2751 For Contractor: Name Title Address Phone Email Gail McMorran President 2534 E. El Norte Parkway, Ste. C Escondido, CA 92027 (760) 480-2347 gmcmorran@airxus.com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all four categories. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (1 0) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 5 City Attorney Approved Version 2/17/12 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City at the address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTIONS AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 6 City Attorney Approved Version 2/17/12 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement or any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill 7 City Attorney Approved Version 2/17/12 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. Executed by Contractor this JJf1.-day of ~ Xpf , 2011._. CONTRACTOR AIRX UTILITY SURVEYORS, INC., a car ornia corporation By ,-:JL;!AA VVi.dJ~~ tfO (print name/ ttle) Group A Chairman, President, or Vice-President CITY OF CARLSBAD, a municipal corporation of the State of California By:2J/4 '4r M yor ATTEST: Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California APPROVED AS TO FORM: RONALD R. BALL, City Attorney BY:~~ :A:ssiSiantCity AttOrY OFFICIAL SEAL I MICHAEL PAUL GJEFLE ~ NOTARY PUBUC·CALIFORNIA $ COMM. NO. 1931861 -SAN DIEGO COUNTY MY COMM. EXP. APRIL81 2015 8 City Attorney Approved Version 2/17112 CALIFORNIA ALL-PURP·OSE I. CERTIFICATE OF ACKNOWLEDGME~T State of California County of San Diego On ocr t I ..:::hJJ.)..... before f!~e, __ Ma_r--"'y_F_._Mc_G=r_a-,w._~..1 _N_o_t~a~r~y--:--:-Pu--:b:-:-l_i-::c::--:-------­ (Here insert name and title of the officer) . ' personally appeared ~ Ai> a Ole £L/2or ... ' who proved to me on the basis of satisfacto:;r•evidence to be the person~ whose namey{ii]lre subscribed to . the within instrument and acknowledged to me that he~ey executed the same in fli~heir authorized capacity(~, and that by hi@eir signaturcffl on'the instrument the perso~ or the enttty upon behalf of which the person,0 acted, executed the instrument. . . I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official sea ~ (Notary Seal) MARY F. MCGRAW Commiaa.lort # 191450J Notary Public • California San Diego Coun~ C.omm. Ex Ires Nov 26 2014 ADDITIONAL OPTIONAL INFORMATION DESCRIPTION OF 11IE A TI ACHFD DOCUMENT · e or description of attached document) ~- (Title or description of attached document continued) Number ofPages gr Document Date~ (Additional information) CAPACITY CLAIMED BY TilE 0 Individual (s) 0 Corporate Officer 0 0 0 Trustee 0 Other..:._ _______ ------- 2008 Vers1on CAPA vl2.10 07 800-873-9R65 www.NotaryCiasscs com INSTRUCTIONS FOR COI\.1PLETING TillS FORM ·Any acknowledgment completed in Cohfomia must contain verbiage exactly a.r appears above in the notary section or a separate acknowledgment form mu.rt be properly completed and attached to that document. The only exception is if a docwnent is to be recorded ouLSide of California. In SllCh instances, any alternative acknowledgment verbiage as may be prir:Jted on ;mch a docwnent so long os the verbiage does not require the notary to do Ofomething that i.r illegal for a notary in California (i.e. certifYing the authori:zed capacity of the signer). Please check the docwnent carefully for proper norarialwording and attach this form if required. • State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment. • Date of notarization must be the date tha1 the signcr(s) personally appeared which must also be the same date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her commission followed by a comma and then your title (notary public). • Print the name(s) of document signcr(s) who personally appear at the time of notarization. • Indicate the correct singular or plural forins by crossing off incorrect forms (i.e. M/sheJYley;-is /&fl}) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re-seal if a sufficient area permits, Dtherwise complete a different acknowledgment form. • Signature of the notary public must match the signature on tile with the office of the cDunty clerk. ·:· Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document. •!· Indicate title or type of attached document, number of pages and date. ·:· Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). • Securely attach this document to the signed document I I . . CALIFORNIA AlL-PURPOSE ACKNOl.NLEDGMENT . CIVIl. CODE§ 1189 -sass---a·a-anoan·ao··assa Place Notary Seal Above who proved to me on the basfs of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized gapacity(ies), and that by his/her/their signature(s)' on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of -California that the foregoing paragraph is true and correct. ': Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document . Desc;:ription of Attached Doc)J!Yl;:mt Title ~r Type of Document: {_ / f Z ~'/' fc.v /sl:xt/ CfAI)r .. d-.44,;..._, Document Date:-------------------Number of Pages: _____ _ Signer(s) Other Than Named Above:----------------------:----:---- Capacity(ies) Claimed by Signer(s) Signer's Name: ------------- 0 Corporate Officer -Title(s): ______ _ 0 Individual 0 Partner -0 Umited 0 General Top of thumb here 0 Attorney in Fact 0 Trustee 0 Guardian or Conservator 0 Other:--------- Signer Is Representing: ___ _ Signer's Name: ____________ _ 0 Corporate Officer-Title(s): ______ _ 0 Individual ;J e1:ni1' 'I'''I;J;.~·IJ'l -.OJc-:1 '1:0;- 0 Partner -0 Limited 0 General Top of thumb here , 0 Attorney in Fact 0 Trustee 0 Guardian or Conservator 0 Other:--------- Signer Is Representing: ___ _ ~ ~--;g«.~~ © 2010 National Notary Association • NationaiNotary.org ·1-800-US NOTARY {1-800-876-6827) Item #?.$07 AIRX Utility Surveyors, Inc. Fee Estimate Summary Date: 00-00-12 Pricin on this document is valid for 90 da s from the date above. Project: CITY OF CARLSBAD-SAMPLE PRICING (REVISED 10/17/2012) Total Number of estimated potholes: 0 Project Management & Re12ort Pre12aration Project Management No.: 0 hours at $125 per hour= $0 On sight Research/Report Drafting No.: 0 hours at lli per hour= $0 Project Management & Report : $0 Potholing* Potholes less than 5' deep No.: 0 at ~soonoo Prevail* per hole= Potholes 5' to 8' deep No.: 0 at ~800/900 Prevail* per hole= Potholes 8' to 11' deep No.: 0 at ~1,000/1,100 Prevail* per hole= Potholes 11' to 14' deep No.: 0 at ~1 ,200/1,300 Prevail* per hole= Potholes greater than 14' deep No. hrs: 0 at ~250/300 Prevail* per hour= Pothole estimate total: $0 Wet & D[ll Utili~ Locating Locating -Electric, Magnetic ,Sonic, GPR (1 Man) No. hrs: 0 at $175 per hour (2 Man Crew) No. hrs: 0 at $225 per hour CCTV crew with Locator No. hrs: 0 at $300 per hour CCTV crew without Locator No. hrs: 0 at $175 per hour Locating estimate total: $0 Traffic Control Traffic control plans No.: 0 at $250 each= Traffic control equipment No.: 0 days at $150 per day= Arrow board No.: 0 days at $100 per day= per hr Flagman No. Flagmen: 0 $50 for Q hours= Traffic control estimate total: $0 Surveying Field Work at $200 per hour Office Calculation at $140 per hour Travel (including mark-out) at ~ per hour $0 Surveying estimate total: $0 Concrete and Asj2halt Patching Concrete Patch or Cold Patch No.: 0 at lli each= $0 Asphalt Hot Patch No.: 0 Call for quote $0 Coring -14" Diameter No.: 0 at $100 each= $0 Patching estimate total: $0 Travel Time Travel time to and from site (billed one-way) No.: 0 hours at $175 each= $0 Travel time total: $0 Estimate Total $0 Additional Fees 1) This estimate includes the provision for Prevailing Wage if applicable to all field work, (see secondary figure where applicable)* 2) ALL permit or traffic control review, deposits and fees are in addition to the estimate Total 3 Pa ment terms are 30 da s from date of invoice, 1.5% er month thereafter. Authorization: Fee XBD2012 Schedule