HomeMy WebLinkAboutAIRX Utility Surveyors; 2012-11-15; UTIL960compensation is included as a loss, expense or cost for the purposes of this section, and that
this section will survive the expiration or early termination of this Agreement.
6. INSURANCE
Contractor will obtain and maintain policies of commercial general liability insurance, automobile
liability insurance, a combined policy of workers' compensation, employers liability insurance,^
and professional liability insurance from an insurance company authorized to transact the
business of insurance in the State of California which has a current rating in the Best's Key
Rating guide of at least A-:Vll OR with a surplus line insurer on the State of California's List of
Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide of at
least "A:X", in an amount of not less than one million dollars ($1,000,000) each, unless
otherwise authorized and approved by the Risk Manager or the Executive Manager. Contractor
will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-
made coverage. The insurance will be in force during the life of this Agreement and will not be
canceled without thirty (30) days prior written notice to CMWD by certified mail. CMWD will bd
named as additional insured on General Liability which shall provide primary coverage to
CMWD. Contractor will furnish certificates of insurance to CMWD with endorsements to CMWD,
prior to CMWD's execution of this Agreement.
7. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
8. COMPLIANCE WITH LAWS
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment and will obtain and maintain a City of Carlsbad Business License
for the term of this Agreement.
9- TERMINATION
CMWD or Contractor may terminate this Agreement at any time after a discussion, and written
notice to the other party. CMWD will pay Contractor's costs for services delivered up to the time
of termination, if the services have been delivered in accordance with the Agreement.
10. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees it may be subject to civil penalties for the filing of
false claims as set forth in the California False Claims Act, Government Code sections 12650,
et seq.. and Carlsbad Municipal Code Sections 3.32.025, et seq. Contractor further
acknowledges that debarment by another jurisdiction is grounds for CMWD to terminate this
Agreement.
11. JURISDICTIONS AND VENUE
Contractor agrees and stipulates that the proper venue and jurisdiction for resolution of any
disputes between the parties arising out of this Agreement is the State Superior Court, San Diego
County, California.
12. ASSIGNMENT
Contractor may assign neither this Agreement nor any part of it, nor any monies due or to
become due under it, without the prior written consent of CMWD.
General Counsel Approved Version 2/17/12
13. AMENDMENTS
This Agreement may be amended by mutual consent of CMWD and Contractor. Any
amendment will be in writing, signed by both parties, with a statement of estimated changes in
charges or time schedule.
14. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
AIRX UTILITY SURVEYORS,
a California corporation
(sign here)
CARLSBAD MUNICIPAL WATER
DISTRICT, a Public Agency organized
under the Municipal Water Act of 1911, and
a Subsidiary District of the City of Carlst
ProcidfiK^, Executive Manager op-Director
(pnnt name/title)
TT (sign here) '
(print naKQ^/iitle)
If required by CMWD, proper notarial acknowledgment of execution by contractor must be
attached. If a corporation. Agreement must be signed by one corporate officer from each of the
following two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, General Counsel
General Counsel Approved Version 2/17/12
U RVFYOKS
EXHIBIT "A"
2534 Bast 1^1 Noric Parkway, .Suite C. Escondido. CA 92027 PH 760-480-2347 FAX 760-739-8034
October 17,2012
Sherri Howard, Associate Engineer
City of Carlsbad
Utilities Engineering Division
1635 Faraday Avenue
Carlsbad, CA 92008
Project: Park Drive Water Pipeline & Surface Improvements (South of Adams)
Ms. Howard,
AIRX Utility Surveyors, Inc. (AIRX) submits the following Agreement Proposal for the subject project to locate existing
utilities. Available tasks are described below. See the attached fee summary sheet for the assumed task requirements and fee
estimates. AIRX shall provide locating, potholing, traffic control services and all materials in support of this mission. No
equipment shall be left on site and all materials and work for a given work aiea will be opened and completed on a daily basis.
Proiect Management. Report Preparation. Research & Drafting
AIRX provides a civil engineer for project management, record research, pre-marking, and field meetings. Utility record
research, land survey and drafting services in Auto CAD are also available.
Potholing (Level A)
AirX Fees to pothole existing utilities vary according to depths. AIRX will pothole to the top of pipes, and to the top and
bottom of encasements, however the bottom depths of pipes will need to be calculated. Potholing includes excavation, visual
observation, setting witness point, backfill, patching and documentation of depths and location of the utility on a record data
sheet. AIRX assumes a depth for this estimate but the final invoicing will reflect the actual cost and depths found. See the
attached summary sheet for estimated depths and costs. (Locating will be provided in the first phase of the utility
investigation followed by potholing by plotting and further analysis)
Geophysical Locating (Level B) . , .
AIRX will pre-mark all of the pothole locations and notify Underground Service Alert (USA). AIRX will pothole the
facilities as marked out by the various locators that respond to a call from USA. AIX will request directions from you, if no
utilities are located by the appropriate agency and cannot be verified by AirX at the marked demarcated location. It is our
experience that the location of PVC and AGP water utilities are often the most difficult to determine for pothole operations.
AIRX can provide locating crews that carry many different pieces of locating equipment, including ground penetrating radar
and CCTV locating camera equipment. The equipment is state of the art, but limitations exist with each piece of equipment
depending on such factors as soil conditions, conductivity of the existing utility, depth of the utility, size of the utility, and
congestion within the area of other utilities. USA does not mark out any gravity utilities except at the discretion of the
presiding utility. This usually applies to storm drain, collector sewer and sewer laterals (gravity by nature), and some utility
owners are not members of USA. AIRX provides duct rod locating with a sonde ti-ansmitter and receiver or using a tractor
driven CCTV locating system. For CCTV work call for a quote.
Utility Locating bv Surface Visible Feature Survev (Level C)
AIRX will provide the incorporation of visible features into the Level B survey. It is assumed that a topographic mapping
with the incoiporation of surface features and utility mark outs, manholes, valve box covers, vaults, hand holes, pedestals,
switches, transformers, placarded panels and meters will already have been performed and made available to AirX. AirX will
check and annotate on the plotted utility survey or civil drawing the approximate location of undocumented facilities for later
identification by land surveyors. (Land survey and mapping is to be provided by others this contract).
Additional Fees
• It must be understood that all permits, fees or deposits are not easily predictable in advance and are not included.
• The payment terms under this Proposal are 30 days from date of invoicing; a 1.5% per month fee thereafter.
• This estimate excludes the provision for prevailing wage applicable to all field work.
• This estimate provides for resurfacing of streets with rapid set concrete or cold mix asphalt. Pricing may change if
altemate patching procedures are required by local agencies.
• Potholing pricing is based on utility depth and may vary accordingly.
Please feel free to call if you have any questions regarding our operation or this Agreement Proposal.
Sincerely,
AIRX Utility Surveyors, Inc.
License No. 830790 A
Gail McMorran Approved by:
President.
Client:
XBD2012-148 Park Drive Potholing - City of Carlsbad
AIRX Utility Surveyors, Inc.
Fee Estimate Summary
October 17, 2012
Local
Pricing on this document Is valid for 90 days from the date above.
Project: Park Drive Water Pipeline & Surface Improvements (South of Adams) Attn: Sherri
Total Number of estimated potholes: 7
Project Management No.: 2 hours at $125 Derhour= $250
On site research/Report drafting No.: 3 hours at |75 per hour= ; $225
Potholinq*
Project Management & Report Preparation Total: $475
Potholes less than 5' deep No.: at $600 Derhole= $4,200
Potholes 5' to 8' deep No.: 0 at $800 per hole= - $0
Potholes 8' to 11' deep No.: 0 at $1,000 Derhole= $0
Potholes 11' to 14' deep No.: 0 at $1.200 per hole= ; $0
Potholes greater than 14' deep No. hrs: 0 at $250 oer hole= $0
Travel: 2 Hydro Trucks and Crew No.: at $175 Dertrip= $350
Pothole estimate total: $4,550
Wet & Drv Utilitv Locatina
Locating -1 IVlan & Equipment No. hrs: 2 at $175 per hour $350
Locating - 2 Men & Equipment No. hrs: 0 at $225 per hour $0
Locating estimate total: $350
Traffic Control
Traffic control plans
Traffic control equipment
Arrow board
Flagman No. Flagmen
Survevinq
Field Work (2 Man Crew)
Office Calculation
Travel (including markout & no parks)
Concrete and Asphalt Patching
Concrete Rapid Set or asphalt cold mix
Asphalt Hot Patch
Coring -14" Diameter
No.: 3 at $200 $600
No.: 2 days at $150 per day= $300
No.: 0 davs at $100 Derday= ; $0
$35 per hour for 1_6 hOUrs = $560
Traffic control estimate total: $1,460
at $240 oerhr $0
0 at $140 oerhr $0
2 at $95 per trip $t90
Surveying estimate total: $190
No.: 7 at $75 each = $525
No.: 0 Call for Quote ' $0
No.: 0 at $100 each = $0
Patching estimate total:
Estimate Total
Additional Fees & Notes:
$525
$7,550
Average price per pothole less locating: $1.029
All permits, licenses, fees and ensuing expenses are to be paid In advance bv the Client.
1) ALL permit or traffic control review, deposits and fees are in addition to the Estimate Total
2) Payment terms are 30 days from date of invoice, 1.5% per month thereafter.
3) Pothole pricing is dependent on depth and may vary more or less accordingly.
Authorization:
XBD2012-148 Park Drive Potholing - City of Carlsbad Fee Schedule 2 - 08-01-2012