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HomeMy WebLinkAboutBook Publishing Company; 1970-01-27;SUPPLEMENT SERVICE FOR THE CARLSBAD MUNICIPAL CODE 1. Annual supplements will be supplied, if desired, more frequent supplements will be published. 2. Ordinances adopted by the city are to be forwarded as they are enacted. Book Publishing Company will edit such ordinances, appending appropriate headnotes, catchlines, cross references and explanatory notes, and reprint the page or pages of the code amended, removing the provisions superseded by the amend- ment and inserting the new provisions. The pagr in the index which are affected by the amendment will also be revised to take account of changes and of new provisions, and will be reprinted. 3. Supplement pages, to supply all copies of the code, together with instruction sheets containing full instructions for in- sertion of all supplemental material and revised index sheets will be supplied to the city. 4. Supplements will be in the style and format of the original code. 5. Payment for the supplement service will be at the per-page rate established in the signed bid agreement. Payment is due on delivery to the city of the replacement page supplement material. ANNUAL EDITORIAL CHARGE. . . . $100.00 PLUS PER PRINTED PAGE 10.75* •Plus appropriate state taxes THIS CONTRACT IS A VALID PROPOSAL FOR A PERIOD OF ONE YEAR FROM THE DATE OF ITS SUBMISSION TO THE CITY. Bid submitted JONE 24, 1971 BOOK PUBLISHING COMPANY A corporation By fc-vQ , President and Secretary Accepted - Date CITY OF CARLSBAD, CALIFORNIA By. r- CODIFICATION OF ORDINANCES FOR THE CITY OF CARLSBAD, CALIFORNIA. PUBLICATION OF 100 COPIES OF THE CODE AND ANNUAL SUPPLEMENTATION SERVICE. This contract covers complete editorial work of codification and the publication of one-hundred (100) copies of the code in BPC MULTILITH FORMAT. Sample page is attached behind signature page. The code may be printed on one side of the sheet [ J, or on both sides of the sheet [ ]. Choice is usually based on the probable size of the code, to result in a single volume of convenient size. BASIC CHARGE - Multilith Code of 465 pages $5,000.00 Charge for more or credit for fewer than 465 per page. ... 10.00 Map, Diagram or Tabular pages - extra per page. . . 10.00 (Charge applicable to basic code and supplements.) Minimum Charge $2,500.00 The Basic Charge includes 100 loose leaf binders imprinted with the title of the code. Tabbed Title Divider Pages - Additional if ordered Include [ ] Omit [ ] Basic cost for 50 sets . . $ 141.00 Additional sets - each . . 1.00 QUANTITY CHANGE If more or less than 100 copies of the code are ordered, there will be a charge or credit as the case may be of $15.00 per copy. PAYMENT SCHEDULE On signing of the contract, one-third of the basic bid is due for payment. An additional one-third payment is due when the Ordinance Analysis and Report is submitted to the city. The balance of the total cost of the code is due on delivery of the completed code books to the city. By agreement between the company and the city, the payment schedule may be extended over a longer period. Balances due later than sixty (60) days after delivery of the code books are subject to an interest charge of 8% per year, to be paid with the principal payments. WORKING COPIES OF ORDINANCES The city will supply to the company two legible working copies of each ordinance which is printed on one side of the paper and three legible working copies of each ordinance which is printed on both sides of the paper. If working copies are not available, the city will make the ordinance books available for duplicating. The company will make duplicates of the ordi- nances necessary to the code and will charge the city the com- pany's cost in having the ordinances duplicated. TIME FOR COMPLETION Time is of the essence. It is the intention of the company to deliver the completed code volumes to the city within one year of the signing of this contract. Should delivery be delayed because of the city's delay in performing its duties according to this contract, the company shall have the right to increase the final cost of the code to compensate for any increase in labor, materials or overhead costs. PRODUCTION SCHEDULE FOR CODE 1. Ordinance Analysis and Report. Upon receipt of material from the city, Book Publishing Company will prepare an ordinance analysis and report as described within this contract under Codi- fication Procedures and Editorial Specifications. 2. City Action. Upon receipt of the ordinance analysis and report, the city attorney or authorized city representative will review the report and recommend appropriate action to the city council on all items contained within the ordinance analysis and report. 3. Editorial Conference. Immediately after receipt of the ordinance analysis and report, an editorial conference will be scheduled to be held in the city between the city attorney or authorized city representative and the Book Publishing Company representative. The conference will be held at a time mutually satisfactory to both the company and the city and after the city has had an opportunity to review the ordinance analysis andreport. At this conference, the Book Publishing Company repre- sentative and the city will review the rough code manuscript prepared by the company in order to determine recommended or needed changes in the city's laws. 4. Post Conference Work. Upon completion of the editorial conference conducted in the city, it will be the responsibility of the city to draft and enact all amendments, repeals, and new ordinances agreed to by the city. In most cases, the amendments, repeals, and new ordinances will be included in the code upon original publication. However, in those cases where changes or additions will be extensive, the city may omit selected provisions from the original codification. Omitted provisions will then be included in a later supplement. To produce a municipal code, Book Publishing Company will follow these procedures: CODIFICATION PROCEDURES AND EDITORIAL SPECIFICATIONS 1. Examine all ordinances and codify, classify and edit, subject to the approval of the city representative, all ordinances of a general or public nature or imposing a fine, penalty or for- feiture. Separate and arrange such ordinances logically accordingto subject in numbered titles (first division), chapters (seconddivision), and sections (third division). Each division will contain provisions similarly related and complete within themselves. 2. Formulate, draft and recommend a title and chapter outline of a proposed code structure and furnish to the city representative a copy of the outlined proposed code structure and classification of existing ordinances (Ordinance Analysis and Report). Such pro- posed structure and classification of ordinances will not be adopted until it has been approved by the city representative. 3. Inform the city representative of all outmoded or obsolete ordinances and of all apparently conflicting provisions of ordi- nances, where amendment, repeal, or new legislation is deemed necessary or advisable. 4. Divide each ordinance to be included in the code into short sections, so that each section will contain only one provision of law pertaining to only one subject. 5. Codes which have been adopted by reference — e.g., building, plumbing, etc. — will be excluded from the municipal code at the request of the City Attorney. Ordinances adopting such codes will also be excluded from the municipal code at the request of the City Attorney. 6. All ordinances will be checked against applicable state statutes and any conflicts or inconsistencies will be pointed out to the city representative. State Supreme Court decisions and United States Supreme Court decisions affecting or bearing upon the validity of the ordinances of the city will be pointed out to the city representative. 7. A table showing the disposition of each ordinance of the city will be prepared and included in the code volume. 8. Catchlines for each individual section of the code will be inserted at the beginning of each section. 9. A table of contents for each chapter will be prepared consisting of numerical listings of the catchlines of the individual sections in each particular chapter. A table of contents for each title will be prepared consisting of numerical listings of the chapters in each particular title. 10. A historical citation showing its legislative history and derivation will be prepared for each section of the code. 11. Cross-references to related parts of the code will be prepared with proper and appropriate references in numbered foot- notes under the appropriate sections of the code. 12. Only the substantive provisions of each ordinance will be codified, provisions such as the title, ordaining clause and attestation clause of each ordinance being omitted to the extent permitted by law. 13. Where necessary, the language of existing ordinances will be edited, improved and/or modernized to clarify, yet meanings will not be changed. 14. The city representative shall accept or reject any or all of the recommendations submitted by the company. The city representative shall make all legal decisions and determine all legal questions and shall be responsible to the city council for such determination. 15. A complete and comprehensive general index covering each section of the code will be prepared and included in the code volume. 16. Only experienced and qualified editors and researchers will be employed in all editing, research and codification work. The supervising editor will consult the city, when necessary, and will keep the city informed of the progress of all codification work. 17. The city has exclusive right to sell copies of the com- pleted code and the loose-leaf supplementation material. MECHANICAL SPECIFICATIONS 1. Upon completion of the editorial, research and codification work, the code will be reproduced according to samples submitted and the style selected by the city. 2. Binders shall be a loose-leaf style selected by the city — either the binder submitted as a sample and included in the basic cost, or a binder ordered at an additional cost, as speci- fied by the city. An appropriate title approved by the city shall be imprinted on each binder. 3. All labor and materials for the completed code will be furnished by Book Publishing Company and all services will be performed in a professional and workmanlike manner. COSTS AND PAYMENT SCHEDULE 1. The payment schedule shall be as agreed between Book Publishing Company and the city, but unless otherwise stated in writing, shall be as set forth on page 2 of this contract. 2. The costs shall be according to the bid agreement signed by Book Publishing Company and the city. The total cost is adjusted from the basic cost according to the actual number of pages used, the number of copies ordered, the use or omission of tabbed title divider pages, the possible selection of special binders at extra cost, and any other pertinent factors. 3. If a state sales tax is applicable to this work, the amount of the tax is in addition to costs quoted in this contract. THIS CONTRACT IS A VALID PROPOSAL FOR A PERIOD OF ONE YEAR FROM THE DATE OF ITS SUBMISSION TO THE CITY. Bid submitted December 29. 1969 BOOK PUBLISHING COMPANY A Corporation Bv V^xy />? ^1'JfAJ^J —** J^J , President , Secretary Accepted - Date January 27, 1970 CITY OF CARLSBAD. CALIFORNIA BV -6-