HomeMy WebLinkAboutBredehoft, Tanya dba Artefact Design; 2015-09-02;AGREEMENT FOR INTERPRETIVE MASTER PLANNING SERVICES
TANYA BREDEHOFT DOING BUSINESS AS ARTEFACT DESIGN
THIS AGREEMENT is made and entered into as of the cR. day of
Se^pt^^hc^ , 20/5", by and between the CITY OF CARLSBAD, a municipal
corporaltion, ("City"), and Tanya Bredehoft, d.b.a. Artefact Design, a sole proprietorship,
("Contractor").
RECITALS
City requires the professional services of an interpretive planning and design firm that is
experienced in all phases of interpretive master planning. Contractor has the necessary
experience in providing these professional services, has submitted a proposal to City and has
affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein. City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in Exhibit "A", attached and incorporated by this reference in
accordance with the terms and conditions set forth in this Agreement.
2. TERM
This Agreement will be effective for a period of seven months from the date first above written.
3. COMPENSATION
The total fee payable for the Services to be performed will be nine thousand five hundred and fifty
dollars ($9,550). No other compensation for the Services will be allowed except for items covered
by subsequent amendments to this Agreement. City reserves the right to withhold a ten percent
(10%) retention until City has accepted the work and/or the Services specified in Exhibit "A."
4. STATUS OF CONTRACTOR
Contractor will perform the Services as an independent contractor and in pursuit of Contractor's
independent calling, and not as an employee of City. Contractor will be under the control of City
only as to the results to be accomplished.
5. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes ofthis section, and that this
section will survive the expiration or eariy termination of this Agreement
City Attorney Approved Version 4/1/15
6. INSURANCE
Contractor will obtain and maintain policies of commercial general liability insurance, automobile
liability insurance, a combined policy of workers' compensation, employers liability insurance,
and professional liability insurance from an insurance company authorized to transact the
business of insurance in the State of California which has a current Best's Key Rating of not
less than "A-:VH"; OR with a surplus line insurer on the State of California's List of Approved
Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least
"A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance
Commissioners (NAIC) latest quarterly listings report, in an amount of not less than one million
dollars ($1,000,000) each, unless otherwise authorized and approved by the Risk Manager or
the City Manager. Contractor will obtain occurrence coverage, excluding Professional Liability,
which will be written as claims-made coverage. The insurance will be in force during the life of
this Agreement and will not be canceled without thirty (30) days prior written notice to the City
by certified mail. City will be named as an additional insured on General Liability which shall
provide primary coverage to the City. The full limits available to the named insured shall also be
available and applicable to the City as an additional insured. Contractor will furnish certificates
of insurance to the Contract Department, with endorsements to City prior to City's execution of
this Agreement.
7. CONFUCT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements ofthe City of Carisbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
8. COMPLIANCE WITH LAWS
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment and will obtain and maintain a City of Carlsbad Business License
for the term of this Agreement.
9. TERMINATION
City or Contractor may terminate this Agreement at any time after a discussion, and written
notice to the other party. City will pay Contractor's costs for services delivered up to the time of
termination, if the services have been delivered in accordance with the Agreement.
10. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees it may be subject to civil penalties for the filing of
false claims as set forth in the California False Claims Act, Government Code sections 12650,
et seq., and Carisbad Municipal Code Sections 3.32.025, et seq. Contractor further
acknowledges that debarment tjy another jurisdiction is grounds for the City of Carisbad to
terminate this Agreement.
11. JURISDICTIONS AND VENUE
Contractor agrees and stipulates that the proper venue and jurisdiction for resolution of any
disputes between the parties arising out of this Agreement is the State Superior Court, San Diego
County, California.
12. ASSIGNMENT
Contractor may assign neither this Agreement nor any part of it, nor any monies due or to
become due under it, without the prior written consent of City.
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13. AMENDMENTS
This Agreement may be amended by mutual consent of City and Contractor. Any amendment
will be in writing, signed by both parties, with a statement of estimated changes in charges or
time schedule.
14. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
By:
(sign here)
(print name/title) '
By:
(sign here)
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
ATTEST:
BARBARA ENGLESON
City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a corporation. Agreement must be signed by one corporate officer from each of the
following two groups:
Group A.
Chairman,
President, or
Vice-President
Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREW£RCity Attorney
Assistant City Attorney
PLEASE SEE ATTACHED
CALIFORNLE
• JURAT
B^CKNOWLEDGEMENT
City Attorney Approved Version 4/1/15
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate Is
attached, and not the truthfulness, accuracy, or
valkllty oif that document.
State of CalifomU
County of _ )
OV\:^'K[V . 9j>\f before me, V^rv/d/
(insert name and title of the officer)
personally appeared > ^ ^ ^ -r,
who proved to me on the basis of satisfactory evidence to be the persQq(^whose name(8)C^are
subscribed to the within Instmment and acknowledged to me that heitsdi/they executed the same in
hi^fi^helr authorized capacity(ioff), and that by hiiS/h^their signature(s)^n the instrument the
person(s>; or the entity upon behalf of which the person(5)-acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of Califomia that the foregoing
paragraph is tme and connect.
WITNESS my hand and official seal
Signature (Seal)
7^
FARIVAR RAZMAZMA
Commission # 20S1940
Notary PutHic • Calitornia
Los Angelas County ^
My Comm. Expires Dec 15.20171
EXHIBIT "A"
SCOPE OF SERVICES
Overview
The scope of services outlines the process for the revision and update of the interpretive master
plan forthe Leo Carrillo Ranch included in the Leo Carrillo Ranch Park Master Plan (1998). The
plan will include both outdoor site opportunities and interior exhibit areas.
The interpretive master plan will provide an updated organizational guide for enacting visitor
needs, educational goals, and community outreach desires. The plan may also be used as a
funding tool to pursue grant and donor opportunities.
Goals
Revisit, refine and update vision for LCR visitor experience
• Determine / validate the main messages LCR seeks to communicate to the public,
based on messaging included in Leo Carrillo Ranch Park Master Plan.
• Develop phased interpretation plan given the main messages, the content to be
interpreted, and the visitor opportunities.
• Provide an engaging, informative experience and basic wayfinding.
• Create a location plan siting interpretive elements throughout the site.
• Develop costs for completing the interpretation project (design & fabrication).
Leo Carrillo Ranch Historic Park Interpretive Master Plan
The plan will be primarily text defining, updating, and building upon the interpretive plan
included in the Leo Carrillo Ranch Park Master Plan with a few concept sketches to support
ideas. Year one goals will focus on signage needs and prioritization. Year two goals will
encompass additional interpretive elements, activities and program priorities.
Phase I $4,600
Programming
• Client communications / site visits
• Half-day client meeting
• Review of all project materials
• Interpretive research and development
• Public / community outreach meeting and presentation materials
• Identification of interpretive locations, elements and programs
• Content development
Deliverable: Draft plan and location plan
Phase II $2,700
Development
City Attorney Approved Version 4/1/15
• Client communications / site visits
• Refine interpretive program (based on collated comments)
• Define all locations and elements
• Develop costs and budget for elements
• Content refinement
Deliverable: Progress plan and location plan
Phase III $2,250
Final Interpretive Master Plan
• Final edits incorporated (based on collated comments)
• Final production and presentation/delivery of interpretive master plan
Deliverable: Final document
Agreement total $9,550
City Attorney Approved Version 4/1/15