HomeMy WebLinkAboutBuena Vista Audubon Society; 2009-10-05;c o
Citv of Carlsbad
Planning Department
October 5, 2009
Buena Vista Audubon Society
Attn: J. Dennis Huckabay
2202 South Coast Highway
Oceanside, CA 92054
SUBJECT: AGP 09-12 - AGRICULTURAL CONVERSION MITIGATION FEE GRANT FUNDING
AGREEMENT
Dear Mr. Huckabay,
As you are aware, on July 28, 2009, the Carlsbad City Council approved the Agricultural
Conversion Mitigation Fee Ad Hoc Citizens Committee's recommendation to encumber your
organization's funding request of $50,000 in Agricultural Conversion Mitigation Fee Grant
funding. The funding is awarded for Agricultural Conversion Mitigation Fee Grant Project
(AGP) 09-12 (Buena Vista Audubon Nature Center Improvements), for ADA accessibility
improvements at the existing Audubon Nature Center. A copy of City Council Resolution No.
2009-199, which approves the allocation grant funding, is enclosed for your information.
Prior to execution of funding agreements. City Council Resolution No. 2009-199 requires
grantees to submit to the City: "evidence subject to the satisfaction of the Planning Director
that the grantee's financial condition adequately demonstrates the grantee's ability to carry
out the project..." To satisfy the above condition, please submit a recent copy of either: an
audited financial statement, (which is encouraged/preferred); a reviewed financial statement;
or, an lRS-990tax return.
This letter is to serve as a Letter of Agreement for disbursement of the $50,000 in grant
funding from the Agricultural Conversion Mitigation Fee Grant Fund. All persons who signed
the grant application must sign this agreement. Please return the signed agreement in the
enclosed envelope along with: 1) the aforementioned financial documentation; 2) the attached
Annual Solicitation (Substitute W-9 Form), and 3) an updated project budget and schedule that
describes the work tasks, estimated cost, completion dates and requested disbursement
schedule. Within the project schedule, please indicate whether funding will be requested in
one lump sum or in multiple/incremental disbursements. If implementation ofthe project will
occur in phases and/or funding disbursements will be made in increments, the project budget
and schedule must detail said phases/increments and indicate the funding amounts and timing
1635 Faraday Avenue • Carlsbad, CA 92008-7314 • (760) 602-4600 • FAX (760) 602-8559 • www.ci.carlsbad.ca.us
AGP 09-12-AGRICULTUR
October 5, 2009
Page 2
o
IAL(
o CONVERSION MITIGATION FEE GRANT FUNDING AGREEMENT
for each incremental disbursement. Upon receipt of the above materials. City staff will
forward the Agreement to the Mayor for signature.
Once the agreement has been signed by the applicants and the Mayor, staff will begin the
initial release of funds according to the approved funding schedule. Failure to implement any
project phases/increments will result in project reconsideration and possible cessation of
funding. In addition, if funds are not spent for their specific purpose, they must be returned to
the City. If you need to make changes in your grant proposal project or schedule, please
contact the Planning Department. Grant recipients are required to recognize on all printed
material that the project is funded in part or in full by the City of Carlsbad.
A final report on how the funds were spent and what the project accomplished must be filed
with the City of Carlsbad within one year of receipt of the last scheduled disbursement,
whichever comes first. In addition, the grant recipient agrees to maintain original records (i.e.,
receipts) for at least five years from the date on which final grant funds are disbursed and
agrees to make them available to the City should the City request to audit them.
Thank you for your participation in the Agricultural Conversion Mitigation Fee Grant process.
Should you have any questions, please feel free to contact Kevin Pointer at (760) 602-4620.
Sincerely,
9L>t
DON NEU
Planning Director
I/We hereby agree to all ofthe above.
Applicant Name Date
J
Buena Vista Audubon Society
Nature Center ADA Innprovements
Project Budget
Budget
ADA Accessibility Repairs
Indoor Repairs / Modifications - General $10,900
Indoor Repairs / Modifications - Bathroom $9,050
Indoor Repairs / Modifications - Kitchen $17,100
Outdoor Repairs / Modifications - Parking Lot and Trails $5,950
General / Administrative
Permitting, Compliance Survey / Review, Other Misc. Fees $7,000
TOTAL $50,000
Project Funding Schedule
Task Item
Estimated
Start Date
Estimated
End Date Amount
ADA Indoor Repairs / Modifications - General 12/1/2009 12/5/2009 $10,900
ADA Indoor Repairs / Modifications - Bathroom 12/1/2009 12/28/2009 $9,050
ADA Indoor Repairs / Modifications - Kitchen 12/17/2009 1/23/2010 $17,100
ADA Outdoor Repairs / Modifications - Parking Lot & Trails 1/13/2010 2/13/2010 $5,950
Pernaitting, Compliance Survey / Review, Other Misc. Fees 11/10/2009 12/1/2009 $7,000
TOTAL $50,000
Page 1