HomeMy WebLinkAboutCarlsbad Historical Society; 2000-08-08;. - .z , CI EXHIBIT #2 --
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF CARLSBAD AND THE CARLSBAD HISTORICAL SOCIETY
REGARDING COOPERATIVE PERSERVATION
AND DISPLAY OF LOCAL HISTORICAL RESOURCES
The City of Carlsbad (“the City”) and the Carlsbad Historical Society (“the Society”),
recognizing the need for mutual cooperation in preserving and displaying local historical
resources, have reached the following understanding effective this 8th day of August ,200o:
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The City generally collects flat paper artifacts such as photographs, documents
and maps. The City archives these artifacts and stores them in various formats,
both hard copy and electronic.
The Society generally collects three-dimensional artifacts, such as furniture,
equipment, kitchen utensils, clothing, and framed artwork. The Society displays
these artifacts at the Magee House.
From time to time, the City acquires three-dimensional artifacts, which the City
does not have the capacity to store, and the Society acquires flat paper artifacts,
which the Society does not have the capacity to store.
Subject to the availability of adequate storage space and, upon request by the
City, the Society will store the City’s three-dimensional artifacts. Similarly, subject
to the availability of adequate storage space and, upon request by the Society, the
City will store the Society’s flat paper artifacts. The parties will determine the
details of the storage, including any special climate requirements, at the time the
request for storage is made.
Unless the party that owns the artifacts notifies the other party to the contrary, the
City and the Society may use the artifacts they store for one another in the same
manner they use the artifacts they store for themselves. For instance, if the City
makes its flat paper artifacts available for viewing by the public, the City can make
the flat paper artifacts it is storing for the Society available for viewing by the public
as well. Likewise, if the Society places its three-dimensional artifacts on public
display, it can place the three-dimensional artifacts it is storing for the City on
public display as well.
Notwithstanding the above, neither party may relocate or loan out the artifacts it is
storing for the other party without the written consent of the other party. In
addition, each party will make the artifacts it is storing for the other party available
to the other party promptly upon request.
Subject to availability and upon request, each party will lend its artifacts to the
other party for research and display purposes. The parties will determine the
terms of the loan, including the length of the loan period and any special handling
instructions, at the time the loan is made.
1 (Rev. 5/30/2000) ,,.,-- -’
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The artifacts owned by each party will continue to. be owned by’that party
regardless of where the artifacts are located or how the artifacts are used or
displayed. Each party is responsible for keeping a written record of the artifacts it
owns, including those it has loaned to or has stored with the other party. Upon
execution of this agreement and at least twice each calendar year thereafter, each
party will provide the other party with an updated list of these artifacts.
Each party is responsible for insuring its own artifacts, regardless of where they
are located, and agrees to hold the other party (including the other party’s officials,
officers, employees, agents, and volunteers) harmless for any loss or damage to
any artifacts being stored by or loaned to the other party.
Either party may terminate this Memorandum at any time upon providing thirty
days written notice to the other party. Upon termination, each party will promptly
return to the other party the items it is storing for or is borrowing from the other
party.
Nothing in this Memorandum obligates either party to acquire artifacts for itself or
for the other party now or in the future.
This Memorandum may not be modified except in a writing approved by the
governing bodies of b the City and the Society.
ATTEST:
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
By:
For “SOCIETY’
F- I 2 % &e+f/w;&&<
SEE FRAME)
Secretary
(Rev. 5/30/2000)
EXHIBIT #3
HISTORICAL RESOURCES LOAN FORM
This form is to be used for any loan transactions between the City of
Carlsbad (Carlsbad City Library) and the Carlsbad Historical Society.
TODAY’S DATE:
Check one:
The following items are loaned to the CARLSBAD CITY LIBRARY
=The following items are loaned to the CARLSBAD HISTORICAL SOCIETY
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PURPOSE OF LOAN:
DUE DATE FOR RETURN OF MATERIAL:
SPECIAL HANDLING INSTRUCTIONS:
For the lending organization: PRINT NAME:
SIGNATURE:
For the borrowing organization: PRINT NAME:
SIGNATURE:
Items returned in original condition on (date):
Received by:
City of Carlsbad
Records Management Department
August 11,200O
Geoff Armour
Re: Memorandum of understanding between the City of Carlsbad and the Carlsbad
Historical Society regarding cooperative preservation and display of local historical
resources.
Dear Geoff,
Enclosed is the memorandum that was approved at the August 8,200O council meeting. Please
route it to the appropriate persons in the Historical Society for signature and return a fYly
executed copy to our office.
Thanks for you help with this.
Debra Doerfler
Enclosure
1200 Carlsbad Village Drive - Carlsbad, CA 92008-I 989 - (760) 434-2808 @