Loading...
HomeMy WebLinkAboutCarlsbad Ranch Company LP; 2013-10-31; (6)CITY OF CARLSBAD Office of the Mayor www.carlsbadca.gov October 17, 2013 Chris Calkins Carlsbad Ranch Company, LP. 5600 Avenida Encinas, Ste #100 Carlsbad, CA 92008 SUBJECT: AGP 13-04-AGRICULTURAL CONVERSION MITIGATION FEE GRANT FUNDING AGREEIVIENT Dear Mr. Calkins, )n its meeting on September 10, 2013, the Carlsbad City Council approved the Agricultural Conversion Mitigation Fee Ad Hoc Citizens Committee's recommendation to award your organization's funding request of one hundred sixty-two thousand, eight hundred thirty-three dollars and fifty-three cents ($162,833.53) in Agricultural Conversion Mitigation Fee Grant funding. The funding is awarded for Agricultural Conversion Mitigation Fee Grant Project (AGP) AGP 13-04 (Floral Trade Center Improvements), to provide support for coolers, display and supporting equipment required for the operation of the floral wholesalers in the proposed Floral Trade Center. A copy of City Council Resolution(s) No. 2013-230, which approves the allocation of grant funding, is enclosed for your infoi^m ation. LETTER OF AGREEMENT This letter is to serve as a Letter of Agreement ("Agreement") for disbursement of $162,833.53 in grant funding from the Agricultural Conversion Mitigation Fee Grant Fund to support installation of energy efficient cooler systems, modern and uniform display areas, and efficient storage and operational facilities. Disbursement ofthe balance of funds to complete subsequent phases of Carlsbad Ranch L.P.'s master plan will be subject to the execution of separate funding agreements. All persons who signed the grant application must sign this agreement. Please return the signed agreement along with: 1. The attached Annual Solicitation (Substitute W-9 Form), and 2.. An updated project budget and schedule that describes the work tasks, estimated costs, completion dates and disbursement schedule for those portions of the grant to be funded with the $162,833.53 of awarded grant funding. Release of Grant Funds Once you have provided the information requested and satisfied the requirements specified above. City staff will.forward the Agreement to the Mayor for signature. Upon signature by the Mayor, staff will begin the initial release of funds according to the approved funding schedule. Failure to successfully implement any component of the project funded will result in funding reconsideration and possible CAni/3i/9nir^ ^ 1200 Carlsbad Village Drive, Cartsbad, CA 92008-1949 T 760-434-2830 F 760-720-9461 ® AGP 13-04-AGRICULTURAL CONVERSION MITIGATION FEE GRANT FUNDING AGREEMENT October 17, 2013 Page 2 cessation of funding. In addition, funding not spent for its specified purpose must be returned to the City immediately unless the City has approved other purposes for which the funding may be utilized. If you need to make changes in your project or schedule, please contact the Planning Division. Grant recipients are required to recognize on all printed material, including interpretive signage installed through this grant, thatthe project is funded in part or in full by the City of Carlsbad. Reporting Requirements Progress reports detailing accounting information on funds spent must be submitted with each subsequent disbursement request, or annually from date each disbursement is made, whichever occurs first. A final report on how the funds were spent and what the project accomplished must be filed with the City of Carlsbad within thirty days of project completion. In addition, the grant recipient agrees to maintain original records (including receipts) for at least five years from the date on which final grant funds are disbursed and agrees to make them availabte to the City should the City request to audit them. Thank you for your participation in the Agricultural Conversion Mitigation Fee Grant process. Should you have any questions, please feel free to contact Kevin Pointer in the Planning Division at (760) 602- 4620. CA 01/2013 AGP 13-04 - AGRICULTURAL CONVERSION MITIGATION FEE GRANT FUNDING AGREEMENT October 17, 2013 Page 3 ACKNOWLEDGED AND AGREED: Carlsbad Rarpeh Company, L.P.: By:. CITY OF CARLSBAD By:_ Matt Hall, Mayor Date: //) ^A/- I ^ ATTEST: (Name/Title) (^^-<^^^*^*4*H'^ ^ ^C^€^ (Name/Title4^^^'^ '^'hiJ4^**frf.<^^- o£-cftS^ Barfefa Date: ^0 "23 ^ (Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretory or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) (If signed by an individuol partner, the partnership must attach a statement of partnership authorizing the partner to execute this instrument). APPROVED AS TO FORM: CELIA A. BREWER, City Attorney By:. Assis^^^m^City Attomey CA 01/2013 ACMFP 2013 Grant Carlsbad Ranch -Tillian Row Floral Trade Center Improvements Updated Grant Budget 10/22/13 (a) Budget Total cost , $818,143 Grant Support $162,833.53 (b) Funding Schedule Funding (30 days prior to start of construction with Tenant Improvement permit issued) Amount Estimated Date $162,833.53 8/15/14-10/15/16 Completion (6 months following commencement of construction) 2/15/15-4/15/17 Carlsbad Ranch Company LP. Certification of Authority The undersigned Lizbeth A. Ecke, asSecretary of Carltas Management, a California Corporation, hereby certifies that the following resolution was adopted by the Board of Directors of Carltas Management, in its capacity as General Partner ofthe General Partner of Carlsbad Ranch Company on September 23, 2013: RESOLVED, Christopher C. Calkins as President, and Lizbeth A. Ecke as Secretary, are authorized and directed to execute any all documents on behalf of Carlsbad Ranch Company L.P. Carltas Company L.P., as General Partner of Carlsbad Ranch Company LP. with respect to acceptance of grants approved by the Carlsbad City Council by resolution No. 2013-230, and to commit to any performance or other obligations required thereunder. Dated: October 23, 2013 Li^th A. Ecke Secretary, Carltas Management Ratification By execution hereof Carltas Company L.P., a California Limited Partnership, as sole general and sole limited partner of Carlsbad Ranch Company L.P., hereby ratifies the foregoing resolution of Carltas Management. Carltas Company L.P. By: Carltas Mana^ By: ation, its general partner A. Ecke, Secretary Agricultural Mitigation Fee Program Floral Trade Center Improvements MAY 2 3 2013 CITY OF CARLSBAD PLANNING DiVISICikrlsbad Ranch Company 5/24/13 CITY OF <^^lS> CARLSBAD'^ AGRICULTURAL CONVERSION MITIGATION FEE (ACMF) PROGRAM GRANT APPLICATION FORM This Application and all supporting documents must be received no later than 5 p.m. on May 24, 2013 Submit to: City of Carlsbad Community @ Economic Development Department Attn: Kevin Pointer, Associate Planner 1635 Faraday Avenue Carlsbad, CA, 92008 Project Number: FOR STAFF USE ONLY Project No.: AGP 13-04. Project Name: Floral Trade Center Improvements Project Name; ^ate Received; 5/23/13 Submittal Formatting Requirements All submittals must be typed on 8 34 x 11 sized paper (drawing exhibits may be larger), and applicants must provide twelve (12) full sets of all documents submitted. In addition to the materials required below, applicants must also provide a one-page summary of the proposed project. All documents submitted become the property of the City of Carlsbad. In addition to the written application, project proponents mav be asked to make a presentation to the Committee. Please complete the following application using the guidance provided on the "Application Instructions" sheet. Applicants may attach additional pages, subject to the "Submittal Formatting Requirements," above. Name of Applicant: Carlsbad Ranch Company. L.P. Address: 5600 Avenida Encinas. Suite #100 Phone: (760) 431 -5600 Email: ccc{S!carltas.com Contact 1) Christopher Calkins C760) 431-5600X112 nome phone Contact 2) Lizbeth Ecke (160) 431-5600X113 name phone Please note: Successful applicants will be required to provide a Federal Tax ID Number or Social Security Number before any grant funds are released. Total Amount of Grant Request: S 250.00.00 Application must be for a minimum of $2,500.00. Funding request reduced to $162.833.53 per Resolution No. 2013-230 signed September 10, 2013. Page 1 I. ELIGIBILITY REQUIREMENTS Projects MUST implement one of the four categories betow to be eligible for a grant frorn the ACMF fund. Please contact Associate Planner Kevjn Pojnter at the City of Carlsbad (760-602- 4620 or kevin.pointer@cartsbadca.-govl fpr further information. Please indicate which ofthe following four categories the proposed project would implement: Yes No a) Restoration of the coastal and lagoon environment including but not limited to acquisition, management and/or restoration involving wildlife habitat or open space Preservation; b) Purchase and Improvement of agricultural lands for continued pTl agricultural production, or for ttie provision of research activities or ancillary uses necessary for the continued production pf agriculture and/or aquaculture in the city's coastal zone; including, but not limited to, farm worker housing; c) Restoration of beaches for public use including, but not limited to |=j| local ahd regional sand replenishment programs, vertical and lateral '—' beach access improvements, trails, and other beach-related improvements that enhance accessibility, and/or public use of beaches; d) Improvements to existing or proposed lagoon nature centers. II. PROJECT DESCRIPTION. SCOPE. AND BENEFITS 1. Describe the proposed project; The description should a) provide sufficient.detail for a clear understanding of the proposed project; b) include clear intended outcomes of the project; and, c) specifically address how/the project satisfies the eligibility requirement(s). (Please attach separately; maximum 3 typed 8 >1 x 11 pages plus-drawings) See Attached ^ 2. How will the project benefit the citizens of Carlsbad? See Attached Page 2 ACMFP 2013 Grant Request Carlsbad Ranch -Tillian Row Floral Trade Center Improvements II. Proiect Description, Scope, and Benefits: 1. Proiect Description The grant will provide support for coolers, display and supporting equipment required forthe operation ofthe floral wholesalers in the proposed Floral Trade Center. Existing equipment and facilities are either functionally obsolete or will be destroyed with demolition of the existing floral trade center. By supporting installation of energy efficient cooler systems, modern and uniform display areas, and efficient storage and operational facilities the project will substantially reduce the cost for initial operation and encourage the continued operation in Carlsbad ofthe floral wholesale trade. The support requested is substantially the same kind provided by the mitigation fund in 1988 for creation of the original Floral Trade Center. Providing such supporting elements was a critical inducement to attract grower wholesalers who are the central element in the trade center. Aggregate costs of these proposed tenant improvements will be approximately $900,000 of which the requested grant of $250,000 will support a portion ofthe cost ofthe critical floral storage and operational end of the wholesale trade. 2. Benefits to the Carlsbad community The proposed grant will support a key element- the continued presence of a strong floral distribution center and of an overall agricultural program including The Flower Fields®. This is consistent with the objective ofthe 2006 public vote (Proposition D) to identify and support an economically feasible agricultural operation in the increasing urbanized Carlsbad area. The overall economic health ofthe Carlsbad community benefits from retaining and enhancing a destination floral distribution facility. Sustaining this capacity has been a critical element in the continuing economic sustainability of The Flower Fields®. By making the wholesale market accessible to the public in the new location, the project will specifically benefit Carlsbad residents with the economic benefit from the value and variety provided by a wholesale marketplace, while supporting the producers and wholesalers through lower distribution costs. The quality ofthe facilities for storage, display and processing are critical to the ability to sustain effective distribution. 111. PROJECT FEASIBILITY AND PLANNING 3. What permits/approvajs (federal, state, local, other) will the project require? CUP. CDP. Grading. Building and Occupancv Permits 4. What is the time line for implementation ofthe project? See Attached 5. How will the project be implemented? Identify specific milestones that would be used to measure progress of project implementation and who yj\\\ be responsible for irnplementation, See Attached ^ . IV. APPLICANT INFORMATION AND EXPERIENCE: Individual applicants, please complete items 6 and 10 in this section (Section IV). Organization/Agency applicants, please complete all items in this section. 6. This applicant is a (an): rii Individual Ql Organization (Non-Proflt) [x]l Organization (For Profit) Q1 Public Agency (State/Local) Q] Other 7. a; Years in Business: ,20 ._ Carlsbad Ranch Company, L.P. ("CRC") has no b. Number of Employees: . employees but acquires its service from its parent c. Number bf Volunteers: Carltas Company (16 employees) and its affiliate CB Ranch Enterprises (The Flower Fields®). NOTE: If the applicant is an organization/agency an oi^ganizational chart is also required for submittal. 8. Names of Officers and Board of Directors: (General Partner - Carltas Company) Name: Title: Christopher C. Calkins . President , .Tames R. Bornemarm Vice President / CFO Lizbeth A. Ecke Director / Secretary Paul Ecke IIL Director / Assistant Treasurer Sara Ecke May Director Page 3 ACMFP 2013 Grant Request Carlsbad Ranch -Tillian Row Floral Trade Center Improvements 111. Proiect Feasibility and Timing 4. Timeline Complete Discretionary Approval (CUP/SDP) Engineering, final design. Leasing Construction Permit-Work commences on Tenant Improvements Funding (30 days prior to construction) Work Complete- Tenants in Occupancy 8/1/13-10/1/13 8/1/13-12/31/14 9/15/14-11/15/14 8/15/14-10/15/14 2/14/15 5. Proiect Implementation Concurrent with final design and permitting, the CRC will negotiate leases for floral tenants In the new facility. The grant funds will be allocated among the prospective tenants to provide a base for determining rent and cost for occupancy in business by business discussions. The grant funds will be applied as spaces are completed and readied for occupancy. With the grant funds support the proposed improvements can be assured of maximum energy efficiency and reduced operating costs as well as consistency in appearance and quality. CRC will be responsible for assuring acquisition and installation ofthe facilities supported by the grant. 9. What is the purpose or mission of your agency/organization? Within an overall mission to hold and operate the Carlshad Ranch properly, the mission of CRC for ft.s agricultural lands is a.s foi lows: • To create an economically sustainable agricultural operation consistent with the standards- vision, and policies of the City of Carlsbad • To support and enhance the continued viability of floral production and distribution from the Carlsbad Ranch. 10. Describe applicant's experience in the project area. Through its affiliate CB Ranch Enterprises (The Flower Fields®) CRC has created and successftillv operated an integrated visitor serving and floral production and distribution business for more than 20 years, including all supporting infrastructure. In addition through an affiliate and CRC converted an abandoned circuit board plant and operated the San Diego International Floral Trade Center for 14 years. Finally, through its parent, CRC was responsible for planning and developing the entire Carlsbad Ranch of which the proiect site is a part. V. FINANCIAL RESOURCES/BUDGET All applicants must attach a budget and a proposed funding schedule for the proposed project; After a grant has been awarded and prior to distribution of grant funds, the financial condition of ah agency/organization will be evaluated through submittal of either an audited financial statement (encouraged/preferred); a reviewed financial statement; an IRS-990 tax return; or other evidence of financial condition as agreed upon by the city. All applicants are encouraged, but not required, to submit this documentation at the time of application submittal. 11. If other resources/funding will be used, please describe all funding you have already secured or anticipate securing for the proposed project, and identify the amount, type> status, and source(s) of all such funds. Please indicate if no other resources/fundmg will be used. The proposed grant will be matched by funds from applicant and commercial lenders. A]l overhead. design, engineering and other expenses associated with provision of the facilities for the floral - tenants will be provided bv applicant from its resources or commercial lending sources. 12. Describe any previousxity funding requested or received (for any projiect) in the past five years. None Page 4 VI. GENERAL COMMENTS/INFORMATION 13. Is there anything else you wish to make the Committee and City Council aware of regarding yourself, your organization, or your proposed project? Carlsbad has had a unique position as the only location south of Los Angeles with a maior floral distribution center and market. However. because of the physical characteristics of the existing location and its zoning it is not accessible to the public generally unlike the Los Angeles Flower Market and the San Francisco Flower Market- Encouraging the location in efficient facilities with reduced energy requirements will be a maior inducement to continuation of a floral center for all of Southern Califomia in Carlsbad. VII. DISCLOSURES/REQUIREMENTS/CERTIFICATION Disclosures: These grants may be used in cornbjnation with funding from other sources or may be used for projects for which other funds are npt available. Project proponents must submit a written appMcatipn. Project proponents may also be asked to make a presentation to the Cornmittee. The Agricultural Conyersiori Mitigation Fee Committee will review project proposals and v\/ill recommend tp the City Council those projects selected for funding. Final approval of funding will require City Council approval. This grant opportunity may or may not be available annually or after the first year, depending upon the number of meritorious proposals, the amount of funds available, and the amount of funds ultimately awarded by City Council. Projects approved for funding in the first year have no expressed or irhplied guarantee for future funding. The full amount ofthe available funds may not be disbursed if there are not sufficient meritorious applications. These grants will not be awarded on a first-come/first-serve basis but will be considered according tp specific criteria. Any project that is awarded funds will be required to meet agreed-upon rnllestones. Failure to satisfy the agreedrupon milestpnes will result in project reconsideration and possible cessation of funding. All documents submitted become the property ofthe City of Carlsbad. l/we understand the information above; YeslU NoD Reporting Requirements: Grant recipients will be required to file with the City a report on how the funds were spent annually, or when funds are spent, or at other agreed upon intervals (e.g., upon achievement of a milestone), whichever comes first. Proof of project expenses (i.e., receipts) are required to be held for at least two years (or longer if so specified in the Grant Funding Agreernent)> during which time the City reserves the right to audit the records. l/we agree to adhere to the funding and reporting requirements described above: Yes[x] NoQ Page 5 Other Requirements Grant recipients will be required to recognize on all printed material that the project is funded fully or in part by the City of Carlsbad. Certification: We, the undersigned, do hereby attest that the above information is true and correct to the best of bur knowledge. (Two signatures required) Title Date Title Date INSTRUCTIONS AND APPLICATIONS FORM FEEDBACK The Comhiittee's intent is to make the application instructions and application form easy to understand ahd complete. Therefore, we would appreciate you taking a few moments to provide feedback on both. If there were instructions or questions that were confusing or difficult to complete, please identify those areas on a separate sheet of paper and provide any suggestions you may have. Suggestions and comments will be utilized to improve the function and efficiency of future programs. Feedback regarding this process will not be reviewed as part of the grant proposal consideration process and will in np way impact project eligibility pr consideration. Page 6 ACMFP 2013 Grant Request Carlsbad Ranch - Tillian Row Carlsbad Ranch Company Organizational Chart Owned by Carltas , : Company -1 Carlsbad Ranch • . Company President • Christopher G. Calkins , Vice-President ' Lizbeth A. Ecke CFO James R.' Bornemann: ^ Carlsbad Ranch ; ; Restaurant : • Company-, LLC^ Lot 3 >. Carlsbad Ranch Mellano and; < . - Company Farming ' ' ' CaHtas:Staff- Mahageiheiit ACMFP 2013 Grant Request Carlsbad Ranch -Tillian Row Floral Trade Center Improvements V. Financial Resources/Budget (a) Budget Total cost (see attached White Construction proposal) $818,143 Grant Support $250,000 CRC Resources (including commercial financing) $568,000 (b) Funding Schedule Funding (30 days prior to start of construction) $250,000 8/15/14-10/15/14 (C) Financial Statements- (attached) UCTION PROPOSAL Carlsbad Ranch Company 5600 Avenida Encinas Carlsbad CA 92008 Attention: Christopher Calkins Prepared By: Dave Sarto Date: 05/08/2013 Project: CRC FMP Budget Cannon Rd. & Car Country Dr. Carlsbad CA 92008 Project Number: 8650 CSI CODE DESCRIPTION TOTALS Coolers & Assoc. Work 1035.000 5,900.00 General Conditions Supervision for 1 month part-time Project Management Temp Facifities; (\ob site trailer, toilets, hand wash, power, water, labor, dumpsters, signage) 11420.000 Walk-in Coolers 560,000.00 18ea. Walk in Cooler- We will provide and install 20x24x10 walk in coolers with refrigeration system capable of 35°. These coolers are priced without any specific temperature or humidity requirements. The coolers are priced to be installed as shown on page A-5, though we highly recommend putting the condensing unit outdoors. Excluded: Electrical, condensate receptor, framing and building penetrations 15300.000 Fire Sprinklers - Wet & Dry for Coolers 25,200.00 * Scope of Work; Provide design, permits, fees, material, tools, lift equipment and labor to install Dry pendent sprinklers {no water) to be installed in 18ea. coolers (below 40 degrees). Sprinkler Systems will meet NFPA #13 and the Carlsbad Fire Dept requirements. Approx. coverage is 100 sf. per dry pendent head. " Add/Deduct; Increase or decrease the quantity of 20'x24' coolers at a cost of $ 1,400ea. actual number of coolers to be determined before the start of fire design. 15400.000 Plumbing • PROVIDE AND/OR INSTALL (General); Trenching / backfill as needed Schedule 40 ABS / DWV waste and vent piping above & below grade Type "L" copper water piping Type "M" copper condensate piping 26,560.00 2540 Gateway Rd I Carlsbad, CA 92009 I P: 760.931.1130 I Lie. #452513 I whiteconstructioninc.com CONS _i .1 RUcfiON 05/08/2013. Page# 2 Continued CSI CODE DESCRIPTION TOTALS Schedule 40 steel gas piping * Cooler & Assoc. Work (Specific); 16ea. Floor sinks 16ea. Insulated condensate line for cooler fan coils 16000.000 Electricai - Building Lights/Switch Gear/TeICo 155,000.00 * Summary; 18ea. Tenant space for cooler HVAC power and convenience outlet $ 155,000 ($ 8,600/ea. space) * Materials & Work to Include; 18EA. WP GFI 15A 120V PLUG AT COOLER EQUIP PAD 1 SEA. COOLER FAN COIL UNIT 3PH 20A 208V (FBO) 18EA. COOLER CONDENSING UNIT 3PH 20A 208V (FBO) 18EA. LOW VOLTAGE 5 WIRE INTERLOCK-CONDENSING-FANCOILS 18EA. SINGLE POLE PILOT SWITCH FOR COOLER LTG 108EA. COOLER LIGHTING 4FT 2 LMP 120V FLOURS VAPOR PROOF (6 PER UNIT) 18EA. COOLER J-BOX & CONDUIT FOR T-STAT * Notes: AVERAGE COOLER ELECTRICAL COST - BASE BID INCLUDES,!SEA. = $ 3,072 EA. AVERAGE COOLER ELECTRICAL FEED & PANEL FEED - BASE BID INCLUDES 1 SEA. = $ 5,494.00 EA. 1630.000 Periodic & Final Cleaning 2,500.00 17001.000 Liability Insurance 1% 7,752.00 17002.000 Contractors Fee 4.5% 35,231.00 Bid Total: 818,143.00 MEP EXCLUSIONS: Permit fees, space planning fees, engineering fees, special inspections, bonds, off-hour labor, temporary power, utility company fees, fire alarm/security systems and wiring, union labor, phone/data systems and wiring, x-ray of concrete, any work to existing equipment/devices, work caused by unforeseen conditions, ADA/T-24 upgrades if required, code compliance upgrades if required, and any work not specifically stated above. Fees to any Agencies Engineering Stamp for Plumbing, Electrical, HVAC Plotting Reprographic expenses 2540 Gateway Rd I Carlsbad, CA 92009 I P: 760.931.1130 I Lie. #452513 I whiteconstructioninc.com CARLSBAD RANCH COMPANY, L.P. BALANCE SHEET DECEMBER 31, 2012 (Tax Basis - Unaudited) ASSETS Accounts Receivable- Carltas $ 298,173 Property - Land 1,008,510 Investment in CRRC 698,559 Total Assets $ 2,005,242 LIABILITIES AND CAPITAL Capital Carltas $ 1,981,592 Carltas Mgmt Co. 23,649 Total Capital 2,005,241 Total Liabilities & Capital $ 2,005,241 Carlsbad Ranch Company 2012 Tax Basis Financial Statements 5/21/2013 CARLSBAD RANCH COMPANY, L.P. INCOME STATEMENT DECEMBER 31, 2012 (Tax Basis - Unaudited) INCOME Land Rent Income Management Fee Income Guarantee Payment [CRRC] Total Income 22,500 8,425 73,759 104,684 EXPENSES Consultants Property Taxes Property Expense Insurance/Bonds Accounting Taxes - State Association Fees Travel Printing Postage/supplies Government Fees Total Expenses 136,310 22,872 805 238 1,583 800 8,559 5,280 4,510 38 12,632 193,627 Net Income (Loss) $ (88,943) Carlsbad Ranch Company 2012 Tax Basis Financial Statements 5/21/2013