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Home My WebLink AboutCarpets By Phillips Inc; 2002-04-09;City of Carlsbad MINOR PUBLIC WORKS PROJECT REQUEST FOR BID This is not an order. Project Manager : Greq Clavier Date Issued: Februaw 25,2002 (760) 434-2991 Request For Bid No. FAC 02-14 Mail To: CLOSING DATE: N/A Public Works - Facilities City of Carlsbad 405 Oak Avenue Carlsbad, CA 92008 desingi Please use typewriter or black ink. Envelope MUST include Request For Bid No. FAC 02-14. DESCRIPTION Labor, materials and equipment to: remove existing and install new carpetinq in all measured office areas on the first floor of the Carlsbad Safety Center per contractors proposal dated Januarv 16,2002. No job walk-through scheduled. Contractors to arrange site visit by contacting. Project Manager: Greg Clavier Phone No. (760) 434-2991 Submission of bid implies knowledge of all job terms and conditions. Contractor acknowledges receipt of Addendum No. 1 (-), 2 L), 3 (-), 4 (-), 5 L). SUBJECT TO ACCEPTANCE WITHIN (90) DAYS Name and Address of Contractor Name and Title of Person Authorized to sign A4 )Lx,’/h . xc, Nand 626 Gnv /dd& Address (fL;cansr .ti, CA 92d te 5L> City/State/Zip Title 060) 757- 5033 3- /5- 02 T e ‘one Date Fax 7lA PI- 9l(/s’ -1 - 511 O/OO JOB QUOTATION floor of the Carlsbad Safetv Center Der in all measured office areas on the first contractors proDosal dated January 16, 2002. $13.470.00 Quote Lump Sum, including all applicable taxes. Award is by total price. Evaluation and Award. Bids are binding subject to acceptance at any time within 90 days after opening, unless otherwise stipulated by the City of Carlsbad. Award will be made by the Purchasing Officer to the lowest, responsive, responsible contractor. The City reserves the right to reject any or all bids and to accept or reject any item(s) therein or waive any informality in the bid. In the event of a conflict between unit price and extended price, the unit price will prevail unless price is so obviously unreasonable as to indicate an error. In that event, the bid will be rejected as non-responsive for the reason of the inability to determine the intended bid. The City reserves the right to conduct a pre-award inquiry to determine the contractor's ability to perform, including but not limited to facilities, financial responsibility, materialslsupplies and past performance. The determination of the City as to the Contractor's ability to perform the contract shall be conclusive. SUBMITTED BY: 726247 c-/ 5 x" 3/- 2m2 Contractor's License Number Classification(s) Expiration Date 3- /!?-u-? Date TAX IDENTIFICATION NUMBER (Corporations) Federal Tax I.D.#: 33- 02- //f5// OR (Individuals) Social Security #: -2- 511 O/OO DESIGNATION OF SUBCONTRACTORS Set forth below is the full name and location of the place of business of each sub-contractor whom the contractor proposes to subcontract portions of the work in excess of one-half of one percent of the total bid, and the portion of the work which will be done by each sub-contractor for each subcontract. NOTE: The contractor understands that if he fails to specify a sub-contractor for any portion of the work to be performed under the contract in excess of one-half of one percent of the contractor shall not be permitted to sublet or subcontract that portion of the work, except bid, the contractor shall be deemed to have agreed to perform such portion, and that the writing as a public record of the Awarding Authority, setting forth the facts constituting in cases of the public emergency or necessity, and then only after a finding, reduced in the emergency or necessity in accordance with the provisions of the Subletting and Subcontracting Fair Practices Act (Section 4100 et seq. of the California Public Contract Code). If no subcontractors are to be employed on the project, enter the word "NONE." Total % Subcontracted: @ " Indicate Minority Business Enterprise (MBE) of subcontractor. -3- 511 0100 CITY OF CARLSBAD MINOR PUBLIC WORKS CONTRACT (Less than $25,000) Labor: I propose to employ only skilled workers and to abide by all State and City of Carlsbad or type of worker needed to execute the contract. Ordinances governing labor, including paying the general prevailing rate of wages for each craft Guarantee: I guarantee all labor and materials furnished and agree to complete work in accordance with Supervisor - Facilities Division. directions and subject to inspection approval and acceptance by: Greq Clavier, Public Works Wage Rates: The general prevailing rate of wages for each craft or type of worker needed to execute the contract shall be those as determined by the Director of Industrial Relations pursuant to Sections current copy of the applicable wage rates in on file in the Office of the City Engineer. The 1770, 1773 and 1773.1 of the Labor Code. Pursuant to Section 1773.2 of the Labor Code, a contractor to whom the contract is awarded shall not pay less than the said specified prevailing rates of wages to all workers employed by him or her in execution of the contract. False Claims Contract hereby agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference. Contractor hereby acknowledges that the filing of a false claim may be subject to the contractor to an administrative debarment proceeding wherein the contractor may be prevented from further bidding on public contracts for a period of up to Five years and that debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor or subcontractor from participating in contract bidding. A 1 Signature: Print Name: -4- 511 O/OO Commercial General Llabllity, Automobile Liability and Workers’ Compensation Insurance: The successful contractor shall provide to the City of Carlsbad, a Certification of Commercial General Liability and Property Damage Insurance and a Certificate of Workers’ Compensation certificates shall indicate coverage during the period of the contract and must be furnished to the Insurance indicating coverage in a form approved by the California Insurance Commission. The City prior to the start of work. The minimum limits of liability Insurance are to be placed with insurers that have: (1) a rating in the most recent Best‘s Key Rating Guide of at least A-:V and (2) are admitted and authorized to transact the business of insurance in the State of California by the Insurance Commissioner. Commercial General Liability Insurance of Injuries including accidental death, to any one person in an amount not less than ........ $500,000 Subject to the same limit for each person on account of one accident in an amount not less than ....... $500,000 Property damage insurance in an amount of not less than ........ $100,000 Automobile Liability Insurance in the amount of $100,000 combined single limit per accident for bodily injury and property damage. In addition, the auto policy must cover any vehicle used in the performance of the contract. used onsite or offsite, whether owned, non-owned or hired, and whether scheduled or non-scheduled. The automobile insurance certificate must state the coverage is for “any auto” and cannot be limited in any manner. The above policies shall have non-cancellation clause providing that thirty (30) days written notice shall be given to the City prior to such cancellation. The policies shall name the City of Carlsbad as additional insured. Indemnity: The Contractor shall assume the defense of, pay all expenses of defense, and indemnify and hold harmless the City, and its officers and employees, from all claims, loss, damage, injury and with the performance of the Contract or work; or from any failure or alleged failure of Contractor to liability of every kind, nature and description, directly or indirectly arising from or in connection comply with any applicable law, rules or regulations including those related to safety and health; and from any and all claims, loss, damages, injury and liability, howsoever the same may be for loss or damage caused by the sole or active negligence or willful misconduct of the City. The caused, resulting directly or indirectly from the nature of the work covered by the Contract, except expenses of defense include all costs and expenses including attorneys’ fees for litigation, arbitration, or other dispute resolution method. Jurisdiction: The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. Start Work: I agree to start work within14 working days after receipt of Notice to Proceed. Completion: I agree to complete work within =working days after receipt of Notice to Proceed. -5- 511 0100 CONTRACTOR: CITY OF CARLSBAD a municipal corporation of the State of California (Proper notarial acknowledgment of execution by Contractor must be attached treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL, City Attorney -6- 5/10/00 Jan 16 02 12:llp P.2 Pw Abbey Carpet America's choice, at your neighborhood store Since 1958 626 Camelot Drive Owaside, CA 92054 Fax: (76Q) 721-9145 Tel: (760) 757-5033 ends, dye loa tend lo vary. Wkr is not mponsible for chip, dcnb or mnditions of &sling dings. Buyer understands mal Ihem may be a dye-lot variation fmm samph and when purchasing carpa mil dm. iambs or firxturea Room must bs dear of obstades at time of installation. Seller is nd mponaibb for culling doom. SdkI b not nsponJiWe for manufadumr of shppsr delays. Unforesoen stfuctu~pl pmb- Ims upon installation may change the amm dw on uI6 invoice A FiNANCE CHARGE OF 18% PER ANNUM mli be rhalged t0 Bemunts pIsl days In the event Buyer defaults u& 7897 1 ~~ mntrsdor in full. but if he submntracbr. I.bom, 01 wpplbr mmim unpaid. PLEASE REVIEW THE CHECKLIST ON THE BACK BEFORE THE INSTALLER ARRIVES - I Mar 26 02 04:37p P.3 _.__ ACORQ CERTIFICATE OF LIABILITY INSURANCE c. LEE wILLIAt6 & ASSOC. x0503722 03/04/2002 qoLDen. Tw1.s cEnnwcArr DOES NOT AMEND, EXTEND OR 1 ALTER THE COVERAGE AFFORDED 8V THE POLICIES BELOW. P. 0. BOX m3a I OIre IYyIODml (8ss)z6a-9400 FAX (858)L68-9773 THIS CERTIFtCATE IS ISSUED AS A MAITER Of UIFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 4995 MURPHY UINYON RD. X202 SAN DIEGO. CA 92193 INSURERS AFFORMNG COVERAGE i~~ZGFp~~EijVi3117ps. Inc. 626 Camelot Dr. Oceanside, CA 92054 -. . .. . . -. . . - ." . ..""-I "" " .. -. wwten& HARTFOR0 INSUM u). - MSURERB: i WSTlEnC " wmn o I WVRER E COVERAGES NM.OWN€OIUTOS ' :ertificate Holder is added as Additional Insured with respects to the General Liability Coverage Only. 910 Days for Non-payment of Premium .: . .. . , .,: CERTIFICATEHOLDER 1 I WIT*W~IW;IRI(MIRLE~E~ CWCELIATION [ .. . . ,. I ¶lmtlwnnmnnma~mtnnncr*nlt~~rm 1 Mar 26 02 04:37p P.2 ‘10 Day llotirc of Cmcellation in the Emf of Non-pylcsc et mi-. I __ City of Carlsbad February 25.2002 Greg Weeding, V.P. Sales Phillips Abbey Carpet 626 Camelot Drive Oceanside, CA 92054 CONTRACT NO. FAC02-14 - SAFETY CENTER RECARPET FIRST FLOOR Thank you for your quote dated January 16, 2002 for the proposed re-carpeting at the Carlsbad Safety Center. Attached please find City of Carlsbad Minor Public Works Contract No. FACO2-14. Please complete the contract documents and return to the Public Works’ Facilities Division office located at the address listed below for processing. Once the Contract has been fully executed a copy of the document will be sent to you for your records. Please contact me should you have any questions. GREG CLAVIER Public Works Supervisor - Facilities Division c: Bob Richardson, Senior Building Maintenance Worker 405 Oak Avenue - Carlsbad, CA 92008-3009 * (760) 434-2980 - FAX (760) 720-9562 @ ~pr 03 02 0S:41a P. 1 ... HIGH QUAUW Abbey Carpet 626 CAMELOT OCEANSIDE, CA 92054-4899 MaryelIen@phiIIipsabbeycarpet.com (760) 757-5033 ... LOW PRICES April 3, 2002 Ms. Julia Coleman Deputy City Attorney City of Carlsbad 1635 Faraday Avenue Carlsbad, CA 92008 Letter sent via facsimile Dear Ms. Coleman: In this transmission you will find a certificate of general liability insurance, which includes $1,000,000 of insurance for “non-owned” and “hired” vehicles. We, Carpets by Phillips, Inc., do not own any company vehicles, which is why our insurance covers vehicles as stated above. Please contact me should you have any questions or comments regarding the certificate we have provided the City of Carlsbad. We look forward to a long and rewarding relationship with the City of Carlsbad. Best regards, I CARPETS BY PHILLIPS. INC. Mary Ellen Langlds Office Manager Copy: Greg Weeding, VP Sales, Carpets by Phillips, Inc. CARPETS VINYL TILE WOOD BLINDS DRAPERIES flpr 03 02 09:41a nql~~~~~~u~ l~:W3 C LEE WILLIWIS RND FISSOC. -f 17607219145 I. j!?IGURD, CERTIFICATE OF LIABILITY INSURANCE NO. 154 P@02 i OAR IMYDDNlI PRowCm (158)268-9400 PAX (858)26L-977; C. LEll WILLINS 8 ASSOC. M503722 THIS CERTIF ICATt IS ISSUED AS A MAHER OF INFORMATION P. 0. BOX?23638 SAN DIEGO. CA 92193 4995 PlURPHY CANYON RD. 1202 03/29/2002 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE MOLDER. THIS CERTIFICATE DOCS NOT AMENO. WEND OR ALTER THE COVERAGE AFFORDED 6Y THE POLICIES BELOW, INSURERS AFFORDING COVERAGE iNsux7I:arpett by Phillips, Inc. 626 Csnelot Dr. IIIWRERRI HARTFORD INSURANCE CO. I Oceanside. U 92054 , COVERAGES TERM ORCONOITION OF ANY CONTRacl OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAUED hBOVE FOR THE POLlCV PERKlP INDICATED NOTWITHSTANDINQ MAY PEIITAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH SKJW MAY HAW BEEN REOUCED BY PAID CLPIMS. TTPEOCIIIUIUNCE I lOLlc" W"YBE* rorlnrrrecnvrl CENEWLLIIBllIW 172SBNES3160 DATE IMMrDm I 02/15/20OZ i L I E PRWIOEO 1635 Faraday Avo