HomeMy WebLinkAboutD-Max Engineering Inc; 2005-06-06; PWENG480PWENG480
AMENDMENT NO. 4 TO EXTEND AND AMEND AGREEMENT FOR MUNICIPAL FACILITY
STORM WATER COMPLIANCE INSPECTION SERVICES
(D-MAX ENGINEERING, INC.)
This Amendment No. 4 is entered into and effective as of the >* day of
, 200*^ . extending and amending the agreement dated_ _
June 6, 2005 (the "Agreement") by and between the City of Carlsbad, a municipal corporation,
("City"), and D-MAX ENGINEERING, INC., a California corporation ("Contractor") (collectively,
the "Parties") for municipal facility storm water compliance inspection services.
RECITALS
A. On June 30, 2006, the Parties executed Amendment No.1 to the Agreement to
extend the agreement for one (1) year and revise the number of facilities to be inspected from
13 to 15; and
B. On June 4, 2007, the Parties executed Amendment No. 2 to the Agreement to
extend and fund the agreement for one (1) year; and
C. On May 2, 2008, the Parties executed Amendment No. 3 to the agreement to
extend the agreement for one (1) year and amend the number and category of facilities to be
inspected; and
D. The Parties desire to alter the Agreement's scope of work to reduce the number
of facilities to be inspected, and revise the fee schedule for inspections; and
E. The Parties desire to extend the Agreement for a period of one (1) year; and
F. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A".
2. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed sixteen thousand seventy dollars
($16,070). Contractor will provide City, on a monthly basis, copies of invoices sufficiently
detailed to include hours performed, hourly rates, and related activities and costs for approval
by City.
3. Contractor will complete all work described in Exhibit "A" by June 5, 2010.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for
this Amendment.
City Attorney Approved Version #05.22.01
6. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, rigKt and
actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
D-MAX ENGINEERING, INC.,
a California corporati
CITY OF CAR
corporation 9ft
(e-maiTaddress)
*By:
LORRAINE M.
City CleW
(sign here)
(print name/title)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation, Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
., City Attorney
ity Attorney
City Attorney Approved Version #05.22.01
D-MAX Engineering, Inc.
Consultants in Water & Environmental Sciences
RECEIVED
APR 02 2009
ENGINEERING
DEPARTMENT
April 1, 2009
Rhonda Heather
Associate Contract Administration
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008-7314
Dear Ms. Heather:
Please be advised that I serve as the President and the Secretary of D-MAX Engineering,
Inc., a California corporation. I am legally authorized to sign documents on behalf of the
company as the President and the Secretary.
Sincerely,
D-MAX Engineering, Inc.
Arsalan Dadkhah, Ph.D., P.E.
President
7220 Trade Street • Suite 119 • San Diego, CA 92121 • (858) 586-6600 • Fax (858) 586-6644
EXHIBIT "A"
D-MAX Engineering, Inc.
Consultants in Water & Environmental Sciences
March 16, 2009
Project No. 200923W
Elaine Lukey
City of Carlsbad
Department of Public Works
1635 Faraday Avenue
Carlsbad, CA 92008
Re: Storm Water Compliance Inspections of Municipal Facilities
City of Carlsbad, California
Dear Ms. Lukey:
D-MAX Engineering, Inc. (D-MAX) is pleased to submit this proposal to assist the City of
Carlsbad in conducting compliance inspections of the City's high priority municipal facilities.
The list of these facilities was sent to us by Mr. Jeff Higbee on March 9, 2009. The
facilities are grouped into three tiers: 21 Tier I, 17 Tier II, and 9 Tier III. This work will be
conducted in accordance with the San Diego Regional Water Quality Control Board
(RWQCB) Municipal NPDES Permit, Order No. R9-2007-0001 (Municipal Permit).
Project Approach
Inspection Coordination
We will schedule inspection appointments with all Tier 1 facility contacts. The information
about the contacts has been provided to us by the City. Other facilities will not be notified
prior to inspection; inspectors will conduct unannounced visits to evaluate the day-to-day
conditions that are in place.
Site Inspection
The site inspection procedure involves a thorough examination of the facility and all
outdoor activities that have the potential to generate urban runoff pollution. We will use the
same inspection forms that were used during last year's inspections. Note that the
inspection form for the Tier III sites is somewhat shorter than the form for the Tier I and
Tier II sites. The site inspection includes the following steps.
Pre-lnspection
Prior to beginning the site inspection, our inspector will complete Section A. "Contact
Information" of the inspection form using information in the municipal facilities list provided
by the City. This information includes facility name, address, telephone number, and the
name of the responsible party (if available). Initial observations will also be conducted at
this time and documented in Section C. "Initial Observations." The inspector will use the
City drainage map to locate the nearest water bodies, approximate distance to water
bodies, and the sensitivity and pollutants of concern. Observations of surface runoff
drainage pattern and the approximate area of pervious and impervious surface will also be
recorded. If the site visit results in recommended changes to the municipal inventory
information, the City will be notified in writing.
7220 Trade Street • Suite 119 • San Diego, CA 92121 • (858) 586-6600 • Fax (858) 586-6644
Elaine Lukey
City of Carlsbad
March 16, 2009
Page 2
Meet With Responsible Party
Our inspectors will visit sites during normal business hours. D-MAX personnel will have
company-issued photo identification, which will be worn during inspections. Upon meeting
the responsible party, our inspector will re-introduce the storm water program and the
purpose of the inspection. We will use this opportunity to provide education to the
responsible party regarding storm water compliance. The re-introduction to the program will
recap a brief overview of the federal and state water quality laws, local requirements,
impacts of urban runoff, the concept of Best Management Practices (BMPs), and a
description of the local water bodies and pollutants of concern.
SWPPP Assessment
After the introductory meeting, if the facility has a Storm Water Pollution Prevention Plan
(SWPPP) our inspector will review the document. The following components of the
SWPPP will be assessed:
• Overview of Site Map, Site Description, and Objectives
• Storm Water Pollution Prevention Team
• Potential Sources of Pollutants
• Best Management Practices (Structural and Non-Structural)
• Record Keeping and Reporting
Section D of the Inspection Form, "SWPPP Review," will also include recommendations
regarding any needed changes to the SWPPP.
BMP Assessment
During the next portion of the inspection process, our inspector will conduct a thorough
walk-through of the facility, preferably accompanied by the manager/responsible party, to
inspect all areas exposed to storm water and evaluate existing BMPs and their
effectiveness. If specific BMPs are not implemented or are found to be ineffective,
additional BMPs will be recommended. The BMP evaluation and summary of observations
will be recorded on the inspection form in Section E, "BMP Assessment." Typical areas of
activity assessed during this phase of the inspection include material storage areas,
processing areas, loading and unloading areas, waste storage or disposal areas, vehicle
maintenance and washing areas, and parking areas.
Any recommendations will be summarized in Section G, "Recommended Corrective
Action." If a storm water ordinance violation is observed or significant corrective action is
needed right away, the City will be notified immediately for further guidance while the
inspector is at the site. Photographs will be taken when necessary.
BMP and Knowledge Assessments
D-MAX developed assessment protocols for BMP implementation and storm water
knowledge of facility contacts, which are assessed using a scale from 1 to 5. The City of
Carlsbad has adopted this approach and slightly altered the criteria for each score. In
order to be consistent with the BMP and knowledge scores the City assigns during other
inspections, we will use the City's criteria during this inspection program. Those criteria are
as follows:
Knowledge
1. Individual has never heard of the storm water program, requirements, or BMPs. This
individual does not know what BMPs are or understand how to implement them.
2. Individual has a general awareness of water quality issues, but does not understand the
requirements of the storm water program, BMPs, or pollution prevention.
Elaine Lukey
City of Carlsbad
March 16, 2009
PageS
3. Individual has a general understanding of storm water issues ("I've heard something
about that"), but not specific storm water requirements or BMPs required for the facility.
4. Individual has a clear understanding of BMPs but may not have a clear awareness of
the connection between pollution prevention and water quality.
5. Individual demonstrated an in depth knowledge of the storm water program and BMPs
consistent with the facility's activities and operations.
BMPs
1. An illegal discharge was noted during the inspection. Follow-up actions required.
2. BMPs have not been implemented. Several violations were noted during the
inspection; however, an illegal discharge was not observed. A detailed inspection
report and/or written warning was issued.
3. BMPs have been implemented throughout the site, but not properly or adequately
maintained. Violations were noted during the inspection and a verbal warning was
issued. A detailed inspection report or written Warning Notice may follow.
4. BMPs implemented effectively; however, minor violations associated with communal
areas or good housekeeping practices (i.e. dumpsters open, leaves in the parking lot,
etc.) were noted during the inspection.
5. All BMPs implemented effectively.
Storm Water Quality Inspection Summary and Conclusion
If any illicit discharge considered to be a threat to human or environmental health is
observed, we will immediately notify the City through the City Storm Water Hotline. At the
completion of the walk-through, the inspector will summarize the recommended corrective
actions and/or violations listed on the last page of the inspection form and discuss the
feasibility of any recommendations with the responsible party. If corrective actions are
provided, the manager/responsible party will be provided a photocopy or fax of the
inspection summary.
Final Documentation
For all sites visited, a thorough field report will be prepared describing the inspection,
violations, and recommended corrective actions. Our field reports include general
information to update the inventory, a SWPPP and training records evaluation section,
BMP and knowledge assessments, and corrective actions to be implemented by the facility.
The field reports will be reviewed by our project manager and will be delivered to
Environmental Programs - Storm Water within three to five business days of completing
each inspection. Forms will be delivered to the attention of James Wood at
stormwater@ci.carlsbad.ca.us or via fax at 760-602-8562. If the inspection indicates that
corrective actions are necessary, a second copy will also be provided to the facility contact
person. Within 10 business days of the program's completion, the information from the
field reports will be included in a brief final inspection summary report and will be submitted
to Environmental Programs - Storm Water.
Schedule
D-MAX will start the project as soon as we receive a notice to proceed from the City.
Considering the Municipal Permit deadline of June 30, 2009, we propose to start the
project in April 2009.
Elaine Lukey
City of Carlsbad
March 16, 2009
Page 4
Cost Estimate
We propose to conduct the above scope of services on a time and materials basis, not to
exceed $16,070. Costs per inspection are $428.00 for Tier I, $335.00 for Tier II, and
$154.33 for Tier III. This cost includes coordination with the City, site inspections, review of
the data by office staff, mileage, and report preparation. The services will be conducted in
accordance with the enclosed Schedule of Fees.
Please give us a call if you would like to discuss this submittal or have any questions
regarding this proposal.
Sincerely,
D-MAX Engineering, Inc.
Arsalan Dadkhah, Ph.D., P.E.
Principal
SCHEDULE OF FEES
January 1,2009
This Schedule of Fees will be adjusted periodically. The new fee schedule will apply to all existing
and new work.
LABOR
Classification Hourly Rate
Clerk* $ 50
Word Processor* 55
Drafter* 65
Technician* 65
Senior Technician* 75
Staff Scientist/Engineer 85
Assistant Project Scientist/Engineer 95
Project Scientist/Engineer 110
Senior Scientist/Engineer 120
Principal Scientist/Engineer 140
OTHER CHARGES
Subcontracted services, such as sub
consultants, outside testing, drilling, and
surveyors, will be charged at cost plus
15%. Other project-specific costs, such as
rentals, expendable or special supplies,
special project insurance, permits and
licenses, shipping, subsistence, tolls and
parking, outside copying/printing, etc.,
will be charged at cost plus 15%. Mileage
will be charged at a rate of $0.63 per mile.
Client will be responsible for any
applicable taxes in addition to the fees due
for Services.
* Overtime (in excess of 8 hours per day)
and weekend hours will be charged at 1.5
times the above rates for non-exempt
personnel.
Field and hourly services will be charged
portal to portal from our office, with a
two-hour minimum.
Appearance as expert witnesses at court
trials, mediation, arbitration hearings and
depositions will be charged at $200/hour.
Time spent preparing for such appearances
will be charged at the above standard
hourly rates.
SF-1
AMENDMENT NO. 3 TO EXTEND AND AMEND AGREEMENT FOR
MUNICIPAL FACILITY STORM WATER COMPLIANCE INSPECTION SERVICES
(D-MAX ENGINEERING, INC.)
his Amendment No. 3 is entered into and effective as of the r*L day of
~ , 2001? . extending and amending the agreement dated_ _
June 6, 2005 (tKe* "Agreement") by and between the City of Carlsbad, a municipal corporation,
("City"), and D-Max Engineering, Inc., a corporation, ("Contractor") (collectively, the "Parties") for
municipal facility storm water compliance inspection services.
RECITALS
A. On June 30, 2006, the Parties executed Amendment No.1 to the Agreement to
extend the agreement for one (1) year and revise the number of facilities to be inspected from
13 to 15; and
B. On June 4th, 2007, the Parties executed Amendment No. 2 to the Agreement to
extend and fund the agreement for one (1) year; and
C. The Parties desire to alter the Agreement's scope of work to add additional
facilities, break all facilities into one of three (3) types of inspection category, and begin
inspections immediately upon execution of this amendment; and
D. The Parties desire to extend the Agreement for a period of one (1 ) year; and
E. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A".
With this Amendment, the total annual Agreement amount shall not exceed eighteen thousand
dollars ($18,000).
2. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed eighteen thousand dollars ($18,000).
Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include
hours performed, hourly rates, and related activities and costs for approval by City.
3. Contractor will complete all work described in Exhibit "A" by June 6, 2009.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
City Attorney Approved Version #05.22.01
6. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
D-MAX ENGINEERING, INC., a
corporation
CITY OF
corporatio
*By:
(print name/title)
fajkpfrg/asm-t
(e-mail address)
(sign here)
LORRAINE M. WOOD
City Clerk
(print name/title)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation, Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
Bv: Ji/?j2
Deputy City Attorne
City Attorney Approved Version #05.22.01
D-MAX Engineering, Inc.
Consultants in Water & Environmental Sciences
April 21, 2008
Rhonda Heather
Associate Contract Administration
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008-7314
Dear Ms. Heather:
Please be advised that I serve as the President and the Secretary of D-MAX Engineering,
Inc., a California corporation. I am legally authorized to sign documents on behalf of the
company as the President and the Secretary.
Sincerely,
D-MAX Engineering, Inc.
Arsalan Dadkhah, Ph.D., P.E.
President
7220 Trade Street • Suite 119 • San Diego, CA 92121 • (858) 586-6600 • Fax (858) 586-6644
EXHIBIT "A"
D-MAX Engineering, Inc.
Consultants in Water & Environmental Sciences
April 17, 2008
Project No. 200817W
Paul Hartman
City of Carlsbad
Department of Public Works
1635 Faraday Avenue
Carlsbad, CA 92008
Re: Storm Water Compliance Inspections of Municipal Facilities
City of Carlsbad, California
Dear Mr. Hartman:
D-MAX Engineering, Inc. (D-MAX) is pleased to submit this proposal to assist the City of
Carlsbad in conducting compliance inspections of the 50 City's high priority municipal
facilities. The list of these facilities was sent to us by Mr. Paul Hartman on April 2, 2008.
The facilities are grouped into three tiers including 21 Tier I, 18 Tier II, and 11 Tier III. This
work will be conducted in accordance with the San Diego Regional Water Quality Control
Board (RWQCB) Municipal NPDES Permit ,Order No. R9-2007-0001 (Municipal Permit).
Project Approach
Inspection Coordination
We will schedule inspection appointments for sites for which the City requests. We
understand the City will provide us with the necessary contact information. Other facilities
will not be notified prior to inspection and inspectors will be conducting unannounced visits
to evaluate the day-to-day conditions that are in place.
Site Inspection
The site inspection procedure involves a thorough examination of the facility and all
outdoor activities that have the potential to generate urban runoff pollution. Per the City's
request, we will use the same Standard Inspection Form used during last year's
inspections for Tier I and Tier II sites. For Tier III sites (parking lots) and activities we will
use the forms developed by the City. The site inspection includes the following steps.
Pre-lnspection
Prior to beginning the site inspection, our inspector will complete Section A. "Contact
Information" of the inspection form using information in the municipal facilities list provided
by the City. This information includes facility name, address and telephone number, and
the name of the responsible party (if available). Initial observations will also be conducted
at this time and documented in Section C. "Initial Observations." The inspector will use the
City drainage map to locate the nearest water bodies, approximate distance to water
bodies, and the sensitivity and pollutants of concern. Observations of surface runoff
drainage pattern and the approximate area of pervious and impervious surface will also be
recorded. If the site visit results in recommended changes to the municipal inventory
information, the City will be notified in writing.
7220 Trade Street • Suite 119 • San Diego, CA 92121 • (858) 586-6600 • Fax (858) 586-6644
Paul Hartman
City of Carlsbad
April 17, 2008
Page 2
Meet With Responsible Party
Our inspector will visit the site during normal business hours. D-MAX personnel will have
company-issued photo identification, which will be presented to the facility contact upon
request. Upon meeting the responsible party, our inspector will re-introduce the storm
water program and the purpose of the inspection. We will use this opportunity to provide
education to the responsible party regarding storm water compliance. The re-introduction
to the program will recap a brief overview of the federal and state water quality laws, local
requirements, impacts of urban runoff, the concept of Best Management Practices (BMPs),
and a description of the local water bodies and pollutants of concern.
SWPPP Assessment
After the introductory meeting, if the facility has a SWPPP our inspector will review the
document. The following components of the SWPPP will be assessed:
• Overview of Site Map, Description and Objectives
• Storm Water Team
• Potential Sources of Pollutants
• Best Management Practices (Structural and Non-Structural)
• Record Keeping and Report
Section D of the Inspection Form, "SWPPP Review", will also include recommendations
regarding any needed changes to the SWPPP.
BMP Assessment
During the next portion of the inspection process, our inspector will conduct a thorough
walk-through of the facility, preferably accompanied by the manager/responsible party, to
inspect all areas exposed to storm water and evaluate existing BMPs and their
effectiveness. If specific BMPs are not implemented or are found to be ineffective,
additional BMPs will be recommended. The BMP evaluation and summary of observations
will be recorded on the inspection form in Section E, "BMP Assessment". Typical areas of
activity assessed during this phase of the inspection include material storage areas,
processing areas, loading and unloading areas, waste storage or disposal areas, vehicle
maintenance and washing areas, and parking areas..
Any recommendations will be summarized in Section G, "Recommended Corrective
Action". If a storm water ordinance violation is observed or significant corrective action is
needed right away, the City will be notified immediately for further guidance while the
inspector is at the site. Photographs will be taken when necessary.
BMP and Knowledge Assessments
D-MAX developed assessment protocols for BMP implementation and storm water
knowledge of facility contacts, which are assessed using a scale from 1 to 5. The City of
Carlsbad has adopted this approach and slightly altered the criteria for each score. In
order to be consistent with the BMP and knowledge scores the City assigns during other
inspections, we will use the City's criteria during this inspection program. Those criteria are
as follows:
Knowledge
1. Individual has never heard of the storm water program, requirements, or BMPs. This
individual does not know what BMPs are or understand how to implement them.
2. Individual has a general awareness of water quality issues, but does not understand the
requirements of the storm water program, BMPs, or pollution prevention.
Paul Hartman
City of Carlsbad
April 17, 2008
Page 3
3. Individual has a general understanding of storm water issues ("I've heard something
about that"), but not specific storm water requirements or BMPs required for the facility.
4. Individual has a clear understanding of BMPs but may not have a clear awareness of
the connection between pollution prevention and water quality.
5. Individual demonstrated an in depth knowledge of the storm water program and BMPs
consistent with the facility's activities and operations.
BMPs
1. An illegal discharge was noted during the inspection. Follow-up actions required.
2. BMPs have not been implemented. Several violations were noted during the
inspection; however, an illegal discharge was not observed. A detailed inspection
report and/or written warning was issued.
3. BMPs have been implemented throughout the site, but not properly or adequately
maintained. Violations were noted during the inspection and a verbal warning was
issued. A detailed inspection report or written Warning Notice may follow.
4. BMPs implemented effectively; however, minor violations associated with communal
areas or good housekeeping practices (i.e. dumpsters open, leaves in the parking lot,
etc.) were noted during the inspection.
5. All BMPs implemented effectively.
Storm Water Quality Inspection Summary and Conclusion
If any illicit discharge is observed which is considered to be a threat to human or
environmental health, we will immediately notify the City through the City storm water
hotline. At the completion of the walk-through, the inspector will summarize the
recommended corrective actions and/or violations listed on the last page of the inspection
form and discuss the feasibility of any recommendations with the responsible party. . If
corrective actions are provided, the manager/responsible party will be provided a
photocopy or fax of the inspection summary.
Final Documentation
For all sites visited, a thorough field report will be prepared describing the inspection,
violations, and recommended corrective actions. Our field reports include general
information to update the inventory, SWPPP and training records evaluation section, BMP
and knowledge assessments, corrective actions to be implemented by the facility, and
signature. The field reports will be reviewed by our project manager and will be faxed or
mailed to the City on a regular basis for their records. At the conclusion of the program,
the information from the field reports will be included in a brief final inspection summary
report to the City.
Schedule
D-MAX will start the project as soon as we receive a notice to proceed from the City.
Considering the Municipal Permit deadline of June 30, 2008, we propose to start the
project in April 2008.
Cost Estimate
Wee propose to conduct the above scope of services on a time and materials basis not to
exceed $18.000. This cost includes coordination with the City, site inspections, review of
the data by office staff, mileage, and report preparation. The services will be conducted in
accordance with the enclosed Schedule of Fees.
Paul Hartman
City of Carlsbad
April 17, 2008
Page 4
Please give us a call if you would like to discuss this submittal or have any questions
regarding this proposal.
Sincerely,
D-MAX Engineering, Inc.
Arsalan Dadkhah, Ph.D., P.E.
Principal
SCHEDULE OF FEES
January 1,2008
This Schedule of Fees will be adjusted periodically. The new fee schedule will apply to all existing
and new work.
LABOR
Classification
Clerk*
Word Processor*
Drafter*
Technician*
Senior Technician*
Staff Scientist/Engineer
Hourly Rate
$50
55
65
65
75
85
Assistant Project Scientist/Engineer 95
Project Scientist/Engineer 110
Senior Scientist/Engineer 120
Principal Scientist/Engineer 140
OTHER CHARGES
Subcontracted services, such as sub
consultants, outside testing, drilling, and
surveyors, will be charged at cost plus
15%. Other project-specific costs, such as
rentals, expendable or special supplies,
special project insurance, permits and
licenses, shipping, subsistence, tolls and
parking, outside copying/printing, etc.,
will be charged at cost plus 15%. Mileage
will be charged at a rate of $0.60 per mile.
Client will be responsible for any
applicable taxes in addition to the fees due
for Services.
* Overtime (in excess of 8 hours per day)
and weekend hours will be charged at 1.5
times the above rates for non-exempt
personnel.
Field and hourly services will be charged
portal to portal from our office, with a
two-hour minimum.
Appearance as expert witnesses at court
trials, mediation, arbitration hearings and
depositions will be charged at $200/hour.
Time spent preparing for such appearances
will be charged at the above standard
hourly rates.
C:\FORMS\FEE SCHEDULE 2008 SF-1
AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT FOR
MUNICIPAL FACILITY STORM WATER COMPLIANCE INSPECTION SERVICES
(D-MAX ENGINEERING, INC.)
This Amendment No. 2 is entered into and effective as of the Ar day of
, 200n_, extending and amending the agreement dated
June 6, 2005 ne "Agreement" ) by and between the City of Carlsbad, a municipal corporation,
("City"), and D-Max Engineering, Inc., a corporation, ("Contractor") (collectively, the "Parties")
for Municipal Facility Storm Water Compliance Inspection Services.
RECITALS
A. On June 30, 2006, the Parties executed Amendment No. 1 to the Agreement to
extend the agreement for one (1) year and revise the number of facilities to be inspected from
13 to 15; and
B. The Parties desire to alter the Agreement's scope of work to extend and fund the
Agreement for a period of one (1) year;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1 . That the Agreement, as may have been amended from time to time, is hereby
extended for a period of one (1) year ending on June 6, 2008 on a time and materials basis
not-to-exceed eleven thousand eight hundred dollars ($11,800).
2. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
3. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
City Attorney Approved Version #05.22.01
4. The individuals executing this Amendment and the instruments referenced
on behalf of Contractor each represent and warrant that they have the legal power, right
actual authority to bind Contractor to the terms and conditions of this Amendment.
in it
and
CONTRACTOR
D-MAX ENGINEERING, INC., a
corporation
*By:
(sign here)
(print name/titre)
(e-mail address)
(sign here)
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
City Manager or Mayor
or Authorized Signatory
ATTEST:
*2a
LORRAINE
City Clerk
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation. Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
City Attorney
City Attorney Approved Version #05.22.01
D-MAX Engineering, Inc.
Consultants in Water & Environmental Sciences
May 22, 2007
Rhonda Heather
Public Works Contract Administration
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008-7314
Dear Ms. Heather:
Please be advised that I serve as the President and the Secretary of D-MAX Engineering,
Inc., a California corporation. I am legally authorized to sign documents on behalf of the
company as the President and the Secretary.
Also, please note that our office address has changed to 7220 Trade Street, Suite 119,
San Diego, CA 92121. Please use this address in your future correspondence.
Sincerely,
D-MAX Engineering, Inc.
Arsalan Dadkhah, Ph.D., P.E.
President
7220 Trade Street • Suite 119 • San Diego, CA 92121 • (858) 586-6600 • Fax (858) 586-6644
PWENG480
AMENDMENT NO. 1 TO EXTEND AND AMEND AGREEMENT FOR
MUNICIPAL FACILITY STORM WATER COMPLIANCE INSPECTION SERVICES
D-MAX ENGINEERING, INC.
This Amendment No. 1 is entered into and effective as of theCA-P day of
_ , 200 CjP. extending and amending the agreement dated June
6, 2005 (the "Agreement") by and between the City of Carlsbad, a municipal corporation,
("City"), and D-Max Engineering, Inc., a corporation, ("Contractor") (collectively, the "Parties") for
(description of project).
RECITALS
A. The Parties desire to alter the Agreement's scope of work to increase the number
of municipal facilities to be inspected from 13 to 15; and
B. The Parties desire to extend the Agreement for a period of one (1) year.
C. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed five thousand eight hundred dollars
($5,800). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed
to include hours performed, hourly rates, and related activities and costs for approval by City.
2. Contractor will complete all work described in Exhibit "A" by June 6, 2007.
3. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
4. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
City Attorney Approved Version #05.22.01
5. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
D-MAX ENGINEERING, INC., a
corporation
(sign here)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
City Manager or Mayor
ATTEST:
(sign here)
(print name/title)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation. Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
City Attorney Approved Version #05.22.01
D-MAX Engineering, Inc.
Consultants in Water & Environmental Sciences
June 6, 2006
Kevin Davis
Buyer
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008-7314
Dear Mr. Davis:
Please be advised that I serve as the President and the Secretary of D-MAX Engineering,
Inc., a California corporation. I am legally authorized to sign documents on behalf of the
company as the President and the Secretary.
Also, please note that our office address has changed to 7220 Trade Street, Suite 119,
San Diego, CA 92121. Please use this address in your future correspondence.
Sincerely,
D-MAX Engineering, Inc.
Arsalan Dadkhah, Ph.D., P.E.
President
7220 Trade Street • Suite 119 • San Diego, CA 92121 • (858) 586-6600 • Fax (858) 586-6644
EXHIBIT "A"
SCOPE OF SERVICES AND FEE
Itemized List of what Contractor will do for City and at what price.
City Attorney Approved Version #05.22.01
D-Max Engineering, Inc
Consultants in water & environmental sciences
May 8, 2006
Project No. 200607W-1
Elaine M. Lukey
Acting Environmental Program Manager
City of Carlsbad
Storm Water Protection Program
1635 Faraday Avenue
Carlsbad, CA 92008
D)EE E ! W I
MAY 1 0 2006
ENVIRONMENTAL
i
Re: Storm Water Compliance Inspections of Municipal Facilities
City of Carlsbad, California
Dear Ms. Lukey:
Per your request, D-MAX Engineering, Inc. (D-MAX) is pleased to submit this proposal to
assist the City of Carlsbad in conducting compliance inspections 15 of the City's municipal
facilities. This work will be conducted in accordance with the San Diego Regional Water
Quality Control Board (RWQCB) Municipal NPDES Permit (Order No. 2001-01, NPDES No.
CAS0108758).
Project Approach
Inspection Coordination
Prior to start of the inspection program, D-MAX will coordinate with the City to be sure that
the high priority municipal facilities inspection list is up-to-date. Facilities will not be notified
prior to inspection. Inspectors will be conducting unannounced visits to evaluate the day-to-
day conditions that are in place.
We have also developed a standard list of guidelines distinguishing between site conditions
that should be noted as violations and those for which only a corrective action should be
recorded. We will provide these guidelines to the City prior to the beginning of inspections
so that the City may customize or edit the guidelines according to its specific program
requirements. We have found that these guidelines provide a more uniform, standardized
approach in evaluating compliance.
Site Inspection
The site inspection procedure involves a thorough examination of the facility and all outdoor
activities that have the potential to generate urban runoff pollution. For those facilities
covered under the General Industrial Storm Water Permit, a thorough review will be
conducted of the Storm Water Pollution Prevention Plan (SWPPP) and Storm Water
Monitoring Program (SWMP). The same Standard Inspection Form used during last year's
inspections will be completed at each site to document the visit. The site inspection
includes the following steps:
Pre-lnspection
Prior to beginning the site inspection, our inspector will complete Section A. "Contact
Information" of the inspection form using information from the municipal facilities list. This
information includes facility name, address and telephone number, and the name of the
responsible party. Initial observations will also be conducted at this time and documented
in Section C. "Initial Observations." The inspector will use the City drainage map and
8380 Miramar Mall • Suite 227 • San Diego, CA 92121 • (858) 455-9988 • Fax (858) 455-9978
Elaine M. Lukey
City of Carlsbad
May 8, 2006
Page 2
information from the City of Carlsbad JURMP to locate the nearest water bodies,
approximate distance to water bodies, and the sensitivity and pollutants of concern.
Observations of surface runoff drainage pattern and the approximate area of pervious and
impervious surface will also be recorded. If the site visit results in recommended changes
to the municipal inventory information, the City will be notified in writing.
Meet With Responsible Party
As the inspections will be unannounced, the inspector will visit the site during normal
business hours. D-MAX personnel will have company-issued photo identification, which will
be presented to the facility contact upon request. Upon meeting the responsible party, our
inspector will re-introduce the storm water program and the purpose of the inspection. We
will use this opportunity to provide education to the responsible party regarding storm water
compliance. The re-introduction to the program will recap a brief overview of the federal and
state water quality laws, municipal permit requirements, impacts of urban runoff, the
concept of Best Management Practices (BMPs), and a description of the local water bodies
and pollutants of concern.
SWPPP and SWMP Assessment
After the introductory meeting, if the facility has a SWPPP and SWMP, a thorough
examination of these documents will be conducted to ensure they contain proper sections
in accordance with the State of California Industrial General Permit. The following
components of the SWPPP will be assessed:
• Site Map/Description
• Materials List
• Significant Spills/Leaks
• Pollution Prevention Team
• Industrial Activities
• Pollutant Sources/Risks
• Compliance Activity Schedule
• Employee Training
• Accessibility to Staff
• Existing BMPs
In addition to evaluating the SWPPP document, the results of the previous wet weather
monitoring programs will be reviewed, evaluated, and compared with the Regional Water
Quality Control Board's benchmark values. Any sampling results that do not fall into normal
ranges will be noted, as will samples analyzed with improper methods, submitted with
improper holding times, etc. Based on this comparison, the existing BMPs will be evaluated
and recommendations will be made for addition or change of BMPs. If monitoring results
are not present or appropriate monitoring has not been conducted, the inspector will note
that as well and make corresponding recommendations. Section D, "SWPPP Review", will
also include recommendations regarding any needed changes to the SWPPP and/or
SWMP.
BMP Assessment
During the next portion of the inspection process, our inspector will conduct a thorough
walk-through of the facility, preferably accompanied by the manager/responsible party, to
inspect all areas exposed to storm water and evaluate existing BMPs and their
effectiveness. If specific BMPs are not implemented or found to be ineffective, additional
BMPs will be recommended. The BMP evaluation and summary of observations will be
Elaine M. Lukey
City of Carlsbad
May 8, 2006
PageS
recorded on the inspection form in Section E, "BMP Assessment". Typical areas of activity
assessed during this phase of the inspection include material storage areas, processing
areas, loading and unloading areas, waste storage or disposal areas, vehicle maintenance
and washing areas, and parking areas.
Any recommendations will be summarized in Section G, "Recommended Corrective
Action". If a storm water ordinance violation is observed or significant corrective action is
needed right away, the City will be notified immediately for further guidance while the
inspector is at the site. Photographs will be taken when necessary.
Storm Water Quality Inspection Summary and Conclusion
At the completion of the walk-through, the inspector will summarize the recommended
corrective actions and/or violations listed on the last page of the inspection form and
discuss the feasibility of any recommendations with the responsible party. All efforts will be
made to recommend non-structural, low-cost BMPs where possible; however, certain
facilities may require more extensive BMPs. If corrective actions are provided, the
manager/responsible party will be provided a photocopy or fax of the inspection summary.
BMP and Knowledge Assessments
D-Max developed assessment protocols for BMP implementation and storm water
knowledge of facility contacts, which are assessed using a scale from 1 to 5. The City of
Carlsbad has adopted this approach and slightly altered the criteria for each score. In order
to be consistent with the BMP and knowledge scores the City assigns during other
inspections, we will use the City's criteria during this inspection program. Those criteria are
as follows:
Knowledge
1. Individual has never heard of the storm water program, requirements, or BMPs.
This individual does not know what BMPs are or understand how to implement
them.
2. Individual has a general awareness of water quality issues, but does not understand
the requirements of the storm water program, BMPs, or pollution prevention.
3. Individual has a general understanding of storm water issues ("I've heard something
about that"), but not specific storm water requirements or BMPs required for the
facility.
4. Individual has a clear understanding of BMPs but may not have a clear awareness
of the connection between pollution prevention and water quality.
5. Individual demonstrated an in depth knowledge of the storm water program and
BMPs consistent with the facility's activities and operations.
BMPs
1. An illegal discharge was noted during the inspection. Enforcement actions (NOV,
citation, etc.) required.
2. BMPs have not been implemented. Several violations were noted during the
inspection; however, an illegal discharge was not observed. A detailed inspection
report and/or written warning was issued.
Elaine M. Lukey
City of Carlsbad
May 8, 2006
Page 4
3. BMPs have been implemented throughout the site, but not properly or adequately
maintained. Violations were noted during the inspection and a verbal warning was
issued. A detailed inspection report or written Warning Notice may follow.
4. BMPs implemented effectively; however, minor violations associated with communal
areas or good housekeeping practices (i.e. dumpsters open, leaves in the parking
lot, etc.) were noted during the inspection.
5. All BMPs implemented effectively.
Further Action
Based on the inspection findings, further action may be necessary to notify the City of
potential storm water violations. For all sites visited, a thorough field report will be prepared
describing the inspection, violations, and recommended corrective actions. Our field
reports include general information to update the inventory, SWPPP and training records
evaluation section, BMP and knowledge assessments, corrective actions to be
implemented by the facility, and signature. The field reports will be reviewed by our project
manager and will be faxed or mailed to the City on a regular basis for their records. At the
conclusion of the program, the information from the field reports will be included in a brief
final inspection summary report to the City.
Cost Estimate
Wee propose to conduct the above scope of services on a time and materials basis not to
exceed $5,800. This cost includes coordination with the City, site inspections, review of the
data by office staff, mileage, and report preparation. The services will be conducted in
accordance with the enclosed Schedule of Fees.
Please give us a call if you would like to discuss this submittal or have any questions
regarding this proposal.
Sincerely,
D-MAX Engineering, Inc.
Arsalan Dadkhah, Ph.D., P.E.
Project Manager
SCHEDULE OF FEES
January 1,2006
This Schedule of Fees will be adjusted periodically. The new fee schedule will apply to all existing
and new work.
LABOR
Classification Hourly Rate
$45
55
65
60
Clerk*
Word Processor*
Drafter*
Technician*
Senior Technician* 75
Staff Scientist/Engineer 85
Assistant Project Scientist/Engineer 95
Project Scientist/Engineer 105
Senior Scientist/Engineer 115
Principal Scientist/Engineer 130
* Overtime (in excess of 8 hours per day)
and weekend hours will be charged at 1.5
times the above rates for non-exempt
personnel.
Field and hourly services will be charged
portal to portal from our office, with a
two-hour minimum.
Appearance as expert witnesses at court
trials, mediation, arbitration hearings and
depositions will be charged at $200/hour.
Time spent preparing for such appearances
will be charged at the above standard
hourly rates.
OTHER CHARGES
Subcontracted services, such as sub-
consultants, outside testing, drilling, and
surveyors, will be charged at cost plus
15%. Other project-specific costs, such as
rentals, expendable or special supplies,
special project insurance, permits and
licenses, shipping, subsistence, tolls and
parking, outside copying/printing, etc.,
will be charged at cost plus 15%.
Client will be responsible for any
applicable taxes in addition to the fees due
for Services.
The mileage charge for personal vehicles
used on projects will be the current rate as
established by the Internal Revenue
Service. Company-owned vehicles will be
charged at a rate of $0.52 per mile.
C:\FORMS\FEE SCHEDULE 2006 SF-1
CITY OF CARLSBAD
STORM WATER QUALITY INSPECTION FOR MUNICIPAL FACILITIES
Inspected by D-MAX Engineering, Inc.
Inspector Name
Date / / Time AM / PM Type of Inspection: D Routine D Follow-up D Complaint Investigation
A. CONTACT INFORMATION
Facility Name
Street Address Mailing Address_
Manager/0perator(s)
Telephone # ( \ - ext._
Fax # ( ) -
B. FACILITY/SITE INFORMATION
Principal activity:
SIC Code(s)
Does SIC Code best represent principal activity: D Yes D No
What is recommended SIC Code(s)? New JURMP Classification?
Is facility subject to CA Statewide General Industrial Permit? D Yes D No
If yes, has facility filed a Notice of Intent (NOI) to comply? DYes D No WD1D#_
If no, does facility have Notice of Non-Applicability (NONA/NEC)? D Yes D No
Does facility maintain SWPPP or BMP Plan? D Yes D No
Does facility have a map/sketch of the site with flow lines and storm drains? D Yes n No
Has facility conducted previous storm water monitoring programs? D Yes D No
C. INITIAL OBSERVATIONS
Nearest conveyances or water bodies: Hydrologic Area:
Approximate distance to water bodies: D < 200 ft. D 200 - 1000 ft. D > 1000 ft.
Sensitivity of receiving waters: D Sensitive (ESA, 303(d), or other) D Non-sensitive
Discharge points along perimeter:
Discharge observed: D Yes D No
If yes, describe:
Approximate area covered by industrial or commercial activities: square feet
Approximate % impervious surface of this area %
Exposed areas of intensive outdoor activity:
Municipal Storm Water Compliance Inspection Form Page 1 of 5
D. SWPPP REVIEW DOES FACILITY MAINTAIN A SWPPP: DYES
SWPPP Component Provided
Site Map/Description D Yes D No
Materials List D Yes D No
Significant Spills/Leaks D Yes D No
Pollution Prevention Team.. D Yes D No
Industrial Activities D Yes D No
Pollutant Sources/Risks D Yes D No
Compliance Activity Schedule. D Yes D No
Employee Training D Yes D No
Accessible to staff D Yes D No
Existing BMPs D Yes D No
Adequate
D Yes D No
D Yes D No
D Yes D No
D Yes D No
D Yes D No
D Yes D No
a Yes a No
a Yes a No
D Yes D No
U Yes D No
D No n NOT APPLICABLE
Comments
Does this facility have a storm water monitoring program?
Was appropriate monitoring conducted during the most recent wet season?
If not, does the facility have documentation of no qualifying rain events?
If not, is the facility in a GMP and not scheduled for most recent year ?
Do monitoring results show that existing BMPs are effective in removing pollutants?
Recommended changes.
DYes DNo DN/A
D Yes D No
D Yes D No
DYes D No
D Yes D No D None
Available
E. BMP ASSESSMENT
BMPs | N/A | Yes I No I Comments
E.1 General
Is the site free of litter and debris?
Are discharge locations free of sediment and debris?
Are parking lots, sidewalks and streets free of sediment
and debris?
Are roof downspouts directed away from areas of
potential pollutants?
Is pressure washing / hosing down conducted to clean
facility? If yes, is wash water captured?
Are employees trained in storm water management? If
so, provide a list of employees who have participated.
E.2 Landscaping
Are adequate erosion prevention measures employed?
(vegetation or physical stabilization)
Are irrigation systems programmed to minimize over-
watering and runoff?
Is reclaimed water used for irrigation?
Are stockpiles of soil or landscape waste covered and
equipped to prevent runoff transport?
Are pest management techniques employed?
DM**Municipal Storm Water Compliance Inspection Form Page 2 of 5
BMPs
Is drought-resistant vegetation incorporated into
landscaping?
Are pesticides, herbicides, and fertilizers managed in
accordance with the JURMP BMPs?
N/A Yes No Comments
E.3 Materials and Wastes
Are adequate trash containers provided?
Are adequate recycling containers provided?
Is the trash/recycling area enclosed and free of litter and
debris?
Is timely service and removal provided to prevent waste
containers and sanitary facilities from overflowing?
Are outdoor material storage areas adequate (covered
area with secondary containment)?
Are outdoor storage containers properly labeled?
Is there an accessible, appropriate spill response kit?
Is there a spill response plan? If so, please provide
to inspector.
Are storage tanks equipped with secondary containment?
Is secondary containment free of spills and rainwater?
Are loading and unloading areas free of spills and debris?
E.4 Equipment and Vehicles
Are exposed parking areas free of significant spills and
leaks?
Are heavy equipment and vehicles stored in garages or
under canopies?
Are vehicle maintenance activities conducted within
contained areas (garage, canopy, work shop)?
Are equipment and vehicles inspected daily for leaks and
repaired as necessary?
Are vehicle-fueling areas covered and are storm drain
inlets protected from spills and leaks?
Is vehicle washing preformed in a contained area where
runoff does not enter the MS4?
Are biodegradable soaps used for cleaning activities?
E.5 Construction
Are adequate erosion prevention measures employed
throughout the site? (vegetation or physical stabilization)
Are adequate sediment control BMPs employed
throughout the site? (sandbags, gravel bags, inlet filters)
E.6 Non-Storm Water Management
Is the site free of evidence of illicit connections and illegal
discharges?
Is the site free of evidence of unauthorized releases to
storm drains?
If not, have the appropriate authorities been notified?
E.7 Other
Are there any other potential storm water pollution issues
or concerns? If yes, explain below.
Are all applicable activity-specific BMPs from Appendix C
of the JURMP being implemented?
Are the appropriate signs posted for the facility?
Are there any structural BMPs on or near the site?
If so, how often are they maintained? Provide
maintenance records.
UMAX Municipal Storm Water Compliance Inspection Form Page 3 of 5
CITY OF CARLSBAD
STORM WATER QUALITY INSPECTION SUMMARY
Inspected by D-MAX Engineering, Inc.
F. SUMMARY OF BMP COMMENTS:
G. CORRECTIVE ACTION
Is corrective action needed? D Yes D No
If BMP-related corrective action is required, describe below. If other corrective action, check the appropriate box in section H.
Owner/operator has been notified of recommended corrective actions both verbally and by: D Hand n Mail n Fax
I. RECEIPT AND SIGNATURE
I have received a copy of the City of Carlsbad inspection form for municipal facilities. The copy I received is
complete and includes all 5 pages.
Representative Date
Name (Print) Title
Inspector Date
Name (Print) Phone
Municipal Storm Water Compliance Inspection Form Page 4 of 5
H. VIOLATIONS
D No violations have been noted at this time
D No violations have been noted, but recommend taking corrective action described in Section F.
D Violation of City Ordinance(s):
D Illegal discharge(s) of pollutants to the storm drain system or to receiving waters
Description
D Illegal connection(s) to the storm drain system
Location
D Littering
D Failure to properly implement required BMPs
D Failure to comply with the requirements of applicable State or Regional Permit(s):
D Non-compliance with the State Industrial Storm Water General Permit.
Subjectivity, based on SIC Code: D Mandatory D Conditional
D In the future, under a new Industrial Permit which has not yet been adopted, this facility may be able to
qualify for a No Exposure Certification (NEC) and exemption from Permit coverage.
D Non-compliance with the Municipal Storm Water Permit (NPDES NO. CAS0108758).
D Other Violation
SPECIFIC ACTION(S) REQUIRED TO CORRECT THE VIOLATION DESCRIBED ABOVE:
D Implement the recommended corrective actions listed in Section F.
D File a Notice of Intent (NOI) with the State Water Resources Control Board (SWRCB) to obtain coverage under the
Industrial Permit—see Attachment 3 of the Industrial Permit
(http://www.waterboards.ca.gov/stormwtr/industrial.html).
D For "Conditional" facilities only: if you implement all the recommended BMPs and eliminate outdoor exposure,
contact the City to request a re-inspection. If it is determined that you qualify, NONA/NEC paperwork will be
provided for you to complete, and you will not have to file an NOI.
D Develop and implement a Storm Water Pollution Prevention Plan (SWPPP)—see Section A of the Industrial Permit.
D Develop and implement a storm water monitoring program-see section B of the Industrial Permit for guidelines.
D Complete the provided Notice of Non-Applicability (NONA) and accompanying No Exposure Certification (NEC).
Additional actions required:
H. RECOMMENDED CITY ACTIONS*
D None
D Follow-up to ensure the observed violation is corrected (see Section G)
D Update the following: D JURMP priority D SIC code D NAICS code D Facility Contact Information
D Add this facility to the City's JURMP inventories.
D This facility is no longer at its listed address. If further investigation does not determine that it is still operating at
another address within City jurisdiction, it should be removed from the JURMP inventories.
Other:
Does this facility require a follow-up inspection? D Yes D No
ASSESSMENT
Level of knowledge regarding storm water issues: n 1 D 2 D 3 D4 D 5
Level of cleanliness, BMP implementation, orderliness of site: D1 D2 D3 D4 D5
'Recommended City Actions listed at the time of inspection are subject to change based on later review by office staff.
Municipal Storm Water Compliance Inspection Form Page 5 of 5
FACILITY DRAINAGE SCHEMATIC
DM.,Municipal Storm Water Compliance Inspection Form Drainage Schematic
AGREEMENT FOR MUNICIPAL FACILITY STORM WATER COMPLIANCE
I N S P E CT I 0 N S E RVI C E S
D-MAX ENGINEERING, INC.
THIS AGREEMENT is made and entered into as of the
- )3ne
b'c" day of
, 204, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and D-MAX ENGINEERING, INC., a corporation, ("Contractor").
RECITALS
A. City requires the professional services of a professional engineering and
environmental consulting contractor that is experienced in storm water regulations and
inspections.
B. Contractor has the necessary experience in providing professional
services and advice related to storm water municipal, industrial, and commercial
inspection and reporting.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A, which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one (1) year from the date
first above written. The City Manager may amend the Agreement to extend it for four (4)
additional (1) one year periods or parts thereof in an amount not to exceed Eleven
Thousand Eight Hundred dollars ($11,800). Extensions will be based upon a
satisfactory review of Contractor's performance, City needs, and appropriation of funds
by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
1 City Attorney Approved Version ##04.01.02
4.
Time is of the essence for each and every provision of this Agreement.
TIME IS OF THE ESSENCE
5. COMPENSATION
The fee payable for the Services to be performed during the initial Agreement term in
accordance- with the scope of services will be a lump sum amount oj Four Thousand
Eight Hundred dollars ($4,800). Additional as-needed services will be billed on a time
and materials basis not to exceed Seven Thousand dollars ($7,000) per agreement
year. Total fees payable for Services to be performed during the initial Agreement term
will not exceed Eleven Thousand Eight Hundred dollars ($11,800). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. The City reserves the right to withhold a ten percent
(1 0%) retention until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
2 City Attorney Approved Version #04.01.02
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9.
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused in whole or in part by any willful misconduct or negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable.
IN D E M N IF I CAT1 0 N
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:VI'.
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1 .I Commercial General Liability Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
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10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
10.1.3 Workers' Compensation and Employer's Liabilitv. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liabilitv. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providinq Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coveraqe. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
City Attorney Approved Version #04.01.02
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Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant' to this Agreement-is the property of City. In the -event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For Citv: For Contractor:
Jayne Strommer Arsalan Dadkhah
Environmental Programs Manager
Public Works/Environmental Services
City of Carlsbad
Project Manager/ Principal
8380 Miramar Mall, Ste 227
San Diego CA 92121
1635 Faraday Ave 858-455-9988
Carlsbad CA 92008
760-602-7580
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
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City Attorney Approved Version #04.01.02
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (1 0) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
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20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et sea., the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
City Attorney Approved Version #04.01.02
7
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of .. enforcing a right or rights provided f& by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
Ill
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent aid warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR CITY OF CARLSBAD, a municipal
D-MAX ENGINEERING, INC.
*By:
(sign here)
, (e-mail address)
(sign here) City Clerk
**By:
(print namekitle)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a Corporation, Agreement must be signed by one corporate
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-president
"Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the ofFicer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
City Attorney Approved Version #04.01.02
9
Exhibit “A”
PROPOSAL
MUN~C~PA~ FACILITY
STORM WATER COMPLIANCE INSPECTIONS
CITY OF CARLSBAD
Submitted to: Prepared by:
City of Carkbad
Jayne Strommer Public Works San’Diego, CA 92121
1635 Faraday Avenue
D-Mm Engineering, Inc.
8380 Miramar Mall, Suite 227
Tel: (858) 455-9988
Carlsbad, California 92008 Fax: (858) 455-9978
D-MAX Engineering, Inc.
Consultants in water & environmental sciences
May 5,2005 Project 20051 5W
Ms. Jayne Strommer Public Works City of Carlsbad
1635 Faraday Avenue Carlsbad, California 92008
Re:
Dear Ms. Strommer,
In response to your request for proposal (RFP) dated April 2005, 0-MAX Engineering, lnc.
(D-MAX) is pleased to submit this proposal to assist the City of Carlsbad (City) with storm
water compliance inspections of municipal facilities.
Proposal For Municipal Facility Storm Water Compliance Inspections
D-MAX was established in 1996 as an environmental engineering firm specializing in storm
water services for local municipalities in San Diego County. During the past nine years, D-
MAX has successfully completed a wide range of storm water projects for 13 Coperrnittees
throughout the County. Our experience has provided us with a comprehensive
understanding of complex, countywide storm water related issues and the ability to
effectively address them. The following bullets highlight D-Mm’s qualifications.
Storm Water Compliance Inspections Experience. D-MAX has conducted over
7,000 storm water quality inspections on over 20 projects at municipal, industrial,
commercial, and construction sites, as well as homeowners associations. We have
conducted municipal inspections in the Cities of Carlsbad, San Marcos, Poway,
National City, La Mesa, Mission Viejo, and La Habra.
In-Depth Knowledge of Carlsbad and its Hydrologic Setting. In addition to
having previously inspected the City’s municipal facilities, D-MAX also prepared the
industrial, commercial, and illicit discharge elimination and detection sections of the
City’s JURMP. We are also very familiar with the City’s drainage system and
watersheds through our experience conducting dry weather monitoring, pollutant
source investigations, receiving water studies, and coastal and lagoon outfall monitoring in the City. Our understanding of the City’s watersheds has been augmented by our experience conducting inspections and dry weather monitoring in the Cities of Vista and San Marcos, further upstream in those watersheds.
Technical Expertise. D-MAX has collected and analyzed monitoring data for many
projects and written or reviewed numerous technical documents. We have
conducted Dry Weather Monitoring for the past nine years in San Diego County, as
well as other monitoring programs such as storm water monitoring for municipal
facilities and detention basin sampling in the City of Poway and sampling and
analysis for Forester Creek in the City of Santee. We have also written or reviewed
a large number of hydrology studies, Storm Water Pollution Prevention Plans
(SWPPPs), storm water monitoring plans, and Standard Urban Storm Water
Mitigation Plans (SUSMPs), Further, we have conducted pollutant source
identification investigations in IO cities and industrial, commercial, municipal, and
construction storm water compliance inspections in 1 I cities, including commercial
inspections for the Port. As a result, we are familiar with a wide variety of pollutant sources and the most effective actions to mitigate them.
8380 Miramar Mall Suite 227 San Diego, CA 92121 (858) 455-9988 Fax (858) 455-9978
Ms. Jape Strommer City of Carlsbad May 5.2005
Page 2
A W -mw-M
. NPDES Permit Knowledge. D-MAX personnel are very knowledgeable about the
NPDES Municipal Storm Water Permit (San Diego Regional Water Quality Control
Board Order No. 2001-OI), including preparation of the JURMP and WURMP,
implementation of both programs, and preparation of annual reports. Additionally,
we are very familiar with the State of California General Industrial Permit and
General Construction Permit requirements.
During the past nine years, D-Mm has consistently completed its projects on time and within the budget. In fact, in a number of projects
D-Mm completed projects well under the designated budget and was able to utilize
the remaining funds to provide additional services.
Performance. D-MAX has performed numerous storm water projects for eleven
Copermittees in San Diego County and two in Orange County. During these projects we have developed excellent working relationships with individual City personnel and have completed our projects on time and under budget. Our existing
clients have been extremely satisfied with our performance on various storm water
related projects.
This proposal has been prepared based on the RFP dated April 2005. We have also
received Addendum 1 and Addendum 2 to the RFP; we have signed them and included
them as Attachment C to the proposal. Our proposal includes a description our team's
qualifying experience, our fee schedule, and resumes of key project team members. We
strongly believe that our experience with the NPDES storm water program and familiarity
with the nature of the projects will enable us to provide you with excellent service using highly qualified professionals at very competitive and affordable rates. Should you have
any questions regarding our qualifications, please feel free to contact us at (858) 455-9988.
Sincerely,
D-Mm Engineering, Inc.
Budget Management.
Arsalan Dadkhah, Ph.D., P.E.
Project ManagerlPrincipal
I- ’
I
TABLE OF CONTENTS PAGE
1 QUALIFICATIONS ............................................................................................. 2
1 . 1 CONTACT INFORMATION ....................................................................................................... 2 1.2 FIRM ORGANIZATION ............................................................................................................ 3
1.3 QUALIFICATIONS AND RELEVANT EXPERIENCE .................................................................... 3
1 . 3.1 STORM WATER COMPLIANCE INSPECTIONS ......................................................... 3 I . 3.2 Municipal Facilities BMP Evaluation. Design. and Implementation ............................ 4 I . 3.3 Municipal Facilities Permit Compliance and Technical Report Preparation .............. 5
1.3.4 Monitoring Programs in the Carlsbad Hydrologic Unit ............................................... 5 1.3.5 JURIC.IPPreparation ...................................................................................................... 6
1.3.7 Database Development and Management .......................................................... .......... 8
1.4 FIRM OFPICER ........................................................................................................................ 8 1.5 FIELD STAFF .......................................................................................................................... 8
1.3.6 Data Management ......................................................................................................... 7
2 SAMPLE INSPECTION FORM .......................................................................... 9
3 REFERENCES ................................................................................................. 10
4 PROJECT APPROACH & SCHEDULE ........................................................... 10
4.1 PROJECT APPROACH ............................................................................................................ 10
4.2 PROJECT SCHEDULE ............................................................................................................. 13
5 PROPOSED FEES ........................................................................................... 14
FEE SCHEDULE FOR ADDITIONAL, AS-NEEDED SERVICES .................................................. 14
5.1 FEE FOR CONDUCTING INSPE(JTI0NS OF FACILITIES.LISTED IN EXHIBIT A ......................... 14
5.2
Attachments
A Resumes of Field Staff
B D-MAx Municipal Inspection Form
C Addenda to the City of Carlsbad April 2005 RFP
Citv of Carlsbad MUniCiDal Facilities Storm Water Comoliance lnsoections Promsal Paae i
I' I
Qual if icat ions
D-MAX Engineering, Inc. (D-MAX) is a small business environmental engineering firm with
an emphasis on stom water services. D-MAX has successfully provided efficient, high quality storm water services to the Port of San Diego and the cities of Poway, Carlsbad, Chula Vista, El Cajon, La Mesa, Lemon Grove, National City, Poway, San Marcos, Santee.
and Vista in San Diego County and Mission Viejo and La Habra in Orange County.
I .I Contact Information
The following presents our contact information as requested on page seven of the RFP.
Company Name
Address
Telephone
Fax
Email
Primary Contact
(Project Manager)
Alternative Contact E
D-MM Engineering, Inc.
8380 Miramar Mall, Suite 227
San Diego, CA 92121
(858) 455-9988
(858) 455-9978
Arsalan@drnaxinc.com
Arsalan Dadkhah, Ph.D., P.E.
Principal
(858) 455-9988 ext. 22
Arsalan@dmaxinc.com
John Quenzer
Assistant Project Scientist
(858) 455-9988 ext. 28
jquenzer@dmaxinc.com
Dr. Arsalan Dadkhah, P.E., will be the Project Manager. A licensed Professional Engineer
with a Ph.D. in Civil and Environmental Engineering, he has a strong background in
hydrology and water quality. He has over 29 years of engineering experience with an
emphasis in water quality, including 15 years in the field of storm water quality. He has
been a project manager for 20 years. Due to his educational background and longtime
experience in storm water, he has developed an excellent understanding of both the
Municipal Permit requirements and how to effectively implement them. He has a working
relationship with the majority of the Copermittees, and during his nine years as project
manager and principal of D-MAX, he has managed numerous storm water projects for
municipalities and private corporations in San Diego and Orange counties, as well as the
Southwest Naval Stations in southern California.
Mr. John Quenzer is an Assistant Project Scientist with a Bachelor's of Science in
Environmental Chemistry. He has written sections of JURMP annual reports and helped prepare the Forester Creek Monitoring Plan. He has coordinated storm water compliance inspection programs for several cities in Orange and San Diego counties, including the
cities of Poway and San Diego. Mr. Quenzer has helped conduct education and training
~~~ City of Carlsbad Municipal Facilitles Storm Water Compliance Inspections Proposal Page 2
programs for municipalities in San Diego County. He has also conducted Dry Weather Monitoring and pollutant source investigations for the cities of Carlsbad, Chula Vista, El
Cajon, Lemon Grove, and San Marcos, and he has assisted in preparing the final reports
for both the Dry Weather Monitoring and the pollutant source investigations. He was also
among the primary authors of the 2003/2004 San Diego Bay WURMP Annual Report and
actively participates in San Diego Bay WURMP meetings. Mr. Quenzer is experienced in database design and management.
1.2 Firm Organization
D-MAX is organized as a corporation.
I .3 Qualifications and Relevant Experience
D-MAX has successfully completed a wide variety of projects for 13 Copemittees in San
Diego County. We have conducted thousands of storm water compliance inspections; as a result, we have both experienced inspectors and a proven, tested approach to storm water
inspections. D-MAX has also conducted a number of inspection and monitoring programs in
the City of Carlsbad and its neighbors further upstream in the City’s watersheds, through
which we have developed a high level of familiarity with the local hydrologic setting and water quality issues in the area.
1.3.1 STORM WATER COMPLIANCE INSPECTIONS
Throughout the past four years, D-MAX has conducted more than 7,000 storm water compliance inspections of industrial, commercial, municipal, homeowners’ association,
and construction sites for 13 local municipalities in San Diego and Orange Counties.
During the site inspections, D-MAX confirms or updates the facility contact information,
records the site’s watershed, ensures the facility is prioritized accurately, provides public
education about storm water quality issues and downstream receiving water bodies, distributes educational materials, and evaluates the effectiveness of existing BMPs and
recommends additional BMPs as needed.
Facilities are also evaluated to determine whether the facility is subject to the State
general permits for industrial or construction activities. Monitoring results and SWPPPs
are reviewed when available. If facilities are found to be out of compliance with State
permits, D-MAX assists them attain compliance by distributing the proper RWQCB forms
and contact information. Our inspectors also assess compliance with each city’s storm
water ordinance and the Municipal Permit sampling requirement for high priority industrial
sites. At the conclusion of the inspection, the ownedmanager is notified of any permit- or
BMP-related recommended corrective action by the inspector. D-MAX has conducted
compliance inspections for the following cities.
City of Carlsbad
400 commercial inspections and municipal inspections of more than 50 sites, such as maintenance yards, fire stations, potable water systems, medians, recreational facilities, open space areas, and sewer lift stations. We have previously inspected 12 of the 13 municipal facilities listed on Exhibit A of the April 2005 RFP.
City of San Marcos
96 industrial, 295 commercial, and 5 municipal inspections. Inspections of 23
municipal facilities are slated for the end of fiscal year 2004-05.
Citv of Carlsbad MuniciDal Facilities Storm Water Comdiance InsDections Prooosal Paae 3
City of Poway 393 industrial and 483 commercial inspections, including inspections of municipal facilities that have filed Notices of Intent under the State Industrial General Permit (classified as industrial inspections). Also conducted follow-up inspections at selected noncompliant sites and complaint investigations.
City of La Habra
’ 60 municipal facilities and field programs, 261 industrial, 578 commercial, and 347
construction inspections, including follow-up inspections at selected non-compliant
sites
City of La Mesa
17 municipal, 132 industrial, and 41 6 commercial inspections, including follow-up
inspections at selected non-compliant sites and complaint investigations
City of National City
319 industrial, 137 commercial, and more than 200 construction inspections,
including follow-up inspections at selected non-compliant sites. Municipal
inspections of parks were also conducted.
City of Vista 202 industrial and 363 commercial inspections
City of San Diego 300 industrial inspections in 2003-2004, focusing on high priority sites located
upstream of 303(d) listed water bodies; project consisting of inventory update and
inspection of approximately 200 businesses currently in progress
City of Lemon Grove
66 industrial and 348 commercial inspections
City of El CaJon 236 industrial and 459 commercial inspections
City of Enclnltas 200 commercial inspections, mainly of restaurants
City of Mission Viejo
50 homeowners associations, 69 municipal, 82 industrial, and 281 commercial
inspections, including follow-up inspections at selected non-compliant sites
San Diego Unlfied Port District
64 commercial inspections focused on restaurants
1.3.2 Municipal Facilities BMP Evaluatlon, Design, and Implementation
City of Poway
D-MAX prepared a comprehensive BMP program for the City of Poway to evaluate
the existing BMPs implemented city-wide, and recommended new BMPs for more
than 25 of the city’s municipal facilities. The purpose of the program was to improve the water quality of receiving waters within the city by reducing pollutants in storm
water runoff. All of the city’s existing programs relating to BMPs were evaluated. Several structural and non-structural BMPs were recommended for implementation in the City’s municipal facilities.
(i
City of Carlsbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 4
i
. I
i
1.3.3 Municipal Facilities Permit Compliance and Technical Report Preparation
City of Poway
D-MAX prepared the sampling and monitoring program for the City of Poway Municipal Yard in compliance with the California General Industrial Permit and
Municipal Permit requirements. Implementation of the sampling plans includes
collecting storm water samples during a qualifying event in the wet season. We
have been collecting storm water samples on behalf of the City for the past six
years. Once samples are collected, they are sent to a laboratory and analytical
results are compared against established action levels. These results are forwarded
to the City and also presented to the State Water Resources Control Board on an
annual basis.
Since 1998, D-MAx also has prepared annual reports for two City of Poway
municipal facilities (Material Storage Yard and Municipal Yard) covered under the
State of California Industrial General Permit. These reports are required by the
State and include the results of different inspections, sampling, and analysis.
Industrial SWPPP Preparation for Municipal Facilties
D-Mw has prepared SWPPPs for the following municipal sites:
0 Municipal Yard, City of Poway
0 Material Handling Yard, City of Poway
Public Works Yard, City of La Mesa
I
0 Vista Grande Park, City of La Habra
Preparation of Water Quality Technical Reports (WQTR), City of La Habra
D-MAX has prepared a WQTR for the City parking facility and is currently working on a WQTR for the City’s public works yard.
Preparation of Water Quality Management Plan (WQMP), City of La Mesa
D-MAX prepared a WQMP for the City’s public works yard.
1.3.4 Monitoring Programs in the Carlsbad Hydrologic Unit
Dry Weather Monitoring Programs
D-MAX has participated in over 60 Dry Weather Monitoring programs during the past
eight years for 10 cities in San Diego County. D-MAX has also conducted pollutant
source investigations for all 10 cities to determine the source(s) of chemical and or
biological contaminants found to be above the established action levels during
routine investigations. The years in which we have conducted Dry Weather Monitoring for cities in the Carlsbad Hydrologic Unit are listed below:
City of Carlsbad
City of San Marcos
City of Vista
1998,1999,2000,2001,2002,2003, & 2004
2001,2002,2003, & 2004
2002, & 2003
These projects included field screening and sampling at several locations within
each city in accordance with the RWQCB requirements. Field activities included
conducting field observations, performing field tests for conductivity, pH,
Page 5 City of Carlsbad Municipal Facilities Storm Water Compliance Inspections Proposal
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temperature, turbidity, ammonia, nitrate, reactive phosphorus and methylene blue active substances (MBAS), and collecting grab samples for laboratory analysis of
metals, organophosphate pesticides, oil and grease, and bacteria. A report was prepared for each program presenting D-MAX‘S evaluation of the dry weather flow conditions and D-MAX’S recommendations for source identification and control.
Coastal Outfall and Lagoon Monitoring, City of Carlsbad
The objective of this program is to determine if coastal outfalls are affecting water
quality. From November 2002 through June 2003, we visited 60 sites at the City of
Carlsbad on a monthly basis. These sites included coastal outfalls along the Pacific
Ocean and locations along Agua Hedionda, Buena Vista, and Batiquitos lagoons. A
summary report was generated and included significant findings, identification of
significant threats to water quality and recommended City actions.
Preparation of a Sampling and Monitoring Program, City of Carlsbad
D-MAX prepared a sampling and monitoring program for the City of Carlsbad’s
receiving water bodies. The purpose of this program was to monitor the quality of
water throughout the City and identify possible sources of pollutants into the City’s
receiving water bodies on a regular basis. This program included identifying potential pollutants in the drainage areas; selecting sampling locations, parameters, and procedures; and preparing quality assurancelquality control programs for
sampling and analyses.
City of San Marcos Old California Restaurant Row Center
The objectives of this study was to identify the sources of odor and polluted water
discharging into the storm water system from the Old California Restaurant Row
area and provide recornmendations to enhance the quality of the non-storm water
draining into the city’s storm drain system. This investigation included tracing flow
at the outfall upstream to identify the sources of flow, collecting flow samples and
testing for several constituents to identify pollutants, conducting dye and smoke
tests to identify downstream and upstream connections, and conducting visual
inspections and videotaping to identify the sources of extra flow. General and site
specific recommendations included preparation of public education material, engineering plans to eliminate illicit connections and BMPs to be implemented at the
site.
1.3.5 JURMP Preparation
D-MAX prepared the JURMPs for the cities of Poway, Santee, La Mesa, El Cajon, Mission
Viejo, and some sections of the JURMP for the cities of Carlsbad and San Marcos. D-MAX
has prepared or helped prepare JURMPs for the following cities:
City of Carlsbad JURMP
D-MAX prepared the Industrial, Commercial, and Illicit Discharge Detection and
Elimination components of the JURMP document for the City of Carlsbad. The
scope of services included identification and prioritization of over 1000 industrial facilities, identification of over 500 high priority commercial facilities, selecting Dry Weather Monitoring locations, and preparing a plan for implementation of the
monitoring program.
Citv of Carlsbad MuniciDal Facilities Storm Water Comoliance lnsoections Promsal Paae 6
City of Poway JURMP Prepared complete JURMP document.
City of Santee JURMP Prepared complete JURMP document.
City of La Mesa JURMP
Prepared complete JURMP document.
City of El Cajon JURMP
Prepared complete JURMP document.
City of Mission Viejo Local Implementation Plan (LIP)
Prepared complete LIP document, which is analogous to San Diego County’s
JURMP.
City of La Habra LIP
Completed major revisions to the LIP document.
City of National City JURMP
Completed major revisions to the JURMP document.
I .3.6 Data Management
Countywide Water Quality Assessment, 2003
D-Mm played a significant role in determining the countywide action levels for Dry
Weather Monitoring. We conducted statistical analyses on the combined data set of
all the Copermittees’ dry weather data to develop action levels for each constituent
or parameter measured. The Copermittees have used those action levels during the past two years.
Prioritlzed IndustriallCommercial Facility Inventortes
Using data from City business license registries, D-MAX has developed and/or
updated inventories of industrial and commercial facilities for the cities listed below.
We have also prioritized the facilities according to their threat to water quality,
accounting for factors such as their proximity to sensitive water bodies and
subjectivity to the State Industrial General Permit. Prioritizations were further
refined and inventories updated based on the results of site visits.
City of Poway
City of La Mesa
City of Lemon Grove
City of San Diego
0 City of National City
0 City of San Marcos
0 City of Mission Viejo
0 City of La Habra
Prioritized Construction Slte Inventories
D-MAx has developed prioritized inventories of construction sites based on the sites’
proximity to sensitive water bodies and subjectivity to the State Construction
City of Carlsbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 7
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General Permit. Inventories are updated when projects are completed and when
new construction permits are issued.
0 City of La Mesa
0 City of National City
0 City of La Habra
1.3.7 Database Development and Management
D-Ma is experienced in database development and data management. We have used
Microsoft Access to prepare comprehensive databases for 12 Copermittees. These
databases include all data collected during the industrial, commercial, municipal, homeowners, and/or construction inspections and provide interactive menus to input data
and generate site-specific summary reports. MS4 maintenance databases have also been developed for the City of National City. Databases have been developed for the following
cities.
S
S
Poway
San Diego La Mesa Lemon Grove San Marcos
El Cajon Encinitas
National City
Vista
San Diego Unified Port District
La Habra
Mission Viejo
1.4 Firm Officer
Arsalan Dadkhah is PrincipaVPresident of D-MAX.
1.5 Field Staff
Field staff who may be involved in conducting the inspections are listed below. Resumes
describing their qualifications are included as Attachment A.
0 SeanMcLean Staff Scientist
0 JamieDeFay Staff Scientist
0 Cori Atkinson Staff Scientist
City of Carlsbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 8
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2 SAMPLE INSPECTION FORM
D-MAX has previously conducted inspections of 12 of the 13 municipal facilities listed in Exhibit A of the RFP, which are to be inspected again this year. We have made slight revisions to that inspection form, including the addition of BMP and knowledge assessment
sections, a revision of the violations section, addition of a storm water monitoring program
evaluation section, and addition of a signature line. We could use that form during inspections in order to facilitate comparison of this year's inspection data with last year's inspection data. A copy of the revised inspection form is included as Attachment 6.
However, if the City would prefer to use an inspection form more similar in format to its
current industriaVcommercia1 inspection form, D-MAX would instead make a few minor edits
to the City's industrialkommercial form to adapt it for municipal inspections and then use
that form during our inspections.
City of Carlsbad Municipal Facilities Storm Water Compliance inspections Proposal Page 9
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Projects 1 Telephone No.
3 References
... ' (858) 679-4228 I 1997-2004 Dry Weather
D-MAx's performance in general, and storm water related projects in particular, can be
verified by contacting some of our clients. The following individuals, who have used our
company for similar projects, will attest to our business reputation, quality of services, and
project management skills.
Monitoring Programs. Upstream Investigations, Municipal Monitoring, JURMP Development, JURMP Annual Reports, Educational Seminars, SUSMP Implementation, Compliance Inspections of Municipal, Industrial, and Commercial Facilities
(760) 726-1340 Storm Water Compliance
ext.1373 Inspections of Industrial and Commercial Sites
(760) 752-7550 2001-04 Dry Weather Monitoring ext. 3333 Programs, Upstream Investigations, Compliance Inspections of Industrial, Commercial, and Municipal Facilities
I
Name
City of Poway
city of vista
Mr. Danis Bechter 13325 Civic Center Dr. Poway CA 92064
600 Ecualyptus Ave. Vista, CA 92085 Ms. Linda lsakson
Mr. Jasen Boyens
4 PROJECTAPPROACH&SCHEDULE
4.1 Project Approach
Inspection Coordination D-Max has reviewed the attached list of 13 high priority municipal facilities within the City of Carlsbad. We understand that those 13 facilities will be inspected; inspections of additional municipal facilities may be conducted on an as-needed basis per City request. Prior to start
of the inspection program, D-MAx will coordinate with the City to be sure that the high
priority municipal facilities inspection list is up-todate. Facilities will not be notified prior to
inspection. Inspectors will be conducting unannounced visits to evaluate the day-to-day
conditions that are in place.
We have also developed a standard list of guidelines distinguishing between site conditions that should be noted as violations and those for which only a corrective action should be
recorded. We will provide these guidelines to the City prior to the beginning of inspections
so that the City may customize or edit the guidelines according to its specific program
requirements. We have found that these guidelines provide a more uniform, standardized
approach in evaluating compliance,
Site Inspection
City of Carisbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 10
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The site inspection procedure involves a thorough examination of the facility and all outdoor activities that have the potential to generate urban runoff pollution. For those facilities covered under the General Industrial Storm Water Permit, a thorough review will be conducted of the Storm Water Pollution Prevention Plan (SWPPP) and Storm Water Monitoring Program (SWMP). The Standard Inspection Form (see Section 2 of this
proposal) has been developed and will be completed at each site to document the visit.
The site inspection includes the following steps:
Pre-Inspection
Prior to beginning the site inspection, our inspector will complete Section A. “Contact
Information” of the inspection form using information from the municipal facilities list. This
information includes facility name, address and telephone number, and the name of the
responsible party. Initial observations will also be conducted at this time and documented
in Section C. ”Initial Observations.” The inspector will use the City drainage map and
information from the City of Carlsbad JURMP to locate the nearest water bodies, approximate distance to water bodies, and the sensitivity and pollutants of concern.
Observations of surface runoff drainage pattern and the approximate area of pervious and impervious surface will also be recorded. If the site visit results in recommended changes to the municipal inventory information, the City will be notified in writing.
Meet With Responsible Party
As the inspections will be unannounced, the inspector will visit the site during normal
business hours. D-MAX personnel will have company-issued photo identification, which will
be presented to the facility contact upon request. Upon meeting the responsible party, our
inspector will re-introduce the storm water program and the purpose of the inspection. We
will use this opportunity to provide education to the responsible party regarding storm water
compliance. The re-introduction to the program will recap a brief overview of the federal and
state water quality laws, municipal permit requirements, impacts of urban runoff, the
concept of Best Management Practices (BMPs), and a description of the local water bodies
and pollutants of concern.
SWPPP and SWP Assessment
After the introductory meeting, if the facility has a SWPPP and SWMP, a thorough examination of these documents will be conducted to ensure they contain proper sections
in accordance with the State of California Industrial General Permit. The following
components of the SWPPP will be assessed:
Site Map/Description
rn Materials List
Significant SpilldLeaks
Pollution Prevention
Industrial Activities
Pollutant Sources/Risks
8 Compliance Activity Schedule
Employee Training
rn Accessibility to Staff
rn Existing BMPs
In addition to evaluating the SWPPP document, the results of the previous wet weather monitoring programs will be reviewed, evaluated, and compared with the Regional Water
Quality Control Board’s benchmark values. Any sampling results that do not fall into normal
~ City of Carisbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 11
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ranges will be noted, as will samples analyzed with improper methods, submitted with
improper holding times, etc. Based on this comparison, the existing BMPs will be evaluated
and recommendations will be made for addition or change of BMPs. If monitoring results
are not present or appropriate monitoring has not been conducted, the inspector will note
that as well and make corresponding recommendations. Section D. will also include
recommendations regarding any needed changes to the SWPPP and/or SWMP.
BMP Assessment
During the next portion of the inspection process, our inspector will conduct a thorough
walk-through of the facility, preferably accompanied by the manager/responsible party, to
inspect all areas exposed to storm water and evaluate existing BMPs and their
effectiveness. If specific BMPs are not implemented or found to be ineffective, additional
BMPs will be recommended. The BMP evaluation and summary of observations will be
recorded on the inspection form in Section €, ”BMP Assessment“. Typical areas of activity
assessed during this phase of the inspection include material storage areas, processing areas, loading and unloading areas, waste storage or disposal areas, vehicle maintenance and washing areas, and parking areas.
Any recommendations will be summarized in Section G, “Recommended Corrective Action: If a storm water ordinance violation is observed or significant corrective action is
needed right away, the City will be notified immediately for further guidance while the
inspector is at the site. Photographs will be taken when necessary.
Stom Water Quality lnspecfion Summary and Conclusion
At the completion of the walk-through, the inspector will summarize the recommended
corrective actions and/or violations listed on the last page of the inspection form and
discuss the feasibility of any recommendations with the responsible party. All efforts will be
made to recommend non-structural, low-cost BMPs where possible; however, certain
facilities may require more extensive BMPs. If corrective actions are provided, the
manager/responsible party will be provided a photocopy or fax of the inspection summary.
D-Max developed assessment protocols for BMP implementation and storm water
knowledge of facility contacts, which are assessed using a scale from 1 to 5. The City of
Carlsbad has adopted this approach and slightly altered the criteria for each score. In order
to be consistent with the BMP and knowledge scores the City assigns during other inspections, we will use the City’s criteria during this inspection program. Those criteria are as follows:
. BMP and Know/edge Assessments
Knowledge
1. Individual has never hear of the storm water program, requirements, or BMPs. This individual does not know what BMPs are or understand how to implement them.
2. Individual has a general awareness of water quality issues, but does not understand the requirements of the storm water program, BMPs, or pollution prevention.
3. Individual has a general understanding of storm water issues (“I’ve heard something
about that“), but not specific storm water requirements or BMPs required for the
facility.
4. Individual has a clear understanding of BMPs but may not have a clear awareness of the connection between pollution prevention and water quality.
City of Carlsbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 12
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5. Individual demonstrated an in depth knowledge of the storm water program and BMPs consistent with the facility’s activities and operations.
BMPs I
1. An illegal discharge was noted during the inspection. Enforcement actions (NOV,
citation, etc.) required.
2. BMPs have not been implemented. Several violations were noted during the
inspection; however, an illegal discharge was not observed. A detailed inspection report and/or written warning was issued.
3. BMPs have been implemented throughout the site, but not properly or adequately
maintained. Violations were noted during the inspection and a verbal warning was
issued. A detailed inspection report or written Warning Notice may follow.
4. BMPs implemented effectively; however, minor violations associated with communal areas or good housekeeping practices (Le. dumpsters open, leaves in the parking lot, etc.) were noted during the inspection.
5. All BMPs implemented effectively.
Further Action
Based on the inspection findings, further action may be necessary to notify the City of
potential storm water violations. For all sites visited, a thorough field report will be prepared
describing the inspection, violations, and recommended corrective actions. Our field
reports, a sample of which is presented in section 2 of this proposal, include general information to update the inventory, SWPPP and training records evaluation section, BMP
and knowledge assessments, corrective actions to be implemented by the facility, and
signature. The field reports will be reviewed by our project manager and will be faxed or
mailed to the City on a regular basis for their records. At the conclusion of the program, the
information from the field reports will be included in a final inspection summary report to the
City. Two hard copies and one electronic copy (on CD) of the final report will be provided to
the City no later than 45 days after the completion of the last inspection.
4.2 Project Schedule
Given the expected scope of work to be completed, D-Max would be able to complete the
project, including delivery of inspection forms, within approximately three weeks of being
awarded the contract.
Assuming the agreement is executed by May 21 , 2005, as has been tentatively listed in the
RFP, we would be able to finish the project by mid June.
City of Carlsbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 13
5 PROPOSED FEES
5.1 Fee for Conducting Inspections of Facilities listed in Exhibit A
For conducting inspections of the 13 facilities listed in Exhibit A of the April 2005 RFP in
accordance with the scope of services listed in Section 4 above, D-MAX proposes a lump
sum cost of $4,800. This cost is for one round of inspections and includes coordination with the City, site inspections, review of the data by office staff, mileage, and report preparation.
5.2 Fee Schedule for Additional, &-Needed Services
In the event that the City requests D-MAX to conduct additional municipal inspections or
related services, those services will be billed on a time and materials basis according to the
following schedule of fees.
I
I
City of Carlsbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 14
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SCHEDULE OF FEES
January 1,2005
This Schedule of Fees will be adjusted periodically. The new fee schedule will apply to all
existing and new work.
LABOR OTHER CHARGES
Classification
Subcontracted services, such as subconsultants, outside testing, drilling,
and surveyors, will be charged at cost Hour'vRate
Clerk* $45 plus 15%.- Other project-sp&fic costs,
Word Processor* 55 such as rentals, expendable or special
supplies, special project insurance,
permits and licenses, shipping, Drafter* 60
Technician* 55 subsistence, tolls and parking, outside Senior Technician* 70 copying/printing, etc., Will be charged at
Staff Scientist/ Engineer 85 cost plus 15%.
Assitant Project ScientistEngineer 92
Senior ScientWEngineer 115
Principal ScientisVEngineer 130
Project Scientist/Engineer 100
Overtime (in excess of 8 hours per day)
and weekend hours will be charged at 1.5 times the above rates for nonexempt personnel (identified with an asterisk "*"). Field and hourly services will be charged portal to portal from our office, with a two- hour minimum.
Appearance as expert witnesses at court
trials, mediation, arbitration hearings and
depositions will be charged at $200/hour.
Time spent preparing for such
appearances will be charged at the above
standard hourly rates.
Charges for subcontract personnel will be
made according to the corresponding standard hourly rates listed above.
Client will be responsible for any
applicable taxes in addition to the fees
due for Services.
The mileage charge for personal vehicles used on projects will be the current rate
as established by the Internal Revenue
Service. Company-owned vehicles will
be charged at a rate of $0.50 per mile.
!
City of Carlsbad Municipal Facilities Storm Water Compliance Inspections Proposal Page 15
Attachment A
Resumes of Field Staff
SEAN McLEAN
Education
University of California San Diego, B.S., Engineering Science, 2005
Ventura College, A.A., 1994
Professional Background
D-Mm Engineering, Inc., 1999 to Present
Representative Experience
Mr. Sean D. McLean has more than 6 years of field experience and has conducted
numerous storm water and groundwater investigation projects. He has worked closely with
the project manager, coordinated with outside consultants and demonstrates excellent networking capabilities. He has strong verbal and written communication skills and has
been a key contributor in writing technical reports.
Site Compliance Inspections
Munlcipal Inspections
Conducted inspections of existing and proposed Municipal Facilities and Sites
including municipal parks, recreational facilities, maintenance facilities, administration buildings, and fire stations. Evaluated effectiveness of existing BMPs developed site specific BMP recommendations for implementation.
0 City of Carlsbad
0 City of Poway
0 City of San Marcos
0 City of La Habra
Annual Comprehensive Site Compliance Evaluations
Performed quarterly site inspections and field sampling of authorized and
unauthorized storm and non-storm water discharges for the City of Poway Municipal
Facility, Maintenance Facility, Water Treatment Plant and Material Handling Facility. Designed and recommended specific BMPs to reduce the potential for illicit discharges.
Industrial Facility Inspections
Investigated potential pollutants and developed BMPs for industrial facilities.
Conducted site inspections of herbal substitute company in order to determine
effect of business actiiities on the environment. Identified existence and sources of
pollutants and outlined revised BMPs for the reduction of non-storm water pollution.
Construction Site Inspections
Conducted field reconnaissance and construction site inspection, visual
observation, potential pollutant source identification and recommended BMPs for
residential land development construction project in the City of Carlsbad.
Recommended site specific BMPs including erosion prevention, erosion and
sediment control for implementation.
Page 1
City of Carisbad
City of Chula Vista
City of Poway
City of Lemon Grove
City of La Mesa
City of National City
City of San Marcos
City of Santee
Conducted visual observations, data compilation and analysis in conjunction with
modification and construction of storm drain conversion project at the Agua
Hedionda Lagoon in the City of Carisbad. Coordinated with contractors the
diversion of non-storm water discharge to facilitate dry weather monitoring and
construction of the extension pipe.
Other Inspection Projects
Conducted pre-construction inspections and field investigations in order to locate
existing electrical utilities to facilitate construction and installation of city owned
street lights at 18 locations for the City of San Diego. Determined the locations of
electrical handholes, conduit and generated technical drawings in Microstation for
use by contractors.
Conducted field inspections and investigations to facilitate construction and
installation of traffic signal and traffic controls for the City of San Diego. Conducted
design development and generated technical drawings in Microstation for use by
contractors.
Monitoring Programs
Dry Weather Field Screening Programs I
Performed dry weather field screening programs for municipalities in San Diego
County including the City of Chula Vista. This indudes field site inspection and field
sampling activities. Chemical testing of field samples to determine the
concentrations of various constituents including ammonia, copper, chlorine,
detergents, phenols, glycol, zinc, dissolved oxygen, as well as pH, temperature and
conductivity. Performed data analysis and compilation, and conducted extensive
upstream source investigations to identify potential pollutant sources. Gathered
samples for detailed analysis by certified laboratory professionals. Compiled
technical reports based on screening activities for the following municipalities:
Storm Water Pollution Prevention Plan and Monitoring Plan
Prepared SWPPP and Monitoring Plan for industrial facilities in San Marcos,
Coachella and Santee. Activities included site inspection/field observation, data
compilation and analysis, field sampling, and laboratory sampling and testing. The
purpose of these plans is to monitor sites for pollutant contamination, identify
pollutants, and develop site specific BMPs to eliminate pollutants according the
Municipal Permit under the Regional Water Quality Control Board.
Page 2
Education
University of California, Davis, B.S., Design - College of Environmental Sciences, 2002
Profess ion a I B ac kg rou n d
D-MAX Engineering, Inc., 2002 to Present
Weiss Associates Environmental Restoration, 1997
Representative Experience
Ms. Jamie DeFay is a Staff Scientist who has been involved in a variety of storm water
projects in San Diego County. Ms. DeFay has assisted in dry weather sampling for
municipalities in San Diego County and has participated in the coastal outfall monitoring
program. Ms. DeFay has extensive experience in storm water compliance inspections,
database setup and management. She has coordinated storm water compliance
inspections of several thousand industrial, commercial, and municipal facilities for five
municipalities in San Diego County. She has also prepared inspection summary reports.
Storm Water Compliance Inspections
Ms. DeFay has conducted and/or coordinated thousands of storm water compliance
inspections for the Cities of National City, La Mesa, El Cajon, Encinitas, Carlsbad,
Vista, San Diego, Poway, Lemon Grove, Mission Viejo, and La Habra, as well as the
Port of San Diego. As well as conducting site visits, Ms. DeFay also prepares inspection summary reports and conducts quality assurance and quality control of
inspection data.
Database Management Ms. DeFay has played an active role in establishing and developing Access
database system for compliance inspection results. She has set up different
databases for four cities. In addition to setting up the databases, she maintains and conducts quality control and quality assurance on the data as part of managing the
databases. She ensures that data is entered correctly with out duplication of site
information from incorrect data entry. Ms. DeFay has also developed an inspection
tracking system utilizing Excel.
Dry Weather Field Screenlng Programs Ms. DeFay has worked on the City of Vista Dry Weather Monitoring Program. Tasks included taking observations associated with field data sheets, sampling
water and performing on-site field-tests, as well as preparation of notes for the
summary report. Additionally, she has been involved in data management and report preparation for a number of other municipalities’ dry weather monitoring
programs
Page 1
Education
University of California, San Diego, B.S., Environmental Chemistry, 2004
Professional Background
D-Mm Engineering, Inc., 2004 to present
Representative Experience
Ms. Atkinson has a Bachelors of Science in Environmental Chemistry. She is experienced
in storm water field sampling and report preparation. Ms. Atkinson has conducted Dry
Weather Monitoring for the cities of Chula Vista, La Mesa, National City, and Poway. She
has also assisted in preparing the final reports for the Dry Weather Monitoring Program.
She has also conducted upstream follow-up investigations for the cities of Poway and La
Mesa. Ms. Atkinson also assisted with storm water sampling at a Poway detention basin as
part of the effectiveness assessment in capturing runoff from industrial and commercial
land-use area as required in the Standard Urban Storm Water Mitigation Plan (SUSMP).
She also conducted storm water compliance inspections of industrial, commercial, and
construction sites. Her recent projects include:
Storm Water Compliance Inspections
Assisted with conducting field inspections of industrial, commercial, and construction sites
businesses in the cities of La Habra, San Diego, National City, Poway, and Vista. Her
duties included assessing BMPs, interacting with and providing education to the facility contacts, and developing recommendations for further action.
Dry Weather Monitoring and Upstream Follow-up Investigation Program
Assisting with Year 2004 dry weather monitoring programs for various cities throughout San Diego County. Field screening duties included field site inspection, sampling and chemical testing. Performed chemical testing of field samples to determine the concentrations of
various constituents including ammonia, copper, chlorine, detergents, nitrate, phenols,
phosphate, dissolved oxygen, turbidity as well as pH and temperature. Ms. Atkinson has
been involved with preparing the Dry Weather Monitoring reports for several municipalities.
Additionally, she has assisted in conducting upstream follow-up investigations for the cities
of Poway and La Mesa. In addition to sampling, she assisted in preparing the project
report.
SUSMP Detention Basin Effectiveness Assessment
Assists with the collection of storm water samples from a detention basin in Poway.
Sampling is conducted to determine the effectiveness of the detention basin when capturing
storm water runoff as required in the SUSMP. Ms. Atkinson is responsible for sampling the discharge outlet into the detention basin at the onset of a rainstorm and to collect another water sample after three days prior to discharging water in the detention basin.
.
Page 1
Attachment B
D-MM Municipal Inspection Form
. " 1
Inspector Name
Date I I Time AM / PM Type of inspection: 0 Routlne 0 Follow-up 0 Complaint Investigation
4. CONTACT INFORMATION
Facility Name
Street Address Mailing Address
Manager/Operator( s)
Telephone#J 1 - ext.
Fax # u --
~
3. FACIUTYISITE INFORMATION
Principal activity:
SIC Code(s)
Does SIC Code best represent prlncipal activity: 0 Yes
Is facility subject to CA Statewide General Industrial Permit?
0 No
What is recommended SIC Code@)?
If yes, has facility filed a Notice of Intent (NOI) to comply? OYes UNO WDID#
New JURMP Classincation?
Dyes DNo
If no, does facility have Notice of Non-Applicability (NONNNEC)? OYes UNO
Does facility maintain SWPPP or BMP Plan? OYes UNO
Does facility have a maplsketch of the site with flow lines and storm drains? 0 Yes No
Has facility conducted previous storm water monitoring programs? OYes UNO
s. INITIAL OBSERVATIONS
Nearest conveyances or water bodies: Hydrologic Area:
0 > 1000 ft.
0 Non-sensitive
Approximate distance to water bodies: 0 c 200 ft. 0 200 - 1000 ft.
Sensitivity of receiving waters: 0 Sensitive (ESA, 303(d), or other)
Discharge points along perimeter:
Discharge observed: Yes U No
If yes, describe:
Approximate area covered by industrial or commercial activities:
Exposed areas of intensive outdoor activity:
sauare feet
Approximate % impervious surface of this area %
Municipal Storm Water Compliance Inspection Form Page 1 of
‘ ” L
D. SWPPP REVIEW DOES FACILITY MAINTAIN A SWPPP: 0 YES 0 No 0 NOT APPLICABLE
SWPPP Component Provided Adequate Comments
Site MaplDescription.. ........... 0 Yes 0 No OYes UNO
Significant SpillslLeaks .......... 0 Yes 0 No OYes UNO
Materials List ....................... 0 Yes 0 No OYes UNO
Pollution Prevention.. ............ 0 Yes 0 No OYes UNO
Industrial Activities ............... 0 Yes 0 No OYes ONo
Pollutant Sources/Risks.. ....... 0 Yes 0 No OYes UNO
Compliance Activity Schedule. 0 Yes 0 No OYes UNO
Employee Training. .............. 0 Yes 0 No OYes UNO
Accessible to staff ................. 0 Yes 0 No OYes ONo
Existing BMPs ..................... 0 Yes 0 No OYes UNO
Does this facility have a storm water monitoring program? OYes ONo ONlA
Was appropriate monitoring conducted during the most recent wet season?
If not, does the facility have documentation of no qualifying rain events?
If not, is the facility in a GMP and not scheduled for most recent year ?
OYes UNO
OYes UNO
OYes UNO
Do monitoring results show that existing BMPs are effective in removing pollutants? OYes ON0 ONone
Recommended changes: Available
:. BMP ASSESSMENT
E.1 General
Is the site free of litter and debris?
Are discharge locations free of sediment and debris?
Are parking lots, sidewalks and streets free of sediment and debris?
Are roof downspouts directed away from areas of
potential pollutants?
Is pressure washing /hosing down conducted to clean
Facility? If yes, is wash water captured?
Are employees trained in storm water management? If
so, provide a list of employees who have participated.
Municipal Storm Water Compliance Inspection Form Page 2 of 5
E.4 Equipment and Vehicles
Are exposed parking areas free of significant spills and
leaks?
Are heavy equipment and vehicles stored in garages or
under canopies?
Are vehicle maintenance activities conducted within
contained areas (garage, canopy, work shop)?
Are equipment and vehicles inspected daily for leaks and
repaired as necessary?
Are vehicle-fueling areas covered and are storm drain
inlets protected from spills and leaks?
Is vehicle washing preformed in a contained area where
runoff does not enter the MS4?
Are biodegradable soaps used for cleaning activities?
E.5 Construction
Are adequate erosion prevention measures employed
throughout the site? (vegetation or physical stabilization)
Are adequate sediment control BMPs employed
throughout the site? (sandbags, gravel bags, inlet filters)
E.6 Non-Storm Water Management
Is the site free of evidence of illicit connections and illegal
discharges?
Is the site free of evidence of unauthorized releases to
storm drains?
If not, have the appropriate authorities been notified?
E.7 Other
Are there any other potential storm water pollution issues
or concerns? If yes, explain below.
Are all applicable activity-specific BMPs from Appendix C of the JURMP being implemented?
Are the appropriate signs posted for the facility?
Are there any structural BMPs on or near the site? If so, how often are they maintained? Provide
maintenance records.
TFsz Municipal Storm Water Compliance Inspection Form Page 3 of 5
CITY OF CAFtLSBAD
Inspected by DMAX Engineerlng, Inc.
STORM WATER QUALITY INSPECTION SUMMARY
F. SUMMARY QF BMP COMMENTS:
G. CORRECTIVE ACTION
Is corrective action needed? Yes 0 No
If BMP-related corrective action is requlred, describe below. If other corrective action, check the appropriate box in section H.
._. ~~ __ ~-
Ownerloperator has been notified of recommended corrective actions b% verbally and by: 0 Hand 0 Mail 0 Fax
1. RECEIPT AND SIGNATURE
I have received a copy of the City of Carlsbad inspection form for municipal facilities. The copy I received is
complete and includes all 5 pages.
Representative Date
Name (Print) Title
Inspector Date
Name (Print) Phone
a Municipal Storm Water Compliance Inspection Form Page 4 of t
-~ ~ ~ -- H. VIOLATIO~S
0 No violations have been noted at this time
0 No violations have been noted, but recommend taking corrective action described in Section F.
0 Violation of City Ordinance(s):
Description
Location
0 Illegal discharge(s) of pollutants to the storm drain system or to receiving waters
0 Illegal connectlon(s) to the storm drain system
0 Littering
0 Failure to properly implement required BMPs
0 Non-compliance with the State Industrial Storm Water General Permit.
0 Failure to comply with the requirements of applicable State or Regional Permit(s):
Subjectivity, based on SIC Code: 0 Mandatory 0 Conditional
0 In the future, under a new Industrial Permit which has not yet been adopted, this facility may be able to
qualify for a No Exposure Certification (NEC) and exemption from Permit coverage,
Non-compliance with the Municipal Storm Water Permit (NPDES NO. CASO108758).
0 Other Violation
0 Implement the recommended corrective actions listed in Section F.
0 File a Notice of Intent (NOI) with the State Water Resources Control Board (SWRCB) to obtain coverage under the
Industrial Permit-ee Attachment 3 of the Industrial Permit (htta:/lwww.waterboards.ca.qov/stormwtr/industrial. html).
0 For "Conditional" facilities only: if you implement all the recommended BMPs and eliminate outdoor exposure,
contact the City to request a re-inspection. If it is determined that you qualffy, NONNNEC paperwork will be
provided for you to complete, and you will not have to file an NOI.
0 Develop and implement a Storm Water Pollution Prevention Plan (SWPPPksee Section A of the Industrial Permit.
0 Develop and implement a storm water monitoring program-see section B of the Industrial Permit for guidelines.
0 Complete the provlded Notice of Non-Applicability (NONA) and accompanyhg No Exposure Certiication (NEC).
Additional actions required:
SPECIFIC ACTION(S) REQUIRED TO CORRECT THE VIOLATION DESCRIBED ABOVE:
H. RECOMMENDEDCITYACTIONS*
0 None
0 Follow-up to ensure the observed violation is corrected (see Section G)
0 Update the following: 0 JURMP prlority 0 SIC code 0 NAlCS code 0 Facility Contact Information
Add this facility to the City's JURMP inventories.
0 This facility is no longer at its listed address. If further investigation does not determine that it is still operating at
another address within City jurisdiction, it should be removed from the JURMP inventories.
Does this facility require a follow-up inspection? 0 Yes 0 No
ASSESSMENT
Level of knowledge regarding storm water issues: 01 02 03 04 05
Level of cleanliness, BMP implementation, orderliness of site: 0 1 2 03 04 D5
'Recommended City Actlons listed at the tlme of Inspection are subject to change based on later review by office staff.
Municipal Storm'Water Compliance Inspection Form Page 5 of:
ri f) 1
FACILITY DRAINAGE SCHEMATIC
Municipal Storm Water Compliance Inspection Form Drainage Schematic
Addenda to the City of Carlsbad
April 2004 RFP
Attachment C
April 28,2005
ADDENDUM NO. 1
RE: Municipal Faclfity Storm Water Compliance Inspections
Please include this addendum in the Request for Proposal you have for the above project:
I. , We understand that the RFP was sent out to a few select companies. Could we have this list?
Since negotiations may be necessary after proposals are submitted, organizations that received
RFPs and those that submitted proposals will be identified only after a recommendation.for award has been made. Of course, the mailing list for the RFP was not exclusive. Copies of the
RFP are available to anyone upon request.
2. The evaluation criteria is listed on page three. We would like to know the percentage (scoreheight) for each item for your evaluation.
The City would prefer that each organizatlon make their best effort in responding to each of the
evaluation criteria areas. Criteria weights and some details of the evaluation process will be released, upon request, after a recommendation for award has been made.'
3. Has there been a budget established for thls project?
The Storm Water Program has a certain amount budgeted for all Professional Services, bot not ~ a specific amount for these inspections. The acceptability of the cast of the service you propose will be evaluated based on the details of the "scope of work" in. your proposal.
4. Is the timeline for inspections May-June 30, 20057 When would the City like the reports due?
The Permit requires annual inspections for high priority municfpal facilities. The annual period is the City's fiscal year (Juiy I - June 30). ideally, inspections of the current high priority facilities
will occur prior to Juiy 1,2005, and on an annual basis thereafter. The actual timeline for beginning inspections will depend on the time it takes to execute the agreement and contractor
Page 1 of 2
1635 Faraday Avenue - Carlsbad, CA 92008-731 4 (760) 602-2799 FAX (760) 602-8562
3: !I
?
availability. final reports City no later
Section 4.0 in Part II - Scope of Work of the WP states ’”he inspection forms and shall be submitted in hardcopy (2 copies) and electronic formats (1 cd copy) to the - than 45 days following the date of the inspection.”
5. We know that the City does a lot of inspections. Why is the Ci not doing inspections on these projects?
At this time, the City has determined that contracting for these inspections is a better use of City resources .
6. Could we have a copy of the City’s inspection report forms? We would like to compare
our forms to the City’s.
Attached are City inspection forms used for industrial and commerdal inspections.
7. Have any inspections (storm water) been done by the City or others on these projects?
Both the City and’prevlous contractors, including D-Max Engineering and AMEC Earth & Environmental, have conducted storm water inspections of City of Carisbad municipal facilities.
This addendum - receipt acknowledged - must be attached to your Proposal when it is submitted. %* JAYNE STROMMER
Environmental Programs Manager
I ACKNOWLEDGE RECEIPT OF ADDENDUM NO. 1
Signature
Page 2 of 2
City of Carlsbad -* e
Storm Water Protec'
April 28,2005
ADDENDUM NO. 2
RE: Municipal Facility Storm Water Compliance Inspections
..
Please include this addendum in the Request for Proposal you have for the above project:
1. Will the consultant receive copies of, or have access to previous annual municipal
inspection reports or forms?
Yes, the selected consultant will have access to any previous annual municipal inspection
reports or forms on file with the City.
2. The RFP states that the Unannounced inspections should be conducted with the responsible contact listed in Exhibit A. Are inspections conducted with alternate and qualified contacts acceptable?
Yes, The contact list is often updated, and the most current contact list will be provided to the
selected consultant. However, when conducting the unannounced inspections, the consultant
should request to meet with that facility's storm water coordinator. It is then up to the City
facility to find their appropriate contact or alternate. The consultant should not have to wait
more than 15 minutes for a contact to be available.
Would it be acceptable to the City to call the contact person immediately prior to the
inspection to make arrangements (no more than 1 hour)?
I.
Initially, no. The City is requesting that the first contact with a facility be in person and
unannounced. As the consultant is not required to meet with one specific contact person, this is
not expected to cause a problem. However, emergencies may arise (e.g., at a Fire Station) or
other department or city-wide meetings may take place that may prevent the consultant from
meeting with a facility contact. In these unexpected situations, the return inspection may be scheduled in advance with the affected facility.
1, 3. Part IV of the RFP lists the Submission Requirements. Can the Proposal include these requirements using a different order and expanded title for each requirement?
i Yes.
Page 1 of 2
1635 Faraday Avenue Carlsbad, CA 92008-7314 - (760) 602-2799 FAX (760) 602-8562 @
This addendum - receipt acknowledged - must be attached to your Proposal when it is
submitted.
Signature . .
JAYNE STROMMER
Environmental Programs Manager
..
I
i i,
Page 2 of 2
City of Carlsbad
Inspector Name Date Time:
Inspection Type: 0 Advisory Insp. 0 Compliance Insp. 0 Follow-up insp. 0 Complaint
Activity Type: 0 Site Visit 0 Drive By 0 Phone 0 Review
1. GENERAL INFORMATION SWP
Previous Inspection Date
Business Name
Site Address
Mailing address
Storm Water Contact Person(s)
Business Telephone: Cell:
Owner/official name and title
Facility Personnel Present
Reported SIC Code(s) Principal activity:
Original Class: Post Review Class:
Does SIC Code match activity: 0 Yes 0 No
Subject to General Industrial Permit: 0 Yes 0 No 0 Conditional
NO1 Filed? 0 Yes 0 No If yes, WDlD No.
Notice of Non-applicability filed? 0 Yes 0 No 0 N/A
Other NPDES Permit: 0 Yes 0 No
0 No Does facility have SWPPP or BMP Plan?
Does the facility have a monitoring plan? 0 Yes UNO NECfiled? OYes UNO
Business License No. 0 Active 0 Inactive 0 Not filed
Work days: M T W Th F S Su Hours of Operation:
Property Manager Contact information:
17 Yes
# of employees
II. INITIAL OBSERVATIONS
Nearest water body and approx. distance:
Number of storm water discharge points along the perimeter:
Discharge observed: 0 No 0 Yes Description:
Signs of recent additions or remodels:
NOTES: -
Industrial/CornmerciaI Storm Water Inspection Form Page 1 of 6
New storm water contact?
Overall Level of Knowledge (Circle One)
YES or NO
Level 5:
Level 4:
Level 3:
Level 2:
Level 1:
0
Individual demonstrated an in depth knowledge of the storm water program and BMPs
consistent with the facility’s activities and operations.
Individual has a clear understanding of BMPs but may not have a clear awareness of the
connection between pollution prevention and water quality.
Individual has a general understanding of storm water issues (“l’ve heard something about
that”), but not specific storm water requirements or BMPs required for the facility.
Individual has a general awareness of water quality issues, but does not understand the
requirements of the storm water program, BMPs, or pollution prevention.
Individual has never heard of the storm water program, requirements, or BMPs. This
individual does know what BMPs are or understand how to implement them.
Representative or contact was not available.
Overall BMP Assessment (Circle One)
Level 5: All BMPs implemented effectively. No violations noted during the inspection.
Level 4: BMPs implemented effectively, however minor violations associated with communal areas
or good housekeeping practices (Le., dumpsters open, leaves in the parking lot, etc.) were
noted during the inspection.
Level 3: BMPs have been implemented throughout the site, but not properly or adequately
maintained. Violations were noted during the inspection and a verbal was issued. A
detailed inspection report or written Warning Notice may follow.
Level 2: BMPs have not been implemented. Several violations were noted during the inspection,
however an illegal discharge was not observed. A detailed inspection report and/or written
warning was issued.
Level 1: An illegal discharge was noted during the inspection. Enforcement actions (NOV,
citation, etc.) required.
DATA ENTRY
Annual Inspection Date
Last Activity Date
Activity Type
Other Changes
Comments/Notes
Industrial/CommerciaI Storm Water Inspection Form Page 2 of 6
IV. BMP IMPLEMENTATION
f EDS -
9REAS OF
9CTIVITY
OBSERVATIONS and COMMENTS
0 CHECK IF ILLEGAL DISCHARGE (413)
Activity ID
0 Equipment
storage
Process
Manufact-
uring
keas Process waters 0
Process Residue 0
Washing or
Rinsing
Vehicles &
Heavy
Equipment
Fuel Dispensing 0
Washing Area
Maintenance 0
0 Storage Area
~ Loading Bay Materials
Handling
0
0 Transfer
0 N/A
0
Materials
Storage
0 Above Ground
Storage Tanks
Other Liquid
Containers
0
Raw Materials 0
~ Productslby-prod. 0
Industrial/CommerciaI Storm Water inspection Form Page 3 of 6
AREAS OF
ACTIVITY
Waste
Storage
and
Disposal
Grounds
Keeping
Building
Maint.
Outdoor
Areas
Employee
Training
Other
Problems
Q
m 0
P P
5 Activity ID .- -
a
Solid Waste
Containers
Hazardous Waste
Containers I
Recycling
Containers
Disposal or
Storage Areas
Grease Bins or
Grease Traps
Storm Drains
Parking Areas
Landscaping
Irrigation
Storage Yard
Buildings
Downspouts I
Rooftop
Equipment
HosingMIashing
Connections or
Spills
SWPPP training
Implemented
Spill Response ------I
OBSERVATIONS and COMMENTS
0 CHECK IF ILLEGAL DISCHARGE (413)
0
0
0
0
0
0
0
0
U
0
0
0
Notes:
Industrial/ComrnerciaI Storm Water Inspection Form Page 4 of 6
V. SWPPP REVIEW
SWPPP Component Provided Adequate
Identification of Pollution Prevention Team (A.3.a) 0 Yes 0 No 0 Yes 0 No
Reference to Existing Facility Plans & reqts. (A.3.b) 0 Yes 0 No 0 Yes 0 No
Site Map addressing all applicable items in A.4 0 Yes 0 No 0 Yes 0 No
Current list of Significant Materials (A.5) 0 Yes 0 No 0 Yes 0 No
Description of Potential Pollutant Source (A.6) 0 Yes 0 No OYes 0 No
Description of Significant Spills and Leaks (A.6.i~) 0 Yes 0 No 0 Yes 0 No
Description of Non-storm water discharges (A.6.v) 0 Yes 0 No OYes 0 No
Potential Pollutant sources Assessment (A.7) 0 Yes 0 No 0 Yes 0 No
Storm water BMP descriptions (A.8) 0 Yes 0 No 0 Yes 0 No
Table of pollutant sources and BMP’s (A.6.b) 0 Yes 0 No OYes 0 No
Description of Employee Training (A.8.a.v) 0 Yes 0 No 0 Yes 0 No
Record Keeping & internal reporting (A.8.a.vii) 0 Yes 0 No 0 Yes 0 No
Schedule to inspect pollutant sources (A.8.a.i~) 0 Yes 0 No 0 Yes 0 No
Quality Assurance Procedures (A.8.a.x) 0 Yes 0 No 0 Yes 0 No
VI. MONITORING AND REPORTING REVIEW
Does the facility have a written monitoring plan? 0 Yes CI No
Is the Facility exempt from collecting and analyzing samples from two storm events? 0 Yes 0 No
0 Participating in an Approved Group Monitoring Program (Group Name: )
0 Submitted No Exposure Certification (NEC)
0 Submitted Sampling Reduction Certification (SRC)
0 Other certification
If yes, indicate the reason facility is exempt.
Does the monitoring plan contain the following procedures:
0 Conducting quarterly visual observations for the presence of unauthorized non-storm
water discharges and of all authorized non-storm water discharges and sources?
0 Conducting monthly visual observations of all wet season storm water discharges?
0 Sampling and handling?
Did the facility collect storm water samples that met the following criteria:
0 From the first storm of the wet season that produced a discharge during operating hours?
0 During the first hour of discharge preceded by 3 working days without a discharge
0 From each of the storm water facility’s discharge locations?
Were samples analyzed for pH, TSS, Specific conductance, TOC or O&G, and other parameters
listed in table D of the permit or likely to be present in significant quantities? 0 Yes 0 No
Industrial/CommerciaI Storm Water Inspection Form Page 5 of 6
NOTES:
Industrial/CommerciaI Storm Water Inspection Form Page 6 of 6
EXHIBIT “A”
SCOPE OF SERVICES
Itemized List of what Contractor will do for City and at what price.
City Attorney Approved Version M4.01.02
10