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HomeMy WebLinkAboutGeorge A Peterson & Co; 1980-05-15;rc -? AGREEMENT , THIS AGREEMENT is made the 1 between the CITY OF CARLSBAD, a California, herein after refcrred to as CTTY and GEORGE A. PETERSON E CO. hereinafter referred to as PETERSON. . RECITALS WHERSAS, the City has determined that it is'in the public interest to improve and .establish proper accounting and management systems for the Carlsbad Housing Authority; and . WHEREAS, Peterson, by virtue of past experience with the Office of Housing 'and Urban Deve1opmen.t and the accounting and management systems * described by this agency, is qualified to supply the city with assistance in establishing these sirstems ; and .' WHEREAS, Peterson has submitted a proposal to accomplish the task outlined in this agreement; NOW, TIIEREFORE, in consideration of their mutual covenants and conditions, the parties hereto agree as follows: 1. DUTIES OF GEORGE A. PETERSON E CO. George A. Peterson Co.. agrees to provide t'he services as listed in the attached proposal. These services shall include, but not - he limited to the following: (a) Where necessary, reconstruct financial data from July 1, 1978 to present time in accordancc with I-IUI) specified guidelincs. .. 1 c .- 'I - 2- '(b) Assist the City in resubmitting necessary financial and management r'eports to the HUD offices for fiscal 1978-79 and 1979-80 to date. (c) Assist the city reporting to HUD the closeout of the Section 23 Program operated by the Carlsbad Housing Authority. Recommend appropriate accounting procedures where adjustments 'to existing procedures are necessary. Propose appropriate management policy and procedures for 0, . (d) ,(e) the operation of the ongoing Section 8 Program. . 2. DUTIES OF THE CITY (a>' The City will make payment to Peterson as provided in this agreement. The City will make available to Peterson any records, manuals, or other information in its possession related (b) . to the proposed project. (c) The City will assist Peterson in arranging meetings necessary to conduct the services herein. The City will examine documents submitted by Peterson, (a) render decisions, and advise Peterson as promptly as 'possible to avoid unreasonable delay in the progress of Peterson's work. 3. TERMINATION OF AGREEMENT I. The City may terminate this agreement at any time by giving written notice to Peterson of such termination and specifying the effective date thcreof, at least fifteen days before the 4. a. 5. .._ . . 6. 7. effective date of such termination. In that event, all finished or unfinished documents and other materials prepared pursuant to this agreement shall, at the option of the City, become its property. RELEASE OF INFORMATION BY PETERSON Any reports, information or other data, prepared or assembled by Peterson under this agreement shall not be made available to any individual or organization by Peterson without the L prior written approval of the City. PAYMENT . Peterson will be paid a maximum of $7,000 for all work necessayy to darry out the requirements of this agreement. Payment shall be made within fifteen days of receipt by the City of Peterson's invoice in proper form. shall include itemization clearly showing the individual amount Invoices shall be in duplicate and of each item of service. TIME COMPLETION Peterson shall agree to schedule completion of the services provided in this agreement within sixty (60) days after execution of this agreement. .I '. LIMITS OF THE OBLIGATION The limits of the obligation of the City under this agreement is in the sum of $7,000.00 which amount is estimated to be sufficicnt to compcnsate Peterson for all services performed hereunder during the terms of this agrecmcnt. In the event a at any time it appcars to Peterson that said sum may not be sufficient, he shall immediately so notify the City Manager. He will not perform any work or incur any obligation beyond said sum of $7,000.00 without appropriate amendment to this agreement. 8. ASSIGNMENT OF CONTRACT *Peterson shall not assign this contract or any part thereof or any monies due or to become due thereunder without the prior written consent of the City. 9. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent or employee of the City, either before, during or after the executing of this contract, shall affect or modify any of the terms or obligations herein contained, nor such verbal agreement or conversation entitle Peterson to any additional payment whatsoever under the terms of this contract. ~ IN WITNESS WHEREOF, the parties hereto have executed this agreement I on the day and year first above written. CITY OF CARLSBAD I GEORGE A. PETERSON 6 CO.