HomeMy WebLinkAboutIngold Tractor Service | Ingold, Hubert; 2008-04-25;AGREEMENT FOR WEED AND RUBBISH ABATEMENT SERVICES
INGOLD TRACTOR SERVICE
THIS AGREEMENT is made and entered into as of the cj~/ day of
20bfc_, by and between the CITY OF CARLSBAD, a municipal_
coporation, ("City"), and Hubert H. Ingold, Jr. doing business as Ingold Tractor Service,
a sole Proprietorship, ("Contractor").
RECITALS
A. City requires the professional services of a contractor that is experienced
in weed and rubbish abatement.
B. Contractor has the necessary experience in providing professional
services and advice related to weed and rubbish abatement.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of three months from the date
first above written.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
shall not exceed Thirty-Eight Thousand Four Hundred Fifty dollars ($38,450.00). No
other compensation for the Services will be allowed except for items covered by
subsequent amendments to this Agreement. The City reserves the right to withhold a
ten percent (10%) retention until City has accepted the work and/or Services specified
in Exhibit "A".
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6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
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purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:V".
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Cont'ractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1.000.000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
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10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
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14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Name: Month Kalin Name: Hubert Ingold
Title: Fire Prevention Officer Title: Sole Proprietor
Department: Fire (Prevention) Address:
City of Carlsbad 4135 Park Dr.. Carlsbad. CA 92008
Address: 1635 Faraday Ave. Phone No.: (760) 729-3553
Carlsbad. CA 92008
Phone No. : (760) 602-4668
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
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17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
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to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et seq.. the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement nor any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
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25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
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CONTRACTOR CITY OF
corporati
mu/iicipal
Irornia
/(sign here)
(print name/title^
^(e-mail address)
By:
ATTEST:
(sign here)LORRAINE M. WOOD
City Clerk
(print name/title)
(e-mail address) m
If required by City, proper notarial acknowledgment of executfo^ l
must be attached. If a Corporation. Agreement must be signed ^
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
LL, City Attorney
Deputy City Attorney
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EXHIBIT "A"
SCOPE OF SERVICES
Description of the Weed Abatement Program
1. For purposes of fire safety, a Weed Abatement Program has been
established by the City of Carlsbad to facilitate removal of nuisances in the
form of dry weeds and rubbish from vacant parcels throughout the city.
2. Under the Authority of the California Government Code and through
resolution by the City Council of the City of Carlsbad, the Fire Chief has
been named to enforce the laws and to be responsible for administering
the weed Abatement Program, and is also given the authority to designate
assistants to aid in the administration of the program.
3. The removal of fire hazards or fire nuisances as described in the
Government Code will be accomplished by mowing, removal by hand
labor, hauling, by any combination of the aforementioned operations or
any other approved method that is included within the scope of the
contract and approved by the Fie Chief.
4. The Weed Abatement Program includes the maintenance of
approximately 70 acres of the City owned property referred to as Hosp
Woods. Maintenance may include the removal or modification of ground
fuels such as grass, weeds, brush, trees less than three inches in
diameter, fallen branches, tree foliage within six feet of the ground,
rubbish, illegal structures, and maintenance of access roads.
5. The abatement program will commence no later than May 1, 2008, and
shall terminate of July 10, 2008. The abatement program on City lots may
be directed anytime during the duration of the contract.
Administration of the Program
1. Under the direction of the Fire Chief, the Fire Marshal will administer the
Weed Abatement Program.
2. The Fire Marshal and a Weed Abatement Inspector will organize the
program and approve the cleaning operations.
Program Specifications
1. General
a. The method and amount of abatement must be authorized by
the inspector prior to commencement of work on a parcel.
Abatement work on each parcel shall be considered complete
when the inspector determines that work performed conforms to
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specifications contained herein and any special instructions
provided to the contractor prior to commencement of work.
b. All special cleaning instructions pertaining to a specific parcel
shall be provided by the inspector, to the contractor, in writing
prior to commencement of work.
c. The inspector shall provide written approval of work upon
completion.
d. All manpower will be furnished by the contractor. Each worker
shall be in good health, properly attired and equipped with
appropriate protective devices and tools.
e. Supervision of hand crews shall be furnished by the contractor
at his own expense. All supervisors shall be experienced and
must be able to speak and understand English.
f. The size and crew assigned to perform work on a specific parcel
is subject to approval by the inspector.
g. It shall be the responsibility of the contractor to keep an
accurate accounting of the names, dates, locations, duration
and type of labor performed by workers under his employ.
h. The contractor shall provide an accurate report of the cost of
work performed one ach parcel. Reports shall be submitted on
forms provided by the Fire Department,
i. Hourly rates shall be calculated to the nearest minute and
rounded up or down to the nearest % hour (15 minute
increments),
j. Wherever practical and unless otherwise specified, mowing is to
be considered the primary method of abating weeds. The
inspector may require alternative abatement methods,
k. The contractor is responsible for the policing of and removal of
litter left by workers at the site.
I. An on-site supervisor shall be able to identify and locate parcels
by using Assessor's parcel numbers and be familiar with the
City of Carlsbad maps,
m. Contractor shall have knowledge of native vegetation and
modifying techniques, i.e. skirting, topping, thinning, etc.
n. Disposition of cut or trimmed material shall be approved for
each site prior to removal or mulching/chipping.
2. Mowing
a. Mowing is the preferred method of abatement. Vegetation shall
be cut to a height of not more than four (4) inches from the soil
surface and laterally, no farther than 18 inches from property
lines and/or structures. Perimeter weeds left standing shall be
cut by handwork, mulched or removed from the property.
b. All tractor mowers shall be rubber tired and equipped with safety
shields to prevent or reduce the throwing of rocks or other
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material that could result in injury or damage to persons or
property.
c. All tractors shall be equipped with an approved exhaust spark
arrester, an approved Class "A" fire extinguisher and a shovel.
3. Hand Labor
a. Whenever it is impractical by reason of topography, nature of
soil, location of trees, shrubbery, buildings, fences, or type of
vegetation cover to use a tractor mower, the Fire Department
may require removal or thinning of material by means of hand
tools. The amount of hand labor to be performed upon any
parcel shall be specified by the inspector prior to the
commencement of work.
b. The contractor shall furnish all hand tools, power equipment and
safety equipment needed to accomplish the specified work in
the most expeditious manner.
c. Suitable trucks, with high sides for hauling, shall be provided,
operated and maintained at the expense of the contractor.
d. The material cut by hand labor shall be disposed of by
mulching, chipping or removal to the nearest landfill.
e. Charges for the removal of cut material from any parcel may be
computed on a per hour basis or per ton basis as specified in
the bid proposal.
4. Rubbish Removal
a. When rubbish, trimmings, or other combustible materials
present upon a parcel constitute a fire hazard or nuisance, the
inspector may order the contractor to abate the hazard by
removing the material to the nearest landfill.
b. The inspector shall estimate to the nearest 1/« ton, the amount of
rubbish removed from each parcel. The contractor shall submit
a billing for each parcel indicating that amount, and the charge,
based upon the "Flat rate per ton."
5. Equipment
a. The primary tractor used for mowing shall be a four wheel drive
or a track-layer type of th3 size and horsepower equivalent to
that of a D-4 Caterpillar. For mowing purposes, a double bladed
6' Woods or Brushhog or equivalent mowing attachment shall
be used.
b. All tractors shall be equipped with an approved exhaust spark-
arrestor, an approved class A fire extinguisher and a shovel.
c. All tractors and equipment shall be operated by qualified
cooperative and experienced operators and shall be maintained
by the contractor at his own expense and on his own time.
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d. The truck (transport) for hauling the tractor shall meet all vehicle
code requirements and shall be capable of safety negotiating all
roads to and from job sites.
e. When necessary, in the opinion of the inspector, the contractor
shall provide flagmen for safe loading and unloading of
equipment, at no expense to the city.
f. A minimum of two line trimmers and two chain saws shall be
available and operational for use gasoline powered and of
heavy-duty construction. All guards and other safety features
shall be in place and operating in accordance with the
manufacturer's instructions.
g. Operations may be suspended at any time by the inspector
should it be determined that the contractor fails to conform to
the conditions of this section.
h. Contractor shall have equipment to be able to reduce on-site
materials less than 4 inches to mulch or chips,
i. All operators shall be experienced and fully qualified in
operating equipment assigned to them in uneven terrain and in
adverse conditions.
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