HomeMy WebLinkAboutKOA Corporation; 2008-01-28; PWENG632PWENG632
AMENDMENT NO. 1 TO EXTEND THE AGREEMENT FOR LA COSTA AVENUE
ROAD DIETIARTERIAL ROAD TRAFFIC CALMING PROGRAM PROJECT
(KOA CORPORATION)
This Amendment No. 1 is entered into and effective as of the &h day of
1 , 2003, extending the agreement dated January 28, 2008 (the
"Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and KOA
Corporation, a California corporation ("Contractor") (collectively, the "Parties").
RECITALS
A. The Parties desire to extend the Agreement for a period of one (1) year; and
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. The Agreement, as may have been amended from time to time, is hereby
extended for a period of one (1) year ending on January 27,2011.
2. All other provisions of the Agreement, as may have been amended from time to
time, shall remain in full force and effect.
3. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for this
Amendment.
City Attorney Approved Version #05.22.01
4. The individuals executing this Amendment and the instruments referenced on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions hereof of this Amendment.
CONTRACTOR CITY OF CARLSBAD, a municipal
KOA CORPORATION, a California corporation of the State of California
corporation
*By:
~ify Manager whhyW
M
(print nameltitle) . r&fZ~~vttr- QEcrba, u (e-mail add?&)
ATTEST:
**By:
1-
(bign here) LORRAINE M.~oo~/ Y
Y City Clerk A&\ Fkik 1 iLf-&r-l
(print namettide)
dFd\k~$ \Loeb~~70/~1\~~ LOW
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor must
If a Corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
By:
~eputy City Attorney \
City Attorney Approved Version #05.22.01
AGREEMENT FOR LA COSTA AVENUE ROAD DIET/ARTERIAL ROAD
TRAFFIC CALMING PROGRAM PROJECT
(KOA CORPORATION)
N THIS AGREEMENT is made and entered into as of the £% day of
A(Xmju£LrokA . 20C& . by and between the CITY OF CARLSBAD, a municipal
coloration, ("qt^), and KOA CORPORATION, ("Contractor").
RECITALS
A. City requires the professional services of a traffic engineering consultant
that is experienced in the analysis of road diet scenarios and arterial road traffic
calming.
B. Contractor has the necessary experience in providing professional
services and advice related to the La Costa Avenue road diet and arterial road traffic
calming program, a three-phase project.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City for each phase of the project
and has affirmed its willingness and ability to perform such work.
E. Contractor shall not perform work on any phase of the project unless a
written Notice to Proceed has been issued by the City for the specific phase.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services
(the "Services") that are defined in attached Exhibit "A", which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of two (2) years from the date
first above written. The City Manager may amend the Agreement to extend it for
one (1) additional one (1) year periods or parts thereof. Extensions will be based upon a
satisfactory review of Contractor's performance, City needs, and appropriation of funds
by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
City Attorney Approved Version #11.28.06
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be ninety-nine thousand eight hundred ninety dollars ($99,890). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. The City reserves the right to withhold a ten percent
(10%) retention until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
City Attorney Approved Version #11.28.06
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:V".
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1.000.000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
City Attorney Approved Version #11.28.06
10.1.3 Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
City Attorney Approved Version #11.28.06
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Name Robert T. Johnson, Jr. Name Joe De La Garza
Title City Engineer Title Transportation Engineering Manager
Dept Engineering
CITY OF CARLSBAD KOA CORPORATION
Address 1635 Faraday Avenue Address 5095 Murphy Canyon Road, Suite 330
Carlsbad, CA 92008 San Diego, CA 92123
Phone No. (760) 602-2752 Phone No. (619)683-2933
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
City Attorney Approved Version #11.28.06
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
City Attorney Approved Version #11.28.06
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et seq.. the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
City Attorney Approved Version #11.28.06
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
City Attorney Approved Version #11.28.06
8
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
KOA CORPORA!
*By:
CITY OF
corporation
(print name/title)ATT
(e-mail address)
JORF^JNE M. WOOD
City Clerk
COtY\
(e-mail address)
If required by City, proper notarial acknowledgment of execution by 'dbhTractor
must be attached. If a Corporation. Agreement must be signed by one corporate
officer from each of the following two groups.
"Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
Bv:
City Attorney Approved Version #11.28.06
EXHIBIT "A"
SCOPE OF SERVICES
Itemized List of what Contractor will do for City and at what price.
City Attorney Approved Version #04.01.02
10
EXHIBIT "A"
KOA CORPORATION
PLANNING & ENGINEERING
RECEIVED
2251 San Diego Ave., Suite A270
San Diego, CA 92110
t: 619.683.2933 f: 619.683.7982
www.koacorporation.com
S=;y< <-,/•_'
ENGINEERING
DEPARTMENT
November 27, 2007
A72I40
Robert T. Johnson, Jr.
City of Carlsbad
Deputy Public Works Director/City Engineer
1635 Faraday Avenue
Carlsbad, California 92008
SUBJECT: FINAL SCOPE, SCHEDULE AND COST ESTIMATE FOR THE LA COSTA AVENUE
ROAD DIET / ARTERIAL ROAD TRAFFIC CALMING PROGRAM PROJECT
Dear Mr. Johnson:
Thank you again for selecting KOA Corporation to perform the work associated with the La Costa
Avenue Road Diet / Arterial Road Traffic Calming Program project in and for the City of Carlsbad. We
look forward to getting started on this important project and have attached our scope of work,
schedule and cost estimate for successful completion of the project.
Should you have any questions, comments or concerns, please feel free to contact me at (619) 683-
2933 or via e-mail at jdelagarza@koacorporation.com. Take care and thank you again for your
consideration.
Sincerely,
KOA CORPORATION
Joe De La Garza, P.E.
Transportation Engineering Manager
bsh
Attachments: Final Scope, Schedule and Cost Estimate
LOS ANGELES OAKLAND ONTARIO ORANGE COUNTY SAN DIEGO
LA COSTA AVENUE ROAD DIET PROJECT
TRAFFIC EVALUATION
SCOPE, SCHEDULE AND COST ESTIMATE
PHASE ONE ASSESSMENT OF CONDITIONS AND FEASIBILITY OF A ROAD DIET
TASK I: Attend a "kickoff" meeting with staff. At this meeting, staff will provide the consultant with available traffic
counts, summary of the traffic collision history, improvement plans showing signing, striping, and traffic signals, and
copies of traffic studies currently under review, as appropriate.
The kick-off meeting will provide the basis for this phase of the project. All data available from the City will
be collected and the schedule and scope tasks will be discussed and finalized.
DELIVERABLES: Meeting agenda and meeting minutes.
TASK 2: Research and review all applicable traffic information for La Costa Avenue. Conduct site reconnaissance.
KOA will review all of the existing conditions from traffic data (ADT and peak hour intersection turn
movement counts) to roadway geometries at each intersection and roadway segment cross sections. A
comprehensive field review will be completed. This field review will include measurements of the roadway
cross sections as well as observations of the peak hour conditions to help calibrate the traffic analyis
software. The City of Carlsbad will provide existing traffic count data. Data is necessary for seven roadway
segments (24 hours) and six signalized/unsignalized intersections (AM and PM Peak Hour).
DELIVERABLES: Field data collection worksheets, graphics of existing geometries.
TASK 3: Develop "road diet" scenarios for the four-lane portion of La Costa Avenue. Community interest is to have
only one westbound lane on La Costa Avenue westerly ofRomeria Street that continues to the beginning of the 35
mile per hour speed zone. Bicycle lanes, parking lanes, and two-way left-turn lanes are to remain or be incorporated
into road diet scenarios. Each road diet scenario proposed by the consultant shall be approved by staff prior to its use
in the various studies.
Using data and information collected from Task 2, two scenarios for the road diet will be prepared. At this
time, at least one meeting will be held with City staff to discuss the issues and scenarios. Where necessary,
details will be shown in graphical form with lane widths and striping details. This task will include the
development of at least one main scenario with additional scenarios at specific locations as needed. The City
will review the scenario concepts and the final scenario will be approved and moved forward to the analysis
phase. We assume that a maximum of two scenarios will be fully developed for operational evaluation. Each
scenario will include the entire study area from El Camino Real to Rancho Santa Fe Road. The final
scenarios will be approved by City staff prior to operational analysis.
DELIVERABLES: Graphics showing road diet concept scenarios, meeting minutes.
TASK 4: Computer Modeling - The consultant will obtain and review the Son Diego Association of Governments
(SANDAG) model results for La Costa Avenue and update the roadway volume projections, as appropriate. Pending
development projects shall be considered. Select link and select zone analysis shall be used, as appropriate, to
forecast future ADJ and peak-hour volumes on La Costa Avenue. A 2010 and 2030 analysis shall be conducted for
comparison to existing volumes and to assess roadway impacts.
. CORPORATION A72 ' ^ ' ^ COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
PLANNING & ENGINEERS SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE I OF 9
KOA will develop future forecast volumes that are consistent with current traffic trends in the area. Close
coordination with the City will be required to ensure the plans for future development and being consistent
with what SANDAG is reporting from its model output. A select link/select zone report may be requested
of SANDAG to provide for the needed information to determine the volume patterns. Utilizing the existing
counts, or supplementing with the new counts, and using the SANDAG forecasts for percentage increases,
future volumes can be developed. SANDAG will be commissioned to perform select link analysis for up to
four specific links. Additionally, a Select Zone analysis may be commissioned to help determine traffic
distribution patterns within the project area. The latest version of SANDAG traffic forecast model will be
utilized for both 2010 and 2030. Any adjustments to the future traffic volumes will be done manually using
cumulative project information and other traffic data from the City.
DELIVERABLES: Select link/zone analysis output results, document future year traffic forecast volumes.
TASK 5: Analyze Roadway Levels of Service - The Carlsbad Growth Management Plan level of service standard for
roadways and intersections is LOS "D" or better in the peak hour and LOS "C" or better in off-peak traffic conditions.
Road diet scenarios shall not violate Carlsbad's level of service standards.
KOA will determine the best methodology for analyzing the roadway segments and discuss with the City.
The intersection analysis will utilize standard HCM methodologies and will follow the City's guidelines for
Level of Service (LOS) thresholds. Any impacts may get mitigation recommended and will be included in the
overall evaluation criteria for the road diet scenario. Roadway level of service analysis will be completed for
each scenario. Standard volume-to-capacity analysis will not provide adequate results. Therefore, an
alternative COR.SIM analysis will be prepared to evaluate any three-lane scenarios chosen for evaluation. An
appropriate measure of effectiveness will be approved by the City prior to final analysis of the roadway
segments.
DELIVERABLES: Document analysis methodology, CORSIM output data, LOS calculation summary.
TASK 6: Operational Analysis - The potential for or feasibility of the road diet (three-lane cross-sections) shall be
investigated for safety and operational impacts at midblock and intersection locations. Factors/issues to be considered
include, but are not limited to, the following:
• overall traffic volumes and turn volumes - existing and future years
• lane configuration/need for turn lanes
• lane width
• level of service
• driveway ingress/egress
• service deliveries (mail carrier, UPS, trash pickup, etc.)
• frequent slowing andlor stopping of vehicles
• speed changes
• weaving and queue lengths
• safety issues - collision risk - collision types
• impacts/benefits to pedestrians and bicyclists
• diverted traffic (to Levante Street or other streets)
• induced road rage - illegal or unsafe passing, etc
• potential for and volume of diverted traffic
CORPORATION A72 ' *° ' "-* COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
PLANNiNG & ENGINEERS SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE 2 OF 9
• intersect/on configuration
Analyzing the developed road diet scenarios, forecasted traffic volumes and the agreed methodologies, an
operational analysis will be performed. The analysis will include qualitative and quantitative analysis of the
scenarios. We assume that operational analysis will include intersection analysis for all six signalized
intersections. Qualitative evaluation of safety and other characteristics will be performed utilizing standard
practice for roadway access management.
DELIVERABLES: Document operational analysis.
TASK 7: Prepare Draft. Report - The draft, report shall present Phase One findings, conclusions, and
recommendations. Include all appropriate sketches, drawings, photos, calculations, etc, to support the text As
appropriate, include reference material or other documents in a separate Appendix.
Required submittal: Three (3) copies of the Draft Report and one Appendix (if separate from the draft report).
KOA will prepare a draft report that includes all of the information derived and analyzed in the previous
tasks.
DELIVERABLES: Draft Report
TASK 8: Revise the Draft Report and submit a draft final report - In response to staff comments, conduct additional
analysis, if required, and revise the draft report.
Required submittal: One (I) copy of the draft. Final Report and one (I) Appendix shall be submitted.
Once the City has reviewed the draft report, comments will be addressed and incorporated into the report.
Any additional analysis will be determined and performed as needed. It is important to meet with the City
to discuss the report and comments.
DELIVERABLES: Comment responses, Revised Draft Report.
TASK 9: Submit Final Report - In response to staff comments on the draft Final Report, revise the report and submit
final copies.
Required submittal: Fifteen (15) bound copies of the Final Report shall be submitted. If the Appendix is a stand-alone
document separate from the final report, submit fifteen (IS) bound copies. A three-ring notebook containing both is
acceptable, as appropriate.
After the comments have been discussed and fully addressed in the draft report, a final report will be
prepared. The report will include all of the research, analysis and recommendations for the road diet
project. At this stage, the overall viability and feasibility of the road diet will be determined.
DELIVERABLES: Final Report.
CORPORATION A72' *° ' ^ COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
PLANNING & ENGINEERING SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE 3 OF 9
PHASE TWO IMPLEMENTATION STRATEGY FOR THE ROAD DIET AND/OR ARTERIAL ROAD
TRAFFIC CALMING MEASURES ON LA COSTA AVENUE
TASK I: Using Phase One results, develop a set of guidelines/strategies for implementing the road diet and/or
combination of road diet/arterial road traffic claming on La Costa Avenue. Mobility, safety, operations, and feasibility
shall all be considered. The potential for diverted traffic to Levante Street, a parallel residential street, shall be
considered in all scenarios and analysis. Traffic diversion from La Costa Avenue is to be avoided.
KOA will include the necessary traffic calming components to the concepts. In order to minimize the
potential for traffic diversion to parallel routes, alternative traffic calming measures may be recommended to
the parallel route as well as the main route. The previous road diet alternative will be utilized as basis for
guidelines/strategies for traffic calming within study area. No new alternatives will be proposed or evaluated.
The guidelines/strategies will consider the potential for diversion of traffic to Levante Street and this will be
evaluated as needed.
DELIVERABLES: Graphics/memo documenting recommendations.
TASK 2: Attend one evening meeting with staff and the three-person subcommittee of the La Costa Avenue Safety
Project Committee to present finding and recommendations. Prepare appropriate materials for distribution at the
meeting, including presentation visuals/displays.
KOA will prepare a presentation of the scenario and any data and analysis.
DELIVERABLES: Graphics and presentation materials, meeting minutes.
TASK 3: Based upon the results of the meeting in Task 2, submit a draft implementing strategy (report) for the
road diet and/or arterial road traffic calming strategies. The pros and cons of each, including potential improvements
or impacts, shall be included. Roundabouts, as appropriate, may be an option to consider for use. Provide examples
or case studies, similar roadways, or other examples comparing and contrasting how La Costa Avenue will benefit
from the strategy.
Required submittal: Three (3) copies of the draft implementing strategy/report.
Based on the meetings with the City and public, a revised report with the traffic calming strategies will be
prepared. We assume that traffic calming measures will be utilized that are a part of the City's traffic calming
program as well as other measures that may be appropriate for this area. No roundabout analysis will be
performed. If necessary, this would be an additional task.
DELIVERABLES: Draft implementation strategy report
TASK 4: Revise the draft implementing strategy/report in response to staff comments.
KOA will prepare a revised draft of the traffic calming strategies and include all of the information needed to
give to the decision makers.
DELIVERABLES: Response to comments, Revised Draft Implementation Report
TASK 5: Submit twenty-five (25) copies of the final implementing strategy/report
KOA will submit a final report to the City.
CORPORATION A72 ' ^ ' ^ COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
PLANNING & ENGINEERING SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE 4 OF 9
DELIVERABLES: Final Report
TASK 6: Attend one (/) Carlsbad City Council meeting that is held on a Tuesday evening to present the results of
the study to the City Council (20 minute presentation plus questions and answers). Prepare a PowerPoint presentation
to staff one day prior to the City Council meeting (black and white copies acceptable). The PowerPoint presentation
shall be e-mailed (or a CD provided) to the City Manager's office one day prior to the Council meeting.
KOA will develop a PowerPoint presentation to show the City Council all of the details and information that
has been included and performed as part of the project. KOA will provide all of the presentation details and
graphics to present the decision makers with the information that they will require.
DELIVERABLES: PowerPoint presentation, graphics and presentation materials.
JCOA. CORPORATION A72'40 I ^ COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
PLANING & ENGINEERING SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE 5 OF 9
PHASE THREE DEVELOP THE LA COSTA AVENUE CONCEPTUAL ROAD DIET / ARTERIAL
ROAD TRAFFIC CALMING PLAN
TASK I : Depending upon direction received from the City Council in Phase 2, develop a draft conceptual road diet
and/or arterial road traffic calming plan for La Costa Avenue. The plan will include cross-section designs, locations of
traffic calming measures, changes to the roadway and lor geometries, etc, to achieve the desired results of the plan.
After all of the decisions have been made in regards to the viability of the road diet or potential traffic
calming improvements, a final concept will be prepared. The main purpose of this is to provide sufficient
detail to prepare planning level cost estimates for the improvements. The concept will essentially be a less
than 30% design plan. This concept will show items such as roadway dimensions, striping, signing, curb,
gutter, traffic calming improvements, etc. The concepts will be based off of currently available record
drawings or aerial photos with enough precision to determine the necessary costs. If needed, an
architectural rendering of the plan could be produced to enhance the project's visibility among the
community. We assume that conceptual plans will be planning level concepts with enough detail to prepare
cost estimates. Concepts will be prepared using available aerial photos, record drawings and field
measurements. No engineering survey will be completed. No new aerial photography will be commissioned.
DELIVERABLES: Draft conceptual road diet plan.
TASK 2: Attend one at-large community meeting in the evening to present the draft conceptual plan. Prepare all
exhibits, graphics, handouts, etc., to conduct the meeting and respond to citizen questions.
KOA will conduct public meetings as part of this project. All presentation materials will be prepared and
distributed to the City prior to the meeting. Once the graphics are finalized, a meeting will be scheduled to
disseminate information to the community and gather feedback. The consultant team will provide
knowledgeable staff to help facilitate the groups to provide input as needed. Any additional questions will be
answered and any appropriate comments will be incorporated into the draft plan.
DELIVERABLES: Presentation materials, meeting minutes.
TASK 3: Revise the draft plan in response to community input and comments and direction provided by staff
The draft concept plans will be revised based on any comments and input from the community.
DELIVERABLES: Response to comments, Revised Draft Plan.
TASK 4: Prepare a planning level construction cost estimate for the rood diet I traffic calming strategy.
The overall draft of the concept plans will be checked for quality throughout the entire process. At this
stage, the design plans will have enough details to prepare cost estimates of the construction costs to
implement any road diet or traffic calming measures. An independent in-house reviewer will provide
comments on the concepts and be responsible for developing the cost estimates. Line items will include all
of the components required to complete the final design as well as implement the concepts.
DELIVERABLES: Construct/on cost estimate.
TASK 5: Present the revised draft plan, based upon community input, at a City Council meeting. Prepare a
PowerPoint presentation for use at the Council meeting. Provide twenty (20) hard copies of the PowerPoint
CORPORATION A72I40 1 LA COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
PLANNING & ENGINEERING SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE 6 OF 9
presentation to staff one day prior to the City Council meeting. The PowerPoint presentation shall be e-mailed (or a
CD provided) to the City Manager's office one day prior to the Council meeting.
Based on all of the community input plus the City's direction and comments, KOA will revise the final
report to reflect any changes. A PowerPoint presentation will be prepared to include all of the updated
graphics and information. The presentation will be developed in concert with City staff and will be finalized
and distributed at least one day prior to the City Council meeting. A presentation will be made to City
Council and any questions can be answered at that time.
DELIVERABLES: PowerPoint presentation, meeting minutes.
TASK 6: In response to the City Council direction, prepare a draft final report for the La Costa Avenue Road Diet I
Arterial Road Traffic Calming Program, including construction cost estimate. Submit one (I) copy of the draft final
report
If the City Council has any input to the plan, this will be incorporated into a draft final report. This report
will include all of the concepts and cost estimates and will include all necessary information requiring
documentation.
DELIVERABLES: Response to comments, Draft Final Report
TASK 7: In response to staff comments, revise the draft final report and submit twenty-five (25) copies of the final
report The plan shall be sufficiently detailed with dimensions, etc., which can serve as the basis for future preparation
of detailed engineered improvement plans for construction bidding purposes.
Once City staff has had a chance to review the draft final document, any comments will be provided and
incorporated in the Final Report. The report will be comprehensive and serve as a starting point that will
form the basis for continued design plan preparation.
DELIVERABLES: Response to comments, Final Report
. CORPORATION A72' ^ ' ^ COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
PLANNING & ENGINEERS SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE 7 OF 9
PROJECT SCHEDULE
PROJECT TASKS | PHASE ONE
Notice To Proceed
TASK I: Attend kickoff meeting
TASK 2: Research and review traffic information
TASK 3: Develop road diet scenarios
TASK 4: Computer modeling
TASK 5: Analyze roadway levels of service
TASK 6: Operational analysis
TASK 7: Prepare and submit draft report
TASK 8: Revise draft report and submit draft final report
TASK 9: Submit final report
PROJECT TASKS | PHASE TWO
TASK I: Develop implementation guidelines/strategies
TASK 2: Attend evening meeting
TASK 3: Submit a draft implementing strategy/report
TASK 4: Revise draft implementing strategy/report
TASK 5: Submit final implementing strategy/report
TASK 6: Attend Carlsbad City Council meeting
PROJECT TASKS | PHASE THREE
I TASK I: Develop a draft conceptual plan
TASK 2: Attend at-large community meeting
I TASK 3: Revise the draft plan
TASK 4: Prepare planning level construction cost estimate
!i TASK 5: Present the revised draft plan
|
I TASK 6: Prepare draft final reporti
I TASK 7: Revise draft final report and submit final report
MONTHS
MONTHS
MONTHS
KOA CORPORATION A72140 | LA COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE 8 OF 9
COST ESTIMATE
PROJECT BUDGET FORM
PRINCIPAL
JAT
$220
SENIOR
JRD / SAT
$180
ASSOCIATE
RKZ
$140
ASSISTANT
BXS / TLF
$110
CADD
DESIGNER
$90
ENGINEERING
TECHNICIAN
$75
LABOR
HOURS SUB-TOTALS
PHASE ONE - ASSESSMENT OF CONDITIONS AND FEASIBILITY OF A ROAD DIET
1
2
3
4
4A
4B
s
6
7
8
1
Attend kick-off meeting
Research and review traffic information
Develop road diet scenarios
Computer modeling
Seteck Link/Select Zone Analysis
Develop Future Forecast Volumes
Analyze roadway levels of service
Operational analysis
Prepare and submit draft report
Revise draft report and submit draft final report
Submit final report
LABOR SUB-TOTALS
0
0
1
3
3
5
3
5
8
0
10
20
0
0
0
0
10
10
6
28
44
$960
$3,090
$5,190
0
0
0
3
4
0
2
10
3
8
8
IS
4
4
2
55
5
8
10
25
10
10
6
90
10
10
55
65
5
10
5
190
0
0
0
0
0
0
0
0
0
0
30
70
10
10
12
152
18
26
103
178
33
34
27
497
$2,340
$3,660
$11,140
$19,260
$4,300
$3,970
$3,090
$57,000
DIRECT COSTS
1
2
3
Traffic counts (City furnished)
SANDAG Select Link/Zone
Travel, mileage reimbursement, reprographics, etc.
DIRECT COSTS SUB-TOTAL
PHASE ONE TOTAL
$0
$2,500
$500
$3,000
$60,000
PHASE TWO - IMPLEMENTATION STRATEGY FOR THE ROAD DIET/TRAFFIC CALMING MEASURES ON LA COSTA AVENUE
1
2
3
4
5
6
Develop implementation guidelines/strategies
Attend evening meeting
Submit a draft implementing strategy/report
Revise draft implementing strategy/report
Submit final implementing strategy/report
Attend Carlsbad City Council meeting
LABOR SUB-TOTALS
2
2
0
0
1
3
S
3
3
4
2
2
6
20
15
4
13
5
0
3
40
10
4
10
10
8
3
45
0
0
0
0
0
0
0
0
4
5
0
3
3
15
30
17
32
17
14
18
128
$4,180
$2,280
$4,015
$2.160
$1,685
$2,715
$17,035
DIRECT COSTS
1 Travel, mileage reimbursement, reprographics, etc.
DIRECT COSTS SUB-TOTAL
PHASE TWO TOTAL
$300
$300
$17,335
PHASE THREE - DEVELOP THE LA COSTA AVENUE CONCEPTUAL ROAD DIET / ARTERIAL ROAD TRAFFIC CALMING PLAN
1
2
3
4
5
6
7
Develop a draft conceptual plan
Attend at-large community meeting
Revise the draft plan
Prepare planning level construction cost estimate
Present the revised draft plan to City Council
Prepare draft final report
Revise draft final report and submit final report
LABOR SUB-TOTALS
2
4
0
0
2
0
1
9
5
6
4
2
4
2
2
25
8
5
5
5
2
3
2
30
10
5
3
2
5
5
5
35
45
0
20
0
0
0
0
65
8
2
5
0
0
10
0
25
78
22
37
9
13
20
10
189
$8,210
$3,360
$3,925
$1,280
$1,990
$2,080
$1.410
$22,255
DIRECT COSTS
1 Travel, mileage reimbursement, reprographics, etc.
DIRECT COSTS SUB-TOTAL
PHASE THREE TOTAL
$300
$300
$22,555
TOTAL PROJECT FEES $99,890
KOA CORPORATION
PLANNING & ENGINEERING
A72I40 | LA COSTA AVENUE ROAD DIET/ARTERIAL TRAFFIC CALMING PROGRAM
SCOPE OF WORK, SCHEDULE & COST ESTIMATE | PAGE 9 OF 9