HomeMy WebLinkAboutLANsolutions LLC; 2008-06-20;FIRST AMENDMENT TO AGREEMENT FOR NOVELL NETWORK
AND GROUPWISE E-MAIL WITH LANSOLUTIONS, LLC.
This First Amendment is entered into and effective as of the <^J _ day of
. 2008, amending the agreement dated June 20, 2008 ("Agreement")
ay and between the City of Carlsbad, a municipal corporation, ("City"), and LANSolutions, LLC,
a Limited Liability Company ("Contractor;" collectively referred to as "Parties") for providing
professional technology services in support of Novell Netware and GroupWise technology
products; including the integration and support of these products.
RECITALS
A. WHEREAS, on June 20, 2008 the Parties executed the Agreement; and
B. WHEREAS, the Agreement contemplated a not-to-exceed contract amount of
$26,000 for the six month term; and
C. WHEREAS, the Agreement allowed for additional, but related, work to be performed
on a "time and material" basis; and
D. WHEREAS, the City required additional work to be performed related to the
underlying purpose of the Agreement as a result of the loss of in-house personnel and
Contractor was required to performed the additional work, as requested, on a time and material
basis; and
E. WHEREAS, as a result of the extra work performed on a time and material basis, the
Agreement's not-to-exceed amount needs to be increased to reflect the additional expenditure
associated with the increased work performed; and
F. WHEREAS, the City estimates that an additional $34,000 needs to be added to the
Agreement's original not-to-exceed amount to cover the additional incurred expenses to the end
of the Agreement term; and
G. WHEREAS, the Parties have agreed to amend the Agreement to increase the
stated not-to-exceed amount to reflect the true value of the Agreement; and
H. WHEREAS, the total not-to-exceed value of the Agreement, which includes
this Amendment is $60,000; and
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have
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been amended from time to time, Contractor will provide or has provided those additional
services as described in Exhibit "A-1" which is attached hereto and incorporated herein by this
reference.
2. That Section 5 - Compensation of the Agreement is amended to increase
the total not-to-exceed amount to $60,000. City will pay or has paid Contractor for all work
associated with those services described in Exhibit A-1 on a time and materials basis not-to-
exceed thirty-four thousand dollars ($34,000). Contractor will provide or has provided City,
invoices sufficiently detailed to include hours performed, hourly rates, and related costs for
approval by City.
3. Contractor will complete all work described in Exhibit A-1, and the work
described in Exhibit A to the Agreement, before the expiration date of the original Agreement.
4. All other provisions of the Agreement, as may have been amended from
time to time, will remain in full force and effect.
5. The individuals executing this Amendment and the instruments
referenced in it on behalf of Contractor each represent and warrant that they have the legal
power, right and actual authority to bind Contractor to the terms and conditions of this
Amendment.
CITY OF CARLSBAD, a municipal
(sign here)
LORRAINE M. WOOD
City Clerk
(print name/title)
(e-mail address)
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If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation. Agreement must be signed by one corporate officer from
each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
RONALDR. BAL^-City Attorney
By:
REV. 11/21/2008
EXHIBIT "A-1"
SCOPE OF SERVICES
City of Carlsbad is requiring Novell network and Groupwise e-mail support for the term of this
Agreement as the City implements its migration to the Microsoft platform.
At City's sole discretion, additional time and material services/billing may be required for the
following services that were once performed by in-house employees:
• Netware Server: Repairs, DSRepair, patching, communication
• Novell Cluster: checking status of Faraday and Safety
• IDM Vault: checking staging area for new user accts
• Groupwise: Repairs, communication.
Services
LANSolutions will provide weekly IT outsourcing and emergency response for City of
Carlsbad's Novell environment. LANSolutions will perform the following tasks on a weekly
basis. Services will be performed remotely via VPN connection whenever possible. On-site
service will be provided as necessary.
• Netware Server: Repairs, DSRepair, patching, communication
• Novell Cluster: checking status of Faraday and Safety
• IDM Vault: checking staging area for new user accts
• Groupwise: Repairs, communication.
A guarantee of LANSolutions response to mission critical Novell servers and applications is
available with our Response Time Guarantee.
During the contracted On-Call period, a member of LANSolutions' professional support staff will
respond to a service request within 1 hour after contact by phone. LANSolutions shall provide
phone/remote support to client for covered equipment problems. If unable to resolve the problem
remotely, LANSolutions will dispatch an engineer to the site within a 4 hour contracted time
period. Hours spent on phone support or on-site will be billed at City of Carlsbad's T&M rates.
Client will be billed a minimum of !/2 hour for phone support and 2 hours for on-site.
Rates
IT Outsourcing
2 days (16 hrs) per month $ 1,900/month
'/2 day per month (remote or on-site as needed)
24x7x4hr coverage $2,000/quarter
T&M $125.00/hr
City of Carlsbad can change the number of hours purchased at the beginning of each month with 2 weeks
notice of the adjustment. Contractor shall bill the City monthly for services.
REV. 11/21/2008
AGREEMENT FOR NOVELL NETWORK AND GROUPWISE E-MAIL SUPPORT
LANSolutions, LLC.
THIS AGREEMENT ismade and entered into as of the o day of
jw-g— ^ 202JL by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and LANSolutions, LLC., a Limited Liability company,
("Contractor").
RECITALS
A. City requires the professional services of a technology contractor that is
experienced in integration and support of Novell Netware and GroupWise technologies.
B. Contractor has the necessary experience in providing professional
services and advice related to Novell Netware and GroupWise technologies.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of six (6) months from the date
first above written. The City Manager may amend the Agreement to extend it for one (1)
additional six (6) month period or parts thereof in an amount not to exceed sixty
thousand dollars ($60,000) per Agreement extension term. Extensions will be based
upon a satisfactory review of Contractor's performance, City needs, and appropriation of
funds by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
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5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
shall not exceed twenty six thousand dollars ($26,000). No other compensation for the
Services will be allowed except for items covered by subsequent amendments to this
Agreement. The City reserves the right to withhold a ten percent (10%) retention until
City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
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9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE |
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:VII". OR with a surplus line insurer on the State of California's List of
Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide
of at least "A:X".
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1.000.000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
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10.1.3 Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the California Labor Code. Workers' Compensation
will not be required if Contractor has no employees and provides, to City's satisfaction, a
declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
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representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Name Gordon Peterson Name Oliver Gollnitz
Title IT Director Title President
Department Information Technology Address 6359 Nancy Ridge Drive
City of Carlsbad San Diego. CA. 92121
Address 1635 Faraday Avenue Phone No. 858-587-8000
Carlsbad. CA 92008
Phone No. 760-602-2450
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
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Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
(Remainder of Page Intentionally Left Blank)
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20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
The Parties agree that this Agreement may also be terminated once the City has fully
migrated to the Microsoft platform as contemplated in Exhibit A to this Agreement.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et seq.. the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
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on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement nor any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRAQTO
*By:
sign here)
Oliver Goellnitz. President
oqoellnitz@lansolutions.net
**By:
(sign here)
(print name/title)
(e-mail address)
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8
CITY OF CARLSBAD,
a municipal cefrporati if the-Stato of-California
LORRAINE M. WOOD
City Clerk
fft if \«*If required by City, proper notarial acknowledgment dfasweifttition by contractor must be
attached. If a Corporation. Agreement must be signed by one corporate officer from
each of the following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
&T)RONALp/wrBALL.Cit^Attorney
yur^-^^
By:.
§puty City Attorney
City Attorney Approved Version #05.06.08
EXHIBIT "A"
SCOPE OF SERVICES
LANSolutions will provide the City of Carlsbad Novell Netware and Groupwise e-mail support for
the term of this Agreement, or until they fully migrate to the Microsoft platform.
LANSolutions will provide weekly IT outsourcing and emergency response for City of Carlsbad's
Novell environment. LANSolutions will perform the following tasks on a weekly basis. Services
will be performed remotely via VPN connection or on-site as scheduled.
• Netware Server: Repairs, DSRepair, patching, communication
• Novell Cluster: checking status of Faraday and Safety
• IDM Vault: checking staging area for new user accts
• Groupwise: Repairs, communication.
A 4 hour response time from LANSolutions to mission critical Novell servers and applications is
provided with the Response Time Guarantee which is included in the fee of $667 per month.
During the contracted On-Call period, a member of LANSolutions' professional support staff will
respond to a service request within 1 hour after contact by phone. LANSolutions shall provide
phone/remote support to client for covered equipment problems. If unable to resolve the
problem remotely, LANSolutions will dispatch an engineer to the site within a 4 hour contracted
time period. Hours spent on phone support or on-site will be billed at City of Carlsbad's T&M
rates. Client will be billed a minimum of 7z hour for phone support and 2 hours for on-site.
Rates
IT Outsourcing
4 days (32 hours) per month $ 3,500/month
8 one-half days per month (on-site, remote as needed)
Response Time Guarantee
24x7 coverage $ 667/month
1 hr. response by phone, 4 hr. on-site response
Total Charge (for services above) $ 4167/month
T&M (for other services requested by City of Carlsbad) $ 125.00/hr
The City will be billed monthly for services. City of Carlsbad can change the number of hours
purchased at the beginning of each month with 2 weeks notice of the adjustment. The
Response Time Guarantee is included in the total monthly charges.
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LANSolutions LLC Resolution No.: 1
THEREFORE, BE IT RESOLVED THAT on June 1, 2006_, The Members of
LANSolutions LLC ("Limited Liability Company") hereby approve and
ratify all contracts that enters into with the City of Carlsbad, a municipal
corporation. Further, that Oliver Goellnitz is hereby authorized to sign contracts
on behalf of the Limited Liability Company. Further, that this approval to enter
into contracts on behalf of the Limited Liability Company shall be binding upon
this Limited Liability Company from June 1, 2006 to June 30, 2011.
LANSolutions LLC
Dated:
Oliver Goellnitz
President