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Home My WebLink AboutMaintstar Inc; 2012-08-02; PEM 582AGREEMENT FOR DATA CONVERSION AND MIGRATION SERVICES MAINTSTAR, INC. PEM 582 THIS AGREEMENT is made and entered into as of the ^ day of AuqUSti. 20/^. by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and MAINTSTAR, INC., a California Corporation, ("Contractor"). RECITALS City requires the professional services of a software programming company that is experienced in facilities data conversion and migration. Contractor has the necessary experience in providing these professional services, has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in Exhibit "A", attached and incorporated by this reference in accordance with the terms and conditions set forth in this Agreement. 2. TERM This Agreement will be effective for a period of three months from the date first above written. 3. COMPENSATION The total fee payable for the Services to be performed will be Eight Thousand, Nine Hundred Ninety dollars ($8,990). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or the Services specified in Exhibit "A." 4. STATUS OF CONTRACTOR Contractor will perform the Services as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under the control of City only as to the results to be accomplished. 5. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or earty termination of this Agreement. City Attorney Approved Version 2/17/12 6. INSURANCE Contractor will obtain and maintain policies of commercial general liability insurance, automobile liability insurance, a combined policy of workers' compensation, employers liability insurance, and professional liability insurance from an insurance company authorized to transact the business of insurance in the State of California which has a current rating in the Best's Key Rating guide of at least A-:VII OR with a surplus line insurer on the State of California's List of Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide of at least "A:X", in an amount of not less than one million dollars ($1,000,000) each, unless OthenA/ise authorized and approved by the Risk Manager or the City Manager. Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims- made coverage. The insurance will be in force during the life of this Agreement and will not be canceled without thirty (30) days prior written notice to the City by certified mail. City will be named as an additional insured on General Liability which shall provide primary coverage to the City. Contractor will furnish certificates of insurance to the Contract Department, with endorsements to City prior to City's execution of this Agreement. 7. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carisbad Conflict of Interest Code. The Contractor shall report investments or interests in all four categories. 8. COMPLIANCE WITH LAWS Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment and will obtain and maintain a City of Carlsbad Business License for the term of this Agreement. 9. TERMINATION City or Contractor may terminate this Agreement at any time after a discussion, and written notice to the other party. City will pay Contractor's costs for services delivered up to the time of termination, ifthe services have been delivered in accordance with the Agreement. 10. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees it may be subject to civil penalties for the filing of false claims as set forth in the California False Claims Act, Government Code sections 12650, et seq.. and Carisbad Municipal Code Sections 3.32.025, et seq. Contractor further acknowledges that debarment by another jurisdiction is grounds for the City of Carisbad to terminate this Agreement. 11. JURISDICTIONS AND VENUE Contractor agrees and stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this Agreement is the State Superior Court, San Diego County, California. 12. ASSIGNMENT Contractor may assign neither this Agreement nor any part of it, nor any monies due or to become due under it, without the prior written consent of City. 13. AMENDMENTS This Agreement may be amended by mutual consent of City and Contractor. Any amendment will be in writing, signed by both parties, with a statement of estimated changes in charges or City Attorney Approved Version 2/17/12 time schedule. 14. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR By (sign her CITY OF CARLSBAD, a municipal corporation of the State of California By: City Manager or Mayor David Hauser, Director ^' ^ St na&e>y * Environmental Management ATTEST: (print name/wie) (j LORRAINE M. WOOD „ City Clerk // ,<^%vV^Ao % ._....„™._._.„» attached. If a corporation. Agreement must be signed by one corporate officer from eacK-'of tfte^"'^ ^^c-^ following two groups: '''^/iinv\^^' Group A. Chairman, President, or Vice-President Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney StaHofCaiomlaCeunly Gubtolitd Ml fMNm to u ^wfiM to Aiw ielit^ to D0 the perMDif) who loptafd pefort ~' Assistant City Attorney ,jia»..a^t.^tkmt^tmdtaimJiam ASHRAFSAMYOOUS C COMMtSStON«19S48S4 0 Notary Publie-CaMomia | ORANGE COUNTY My Comm Expires I Oct 2 201 st City Attorney Approved Version 2/17/12 PEM 582 EXHIBIT "A" I June 12, 2012 Greg MacLellan City of Carisbad Business Systems Specialist Utilities 1635 Faraday Ave. Carisbad, CA 92008 Dear Greg: The following is a proposal for data conversion & migration of the facility asset data that you supplied to us. We are planning to complete the process using two rounds of conversion. First round of conversion-trial round We will submit data for your review in order for you to provide converted data analysis and to point to any problem related areas. We are quite sure that there may be some areas where we would need to modify the conversion script. Second round of conversion After final script is agreed upon, we will adjust the script and make the final data conversion. The total conversion process will take about 3 weeks. Total cost information to convert 24 spreadsheets of asset data information Labor to convert (at no profit rate of $155 per hour) $ 8,990 We appreciate the opportunity to provide these professional services and would be able to schedule the time for this project within 10 days of acceptance. Best, BfMc Mcsttafd Manager, Regional Sales & Business Development rSTAR