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HomeMy WebLinkAboutMikhail Ogawa Engineering Inc; 2014-11-14; PEM1141PWM1141 26. AUTHORITY The individuals execufing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions ofthis Agreement. CONTRACTOR MIKHAIL OGAWA ENGINEERING, INC., a California corporafion Mikhail Ogawa / President (print name/tifie) (sign his Mikhail Ogawa / Secretary CITY OF CARLSBAD, a municipal corporation of the State of California City Manager or Mayer or Division Director as authorized by the City Manager Patrick Thomas ATTEST: (print name/title) BARBARA ENGL^O^ City Clerk ( If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporafion. Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporafion must attach a resolufion certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporafion. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: ssistant City Attorne; City Attorney Approved Version 1/30/13 Exhibit "A" _ MIKHAIL OGAWA ENGINEERING INC. July 28, 2014 Mr. James Wood City of Carlsbad Senior Environmental Specialist Environmental Management 1635 FaradayAvenue Carlsbad, California 92008 SUBJECT: PROPOSAL TO PROVIDE PROJEa IVIANAGEMENT AND UPDATE SERVICES FOR JURISDICTIONAL RUNOFF MANAGEMENT PROGRAM UPDATES Dear Jamie: In response to your request, Mikhail Ogawa Engineering Inc. (MOE) is pleased to submit this proposal to the City of Carlsbad (City) for providing Project Management and Update Services for Jurisdictional Runoff Management Program (JRMP) Updates (Project). It is our understanding that the City has an existing Jurisdictional Urban Runoff Management Program document that requires updating in response to San Diego Regional Water Quality Control Board (RWQCB) Order No. R9-2013-0001. The City would like a project manager to manage the development, formatting and review ofthe City's updated JRMP. MOE has worked closely with the City in the past (both individually as well as part of watershed groups) on: successfully managing the development of documents to be submitted to the RWQCB; delivering training presentations to various departments and planning commission, and coordinating communication amongst various City departments and divisions. Through these experiences, MOE has developed a rapport with the same individuals and departments that will be responsible for delivering program sections and documents for the JRMP updates. The established relationships allow MOE to hit the ground running and quickly coordinate the delivery of program sections and documents. MOE is currently assisting other Copermittees in program updates and can bring lessons learned and where appropriate, consistent approaches and program implementation ideas from other jurisdictions. Moreover, MOE is currently leading the development ofthe Carlsbad Water Quality Improvement Plan (WQIP) which allows for streamlined coordination and consistency between the WQIP and JRMP updates. 3525 Del Mar Heights Road #429 • San Diego, Califomia 92130 • (619) 994-7074 • Fax (858) 225-0531 Mr. James Wood July 28, 2014 Page 2 of 3 Based on our understanding of the project, the following is a proposed scope of services and fee estimate for the Project. I. SCOPE OF SERVICES Based on our current understanding of the Project, MOE will provide the following professional services for the Project: A. Develop a schedule for final submittal of the updated JRMP to RWQCB - This task includes upfront coordination with City staff to develop a schedule that may or may not include City Council meetings and development of staff report(s). The schedule will include review periods, final production and delivery to the RWQCB. B. Meetings with City Staff - This task includes setting up meetings and attending meetings with various City staff to assist with individual sections of JRMP updates, including: i. Responding to questions regarding permit requirements; ii. Advising City staff on appropriate content for specific sections; iii. Assisting in development of implementation materials (where appropriate), and; iv. Coordinating overall delivery of program sections. C. Review and Formatting of JRMP - This task includes the collection of all pertinent JRMP sections from various departments and reviewing the entire document for consistency in language, written tone, formatting and meeting the requirements of Order R9-2013-0001. MOE will prepare revised draft documents in MS Word "track changes" version so City staff can review proposed changes of staff developed sections. D. Drafting JRMP Update Sections - As necessary, MOE will draft complete or partial JRMP update sections as directed by City staff. E. Enforcement Response Plan - As necessary, MOE will develop a complete, or portions ofthe. City's Enforcement Response Plan as required in Order R9-2013- 0001. City staff will determine whether MOE will develop portions or the entire Enforcement Response Plan. II. CLIENT FURNISHED ITEMS AND SERVICES The following services or information will be provided by the City or its consultants: A. Assign one person to serve as the City's project manager who has the authority to represent the City and will serve as the point of interface for all project issues and communications. Mr. James Wood July 28,2014 Page 3 of 3 B. A complete description of all pertinent project information and issues, including all unusual or critical requirements ofthe City. C. Provide electronic versions, in original format, of pertinent Storm Water program documents. III. ADDITIONAL SERVICES If requested by the City, MOE will provide the following Additional Services, beyond the services included in Section I. Scope of Services on a task-by-task basis at the direction ofthe City: A. Attendance to additional meetings beyond those specifically identified in Section I. Scope of Services. B. Any additional project related services not specifically included in Section I, Scope of Services. IV. FEES AND CONDITIONS A. As the level of effort for some of the Services described in Section I. Scope of Services, are to be determined with City staff, the sen/ices will be provided on a time and materials basis with a not to exceed amount of $25,000. B. The Services described in Section III. Additional Services, will be provided on an hourly rate basis in accordance with the MOE Carlsbad Reduced Rate Schedule in effect at the time the services are performed - a current copy is attached. We appreciate the opportunity of offering this proposal, and look forward to working with you on this project. If you are in agreement with the above, please provide a notice to proceed as task authorization. Ifyou have any questions, please call me at (619) 994-7074. Respectfully submitted. Mikhail Ogawa President/Principal c: File MIKHAIL OGAWA ENGINEERING CITYOF CARLSBAD RATE SCHEDULE EFFECTIVE JULY 1, 2014 ENGINEERING SERVICES Principal Engineer $139.00 Senior Engineer 129.00 Associate Engineer 119.00 Engineering Student 60.00 ENVIRONMENTAL SCIENTIST SERVICES Principal Scientist $135.00 Senior Scientist 125.00 Associate Scientist 115.00 Student Scientist 60.00 EXPENSES AND OUTSIDE SERVICES In addition, identifiable non-salary costs that are directly attributable to the project such as reproduction costs, telephone charges, mileage, postage, etc., are billed at actual cost plus 5 percent. Fees for litigation and expert witness services will be charged at $450.00 per hour with a 4-hour minimum per day. Fees for subconsultant services provided are billed at actual cost plus 5 percent to cover overhead and administration.