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HomeMy WebLinkAboutPatchett, Raymond R; 1996-11-21;AMENDMENT NO. 5 TO AGREEMENT LETTER OF UNDERSTANDING This Amendment is entered into and effective as of the alsr day of && k 57- ,2002, amending the Letter of Understanding dated November 21. 1996 by and between the City Council of the City of Catisbad, (hereinafter “Council”) and Raymond R. Patchett, City Manager (hereinafter “City Manager”) as follows: RECITALS WHEREAS, the initial agreement, dated November 21, 1996 identified with particularity the employment agreement between Council and City Manager; and WHEREAS, the parties to this aforementioned agreement desire to amend its provisions pertaining to compensation and professional development; and WHEREAS, those sections are amended to read as shown on Exhibit “A to this amendment, NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the City Council and the City Manager agree as follows: 1. That the Letter of Understanding dated November 21,1996 approved by City Council Resolution No. 96-395, and as amended by Resolution No. 99-280 dated August 10, 1999, Resolution No. 2000-31 9 dated October 17, 2000, Resolution No. 2001-84 dated March 13, 2001, and Resolution No. 2002-147 dated May 21,2002 is further amended as shown on Exhibit “A. Ill Ill Ill Ill 1 2 EXHIBIT “A” TO AGREEMENT LETTER OF UNDERSTANDING BETWEEN THE CITY COUNCIL AND THE CITY MANAGER SECTION IV SALARY The base compensation of the City Manager shall be adjusted by the addition of five percent (5%) to the current bi-weekly compensation of $5,827. This adjustment brings the bi-weekly compensation for the City Manager to $6,118 effective July 1, 2002, and by six percent (6%) effective January 1, 2003 for a bi-weekly compensation of $6,486, and by six percent (6%) effective July 1, 2003 for a bi-weekly compensation of $6,875. These compensation figures shall be further adjusted by four percent (4%) effective January 1,2004 for a bi-weekly compensation of $7,150, by 2.5% effective July 1, 2004 for a bi-weekly compensation of $7,328 and by 6.41% effective January 2005 for a bi-weekly compensation of $7,798. Thereafter, thekotal compensation of the City Manager shall be determined by formula and established at $100 below the second highest paying city in San Diego County by adjustments effective January 1, 2006 and January 1, 2007 or by such other additional amounts as determined by a resolution of the City Council. In the event that economic considerations indicate that no salary increases for employees are appropriate, the City Manager shall not receive a salary adjustment until such time as employees are receiving salary or benefit adjustment. 1 SECTION VI1 OTHER SUPPLEMENTAL BENEFITS The City Manager shall accrue vacation and sick leave as provided for under existing City policy. All other actions taken by the City Council relating to fringe benefits for management employees shall be considered actions granting the same to the City Manager, except that the City Manager may decline any fringe benefits to the extent permitted or authorized by law, City policy, or this agreement. As used herein, fringe benefits include but are not limited to vacation, sick leave, educational benefits as they existed on the date of the approval of this Letter of Understanding, holidays, retirement (PERS) benefits and payments, health insurance, dental insurance, long-term disability insurance, and life insurance, as set forth in the Performance Management and Compensation Plan and elsewhere. The City shall contribute to the City Manager’s Deferred Compensation account the maximum amount permitted by law (currently $1 1,000 per calendar year plus $1,000 if 50 or over) and, if so requested by the City Manager, the amounts permitted under the so-called “catch-up provisions” as authorized under the Internal Revenue Code section 457 provisions. After December 31, 2001, upon the expiration of the “catch-up” provisions authorized under the Internal Revenue Code section 457 provisions, the City Manager may elect to have that amount previously paid by the City paid to the deferred compensation plan under Internal Revenue Code section 401(a) 2 or similar retirement vehicle, participate in the buy-back provisions of credit service under the PERS retirement system or as additional compensation as he may elect. The City Manager is encouraged to participate in continuing professional development and education through such programs as the University of Virginia Leadership Institute, the Institute of Cultural Affairs (ICA), Myers-Briggs Certification and DISC Personal Profile Certification Programs, the Menninger Institute and the Harvard Executive Program. Expenses such as travel, room, food, registration fees and/or tuition associated with such programs shall be eligible for City reimbursement. The City Manager shall receive 240 hours per fiscal year for discretionary leave. The 240 hours will be credited at the beginning of each fiscal year to the City Manager's leave balances. This leave must be used within the same fiscal year. Upon separation from City service, unused hours of discretionary leave will not be paid. The City Manager will be allowed to work as a teacher or consultant with other cities and organizations, not to exceed 30 days per year. The City Manager shall pursue such activities only as time permits and in a manner such that no conflicts of interest are created for the City Manager or the City of Carlsbad. The City of Carlsbad waives any and all claims to all intellectual property rights for which the City Manager is the author or co-author. Examples of such 3 property include, but are not limited to, the Sustainable Communities Model and the Leadership Forum in their various iterations. 4 AMENDMENT NO. 4 TO AGREEMENT LETTER OF UNDERSTANDING This Amendment is entered into and effective as of the 33 b day of A.? 1996, by and between the City Council of the City of Carlsbad, (hereinafter “Council”) and Raymond R. Patchett, City Manager (hereinafter “City Manager”) as follows: ,2002, amending the Letter of Understanding dated November 21, RECITALS WHEREAS, the initial agreement, dated November 21,1996, identified With particularity the employment agreement between Council and City Manager; and WHEREAS, the parties to this aforementioned agreement desire to amend its provisions pertaining to health insurance; and WHEREAS, those sections are amended to read as shown on Exhibit “A” to this amendment, NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the City Council and the City Manager agree as follows: 1. That the Letter of Understanding dated November 2 1,1996, approved by City Council Resolution No. 96-395, and as amended by Resolution No. 99-280 dated August 10, 1999, and Resolution No. 2000-3 19 dated October 17,2000, and Resolution No. 2001-84 dated March 13,2001, is further amended as shown on Exhibit “A”. Except for this amendment, all other terms and conditions of said Letter of Understanding remain unchanged and in full force and effect. 2. DATED: s)$a/&L By: City Manager EXHIBIT “A” TO AGREEMENT LETTER OF UNDERSTANDING BETWEEN THE CITY COUNCIL AND THE CITY MANAGER SECTION MI - OTHER SUPPLEMENTAL BENEFITS The City Manager shall accrue vacation and sick leave as provided for under existing City policy. All other actions taken by the City Council relating to fringe benefits for management employees shall be considered actions granting the same to the City Manager, except that the City Manager may decline any fringe benefits to the extent permitted or authorized by law, City policy, or this agreement. As used herein, fringe benefits include but are not limited to vacation, sick leave, educational benefits as they existed on the date of the approval of this Letter of Understanding, holidays, retirement (PERS) benefits and payments, health insurance, dental insurance, long-term disability insurance, and life insurance, as set forth in the Performance Management and Compensation Plan and elsewhere. The City shall contribute to the City Manager’s Deferred Compensation account the maximum amount permitted by law (currently $8,500) and, if so requested by the City Manager, the amounts permitted under the so-called “catch- up provisions” as authorized under the Internal Revenue Code section 457 provisions. After December 3 1,2001, upon expiration of the “catch-up” provisions authorized under the Internal Revenue Code section 457(a) provisions, the City Manager may elect to have that amount previously paid by the City paid to the deferred compensation plan under Internal Revenue Code section 401 (a) or similar retirement vehicle, participate in the buy-back provisions of credit service under the PERS retirement system or as additional compensation as he may elect. AMENDMENT NO. 03 TO AGREEMENT LETTER OF UNDERSTANDING This Amendment is entered into and effective as of the 19th day of March , 2001, amending the Letter of Understanding dated November 21, 1996 by and between the City Council of the City of Carlsbad, (hereinafter “Council”) and Raymond R. Patchett, City Manager (hereinafter “City Manager”) as follows: RECITALS WHEREAS, the initial agreement, dated November 21, 1996 identified with particularity the employment agreement between Council and City Manager; and WHEREAS, the parties to this aforementioned agreement desire to amend its provisions pertaining to compensation and professional development; and WHEREAS, those sections are amended to read as shown on Exhibit “A” to this amendment, NOW, THEREFORE, in consideration of these recitals and the mutual . covenants contained herein, the City Council and the City Manager agree as follows: 1. That the Letter of Understanding dated November 21,1996 approved by City Council Resolution No. 96-395, and as amended by Resolution No. 99-280 dated August 10, 1999 and Resolution No. 2000-319 dated October 17, 2000, is further amended as shown on Exhibit “A”. Ill Ill ill Ill III 2. Except for this amendment, all other terms and conditions of said Letter of Understanding remain unchanged and in full force and effect. DATED: 3/16/01 By: DATED: 3/19/01 EXHIBIT “A” TO AGREEMENT LETTER OF UNDERSTANDING BETWEEN THE CITY COUNCIL AND THE CITY MANAGER SECTION IV SALARY The base compensation of the City Manager shall be adjusted by the addition of seven and one half percent (7.5%) to the current bi-weekly compensation of $4,757. This adjustment brings the bi-weekly compensation for the City Manager to $5,114 effective January I, 2000 and by seven and one half percent (7.5%) effective January 1, 2001 for a bi-weekly compensation of $5,497. These compensation figures shall be further adjusted by six percent (6%) effective January 1, 2002 and by six percent (6%) effective January I, 2003 or by such other additional amounts as determined by a resolution of the City Council. SECTION VII OTHER SUPPLEMENTAL BENEFITS The City Manager shall accrue vacation and sick leave as provided for under existing City policy. All other actions taken by the City Council relating to fringe benefits for management employees shall be considered actions granting the same to the City Manager, except that the City Manager may decline any fringe benefits to the extent permitted or authorized by law, City policy, or this agreement. As used herein, fringe benefits include but are not limited to vacation, sick leave, educational benefits as they existed on the date of the approval of this Letter of Understanding, holidays, retirement (PERS), benefits and payments, health insurance, dental insurance, long-term disability insurance, and life insurance as set ,forth in the Performance Management and 3 Compensation Plan and elsewhere. The City Manager may elect to participate in any of the medical insurance programs offered by the City. The City shall contribute to the City Manager’s Deferred Compensation Plan account the maximum amount permitted by law (currently $8,500) and, if so requested by the City Manager, the amounts permitted under the so-called “catch-up provisions” as authorized under the Internal Revenue Code section 457 provisions. After December 31, 2001, upon the expiration of the “catch-up” provisions authorized under the Internal Revenue Code section 457 provisions, the City Manager may elect to have that amount previously paid by the City paid to the deferred compensation plan under Internal Revenue Code section 401(a) or similar retirement vehicle, participate in the buy-back provisions of credit service under the PERS retirement system or as additional compensation as he may elect. 4 1 i t 4 c u a 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT NO. 02 TO AGREEMENT LETTER OF UNDERSTANDING This Amendment is entered into and effective as of the 23rd day of _~ctob~~ ,2000, amending the agreement dated August lo,1999 by and between the City Council of the City of Carlsbad (hereinafter “Council”) and Raymond R. Patchett, the City Manager (hereinafter “City Manager”). RECITALS WHEREAS, the initial agreement, dated November 2 1, 1996 identified with particularity the employment agreement between Council and City Manager; and WHEREAS, the initial agreement was amended on August 10, 1999; and WHEREAS, the parties to this aforementioned agreement desire to alter Section VII OTHER SUPPLEMENTAL BENEFITS; and WHEREAS, this section is amended to read as shown on Exhibit “A” to this amendment, NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, Council and City Manager hereby agree as follows: 1. That the Letter of Understanding dated November 2 1, 1996 approved by City Council Resolution No. 96-394, which was amended on August 10, 1999 by City Council Resolution No. 99-280, is amended as shown on Exhibit “A”. Ill Ill Ill Ill Ill Ill L 2. Except for this amendment, all other terms and conditions of said Letter of Understanding remain unchanged and in full force and effect. DATED: 10/20/00 DATED: 10/23/00 Exhibit “A” AMENDMENT NO. 02 TO AGREEMENT LETTER OF UNDERSTANDING BETWEEN THE CITY COUNCIL AND THE CITY MANAGER SECTION VII OTHER SUPPLEMENTAL BENEFITS The City Manager shall accrue vacation leave and sick leave as provided for under existing City policy. All other actions taken by the City Council relating to fringe benefits for management employees shall be considered actions granting the same to the City Manager, except that the City Manager may decline any fringe benefits to the extent permitted or authorized by law, City policy, or this agreement. As used herein, fringe benefits include but are not limited to vacation, sick leave, educational benefits as they existed on the date of the approval of this contract, holidays, retirement (PERS), benefits and payments, health insurance, dental insurance, long-term disability insurance, and life insurance. The City Manager may elect to participate in any of the medical insurance programs offered by the City. The City shall contribute to the City Manager’s Deferred Compensation account the maximum amount permitted by law (currently $8,000) and, if so requested by the City Manager, the amounts permitted under the so-called “catch-up provisions” as authorized under the Internal Revenue Code section 457 provisions. 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT NO. 01 TO AGREEMENT LETTER OF UNDERSTANDING This Amendment is entered into and effective as of the 10 th day of Auqust I 1999, amending the agreement dated November 21, 1996 by and between the City Council of the City of Carlsbad (hereinafter “Council”) and Raymond R. Patchett, the City Manager (hereinafter “City Manager”). RECITALS WHEREAS, the initial agreement, dated November 21, 1996 identified with particularity the employment agreement between Council and City Manager; and WHEREAS, the parties to this aforementioned agreement desire to alter Sections IV SALARY, VI VEHICLE ALLOWANCE OR PROVISION OF VEHICLE, VII OTHER SUPPLEMENTAL BENEFITS, VIII ANNUAL REVIEW, and X PROFESSIONAL DEVELOPMENT; and WHEREAS, those sections are amended to read as shown on Exhibit “A” to this amendment, NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, Council and City Manager hereby agree as follows: 1. That the Letter of Memorandum dated November 21,1996 approved by City Council Resolution No. 96-395 is amended as shown on Exhibit “A”. ill Ill Ill Ill Ill 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 la 19 20 21 22 23 24 25 26 27 28 2. Except for this amendment, all other terms and conditions of said Letter of Understanding remain unchanged and in full force and effect. DATED: $?!I3 IcYi CITY OF CARLSBAD, a municipal corporation By: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT “A” A TO AMENDMENT NO. 01 TO AGREEMENT LETTER OF UNDERSTANDING BETWEEN THE CITY COUNCIL AND THE CITY MANAGER SECTION IV SALARY The base compensation of the City Manager shall be adjusted by the addition of four percent (4%) to the current bi-weekly compensation of $4,574. This adjustment brings the bi-weekly compensation for the City Manager to $4,757 effective January 1, 1999. After January 1, 1999 compensation of the City Manager may be adjusted from time to time during the term of this Letter of Understanding by resolution of the City Council. SECTION VI VEHICLE ALLOWANCE OR PROVISION OF VEHICLE The City Manager’s functions and duties require him to have use of an automobile during his employment with the City. The City shall reimburse the City Manager the monthly sum of $350 for the expense of owning, operating, maintaining, and insuring his personal automobile effective January 1, 1999. In lieu of a vehicle allowance, the City Manager may cause the City to lease on behalf of Employee a standard size vehicle on general terms and conditions commercially available. In this case, the City shall be responsible for all lease payments, insurance, if applicable, maintenance and operational costs except that Employee shall be responsible for maintenance when out of town for overnight or long non-City purposes. If Employee uses the vehicle for non-City purposes during the term LETTER OF UEDERSTAEBING This Letter of Understanding is made and entered into this 21st day of NOVEMBER , l-6, by and between the City of Carlsbad, a municipal corporation of the State of California ("City"), and Raymond R. Patchett (sometimes hereinafter referred to as llEmployeeW1), both of whom understand as follows: RECITALS WHEREAS, Chapter 2.12 of the Carlsbad Municipal Code provides for the Office of the City Manager who shall be appointed and retained by the City Council wholly on the basis of his or her administrative and executive ability and qualifications and shall hold that office for and during the pleasure of the City Council, and WHEREAS, the Council desires to continue the employment of Raymond R. Patchett as City Manager, and WHEREAS, it is the desire of the parties hereto to provide a supplement to those functions and duties set forth in Chapter 2.12 of the Carlsbad Municipal Code and such other benefits as set forth in the Management Compensation and Benefits Plan Council Policy No. 36 or its successor policy, and to provide that the City Manager remain in such employment; to make possible full work productivity by assuring his morale and peace of mind with respect to future security; to act as a deterrent against malfeasance or dishonesty for personal gain on his part; and to provide for terminating his services at such time as he may be unable to fully discharge his duties or when the City Council may otherwise desire to terminate his employment. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: SECTION I DUTIES The City Council hereby agrees to continue the employment of Raymond R. Patchett as City Manager and to exercise the powers, duties and responsibilities set forth in Carlsbad Municipal Code Chapter 2.12 and applicable state law and such other applicable ordinances and resolutions now in effect or hereafter adopted by the City Council. SECTION II TERM Raymond R. Patchett was appointed City Manager on September 8, 1987 and shall continue in that capacity and shall continue to fulfil1 the powers, functions and duties of City Manager and shall serve in that capacity until such time as this Letter of Understanding is terminated pursuant to Section III below. The term of this Letter of Understanding shall commence on the date approved by the City Council for an initial two year period and on January 1 of each year shall automatically be extended for an additional two year period unless terminated pursuant to Section III below. The purpose of this paragraph is to ensure compliance with Government Code section 53260. 2 Nothing in this Letter of Understanding shall * prevent, limit or otherwise interfere with the right of the City Manager to resign at any time subject only to the provisions set forth in Section III below. Employee agrees to remain in the exclusive employ of the City and neither to accept other employment or to become employed by any other employer without the express permission of the City Council; provided, nothing contained herein shall be construed or interpreted to prohibit Employee from engaging in such occasional activity such as teaching, writing or consulting which activity shall only be conducted apart from his normal and regular functions and duties. SECTION III SEPARATION PROM EMPLOYMENT In the event the City Council desires to terminate this Letter of Understanding during which time Employee is ready, willing and able to perform the functions and duties set forth herein, then, in that event, City Council agrees to pay Employee, in addition to any other amount that may be due at the time of termination of employment of this Letter of Understanding, a lump sum cash payment equal to one month of pay at the rate in effect at the time of termination for each year of employment with the City up to a maximum of 12 months.. However, in the event Employee is separated from employment because of his conviction of any illegal act involving personal gain or moral turpitude, then, in that 3 - event, the City Council shall have no obligation to make the above specified payment. In the event Employee desires to separate from employment, this Letter of Understanding during such time as the City Council desires Employee to continue in his capacity as City Manager, then, in that event, Employee agrees to provide Council with 60 days written notice of said separation. SECTION IV SALARY The base compensation of the City Manager shall be adjusted by the addition of two percent to the current bi- weekly compensation of $4,228. This adjustment brings the bi-weekly compensation for the City Manager to $4,312 effective January 1, 1996. The City Manager's compensation shall be further adjusted three percent annually effective January 1, 1997 and three percent annually effective January 1, 1998. The City Manager shall also receive a one-time lump sum merit bonus equal to two percent of his annual salary in recognition of continued outstanding contributions to the City and to encourage such activities in the future, upon execution of this Letter of Understanding. After January 1, 1998 compensation of the City Manager may be adjusted from time to time during the term of this Letter of Understanding by resolution of the City Council. SECTION V OTHER DUTIES The City Manager shall also serve as the Executive Director of the Redevelopment Commission and the Executive 4 Manager of the Carlsbad Municipal Water District and shall receive the sum of $300 per month for each position effective January 1, 1996. SECTION VI VEHICLE ALLOWANCE OR PROVISION OF VEHICLE The City Manager's functions and duties require him to have use of an automobile during his employment with the City. The City shall reimburse the City Manager the monthly sum of $350 for the expense of owning, operating and maintaining and insuring his personal automobile effective January 1, 1996. In lieu of a vehicle allowance, the City Manager may elect to allow the City to lease on behalf of Employee a standard size vehicle on general terms and conditions commercially available. In this case, the City shall be responsible for all lease payments, maintenance and operational costs except that Employee shall be responsible for maintenance costs when out of town on overnight or longer non-City purposes. Employee shall keep and maintain in full force and effect personal liability and property damage insurance in the minimum amounts of $250,000 per person and $500,000 per occurrence and property damage of $100,000, and shall name the City of Carlsbad as additional insured. SECTION VII OTRER SUPPLEMENTAL BENEFITS The City Manager shall accrue vacation leave and sick leave as provided for under existing City policy. 5 - All other actions taken by the City Council relating to fringe benefits for management employees shall be considered actions granting the same to the City Manager. As used herein, fringe benefits include but are not limited to vacation, sick leave, educational benefits as they existed on the date of the approval of this Letter of Understanding, holidays, retirement (PERS), benefits and payments, health insurance, dental insurance, long-term disability insurance and life insurance. SECTION VIII ANNUAL REVIEW The City Council shall review and evaluate the performance of the City Manager in January of each year. This review and evaluation shall be in accordance with the criteria developed jointly by the City Council and the City Manager. The Mayor shall provide the City Manager with a summary written statement of the Findings of the City Council and provide an adequate opportunity for the City Manager to discuss his evaluation with the City Council. SECTION IX ANNUAL GOAL SETTING Annually, the City Council and the City Manager shall define such goals and performance objectives which they determine necessary for the proper operation of the City and an attainment of the City Council's policy objectives. They shall also establish a relative priority among these various goals and objectives and this should be reduced to writing. 6 SECTION X PROFESSIONAL DEVELOPMENT All normal business expenses, such as attendance at the League of California Cities, California Redevelopment Association, International City Managers' Association meetings and conferences as well as business lunches, dinners, etc., will be provided for separately in the operating budget of the City Manager's office. encourage SECTION XI ORGANIZATION DEVELOPMENT The City Council continues to support and continuing development and professionalism of the City organization and its employees. As such, the City Council supports the City Manager's organizational development efforts, including but not limited to, employee development, department development, and organization-wide development. These efforts shall support the City Council Vision and Goals and provide for the ongoing development of a high-performing organization. SECTION XII NOTICES Notices pursuant to this Letter of Understanding shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows or as such address may be changed from time to time upon written notice to the other: CITY: MAYOR City of Carlsbad City Hall 1200 Carlsbad Village Drive Carlsbad, California 92008 7 - CITY MANAGER: RAYMOND R. PATCHETT 4904 Via Hinton Carlsbad, California 92008 IN WITNESS WHEREOF, the City and the City Manager have caused this Letter of Understanding to be executed on the day and year first written above. DATED: November 21, 1996 CITY OF CARLSBAD, a municipal corporation By: DATED: November 21, 1996 CityManager 8 1200 ELM AVENUE CARLSBAD, CA 92008-1989 Office of the Mayor TELEPHONE (819) 438-5599 ditp of Carlrlbab September 23, 1987 Raymond R. Patchett 4904 Via Hinton Carlsbad, CA 92008 Dear Mr. Patchett: On behalf of the City Council, it is my pleasure to officially offer you the position of City Manager for the City of Carlsbad. It is my understanding that you are already familiar with the duties and responsibilities of the City Manager as set forth in the Carlsbad Municipal Code. The purpose of this letter is to set forth the additional terms and conditions of employment for that position and, execpt as otherwise provided in this letter agreement, incorporate the provisions of the Carlsbad Municipal Code and Management Compensation and Benefit Plan (Attachment A). 1) 2) 3) 4) 5) 6) Appointment - Your appointment will be effective retroactive to September 8, 1987. Salary - Your base salary shall be $2,808 bi-weekly. Redevelopment Pay - Your Redevelopment Pay shall be $100 per month. Car Allowance - The City shall pay a car allowance of $250 per month. Annual Review - The City Council shall review and evaluate the performance of the City Manager in January of each year. This review and evaluation shall be in accordance with the criteria developed jointly by the City and the City Manager. The Mayor shall provide the City Manager with a summary written statement of the findings of the City Council and provide an adequate opportunity for the City Manager to discuss his evaluation with the City Council. Annual Goal Setting - Annually, the City Council and the City Manager shall define such goals and performance objec- tives which they determine necessary for the proper operation of the City, and an attainment of the City Council’s policy objectives. They shall also establish a relative priority among those various goals and objectives and this should be reduced to writing. Raymond R. Patchett September 23, 1987 Page 2 71 8) 91 Professional Development - All normal business expenses, such as attendance at the League of California Cities, California Redevelopment Association, and International City Managers Association’s meetings and conferences, as well as business lunches and dinners, etc., will be provided for separately in the Operating Budget of the City Manager’s Office. Severance - Should you be involuntarily terminated by the City for any reason other than conviction of an illegal act involving moral turpitude or personal gain to you, you will be provided with six months of severance pay. Management Development - The City Council concurs with your belief that the continuing development and professionalism of the management team is important. . As such, the Council supports your management development efforts, including but not limited to, team training programs and at least one off-site management seminar of not more than two nights per year in Southern California. This offer of employment is the Carlsbad City Council. made with the approval and authorization of -Mayor mhs Attachment ATTESTED TO : Aletha Rautenkranz, City Clerk 3 - ATTACHMENT A -- . lM4AGENEMT COMPENSATION PLAN Exhibit !3 I. INTRODUCTION. This attachment constitutes the Manaoement Compensation Plan (MCP). The MCP contains three parts, an introduction, a schedu Le of benefits, and a salary schedule. A. DEFINITIONS 1. Manaaement Emptovees. Manaqement employees are defined under the provisions of Carlsbad Municipal Code Section 2.48.030 (7). 2. City Council Appointed Employees. The City Manaaer and City Attorney are hired by and responsible directly to the City Council. The salaries for these positions shall be set by the City Council. The non- salary compensation provisions of the MCP shall apply to these positions except as otherwise provided by the City Council. II. SCHEDULE OF BENEFITS A. LIFE INSURANCE. All manaaement personnel shall receive City paid life insurance in an amount equal to two times the basic yearly earninos. To determine benefits, the amount of insurance is rounded to the next higher $1,000 multiple, unless the amount ewals a $1,000 multiple. 6. RETIREMENT. All manaqement personnel shall participate in the Public Employees’ Retirement System on the same basis as other employees of their respective departments. C. RETIREMENT CONTRIBUTION. All management employees shall have their portion of the retirement contribution to the Public Employees’ Retirement System paid by the City, on the same basis as other employees of their respective departments, as provided by Government Code Section 20615. D. VACATION. All management employees shall earn vacation ‘on a basis equal to that of other employees in their respective department except for mdnaaement employees with Comparable service in lOCal government agencies may be granted credit for such service For the purpose of computing vacation at the discretion of the City Manager. All management employees shall be permitted to accumulate up to dnd including forty (40) days of vacation. The City Manager shall be responsible for the granting of vacation to all management personnel, except in the case of the Assistant City Attorney, where the City Attorney shall be responsible For oranting vacation. E. EXECUTIVE LEAVE. All manaoement personnel shall be eliaible to earn executive leave. except the positions of the Police Captain and Police Lieutenant. A maximum of 56 hours ner year are el iqible for executive leave. Executive leave will be credited to each management level employee as hours are earned as determined by the administrative oolicy established by the City Mandaer. As of 3uly 1, 1986, all manaaement employees will be required to earn executive leave on an hour per hour hasis. The City Mdndqer is authorized to pay overtime to any management employee who is required to work extended hours due to emergencies such ds fires, storms, Floods, or other emeraencies. The position of Police Lieutenant shall receive overtime at the rate of time and one-hdlf for actual hours worked. F. SICK LEAVE. All management personnel shall be granted sick leave on d basis equal to that of other employees in their respective department. G. SICK LEAVE CONVERSION. Any mandgement employee who has accrued dnd maintains a minimum of one hundred (100) hours of sick leave shall be permitted to convert up to twelve (12) hours of sick leave and uncompensated sick leave to vacation at a ratio of three (3) sick leave ddyS per one (1) day of vacation. The sick leave conversion option will be provided during the First week of each fiscal year. If conversion to vacation is not elected, earned sick leave will be added to the existing total. H. SEPARATION COMPENSATION. All unclassified management employees involuntarily separated from the City service due to budget cutbacks, layoffs, contracting‘ out of service or for other reasons not due to misconduct which would justify involuntary separation for cause of a permanent Classified employee shall receive thirty (30) working days salary computed at the salary ranqe of the employee at the t.ime of separation. I. HOLIDAYS. All management employees except for the position of Police Lieutenant, shall enjoy paid holidays in accordance with the schedule of eleven (11) established by the City Council. The position of Police Lieutenant shall receive holiday pay at the rate of time and one-half in lieu of receiving holidays off. The Lieutenant in charge of the police investigations division shall receive time and one- hdlf for all holidays actually worked. -2- 3. MEDICAL, DENTAL AND VISION INSURANCE. The City will share the cost of medical, dental, and vision insurance premiums. Any increase or decredse in premiums for the coverage will be prorated between the City and employee on the sdme basis as City and employee costs are divided in the table in Exhibit A to the Mandgement Compensation Plan, K. ANNUAL PHYSICAL EXAMINATION. All management employees shall be eliqible for reimbursement of up to the amount of three hundred fifty dollars (s350) durino edCh fiscal year to pay the cost of an employee’s annual physical examination. Such examination may be accomplished by a physicidn of the employee’s choice. Each employee claiming reinbursement shall be required to duthorize the release of a copy of the results of the examination to the City Manager or his designated employee. L. INCOME PROTECTION INSURANCE. All mandgement personnel shall be grdnted income protection insurance coverage equal to that provided other employees in their respective department. Long-term disability is available for dll mdndgement personnel after 30 days of disdbility. M. DEFERRED COMPENSATION. The City shall provide a deferred compensation plan which may be utilized by any management employee. The City reserves the right to accept or reject any pdrticuldr plan and to impose specific conditions upon the use of any plan. N. HEALTHY EMPLOYEE AWARD. The Healthy Employee Award is earned by those management employees using not more than one day of sick leave in d calendar year period. Each employee earning this will be eligible for a $100 Cash Award. III. agement salary schedule, attached hereto as E sh d salary range for each management positio shall have authority to d the salary for each ee within the salary rang ished for each The City Manager the authority to laries for man t personnel under supervision of the departmen The City Manager may gra ary increases not to exceed 5% in 3anuary. Salary adjustm the salary range shall be based on performance; The salary n the salary range of all mangement employees shall be revie Salary adjustments shall be made at the discretion ject to any limitation or controls imposed e City Attorney shall have authority to dete the salary leve the Assistant City Attorney within the sal nge established for e top of the range may be gran to a 5% merit increase ting range based on performance. nd the range would expire December he pay plan year. Council shall set the salary of the City Manager -3-