HomeMy WebLinkAboutPersonal Assistance Services of San Diego; 1987-05-01;. *' _-
AGREEMENT I. ..
THIS DOCUMENT for continuation of Employee Assistance Program services is
made by THE PRESIDENTS & MANAGERS COUNCIL (P & M C) OF SAN DIEGO WATER
AGENCIES EMLOYEE ASSISTANCE CONSORTIUM, public employers, herein called
Employer ," and DUANE ROGERS, PERSONAL ASSISTANCE SERVICES OF SAN DIEGO,
herein called "Contractor."
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RECITALS
A. Employer desires to continue the Employee Assistance Program in
order to assist Employer employees in resolving personal problems which
could hamper job performance. This program does not constitute a health
care service plan, treatment program, or a mental health service
plan.
B. For purposes of this contract, !CONSORTIUM' shall be defined
as not less than three individual participating water agency employers
or not less than 50 total covered employees of these same employers.
C. Contractor has experience in administering Employee Assistance
Programs and is willing to establish and operate such a program for the
Employer.
NOW, THEREFORE, in consideration of the recitals and the mutual
obligations of the parties as herein expressed, Employer and Contractor
agree as follows:
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SCOPE OF SERVICES TO BE DELIVERED
During the term of this agreement, Contractor will provide-the
following specific services at Contractor's designated office locations
or mutually agreed upon facilities or locations. The provision of
these services will be limited to Employer employees and their families.
A. Management Consultation and creation of promotional literature
drafts relative to the development and integration of organizational
policies and procedures necessary for effective Employee Assistance
Program implementation and utilization.
B. Orientation of employees through written materials
(announcement of services & service flyer), briefing sessions, audio-
visual presentations, and/or information pertaining to the purpose, scope,
nature and use of the Employee Assistance Program.
C. Training of supervisory and management staff to develop the
knowledge and skills necessary to effectively utilize the program in
the administration of their personnel management responsibilities. This supervisory training will be held in a central 1oc.ation in 2
hour groups held in the first quarter of the contract
participating water agency employers. Briefings will be held in
third quarter for staff of any Employer coming onto the contract after
initiation.
1/2
for
the
its
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D. Direct one-to-one diagnostic/assessment evaluation utilizing
the professionally qualified Contractor's staff to identify and
evaluate personal problems and concerns. To assess and address
options and alternatives for the resolution of such problems as may
exist from time to time among Employer's employees .and/or their
families. Such direct assessment shall provide for one to three (1-3)
sessions per employee per problem per year. Contractor will, however ,
employ and provide any number of assessment sessions to identify and
clarify the the behavioral/medical or personal problems of
employees of the Employer who have been identified and referred by staff of
the employer as evidencing performance problems in their work or
occupation.
E. Pre-treatment Evaluation and Referral services to screened,
professional community resources for treatment and/or assistance as may be
appropriate. L
F. Continuing liaison and contact, when appropriate, between
employee, referral agent or agency, and the Employer to determine case
status.
G. Provision of on-going consultation to supervisors and
management in matters pertaining to specific personnel actions.
H. Provision of quarterly and annual statistical reporting of
program activity by factors established by the Contractor. These
reports will be forwarded to the P & M C for copyipg and distrbution
to participating water agency employers.
TERM OF AGREEMENT
Contractor shall provide the above specified services for a
period of one year beginning on May 1, 1987 and ending on March 31,
1988 with possible subsequent extension as mutually agreed upon.
CONFIDENTIALITY
Contractor agrees to operate a system of records on individuals
in accordance with the PRIVACY ACT OF 1974, PUBLIC LAW 93-579. Upon
conclusion of this contract, these records will become the property of
the Employer in accordance with the PRIVACY ACT OF 1974, PUBLIC LAW
93-579.
Records, including any information whether recorded or not,
pertaining to the identity, diagnosis or treatment of any employee or
employee's family dependent which are maintained in connection with
the performance of this contract shall be confidential and disclosed
only under the following circumstances:
A. When disclosure is authorized with the written and signed
consent of the employee or family dependent. Such consent must state:
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1. The name of the person or organization to whom
disclosure is to be made;
2. The specific type of information to be disclosed;
and
3. The purpose and need for such disclosure.
COMPENSATION
It is agreed that Employer shall pay the sum of $ 0- for the
above described services. This fee is based on negotiation between
the Employer and the Contractor on or about quarterly dates listed on
amendment pages attached here. Individual P & M C employers can join the
consortium quarterly. The contract fee therefore will be appropriately
adjusted by Contractor each quarter on the first day of the quarter with
data supplied to the Contactor by the P & M C. Water agencies who join the
consortium during a quarter shall pay the agreed upon fee for that quarter
(see attached rate table).
Employer shall pay Contractor a fee monthly as billed in arrears. The
month monthly fee shall be 1/12th of the contract amount above, billed at
the end of each month in arrears thereafter throughout the term of this
agreement upon receipt of Contractor's invoice letter.
INSURANCE
Contractor agrees to maintain professional liability insurance to
cover program activities in the sum of $1,000,000 aggregrate and
$500,000 each claim.
HOLD HARMLESS
Contractor shall indemnify and hold harmless the Employer, its
Board of Directors, officers and employees from liability by reason of
any program activities undertaken by the above mentioned Employer
affiliated persons.
GENERAL PROVISIONS
This agreement contains the entire understanding of the parties
hereto relating to the subject matter herein contained. Each party
acknowledges that no representation, inducements, promises or
agreements, oral or written; with reference to the subject matter
herein have been made other than as expressly set forth herein and in
the proposal. This contract may be amended or terminated after thirty (30) days' notice to either party by the Contractor or Employer.
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'I. SAN DIEGO WATER AGENCIES CONSORTIUM - EAP
(San Diego County) (SECOND YEAR)
A CONSORTIUM (POOL) EMPLOYEE ASSISTANCE PROGRAM (EAP) PROVIDED BY
PERSONAL ASSISTANCE SERVICES OF SAN DIEGO (PAS) WOULD INCLUDE:
* 24 hour coverage & on-call services * 1-3 interviews per employee/family per problem/per year * On-call supervisory consultation on referrals * Supervisory training on the EAP * Employee group orientations at the job site * EAP card/poster placement with orientation visits * Program materials drafting (Announcement, Brochure/art,
* Quarterly reporting on EAP utilization
Supervisory Guide)
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A CONSORTIUM APPROACH WOULD REDUCE COSTS OF THE EAP BY COMBINING:
* Supervisory training at central location (N. County & S.D.) * Uniform materials (Announcement, Brochure, Poster, &
Super v isor y Guide )
(1) PAS drafts Materials, prepares art on Brochure,
(2) Announcement is reproduced by each employer , Guide is
(3) EAP cards & Posters are supplied by PAS
quarterly reports)
bills P. & M. C. for printing of Brochure
supplied by P. & M. C.
* Uniform reporting through P. & El. C. (Council distributes
* Billing through P. & M. C.
ANNUAL CONTRACT ADD-ONS BY QUARTER (4-1-87, 7-1-87, 10-1-87 & 1-1-88)x-
STEP
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SIZE COST/ E**
50-199 $31.05
200-249 $28.98
250-299 $27.95
300-349 $26.91
350-399 $25.88
400-449 $24.84
450-499 $23.81
500-549 $22.77
550-599 $21.74
600-above $20.70
TOTAL
$ 1552.50- 6178.95
$ 5796.00- 7216.02
$ 6987.50- 8357.05
$ 8073.00- 9391.59
$ 9058.00-10326.12
$ 9936.00-11153.16
$10714.50-11881.19
$11385.00-12500.73
$11957.00-13022.26
$12420.00-$ . -
* Quarterly add-on would reduce costs by quarter for the whole
group. Add-ons would be added to master contract as amendments
to the original. Districts could join consortium during a
quarter, pay that quarters rate, then realize reduced rate at
next quarter date.
*+: Per employee per year.
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PRESIDENT CONTRACTOR: E. ROGERS, M.P.H., C.A.C.,
AL ASSISTANCE SERVICES OF SAN DIEGO
BY P r e si d eh t-’ -
EMPLOYER: THE PRESIDENTS & MANAGERS COUNCIL OF SAN DIEGO WATER
AGENCIES EMPLOYEE ASSISTANCE CONSORTIUM is made up of
the below listed groups:
4
BY Y s2%z-3? q
- tz Municipal Water Distrj ct representing ValleTCen
BY on District
BY lunicipal Water District
NO. of Employees AT -re$.keseqking Rincon del Dlablo
BY
BY
representing Otav Water District
No. of Employees 945 ,
Water District
/
Real Flunicipal Ifater District - No. of EmDlovees 3-
representing Sweetwater Authoritv
No. of Employees
representing
No. of Employees
representing
Bv -, ~ ~~ ~ re presenting
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