HomeMy WebLinkAboutPhillips Abbey Carpet; 2007-08-27;City of Carlsbad
MINOR PUBLIC WORKS PROJECT
REQUEST FOR BID
This is not an order.
Project Manager Bob Richardson Date Issued:
(760) 434-2944 Request For Bid No.: PWGS313
Mail To: CLOSING DATE:
Purchasing Department Bid shall be deposited in the Bid Box located
City of Carlsbad in the first floor lobby of the Faraday Center
1635 Faraday Avenue located at 1635 Faraday Avenue, Carlsbad,
Carlsbad, California 92008-7314 CA 92008 until 4:00 p.m. on tho day of Bid
Award will be made to the lowest responsive,
responsible contractor based on total price. Please use typewriter or black ink.
Envelope MUST include Request For Bid
DESCRIPTION
Labor, materials and equipment to Carpet Replacement at CMWD
No job walk-through scheduled. Contractors to arrange site visit by contacting:
Project Manager: Bob Richardson
Phone No. 760-434-2944
Submission of bid implies knowledge of all job terms and conditions.
Contractor acknowledges receipt of Addendum No. 1 ( ), 2 ( ), 3 ( ), 4 ( ), 5 ( ).
SUBJECT TO ACCEPTANCE WITHIN (90) DAYS
Name and Address of Contractor
Carpets by Phillips dba Phillips Abbey Carpet 760-757-5033
Name Telephone
4001 Avenida de la Plata Ste 101 760-757-9145
Address Fax
Oceanside CA 92056 An< \(J£±£) (L
City/State/Zip E-Mail Address
Q}\
I
-1- Revised 03/13/02
Name and Tifle of
contrac
in Authorized to sign
Jfa({
Title
Name 112-3 hi
Date
JOB QUOTATION
ITEM NO.
1
UNIT
Job
QTY
1
DESCRIPTION
Remove & Replace Carpet at CMWD
TOTAL PRICE
18,330.00
Quote Lump Sum, including all applicable taxes. Award is by total price.
Evaluation and Award. Bids are binding subject to acceptance at any time within 90 days after
opening, unless otherwise stipulated by the City of Carlsbad. Award will be made by the Purchasing
Officer to the lowest, responsive, responsible contractor. The City reserves the right to reject any or
all bids and to accept or reject any item(s) therein or waive any informality in the bid. In the event of a
conflict between unit price and extended price, the unit price will prevail unless price is so obviously
unreasonable as to indicate an error. In that event, the bid will be rejected as non-responsive for the
reason of the inability to determine the intended bid. The City reserves the right to conduct a pre-
award inquiry to determine the contractor's ability to perform, including but not limited to facilities,
financial responsibility, materials/supplies and past performance. The determination of the City as to
the Contractor's ability to perform the contract shall be conclusive.
SUBMITTED BY:
Carpets by Phillips dba Phlflids Abbey Carpet
ComtJariy/BusiKesyName,
Printed Name and Title
726297
Contractor's License Number
C-15
Classification(s)
8/31/08
Expiration Date
Date
TAX IDENTIFICATION NUMBER
(Corporations) Federal Tax I.D.#:
OR
(Individuals) Social Security #:
-2-Revised 03/13/02
DESIGNATION OF SUBCONTRACTORS
Set forth below is the full name and location of the place of business of each sub-contractor whom
the contractor proposes to subcontract portions of the work in excess of one-half of one percent of
the total bid, and the portion of the work which will be done by each sub-contractor for each
subcontract.
NOTE: The contractor understands that if he fails to specify a sub-contractor for any portion of the
work to be performed under the contract in excess of one-half of one percent of the bid, the
contractor shall be deemed to have agreed to perform such portion, and that the contractor
shall not be permitted to sublet or subcontract that portion of the work, except in cases of
the public emergency or necessity, and then only after a finding, reduced in writing as a
public record of the Awarding Authority, setting forth the facts constituting the emergency or
necessity in accordance with the provisions of the Subletting and Subcontracting Fair
Practices Act (Section 4100 et seq. of the California Public Contract Code).
If no subcontractors are to be employed on the project, enter the word "NONE."
PORTION OF WORK
TO BE
SUBCONTRACTED
Item
No.
Description of
Work
SUBCONTRACTOR*
% of Total
Contract
Business Name and Address License No.,
Classification
& Expiration
Date
MBE
Yes No
Total % Subcontracted:
Indicate Minority Business Enterprise (MBE) of subcontractor.
-3-Revised 03/13/02
CITY OF CARLSBAD
MINOR PUBLIC WORKS CONTRACT
(Less than $25,000)
Labor:
I propose to employ only skilled workers and to abide by all State and City of Carlsbad Ordinances
governing labor, including paying the general prevailing rate of wages for each craft or type of worker
needed to execute the contract.
Guarantee:
I guarantee all labor and materials furnished and agree to complete work in accordance with
directions and subject to inspection approval and acceptance by: Bob Richardson
(project manager)
Wage Rates:
The general prevailing rate of wages for each craft or type of worker needed to execute the contract
shall be those as determined by the Director of Industrial Relations pursuant to Sections 1770, 1773
and 1773.1 of the Labor Code. Pursuant to Section 1773.2 of the Labor Code, a current copy of the
applicable wage rates in on file in the Office of the City Engineer. The contractor to whom the
contract is awarded shall not pay less than the said specified prevailing rates of wages to all workers
employed by him or her in execution of the contract.
False Claims
Contract hereby agrees that any contract claim submitted to the City must be asserted as part of the
contract process as set forth in this agreement and not in anticipation of litigation or in conjunction
with litigation.
Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims
Act, provides for civil penalties where a person knowingly submits a false claim to a public entity.
These provisions include false claims made with deliberate ignorance of the false information or in
reckless disregard of the truth or falsity of the information.
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028
pertaining to false claims are incorporated herein by reference.
Contractor hereby acknowledges that the filing of a false claim may be subject to the contractor to an
administrative debarment proceeding wherein the contractor may be prevented from further bidding
on public contracts for a period of up to five years and that debarment by another jurisdiction is
grounds for the City of Carlsbad to disqualify the Contractor pr subcontractor from participating in
contract bidding. ""
Signature:
Print Name:
-4- Revised 03/13/02
Commercial General Liability, Automobile Liability and Workers' Compensation Insurance:
The successful contractor shall provide to the City of Carlsbad, a Certification of Commercial
General Liability and Property Damage Insurance and a Certificate of Workers' Compensation
Insurance indicating coverage in a form approved by the California Insurance Commission. The
certificates shall indicate coverage during the period of the contract and must be furnished to the City
prior to the start of work. The minimum limits of liability Insurance are to be placed with insurers that
have: (1) a rating in the most recent Best's Key Rating Guide of at least A-:V and (2) are admitted
and authorized to transact the business of insurance in the State of California by the Insurance
Commissioner.
Commercial General Liability Insurance of Injuries including accidental death, to any one person in
an amount not less than $500,000
Subject to the same limit for each person on account of one accident in an amount not less than
$500,000
Property damage insurance in an amount of not less than $100,000
Automobile Liability Insurance in the amount of $100,000 combined single limit per accident for
bodily injury and property damage. In addition, the auto policy must cover any vehicle used in the
performance of the contract, used onsite or offsite, whether owned, non-owned or hired, and whether
scheduled or non-scheduled. The automobile insurance certificate must state the coverage is for
"any auto" and cannot be limited in any manner.
The above policies shall have non-cancellation clause providing that thirty (30) days written notice
shall be given to the City prior to such cancellation.
The policies shall name the City of Carlsbad as additional insured.
Indemnity:
The Contractor shall assume the defense of, pay all expenses of defense, and indemnify and hold
harmless the City, and its officers and employees, from all claims, loss, damage, injury and liability of
every kind, nature and description, directly or indirectly arising from or in connection with the
performance of the Contract or work; or from any failure or alleged failure of Contractor to comply
with any applicable law, rules or regulations including those related to safety and health; and from
any and all claims, loss, damages, injury and liability, howsoever the same may be caused, resulting
directly or indirectly from the nature of the work covered by the Contract, except for loss or damage
caused by the sole or active negligence or willful misconduct of the City. The expenses of defense
include all costs and expenses including attorneys' fees for litigation, arbitration, or other dispute
resolution method.
-5- Revised 03/13/02
Jurisdiction:
The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of
any disputes between the parties arising out of this agreement is San Diego County, California.
Start Work: I agree to start within five (5) calendar days after receipt of Notice to Proceed.
Completion: I agree to complete work within fifteen (15) working days after receipt of Notice to Proceed.
CONTRACTOR:
Carpets by Phillips dba Phittips Abbey Carpet
CITY OF CARLSBAD a municipal
corporation of the State of California:
Aaafotont City Manager
DbRRAlrit M. WO(5o
(fax no.)
(e-mail address)
(Proper notarial acknowledgment of execution by Contractor must be attached.
Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer
must sign for corporations. Otherwise, the corporation must attach a resolution certified by the
secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.)
APPROVED AS TO FORM:
RONALD R. BALL, City Attorne
Deputy City Attorney
-Q-Revised 03/13/02
REQUEST FORM - AUTO LIABILITY
FACTORS IN SUPPORT OF REQUEST TO MODIFY AUTOMOBILE INSURANCE
REQUIREMENT(S)
Generally, a modification to the coverage requirement will be accepting a lower limit of coverage or waiving the
requirement(s) entirely.
Requested bv: Heidi Versteea / PWGS - Facilities December 8. 2006
(Name and Department) (Date)
The proposed modification(s) to the insurance requirement for PWGS313 - Carpet Replacement at CMWD is:
(Name of contract)
I I Coverage in the amount of:
[3 Request to Waive Any Auto Requirement
FACTOR(S) IN SUPPORT OF MODIFICATION(S)
(check those that apply)
I I Category Assumption(s) NA: Category assumptions are not applicable, [explain}*
No Auto Use Required: All work is done off-site and/or requires no use of an automobile.* [this is not
necessary if evident in scope of work]
Amount of driving required: Occasional meetings with staffer one/few site visits for a service such as
maintenance.*
Significance of Contractor: Contractor has previous experience with the City that is important to the
efficiency of completing the scope of work and the quality of the work-product.*
Significance of Contractor: Contractor has unique skills and there are few if any alternatives, [explain:
include number of candidates RFP sent to and number responded if applicable]*
D Contract Amount/Term of Contract: . Work will be completed over a period of.
IXI Other*:The only driving required is for arrival to and departure from the iobsite. All work is to be done
on-site.
""Employment" below must be completed.
I I Employment: There is a negligible chance that the City will be liable for damages related to a vehicle
accident because the risk of a finding that the Contractor is employed by the City is negligible, [explain}
Approved bv City Attorney for this contract only:
(Signature) \ (Date)
<*->
Da
CARPETS BY PHILLIPS, INC.
DBA: Phillips ABBEY CARPET
4001 Avenida de la Plata Ste 101
Oceanside, CA 92056-5842
Proposal
Phone #
760-757-5033
Date
11,20/2006
Proposal #
PI 7082
Name / Address
CITY OF CARLSBAD
ATTN: ACCOUNTS PAYABLE
1635 FARADAY AVENUE
CARLSBAD. CA 92008-7314
Rep
GW
Project
PUBLIC WORKS
Description Total
REMOVE EXISTING CARPET AND COVE BASE IN EIGHT OFFICES. MEETING ROOM AND
PLAN ROOM. FURNISH & INSTALL MONTEREY 51050 ALPACA 795 MISTY BLUE
COMMERCIAL GLUEDOWN CARPET. FURNISH AND INSTALL ROPPE PI77 STEEL BLUE 4
INCH RUBBER COVE BASE. REMOVE EXISTING CARPET AND BASE IN MAIN MEETING
ROOM. REMOVE EXISTING CARPET IN LOBBY. FURNISH AND INSTALL BLUE RIDGE CI20
CARPET 2668 GALLERIES COMMERCIAL GLUEDOWN CARPET. FURNISH AND INSTALL
ROPPE PI77 STEEL BLUE 4 INCH RUBBER COVE BASE. ALL AREAS TO BE PREPPED PRIOR
TO INSTALLATION. PRODUCTS TO BE INSTALLED TO MANUFACTURER'S SPECIFICATIONS.
18.330.00
Buyer understands that there may be a dye-lot \ariation from sample as well as carpet roll
ends, dye lots tend to vary. Seller is not responsible for chips, dents or conditions of existing
moldings, doors, jambs or fixtures. Room must be clear of obstacles at the time of
installation. Seller is not responsible for cutting doors. Seller is not responsible for
manufacturer or shipper dealys. Unforseen structural problems, prep or defects upon
installation may change the amount due on this invoice. A finance charge of 18% per annum
will be charged to accounts past 90 days. In the event Buyer defaults under the terms of this
agreement. Buyer agrees to pay reasonable attorney fees, if the sums due are collected b\ or
through an attorney. Pajment in full to be made upon completion fo installation, unless
otherwise noted, California notice to Buyer printed on reverse side.
I/WE the BUYERS ACCEPT THE ABOVE PRINTED TERMS AND CONDITIONS:
Total $18.330.00
CUSTOMER PLEASE READ BEFORE SIGNING