HomeMy WebLinkAboutPROS Consulting LLC; 2014-06-23;AGREEMENT FOR PARK MASTER PLAN UPDATES SERVICES
PROS CONSULTING, LLC
THIS AGREEMENT is made and entered into as of the day of
Ocfy\C^ 20i^t; by and between tlie CITY OF CARLSBAD, a municipal
corporation, ("City"), and PROS Consulting, a Limited Liability Company, ("Contractor").
RECITALS
A. City requires the professional services of a parks & recreation planning firm that is
experienced in all phases of park master planning.
B. Contractor has the necessary experience in providing professional services and
advice related to full-service parks & recreation planning, including community outreach and
master plan updates.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein. City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of 12 months from the date first above
written. The City Manager may amend the Agreement to extend it for one additional one year
period or parts thereof in an amount not to exceed sixteen thousand dollars ($16,000) per
Agreement year. Extensions will be based upon a satisfactory review of Contractor's performance,
City needs, and appropriation of funds by the City Council. The parties will prepare a written
amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will not
exceed eighty one thousand nine hundred ninety five dollars ($81,995). No other compensation
for the Services will be allowed except for items covered by subsequent amendments to this
Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has
accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VH". OR with a surplus
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line insurer on the State of California's List of Eligible Surplus Line Insurers (LESLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X".
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below, unless Risk
Manager or City Manager approves a lower amount. These minimum amounts of coverage will
not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate.
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1,000,000 combined single-limit
per occurrence for bodily injury, personal injury and property damage. If the submitted policies
contain aggregate limits, general aggregate limits will apply separately to the work under this
Agreement or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability, (if the use of an automobile is involved for Contractor's
work for City). $1,000,000 combined single-limit per accident for bodily injury and property
damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation
limits as required by the California Labor Code. Workers' Compensation will not be required if
Contractor has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be
maintained for a period of five years following the date of completion of the work.
I I If box is checked. Professional Liability
City's initials Contractor's Initials Insurance requirement is waived.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General
Liability which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any
extensions of it and will not be canceled without thirty (30) days prior written notice to City sent
by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
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the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written notice
on behalf of City and on behalf of Contractor under this Agreement.
For City For Contractor
Name Mick Calarco Name Leon Younger
Title Special Projects Manager Title President
Department Parks & Recreation Address 201 South Capitol Avenue, Ste. 505
City of Carlsbad Indianapolis, IN 46225
Address 799 Pine Avenue, Ste. 200 Phone No. 877-242-7760
Carlsbad, CA 92008 Email Leon.younger@prosconsulting.conn
Phone No. 760-434-2859
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16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not othenwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be fonwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination. Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
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21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty. City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or othenwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement or any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
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,x<T£>,. KATHERINE YOUNGER
Notary Public. State of Indiana g^.-V"'*"*-''.^^ Hendricks County
I yj'.^ = Commission # 632874
\ >....•• My Commission Expires
<VS'^ February 08. 2020
CONTRACTO CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
(si^ here)
/(print r^amewtle)
' (print name/title) '
By:
fq^Divisiori DiieuLur as jutliorizcd by tho City
Manager kathryn B. Dodson
ATTEST:
BARBARA 5N(3LESON
City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation. Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
«ty President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWEe, City Attorney
BY:
ssistant City Attorney
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EXHIBIT "A"
SCOPE OF SERVICES
Task 1 - Project Management
This kick-off meeting should be attended by key management and staff members, and Project Team
members to confirm project goals, objectives, and expectations that will help guide actions and decisions
of the Consulting Team. Steps of this task include:
A. Kick-off Meeting / Project Management - Conduct a kick-off meeting to discuss the following:
• Confirm Outcome Expectations - Similar to the Needs Assessment and the Comprehensive
Action Plan process. It will be important to have a small task group of committed staff led by
a Project Manager to work side by side with the Consulting Team. The project goals and
objectives will be confirmed along with discussion on any existing conditions in Carlsbad that
may have changed since the completion of the Needs Assessment and Comprehensive Action
Plan.
• Communications - Confirmation on lines of communication, points of contact, level of
involvement by key management, and other related project management details.
B. Data Collection and Review-The Project Team possesses all individual previous system plans as well
as individual Park Master Plans that were obtained during the Needs Assessment and Comprehensive
Action Plan process. Any other information that staff believes would be pertinent to the planning
process will be collect and documented during the kick-off meeting.
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Task 2 - Demographics / Trends and Market Conditions Analysis
A market analysis will be performed to define the target market and quantify the associated needs of the
existing market, as well as the market for additional amenities at Poinsettia, Aviara, and Pine Avenue
Community Parks. From this review, the Consulting Team will provide the core market program plan to
guide Poinsettia, Aviara, and Pine Avenue Community Parks forthe updates master plans. The following
steps will provide the basis for the same:
A. Demographics / Trends Analysis - If updated 2014 information is available, then the Consulting Team
will update the Demographic Trends Analysis performed as a part of the Needs Assessment and
Comprehensive Action Plan. This will be projected out till Carlsbad's anticipated build-out in the next
few years.
One additional feature of the demographic analysis process will be to perform a demographic study
of the service area surrounding Poinsettia, Aviara, and Pine Avenue Community Parks. This will
include variables consistent with those used on the system-wide demographic analysis process itself.
B. Market Conditions Assessment - The Consulting team will map all similar offerings (City itself, other
public, private or non-profit providers) based on drive-times to ascertain levels of service and access
to the community. This will help identify true gaps and overlaps for each amenity type and serve as
the basis for the recommended program and amenity needs for each park.
Task 3 - Community Input
While there was extensive community input as a part of the Needs Assessment and Comprehensive Action
Plan, the focus was on system-wide issues. The Consulting Team believes it is important to have limited,
yet targeted, community input centered on each one of the parks to engage the neighboring community
stakeholders in the planning process. To do that, PROS proposes the following:
A. Stakeholder Interviews and Open Public Meetings -On the front end, the Consulting Team will utilize
one (1) day per park to conduct up to 6 stakeholder interviews during the day and one (1) open public
meeting in the evening to allow broad community input for a specific park. Thus, over a three (3) day
period, the Consulting team will have conducted targeted meetings for Poinsettia, Aviara, and Pine
Avenue Community Parks. The goal of these meetings is two-fold:
1. Educate the user base on the market conditions, trends and relevant findings from the Needs
Assessment and Comprehensive Action Plan.
2. In light of the findings shared earlier, obtain their input and vision for assets and amenities
desired for that park.
On the back-end of the planning process, the Consulting Team proposes two (2) combined public
meetings on consecutive days to provide the community an opportunity to weigh in on the draft
recommendations for each park's master plan. It is recommended that these are combined meetings
to allow the community to see the overall vision for all the parks and understand how
recommendations in one park may impact the other versus driving a singular focus on one park.
B. Crowd-Sourcing Project Website
The Consulting Team proposes creating a customized project website that will provide on-going
project updates and will serve as the avenue to crowd-source information throughout the project
for the entire community.
This could be combined with input through Social Media and could host videos through a
dedicated YouTube Channel and utilize the City's website. E.g. www.wacountvparksplan.com
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it is a very effective tool in
engaging the community on an on-
going basis and maximize outreach
to those who could not attend a
specific public meetings. This
ensures that the Department is
equitable and provides every
community member an
opportunity to be 'heard' during
this planning process.
This online portal would also
include draft planning documents
that the community could weigh in
on them thus ensuring that, where possible, suggestions or objections to certain
recommendations are addressed prior to the open public meetings itself. The vision for the
online portal would be to have it sustain after the planning process to become the 'go-to' place
for all future updates relevant to implementing each park's updated Master Plan.
Task 4 - Program and Amenity Needs Development
A. Park Specific Program and Amenity Needs Development - Utilizing information already known
from the Needs Assessment and Comprehensive Action Plan as well as park specific information
from the Stakeholder Input, Demographic Analysis and Market GAP Assessment, the Consulting
Team will identify the recommended programs / amenity types required for Poinsettia, Aviara,
and Pine Avenue Community Parks.
This information will be presented in a Visioning Session with the staff to create consensus around
suggested recommendations which will then be utilized for updating Site Maps and Park Master
Plans.
Task 5 - Update Site Maps and Park Concept Plans
A. Site Inventory and Analysis - We have already done extensive documentation on the existing
amenities at each of the three parks as part of the Needs Assessment and Comprehensive Action
Plan. We will now perform additional data collection that will include research, gathering and
reviewing existing City and County records appropriate forthe three parks. This information will
include but not be limited to:
• Previous Conceptual Planning drawings and documents
• Previous site improvement plans
• Existing utility record drawings
• City record drawings
• Water and sewer maps
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Park Design - We will utilize our laptop computer,
projector and screen along with Google Earth and
park site plans to create an Interactive Workshop
Enviroriment during staff meetings and public
meetings. This will allow us to view the park sites
from unlimited angles and viewpoints so that all
areas can be explored during the meeting. We will
also have templates of various site improvement
features that can be overlaid on the aerial photo of
the site and plans to clearly demonstrate and
explore all possible options.
Based on the research, city staff and community
input, we will prepare two Concept Plan options
to be reviewed and discussed with city staff. We
will also prepare "image boards" with photos of
various proposed site elements.
I FEROUSSQN PAAK
We will also prepare detailed Opinion of Probable
Construction Costs for each plan that can be
segmented into phases that fit into the city's CIP
budget.
=C3
The concept plans will then be combined into a final
plan that will be presented to city staff and then to
the residents at the final Community meeting. We
will also finalize the cost estimate for each park.
The accuracy of the cost estimates will be very important in order to prepare phasing plans, if necessary,
forthe implementation of the proposed improvements. We will divide the park improvements into logical
sections for implementation over a number of years that fit into the projected City budget.
Task 6 - Partnership and Operational Recommendations
A. Partnership and Operational Recommendations - Based on the recommendations from Task 4, the
Consulting Team will suggest relevant examples of successful partnerships or management models
that might be a possibility at any of the individual parks.
The Consulting Team will help establish operational standards to help estimate operating costs in
addition to the capital costs associated with implementing the updated park master plans.
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Task 7 - Final Report Development
A. Updated Parks Master Plan Development - Upon consensus of all technical work, an action plan will
be completed with next steps, priorities/timelines and cost estimates. This will be reviewed with City
of Carlsbad staff in a half-day work session to allow for visualization and discussion of various concepts
in each park.
B. Draft Report Preparation- The updated master plans for Poinsettia, Aviara, and Pine Avenue
Community Parks will establish a definitive direction to implement facility and program priorities as
identified in the Needs Assessment and Comprehensive Action Plan. The master plans should
generate energy and advocacy while providing confidence in the operational practices required for
success.
C. Presentation of Findings and Recommendations - The Consulting Team will present the findings,
recommended Master Plan updates, cost estimates and implementation schedule to the City Staff,
Commissions and City Council.
D. Final Report Preparation- Following consensus on the Master Plan updates, the Consulting Team will
prepare the final report documenting all findings, analysis and recommendations to help commence
implementation. Five (5) hard copies of the final report along with a digital copy will be provided to
the City of Carlsbad.
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Project Schedule
A following schedule depicting the time to complete the tasks is presented below, as well as highlighted
areas to meet with the City on key meeting dates. Specific dates will be set during the kick-off meeting
process. PROS is confident of our ability to meet the deadline by completing the project by the end of the
calendar year and will consider any special requirements by the City of Carlsbad in regards to scheduling.
July August September October November December
Week: 12 3 3 4
City of Carlsbad Park Master Plan Updates
Task 1 - Project Kick-off & Management
A. KIckoff Meeting/Project Management
B. Data Collection and Review
Task 2 - Demographics / Trends and Market Conditions Analysis
B. Market Conditions Assessment
Task 3 - Community Input
A. Stakeholder Interviews a nd Open Public Meetings
B. Crowd-Sourcing Project Website (OPTIONAL)
Task 4 - Program and Amenity Needs Development
A. Park Specific Program and Amenity Needs Development
Task 5 - Update Site Maps and Park Concept Plans
A. Update Site Maps
B. Park Concept Plans
Task 6 - Partnership and Operational Recommendations
A. Partnership and Operational Recommendations
Task 7 - Master Plan Updates Development
A. Updated Parks MasterPlan Development
B. Draft Report Preparation
C. Presentation of Findings and Recommendations
D. Final Plan Preparation
Kev Meeting Dates
Length of Task
Task Technical Work
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Project Cost
The following fee breakdown is based on the project approach described in Project Approach for the Park
Master Plan Updates. This fee is a not-to-exceed amount. Incremental payments will be authorized and
processed by the special projects manager based on satisfactory completion of individual tasks outlined
in Exhibit A, "Scope of Services."
Total
Task 1 - Project Kick-off & Management
A. Kickoff Meeting/Project Management $ 2,900
B. Data Collection and Review S 1,210
Subtotal Hours 30
Expenses $ 1,150
Subtotal Dollars S 5,260
Task 2 - Demographics / Trends and Market Conditions Analysis
A. Demographics/Trends Analysis S 1,240
B. IVlarket Conditions Assessment S 5,620
Subtotal Hours 44
Expenses S
Subtotal Dollars $ 6,860
Task 3 - Community Input
A. Stakeholder Interviews and Open Public Meetings $ 11,360
B. Crowd-Sourcing Project Website $ 10,080
Subtotal Hours 136
Expenses $ 2,100
Subtotal Dollars S 23,540
Task 4 - Program and Amenity Needs Development
A Park Specific Program and Amenity Needs Development $ 9,780
Subtotal Hours 60
Expenses S
Subtotal Dollars $ 9,780
Task 5 - Update Site Maps and Park Concept Plans
A. Update Site Maps $ 1,995
B. Park Concept Plans $ 8,025
Subtotal Hours 96
Expenses $
Subtotal Dollars $ 10,020
Task 6 - Partnersfiip and Operational Recommendations
A. Partnership and Operational Recommendations $ 2,740
Subtotal Hours 16
Expenses S
Subtotal Dollars $ 2,740
Task 7 - Master Plan Updates Development
A. Updated Parks Master Plan Development S 4,020
B. Draft Report Preparation S 7,020
C. Presentation of Findings and Recommendations $ 5,740
D. Final Plan Preparation S 6,065
Subtotal Hours 143
Expenses S 950
Subtotal Dollars $ 23,795
TOTAL HOURS 525
TOTAL EXPENSES $ 4,200
TOTAL FEES $ 77,795
TOTAL DOLLARS S 81,995
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