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HomeMy WebLinkAboutRick Engineering Company; 2007-05-22; PWENG607AMENDMENT NO. 3 TO EXTEND AND AMEND AGREEMENT FOR TRAFFIC MONITORING PROGRAM (RICK ENGINEERING COMPANY) This Amendment No. 3 is entered into and effective as of the Jt day of extending and amending the agreement dated May 22, 2007 (the between the City of Carlsbad, a municipal corporation, ("City"), and Rick a California corporation, ("Contractor") (collectively, the "Parties") for the 2010 Traffic Monitoring Program. RECITALS A. On May 22, 2007, the Parties executed the Agreement to provide engineering services for the 2007 Traffic Monitoring Program; and B. On May 20, 2008, the Parties executed Amendment No. 1 to the Agreement to provide engineering services for the 2008 Traffic Monitoring Program; and C. On May 18, 2009. the Parties executed'Amendment No. 2 to the Agreement to provide engineering services for the 2009 Traffic Monitoring Program; and D. The Agreement dated May 22, 2007 specified the option of extending the term of the Agreement for four (4) additional one (1) year periods in an amount not-to-exceed ninety thousand dollars ($90,000) per Agreement year; and E. The Parties desire to alter'the Agreement's scope of work to provide engineering services for the 2010 Traffic Monitoring Program including the analysis of locations specified by the City; and F. The Parties desire to extend the Agreement for a period of one (1) year. G. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A. 2. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed eighty one thousand eighty three dollars ($81,083). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by July 19, 2011 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. City Attorney Approved Version #05.22.01 1 5. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. RICK ENGINEERING COMPANY, a CITY OF CARLSBAD, a municipal California corporation corporation of the State of California *BY H"c\p 1- (sign here) Kai Ramer - Vice President (print nameltitle) ATTEST: Dennis Bowlin0 - Secretary (print nameltitle) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-President **Group B. Secretary, Assistant Secretary. CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney By: Deputy City ~ttorfle~ City Attorney Approved Version #05.22.01 Exhibit "A" Tratispo~tarion Diuision April 8, 2010 Mr. John Kiln CITY OF CARLSBAD Engineering Dcpartmcnt 1635 Faraday Avenue Carlsbad, California 92008-7314 SUBJECT: CITY OF CARLSBAD 2010 GROWTH MANAGEMENT PLAN - ANNUAL TRAFFIC MONITORING PROGRAM (JOB NUMBER 14236-H) Dear Mr. Kim: Riclc Engineering Compaily is pleased to extend our contract with the City of Carlsbad to provide traffic-enginecring services for the above-referenced project. Mr. Mark Jugar w~ll serve as Rick Engineering Company's Project Manager for this project. He has served as Project Managerloversight for this program since 2002. Please lind the attached scope of work for the City of Carlsbad 2010 Growth Management Plan- Amual Traffic Monitoring Program (TMP) projcct. This scope was prepared based on the City's 2010 TMP location list sent to Rick Engineering Company on March 31, 2010. Riclc Enginccring Company stands ready with the experience, ability and desire to continue to support this effort by the City of Carlsbad. Please contact me at (619) 291 -0707 should you have any questions. Sincerely: RICK ENGNEERWG COMPANY . , ,/" Michael L. Kenney, P.E., T.E ,., - (. Associate Project M~IB& Attachments I i, I . 5.111 llirgo, (~.ilii<iri~~i '121 IO~LSqh . (hi91 2LJI-0i07 . FAX (61')) 291~41hS . r~ckrngi~,rt~ring.con~ SAN DIEGO RIVERSIDE ORANGE SACRAMENTO SAN LUIS ORISPO RAKERSFIELD PHOENIX TUCSON SCOPE OF WORK AND FEE FOR THE 2010 GROWTH MANAGEMENT PLAN TRAFFIC MONITORING PROGRAM Riclc Engineering Company is pleased to submit this scope of work for waffic engineering services for thc above referenced project. This scope was prepared based on your intersection and mid-block locations list (68 intersectio~is and 34 mid-block locations) sent to Kick Engineering Conipany on March 3 1,2010. Scope of Work Task I - Proiect Or~e&f_a& Rick Engineering Company will attend a project orientation with the City of Carlsbad to initiate the project. The proposed date for this meeting will occur in either the last week of June or fil-st week of July 2010. Mr. Jugar will prepare an overall project schedule (Task 2) and traffic count schedule (Task 3) based on previous traffic monitoring programs. l'he schedule will be submitted to the City a minimum of two (2) days prior to the orientation meeting for approval at this meeting. Task 2 - Overall Project Ti~nc Schedule An overall project schedule will be prepared by Rick Engineering Company and sub~nitted to the City for review at the orientation meeting. This schedule will bc developed based on current and upcoming constvuction projects within the City of Carlsbad. Key milestones such as completioli of analysis, draft copy subnlittal and final draft submittal dates will be highlighted. Task 3 - Traffic Count Time Schedule A schedule for tlie traffic counts will be submitted to the City for approval at the orielitation meeting. A tabular and gaphical schedule will be developed for the intersections to bc counted. Itenis such as number of staff, location and coullt dates will be identified. A tabular and graphical schedule will also be dcveloped for the mid-block locations to be counted. Items such as street location, number of equipment and layout method will be identified. I'liese schedules will take into account cul-rent and upconling construction projects within the City of Carlsbad. Task4 - Intersection and Mid-Block Count Data Collection This task includes tlie data collection at 68 intersections and 34 mid-block locations requested by the City oTCarlsbad. 'These locations are specified in the attached Exhibits 1 and 2. It should be noted that the City has identified altclnate locations if the iliitial count locatiolis are impacted by proposed construction activities during the scheduled count period. Safety is of the utmost iniportance in the collection of traffic count data. Rick Engineering Company will follow the safety procedures developed during previous data collcctioli projects, luodified as necessary to 11icct any special requirements of the City of Carlsbad. Safety procedures include the following: All personnel working in roadway arcas will wear orange vests. Machine counts will be laid out and picked up by a minimum of two people Page 3 of 8 Machinc counts will be laid out and piclted up at off-peak times to minimize conflicting traffic. Any problems or questions with the counts will be discussed between the City and Rick Engineering Company. Recounts will he conducted according to the following conditions: - Under the proposed scope of work, Rick Engineering Company will conduct street segment recounts at no additional charge and up to eight peak hour intersection recounts (either AM or PM peak hour, as appropriate) based on traffic incidents. If additional intersection recounts are needed based on traffic incidents, Rick Engineering Company will be :~vailable to conduct such counts at the rate of $500.00 per peakhour intersection count. lieco~ints related to discrepancies in pedestrian counts will only be conducted whcn there is a discrepancy of greater than 10 pedestrians in the peak hour on any given crosswalk and when there is a reason to believe that the count is not representative of typical conditions. If a pedestrian count is in q~lcstion and needs to be recounted, only pedestrian ~novenients will be recounted, not the entire intersection. All recouilts necessary because of ally errors created by Rick Engineel-ing Company will bc recounted as soon as possible at no additional cost to the City. Certain proccdui-es will be followed to ensure an accurate count program. The locations and dates of counts will be approved in advance and will not be changed without approval from the City. Mid-block and intersection count data will be sent to the City via einail (PDF) format each week during the data collection period for City staff review and con~meiit. Rick Engineering Coinpany will meet with Field Data Services of Arizona, Inc. (FDS) in the field prior to the start of the data collection effort to ensure all ~nachines and road tubes associatcd with the midblock link counts data collection are in the proper location from previously approved location to ensul-e consistency with lhc previous years data. Rick Engineering Company will be using a pool of individuals fa~niliar with traffic counting procedures used in past City of Carlsbad Traffic Monitoring Programs as well as other traffic and parking data collection efforts based on their association with Mr. Jugar. Additionally, Rick Engineering Conlpany proposes that at all 1-5 ramps, a minimum of two persoils be stationed to count each ramp terminal intersection. However, a mininium of four persons will be scheduled to count the intersection oTPalolnar Airport Road and El Carnillo Real and a niininiurn of three people will be scheduled to count the intersections of l'alornas Airport and Pasco Del Norlc aiid El Camiiio Real and La Costa Avenuc. Othcr locations will be coilnled using one or two persons, depending on the level of traffic. QUALITY CONTROL MEASURES 'l'he following are quality control measures proposed to be impleineilted during the data collection process to ensure accurate results: Ficld vcrificalioil of couut personnel during count days. -Ensure appropriate staffing is located at each intersection per the developed schedule -Ensure staffiug is correctly recording associated turning movements. -Ensure count equipment is working properly. Field verification of mid-block tube counts. -Ensure tube locatloll is properly placed pet- the developed schedule -Ensure count cquipinent is woi-lag properly. Moilitor traffic condilio~ls within the vicinity of the traffic count area. -1dentiTy traffic conditions that may interfere with the traffic data being collected (traffic accidents, traffic diversion, street closures, etc.). Checking validity of intersection and mid-block counts by comparing data to counts done in the year past. Checking validity of counts at closely spaced intersections utilizing an in-house developed spreadsheet program. 'Task 5 - Perfolln&vel of Service Calculations For each intersection mid-block count, Rick Engineering Company will perform level of service calculations. The calculations will be conducted using methods used in the 2009 Growth Management Plan TraTlic Moilitoring Program. Signalized intersection capacity analysis will be performed using the Intersection Capacity Utilization (ICU) method, as specified by the City. Mid-block capacity will be detem~ined based on a onc-direction maximum capacity of 1,800 vehicles per lane, per hour, in the peak period. Intersection and mid-block roadway segmcnt analysis will be performed utilizing pre-designed spreadsheet programs. Level of service calculations will be compared to analysis results in years past to check for validity. 'Task 6 - Draft -. .- Re@ Two copies of the Draft Report will be submitted to the City for review and colnment by September 24, 2010. The repol-t will be prepared to be consistent with previous Annual Reports for the Growth Management Plan Traffic Monitoring Program. Allow thirty (30) days for City review. With the aid of Rick Engiileering Coillpany's Creative Services Division, appropriate quality color graphics can easily be incorporatcd into thc Traffic Monitoring Report. Task 7 Rcv~ew Draft of Final Report One (I) copy of the Final Draft Report will be subnlitted to the City Tor review and comment. Allow fourteen (14) days for City review. Task 8 -Final Report Follo\ving City revicw oT the Final Draft Report, Rick Engineering Company will meet with City staff to discuss the comments. Ten (10) bound copies and one (1) CD-ROM containing an electronic file in pdf fonilat of the Final Report will be submitted to thc City within three (3) weelcs following receipt of City's final draft comments. Rick Engineering will provide a print quality pfd version oC the draft and final report with submissions. Our fee for the above-described work would be on a fixed-fee basis in the arnount of $81,083.00. The basis for the calculatio~i of this fee is shown in attached Exhibit 3. iilci\l4lJ6~1~g~~en~~~nt\I4236g 001 doc EXHIBIT 1 INTERSECTION COUNT LOCATlONS FOR 2010 El Can~ino Real & Plaza Drive El Camino Real & Marron Road El Camino Real & Hosp Way El Camino Real & Carlsbad Village Drive El Camino Real & Tamarack Avenue El Camino Real & Cannon Road El Camino Real & College Boulevard El Carnino Real & Faraday Avenue El Camino Real & Palomar Ailport Road El Camino Real &Town Garden Road El Camino Real & Camino Vida Roble El Camino Real & Cassia Road El Caniino Real & Poinsettia Lane El Camino Real & Dove Lane El Camino Real & Alga RoadlAviara Parkway El Camino Real & Arena1 Road El Camino Real & La Costa Avenue El Camino Real & Levante Street El Caminn Real & Calle Barcelona Palomar Airport Road & Avenida Encinas Palomar Airport Road & Paseo del Norte Palolnar Airport Road & Armada DriveICostco entrance Palo~ilai- Airpol-t Road & Hidden Valley Road Palomar Airport Road & College BoulevardIAviara Parkway Palo~ilar Airport Road & Palomar Oaks Way Palomar Airport Road Xr Caminn Vida Koble Palomar Airport Road & Yarrow Drivc Palomar Airport Road & Loker Avenue WestlInnovation Way l'alomar Airport Road & El Fuerte Street Palomar Airport Road & Melrose Drive Palomar Airport Road & Paseo ValindoIEagle Drive Carlsbad Boulevard & Carlsbad Villagc Drivc Carlsbad Boulevard & Tarnal-acli Aven~le Carlsbad Boulevard & Cannon Road Carlsbad Boulevard & Poinsettia Lane Carlsbad Boulevard & Avenida Encinas Rancho Santa Fe Road & San Elijo Koad Rancho Santa Fe Road & La Costa Aveni~e Rancho Santa Fe Road & Olivenhain RoadiCalnino Alvaro Carlsbad Villagc Drive & State Street Carlsbad Village Drive & IIarding Street Poinsettia Lane & Aviava Parkway Page 6 of 8 EXHIBIT 1- CONTINUED INTERSECTION COUNT LOCATIONS FOR 2010 Poinsettia Lane & Paseo del Norte Poinsettia Lane & Avenida Encinas Alga Road & Melrose Drive Alga Road & El Fuerte Street Jefferson Street & Marron Koad Monroe Sheet & Marron Road Cannon Road & Avenida Encinas (new for 2010) Cannon Road & Paseo del Norte Cannon Road & LEGOLAND Drive Cannon Road & Faraday Avenue Paseo del Norte & Car Counhy Drive College Boulevard & Tamarack Avcnue (S) College Boulevard & Carlsbad Village Drive College Boulevard & Faraday Avenue 1-5 & Carlsbad Village Drive Southbound Ramp 1-5 & Carlsbad Village Drive Northbound Ramp 1-5 & Tamarack Avenue Southbound Ramp 1-5 & Tamarack Avenue Northbound Ramp 1-5 & Cannon Road Southbound Ranip 1-5 & Cannon Road Northbound Ramp 1-5 & Palornav Airport Road Southbound Ramp 1-5 & Palomar Airport Road Northbound Ramp 1-5 &Poinsettia Lane Southbound Ramp 1-5 & Poinsettia Lane Northbound Rarnp 1-5 & La Costa Avenue Southbound Ramp 1-5 & La Costa Avenue Northbound Ramp ALTERNATE INTERSECTION COUNT LOCATIONS FOR 2010* 1. El Camino Real & Chestnut Avenue 2. El Camino Real &Kelly Drive 3. Faraday Avenue & Orion Street :) - Location(s) to be counted if originally requested location is affected by proposed constructioll during thc count pcriod only upon written direction by city staff. EXHIBIT 2 MID-BLOCK COUNT LOCATIONS FOR 2010 Palomar Airport Road between Paseo Del Norte and Armada Drivc Palomar Airport Road between Yarrow Drive and El Camino Real Palomar Airport Road between El Camino Real and Loker Avcnuc WcsUInnovation Way Palomar Airport Road between El Fnerte Street and Loker Avenue East Palomar Airport Road between Mclrose Drive and Paseo ValindoIEagle Drive El Camino Real between Marroil Road and Plaza Drive El Camino Real between Kelly Drive and Tamarack Avenue El Camino Real between Faraday Avenue and Palomar Airport Road El Camino Real between Camino Vida Roble and Cassia Road El Camino Real between Arenal Road and Costa Del Mar Koad El Camino Keal between La Costa Avenue and Levante Street El Camino Keal between Calle Barcelona and Levante Street Melrose Drive between Lionshead Avenue and Palomar Airport Road Melrose Drive between Palornar Airport Road and Rancho Bravado Melrose Drive between Alga Road and Corintia Street Carlsbad Boulevard between Mountain View Drive and State Street Carlsbad Boulevard between Cannon Koad and Cerezo Drive Carlsbad Boulevard between Poinsettia Lane and Island Way Carlsbad Boulevard between Avenida Encinas and La Costa Avenue La Costa Avenue between Saxony Road and Piraeus Street La Costa Avenue between Cadcncia Street and Roineria Street Rancho Santa Fe Road between La Costa Mcadows Drivc aiid San Elijo Road Rancho Santa Fe Road between Avenida Soledad aiid Camino Junipero Rancho Santa Fe Road between Avenida La Cima and Calle AcervoIAvenida La Posta Carlsbad Village Drive between Victoria Avenue and I'ontiac Drive Poinsettia Lane between Paseo Del Norte and Batiquitos Drive Tamarack Avenue between El Camino Real and La Portalada Drive Paseo del Norte between Camino Del Parque (north) and Palornar Airport Road Paseo del Norte between Palomar Ailyort Road and Car Country Drive Cannon Road between Paseo del Norte and Car Country Drivc Cannon Road bctwezn El Carnillo Real and College Boulevard College Boulevard between Tamarack Avenue (N) and N. City Limits College Boulevard between Palo~nar Ail-port Koad and Aston Avenue Alga Road between Corintia Street and El Fuerte Street ALTERNATE MID-BLOCK COUNT LOCATION FOR 2010" I. Rancho Santa Fe Road betwcen La Costa Avenue and Cainino De 1,os Coches 2. Poinsettia Lane between Ambrosia Lane and Cassia Road 3. Faraday Avenue between Orion Street and El Fuerte Street " - I.ocation(s) to be counted if originally rcqucsted location is affected by proposed construction during the count period only upon written direction by city staff. Page 8 of 8 EXHIBIT 3 City of Carlsbad 2010 Growth Management Plan Traffic Monitoring Program 4/08/10 FEE DETERMINATION TASK DESCRIPTION 3. Count Schcdulc 4. Data Collection ~ . ... . . 5. Level of Scrvicc Calculations I~idblock Counts: $3,000 1 TOTAL: $81,083 AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT FOR TRAFFIC MONITORING PROGRAM (RICK ENGINEERING COMPANY) This Amendment No. 2 is entered into and effective as of the / <j day of 2009, extending and amending the agreement dated May 22, 2007 (the "Agreemen by and between the City of Carlsbad, a municipal corporation, ("City"), and Rick Engineering Company, a California corporation, ("Contractor") (collectively, the "Parties") for the 2009 Traffic Monitoring Program. RECITALS A. On May 22, 2007, the Parties executed the Agreement to provide engineering services for the 2007 Traffic Monitoring Program; and B. On May 20, 2008, the Parties executed Amendment No. 1 to the Agreement to provide engineering services for the 2008 Traffic Monitoring Program; and B. The Agreement dated May 22, 2007 specified the option of extending the term of the Agreement for four (4) additional one (1) year periods in an amount not-to-exceed ninety thousand dollars ($90,000) per Agreement year; and C. The Parties desire to alter the Agreement's scope of work to provide engineering services for the 2009 Traffic Monitoring Program including the analysis of locations specified by the City; and D. The Parties desire to extend the Agreement for a period of one (1) year. E. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1 . In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". With this Amendment, the total annual Agreement amount shall not exceed seventy nine thousand seven hundred eighty dollars ($79,780). 2. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed seventy nine thousand seven hundred eighty dollars ($79,780). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by July 19, 2010. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. City Attorney Approved Version #05.22.01 5. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. RICK ENGINEERING COMPANY, a California corporation (sign here) Kai Ramer - Vice President (print name/title) CITY OF corporati By: ATTEST: LORRAINE M. WOOD City Clerk (sign here) Dennis Bowling - Secretary (print name/title) If required by City, proper notarial acknowledgment of execution by con attached. If a Corporation. Agreement must be signed by one corporate officer following two groups. "Group A. Chairman, President, or Vice-President **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney B.V./0 0 >eputy uityAttorne City Attorney Approved Version #05.22.01 Exhibit "A" RICK Transportation Division April 20,2009 Mr. John Kim CITY OF CARLSBAD Engineering Department 1635 Faraday Avenue Carlsbad, California 92008-7314 SUBJECT: CITY OF CARLSBAD 2009 GROWTH MANAGEMENT PLAN - ANNUAL TRAFFIC MONITORING PROGRAM (JOB NUMBER I4236-G) Dear Mr. Kim: Rick Engineering Company is pleased to extend our contract with the City of Carlsbad to provide traffic-engineering services for the above-referenced project. Mr. Brad Thornton will serve as a Project Manager for this project. He has been Project Manager for this program while at Rick Engineering and with other firms since 1991. Please find the attached scope of work for the City of Carlsbad 2009 Growth Management Plan - Annual Traffic Monitoring Program (TMP) project. This scope was prepared based on the City's 2009 TMP location list sent to Rick Engineering Company on April 7, 2009. Rick Engineering Company stands ready with the experience, ability and desire to continue to support this effort by the City of Carlsbad. Please contact me at (619) 291-0707 should you have any questions. Sincerely, RICK ENGINEERING COMPANY Michael L. Kenney, P.E., T.E. Associate mlk:mj:files\14236\agreementtl 4236g.OO I .doc Attachments 5radley L. Thornton Project Manager 5620 Friars Road * San Diego, California 92110-2396 • (619)291-0707 • FAX: (619! 291-4165 - rickengineering.com SAN DIEGO RIVERSIDE ORANGE SACRAMENTO SAN LUIS OBISPO BAKERSFIELD PHOENIX TUCSON Page 2 of 8 SCOPE OF WORK AND FEE FOR THE 2009 GROWTH MANAGEMENT PLAN TRAFFIC MONITORING PROGRAM Rick Engineering Company is pleased to submit this scope of work for traffic engineering services for the above referenced project. This scope was prepared based on your intersection and mid-block locations list (67 intersections and 34 mid-block locations) sent to Rick Engineering Company on April 7, 2009. Scoueof Work Task 1 - Project Orientation Rick Engineering Company will attend a project orientation with the City of Carlsbad to initiate the project. The proposed date for this meeting wiil occur in either the last week of June or first week of July 2009. Mr. Thornton will prepare an overall project schedule (Task 2) and traffic count schedule (Task 3) based on previous traffic monitoring programs. The schedule will be submitted to the City a minimum of two (2) days prior to the orientation meeting for approval at this meeting. Task 2 - Overall Project Time Schedule An overall project schedule will be prepared by Rick Engineering Company and submitted to the City for review at the orientation meeting. This schedule will be developed based on current and upcoming construction projects within the City of Carlsbad. Key milestones such as completion of analysis, draft copy submittal and final draft submittal dates will be highlighted. Task 3 - Traffic Count Time Schedule A schedule for the traffic counts will be submitted to the City for approval at the orientation meeting. A tabular and graphical schedule will be developed for the intersections to be counted. Items such as number of staff, location and count dates will be identified. A tabular and graphical schedule will also be developed for the mid-block locations to be counted. Items such as street location, number of equipment and layout method will be identified. These schedules will take into account current and upcoming construction projects within the City of Carlsbad. Task 4 - Intersection and Mid-Block Count Data Collection This task includes the data collection at 67 intersections and 34 mid-block locations requested by the City of Carlsbad. These locations are specified in the attached Exhibits 1 and 2. It should be noted that the City has identified alternate locations if the initial count locations are impacted by proposed construction activities during the scheduled count period. Safety is of the utmost importance in the collection of traffic count data. Rick Engineering Company will follow the safety procedures developed during previous data collection projects, modified as necessary to meet any special requirements of the City of Carlsbad. Safety procedures include the following: • All personnel working in roadway areas will wear orange vests. • Machine counts will be laid out and picked up by a minimum of two people. Page 3 of 8 • Machine counts will be laid out and picked up at off-peak times to minimize conflicting traffic. Any problems or questions with the counts will be discussed between the City and Rick Engineering Company. Recounts will be conducted according to the following conditions: • Under the proposed scope of work, Rick Engineering Company will conduct street segment recounts at no additional charge and up to eight peak hour intersection recounts (either AM or PM peak hour, as appropriate) based on traffic incidents. " If additional intersection recounts are needed based on traffic incidents, Rick Engineering Company will be available to conduct such counts at the rate of $500.00 per peak hour intersection count. " Recounts related to discrepancies in pedestrian counts will only be conducted when there is a discrepancy of greater than 10 pedestrians in the peak hour on any given crosswalk and when there is a reason to believe that the count is not representative of typical conditions. If a pedestrian count is in question and needs to be recounted, only pedestrian movements will be recounted, not the entire intersection. • All recounts necessary because of any errors created by Rick Engineering Company will be recounted as soon as possible at no additional cost to the City. Certain procedures will be followed to ensure an accurate count program. The locations and dates of counts will be approved in advance and will not be changed without approval from the City. Mid-block and intersection count data will be sent to the City via email (PDF) format each week during the data collection period for City staff review and comment. Rick Engineering Company will meet with Field Data Services of Arizona, Inc. (FDS) in the field prior to the start of the data collection effort to ensure all machines and road tubes associated with the midblock link counts data collection are in the proper location from previously approved location to ensure consistency with the previous years data. Rick Engineering Company will be using a pool of individuals familiar with traffic counting procedures used in past City of Carlsbad Traffic Monitoring Programs as well as other traffic and parking data collection efforts based on their association with Mr. Thornton. Additionally, Rick Engineering Company proposes that at all 1-5 ramps, a minimum of two persons be stationed to count each ramp terminal intersection. However, a minimum of four persons will be scheduled to count the intersection of Palomar Airport Road and El Camino Real and a minimum of three people will be scheduled to count the intersections of Palomar Airport and Paseo Del Norte and El Camino Real and La Costa Avenue. Other locations will be counted using one or two persons, depending on the level of traffic. QUALITY CONTROL MEASURES The following are quality control measures proposed to be implemented during the data collection process to ensure accurate results: » Field verification of count personnel during count days. -Ensure appropriate staffing is located at each intersection per the developed schedule. -Ensure staffing is correctly recording associated turning movements. -Ensure count equipment is working properly. • Field verification of mid-block tube counts. -Ensure tube location is properly placed per the developed schedule. -Ensure count equipment is working properly. Page 4 of 8 • Monitor traffic conditions within the vicinity of the traffic count area. -Identify traffic conditions that may interfere with the traffic data being collected (traffic accidents, traffic diversion, street closures, etc.). • Checking validity of intersection and mid-block counts by comparing data to counts done in the year past. • Checking validity of counts at closely spaced intersections utilizing an in-house developed spreadsheet program. Task 5 - Perform Level of Service Calculations For each intersection mid-block count, Rick Engineering Company will perform level of service calculations. The calculations will be conducted using methods used in the 2008 Growth Management Plan Traffic Monitoring Program. Signalized intersection capacity analysis will be performed using the Intersection Capacity Utilization (ICU) method, as specified by the City. Mid-block capacity will be determined based on a one-direction maximum capacity of 1,800 vehicles per lane, per hour, in the peak period. Intersection and mid-block roadway segment analysis will be performed utilizing pre-designed spreadsheet programs. Level of service calculations will be compared to analysis results in years past to check for validity. Task 6 - Draft Report Two copies of the Draft Report will be submitted to the City for review and comment by September 25, 2009. The report will be prepared to be consistent with previous Annual Reports for the Growth Management Plan Traffic Monitoring Program, Allow thirty (30) days for City review. With the aid of Rick Engineering Company's Creative Services Division, appropriate quality color graphics can easily be incorporated into the Traffic Monitoring Report. Task 7 -Review Draft of Final Report One (1) copy of the Final Draft Report will be submitted to the City for review and comment. Allow fourteen (14) days for City review. Task 8 - Final Report Following City review of the Final Draft Report, Rick Engineering Company will meet with City staff to discuss the comments. Ten (10) bound copies and one (1) CD-ROM containing an electronic file in pdf format of the Final Report will be submitted to the City within three (3) weeks following receipt of City's final draft comments. Rick Engineering will provide a print quality pfd version of the draft and final report with submissions. Fee Our fee for the above-described work would be on a fixed-fee basis in the amount of $79,780.00. The basis for the calculation of this fee is shown in attached Exhibit 3. H1«\l 4236\IaBretraenl\l4136B.OOI doc Page 5 of 8 EXHIBIT 1 INTERSECTION COUNT LOCATIONS FOR 2009 1. El Camino Real & Plaza Drive 2. El Camino Real & Marron Road 3. El Camino Real & Hosp Way 4. El Camino Real & Carlsbad Village Drive 5. El Camino Real & Tamarack Avenue 6. El Camino Real & Cannon Road 7. El Camino Real & College Boulevard 8. El Camino Real & Faraday Avenue 9. El Camino Real & Palomar Airport Road 10. El Camino Real & Town Garden Road 11. El Camino Real & Camino Vida Roble 12. El Camino Real & Cassia Road 13. El Camino Real & Poinsettia Lane 14. El Camino Real & Dove Lane 15. El Camino Real & Alga Road/Aviara Parkway 16. El Camino Real & Arenal Road 17. El Camino Real & La Costa Avenue 18. El Camino Real & Levante Street 19. El Camino Real & Calle Barcelona 20. Palomar Airport Road & Avenida Encinas 21. Palomar Airport Road & Paseo del Norte 22. Palomar Airport Road & Armada Drive/Costco entrance 23. Palomar Airport Road & Hidden Valley Road 24. Palomar Airport Road & College Boulevard/Aviara Parkway 2-5. Palomar Airport Road & Palomar Oaks Way 26. Palomar Airport Road & Camino Vida Roble 27. Palomar Airport Road & Yarrow Drive 28. Palomar Airport Road & Loker Avenue West/Innovation Way 29. Palomar Airport Road & El Fuerte Street 30. Palomar Airport Road & Melrose Drive 31. Palomar Airport Road & Paseo Valindo 32. Carlsbad Boulevard & Carlsbad Village Drive 33. Carlsbad Boulevard & Tamarack Avenue 34. Carlsbad Boulevard & Cannon Road 35. Carlsbad Boulevard & Poinsettia Lane 36. Carlsbad Boulevard & Avenida Encinas 37. Rancho Santa Fe Road & San Elijo Road 38. Rancho Santa Fe Road & La Costa Avenue 39. Rancho Santa Fe Road & Olivenhain Road/Camino Alvaro 40. Carlsbad Village Drive & State Street 41. Carlsbad Village Drive & Harding Street 42. Poinsettia Lane & Aviara Parkway Page 6 of 8 EXHIBIT 1- CONTINUED INTERSECTION COUNT LOCATIONS FOR 2009 43. Poinsettia Lane &. Paseo del Norte 44. Poinsettia Lane & Avenida Encinas 45. Alga Road & Melrose Drive 46. Alga Road & El Fuerte Street 47. Jefferson Street & Marron Road 48. Monroe Street & Marron Road 49. Cannon Road & Paseo del Norte 50. Cannon Road & LEGOLAND Drive 51. Cannon Road & Faraday Avenue 52. Paseo del Norte & Car Country Drive 53. College Boulevard & Tamarack Avenue (S) 54. College Boulevard & Carlsbad Village Drive 55. College Boulevard & Faraday Avenue 56. 1-5 & Carlsbad Village Drive Southbound Ramp 57 1-5 & Carlsbad Village Drive Northbound Ramp 58. 1-5 & Tamarack Avenue Southbound Ramp 59. 1-5 & Tamarack Avenue Northbound Ramp 60. 1-5 & Cannon Road Southbound Ramp 61. 1-5 & Cannon Road Northbound Ramp 62. 1-5 & Palomar Airport Road Southbound Ramp 63. 1-5 & Palomar Airport Road Northbound Ramp 64. 1-5 & Poinsettia Lane Southbound Ramp 65. 1-5 & Poinsettia Lane Northbound Ramp 66. 1-5 & La Costa Avenue Southbound Ramp 67. 1-5 & La Costa Avenue Northbound Ramp ALTERNATE INTERSECTION COUNT LOCATIONS FOR 2009* 1. El Camino Real & Chestnut Avenue 2. El Camino Real & Kelly Drive 3. Tamarack Avenue & Carlsbad Village Drive * - Location(s) to be counted if originally requested location is affected by proposed construction during the count period upon written direction by city staff. Page 7 of 8 EXHIBIT 2 MID-BLOCK COUNT LOCATIONS FOR 2009 I. Palomar Airport Road between Paseo Del Norte and Armada Drive 2^ Palomar Airport Road between Yarrow Drive and El Camino Real 3. Palomar Airport Road between El Camino Real and Loker Avenue West/Innovation Way 4. Palomar Airport Road between El Fuerte Street and Loker Avenue East 5. Palomar Airport Road between Melrose Drive and Paseo Vaiindo 6. El Camino Real between Marron Road and Plaza Drive 7. El Camino Real between Kelly Drive and Tamarack Avenue 8. El Camino Real between Faraday Avenue and Palomar Airport Road 9. El Camino Real between Camino Vida Roble and Cassia Road 10. El Camino Real between Arenal Road and Costa Del Mar Road II. El Camino Real between La Costa Avenue and Levante Street 12. El Camino Real between Calle Barcelona and Levante Street 13. Melrose Drive between Lionshead Avenue and Palomar Airport Road 14. Melrose Drive between Palomar Airport Road and Rancho Bravado 15. Melrose Drive between Alga Road and Corintia Street 16. Carlsbad Boulevard between Mountain View Drive and State Street 17. Carlsbad Boulevard between Cannon Road and Cerezo Drive 18. Carlsbad Boulevard between Poinsettia Lane and Island Way 19. Carlsbad Boulevard between Avenida Encinas and La Costa Avenue 20. La Costa Avenue between Saxony Road and Piraeus Street 21. La Costa Avenue between Cadencia Street and Romeria Street 22. Rancho Santa Fe Road between La Costa Meadows Drive and San Elijo Road 23. Rancho Santa Fe Road between San Elijo Road and Camino Junipero 24. Rancho Santa Fe Road between Olivenhain Road and Avenida La Posta 25. Carlsbad Village Drive between Victoria Avenue and Pontiac Drive 26. Poinsettia Lane between Paseo Del Norte and Batiquitos Drive 27. Tamarack Avenue between El Camino Real and La Portalada Drive 28. Paseo del Norte between Camino Del Parque (north) and Palomar Airport Road 29. Paseo del Norte between Palomar Airport Road and Car Country Drive 30. Cannon Road between Paseo del Norte and Car Country Drive 31. Cannon Road between El Camino Real and College Boulevard 32. College Boulevard between Tamarack Avenue (N) and N. City Limits 33. College Boulevard between Palomar Airport Road and Aston Avenue 34. Alga Road between Corintia Street and El Fuerte Street ALTERNATE MID-BLOCK COUNT LOCATION FOR 2009* 1. Rancho Santa Fe Road between La Costa Avenue and Camino De Los Coches 2. Poinsettia Lane between Ambrosia Lane and Cassia Road 3. Poinsettia Lane between El Camino Real and Estrella De Mar Road 4. Faraday Avenue between Orion Street and El Fuerte Street * - Location(s) to be counted if originally requested location is affected by proposed construction during the count period upon written direction by city staff. Page 8 of 8 EXHIBIT 3 City of Carlsbad 2009 Growth Management Plan Traffic Monitoring Program 4/20/09 FEE DETERMINATION TASK DESCRIPTION 1. Orientation 2. Project Schedule 3, Count Schedule 4. Data Collection 5. Level of Service Calculations 6. Draft Report 7. Final Report TOTAL HOURS: HOURLY BILLING RATE: ESTIMATED TOTAL COST: j;|!!iii!i!j!|!!i|!j;|;|j^ Project Overs ite 0 0 0 0 0 4 4 8 $140.00 $1,120 Project Manager 4 2 2 105 24 22 22 181 $125.00 $22,625 Per intersection fee = $780.00 Per miblock location fee = $520.00 Project Engineer 0 0 0 50 30 50 30 160 $102.00 $16,320 Asst. Project Engineer 0 0 0 52 30 0 0 82 $97.00 $7,954 Graphics 0 0 0 0 0 41 20 61 $83.00 $5,063 FieJd Crew 0 0 0 1297 0 0 0 1297 $17.50 $22,698 TOTAL 4 2 2 1504 84 117 76 ^^789 $75,780 Midblock Counts: $4,000 TOTAL: $79,780 p man m f)« AMENDMENT NO. 1 TO EXTEND AND AMEND AGREEMENT FOR TRAFFIC MONITORING PROGRAM (RICK ENGINEERING COMPANY) This Amendment No. 1 is entered into and effective as of the ^ day of 2008, extending and amending the agreement dated May 22, 2007 (the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and Rick Engineering Company, a California corporation, ("Contractor") (collectively, the "Parties") for the 2005 Traffic Monitoring Program. RECITALS A. On May 22, 2007, the Parties executed the Agreement to provide engineering services for the 2007 Traffic Monitoring Program; and B. The Agreement dated May 22, 2007 specified the option of extending the term of the Agreement for four (4) additional one (1) year periods in an amount not-to-exceed ninety thousand dollars ($90,000) per Agreement year; and C. The Parties desire to alter the Agreement's scope of work to provide engineering services for the 2008 Traffic Monitoring Program including the analysis of locations specified by the City; and D. The Parties desire to extend the Agreement for a period of one (1 ) year. E. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". With this Amendment, the total annual Agreement amount shall not exceed seventy seven thousand four hundred sixty nine dollars ($77,469). 2. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed seventy seven thousand four hundred sixty nine dollars ($77,469). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by July 19, 2009. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. City Attorney Approved Version #05.22.01 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. RICK ENGINEERING COMPANY, a California corporation (sign here) Kai Ramer - Vice President CITY OF CARLSBAD, a corporation of th^State By: ATTEST: (print name/title) **ByT? (sign here) Dennis Bowling - Secretary (print name/title) LORRAINE1 City Clerk ^ *"S v ^=K &. *Si& " If required by City, proper notarial acknowledgment of execution by^cofrfradtor qpust be attached. If a Corporation, Agreement must be signed by one corporate offic'&F,fi$mAe£ch of the following two groups. *Group A. Chairman, President, or Vice-President **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney By:. Deputy City Attorney City Attorney Approved Version #05.22.01 RICK Exhibit "A" ENGINEERING COMPANY March 19, 2008 Mr. John Kim CITY OF CARLSBAD Engineering Department 1635 Faraday Avenue Carlsbad, California 92008-7314 SUBJECT: CITY OF CARLSBAD 2008 GROWTH MANAGEMENT PLAN - ANNUAL TRAFFIC MONITORING PROGRAM (JOB NUMBER 14236-F) Dear Mr. Kim: Rick Engineering Company is pleased to extend our contract with the City of Carlsbad to provide traffic-engineering services for the above-referenced project. Mr. Brad Thornton will serve as a Project Manager for this project. He has been Project Manager for this program while at Rick Engineering and with other firms since 1991. Please find the attached scope of work for the City of Carlsbad 2008 Growth Management Plan - Annual Traffic Monitoring Program project. This scope was prepared based on the City's Request for Proposal dated March 10, 2008. Rick Engineering Company stands ready with the experience, ability and desire to continue to support this effort by the City of Carlsbad. Please contact me at (619) 291-0707 should you have any questions. Sincerely, RICK ENGINEERING COMPANY Michael L. Kenney, P.E., T.KX^X / .Jttadley L. Thornton Associate <^^ ' Project Manager mlk:mj:files\14236\agreement\14236f.001.doc - f Attachments 5620 Friars Road • San Diego, California 92110-2596 • (619)291-0707 • FAX: (619) 291-4165 • rickengineering.com SAN DIEGO RIVERSIDE ORANGE SACRAMENTO SAN LUIS OBISPO BAKERSFIELD PHOENIX TUCSON Page 2 of 8 SCOPE OF WORK AND FEE FOR THE 2008 GROWTH MANAGEMENT PLAN TRAFFIC MONITORING PROGRAM Rick Engineering Company is pleased to submit this scope of work for traffic engineering services for the above referenced project. This scope was prepared based on your intersection and mid-block locations list (65 intersections and 34 mid-block locations) and Request for Cost Proposal dated March 10, 2008. Scope of Work Task 1 - Project Orientation Rick Engineering Company will attend a project orientation with the City of Carlsbad to initiate the project. The proposed date for this meeting will occur in either the last week of June or first week of July 2008. Mr. Thornton will prepare an overall project schedule (Task 2) and traffic count schedule (Task 3) based on previous traffic monitoring programs. The schedule will be submitted to the City a minimum of two (2) days prior to the orientation meeting for approval at this meeting. Task 2 - Overall Project Time Schedule An overall project schedule will be prepared by Rick Engineering Company and submitted to the City for review at the orientation meeting. This schedule will be developed based on current and upcoming construction projects within the City of Carlsbad. Key milestones such as completion of analysis, draft copy submittal and final draft submittal dates will be highlighted. Task 3 - Traffic Count Time Schedule A schedule for the traffic counts will be submitted to the City for approval at the orientation meeting. A tabular and graphical schedule will be developed for the intersections to be counted. Items such as number of staff, location and count dates will be identified. A tabular and graphical schedule will also be developed for the mid-block locations to be counted. Items such as street location, number of equipment and layout method will be identified. These schedules will take into account current and upcoming construction projects within the City of Carlsbad. Task 4 - Intersection and Mid-Block Count Data Collection This task includes the data collection at 65 intersections and 34 mid-block locations requested by the City of Carlsbad. These locations are specified in the attached Exhibits 1 and 2. It should be noted that the City has identified alternate locations if the initial count locations are impacted by proposed construction activities during the scheduled count period. Safety is of the utmost importance in the collection of traffic count data. Rick Engineering Company will follow the safety procedures developed during previous data collection projects, modified as necessary to meet any special requirements of the City of Carlsbad. Safety procedures include the following: • All personnel working in roadway areas will wear orange vests. • Machine counts will be laid out and picked up by a minimum of two people. Page 3 of 8 • Machine counts will be laid out and picked up at off-peak times to minimize conflicting traffic. Any problems or questions with the counts will be discussed between the City and Rick Engineering Company. Recounts will be conducted according to the following conditions: • Under the proposed scope of work, Rick Engineering Company will conduct street segment recounts at no additional charge and up to eight peak hour intersection recounts (either AM or PM peak hour, as appropriate) based on traffic incidents. • If additional intersection recounts are needed based on traffic incidents, Rick Engineering Company will be available to conduct such counts at the rate of $500.00 per peak hour intersection count. • Recounts related to discrepancies in pedestrian counts will only be conducted when there is a discrepancy of greater than 10 pedestrians in the peak hour on any given crosswalk and when there is a reason to believe that the count is not representative of typical conditions. If a pedestrian count is in question and needs to be recounted, only pedestrian movements will be recounted, not the entire intersection. • All recounts necessary because of any errors created by Rick Engineering Company will be recounted as soon as possible at no additional cost to the City. Certain procedures will be followed to ensure an accurate count program. The locations and dates of counts will be approved in advance and will not be changed without approval from the City. Mid-block and intersection count data will be sent to the City via email (PDF) format each week during the data collection period for City staff review and comment. Rick Engineering Company will meet with Field Data Services of Arizona, Inc. (FDS) in the field prior to the start of the data collection effort to ensure all machines and road tubes associated with the midblock link counts data collection are in the proper location from previously approved location to ensure consistency with the previous years data. Rick Engineering Company will be using a pool of individuals familiar with traffic counting procedures used in past City of Carlsbad Traffic Monitoring Programs as well as other traffic and parking data collection efforts based on their association with Mr. Thornton. Additionally, Rick Engineering Company proposes that at all 1-5 ramps, a minimum of two persons be stationed to count each ramp terminal intersection. However, a minimum of four persons will be scheduled to count the intersection of Palomar Airport Road and El Camino Real and a minimum of three people will be scheduled to count the intersections of Palomar Airport and Paseo Del Norte and El Camino Real and La Costa Avenue. Other locations will be counted using one or two persons, depending on the level of traffic. QUALITY CONTROL MEASURES The following are quality control measures proposed to be implemented during the data collection process to ensure accurate results: • Field verification of count personnel during count days. -Ensure appropriate staffing is located at each intersection per the developed schedule. -Ensure staffing is correctly recording associated turning movements. -Ensure count equipment is working properly. • Field verification of mid-block tube counts. -Ensure tube location is properly placed per the developed schedule. -Ensure count equipment is working properly. Page 4 of 8 • Monitor traffic conditions within the vicinity of the traffic count area. -Identify traffic conditions that may interfere with the traffic data being collected (traffic accidents, traffic diversion, street closures, etc.). • Checking validity of intersection and mid-block counts by comparing data to counts done in the year past. • Checking validity of counts at closely spaced intersections utilizing an in-house developed spreadsheet program. Task 5 - Perform Level of Service Calculations For each intersection mid-block count, Rick Engineering Company will perform level of service calculations. The calculations will be conducted using methods used in the 2007 Growth Management Plan Traffic Monitoring Program. Signalized intersection capacity analysis will be performed using the Intersection Capacity Utilization (ICU) method, as specified by the City. Mid-block capacity will be determined based on a one-direction maximum capacity of 1,800 vehicles per lane, per hour, in the peak period. Intersection and mid-block roadway segment analysis will be performed utilizing pre-designed spreadsheet programs. Level of service calculations will be compared to analysis results in years past to check for validity. Task 6 - Draft Report Two copies of the Draft Report will be submitted to the City for review and comment by September 26, 2008. The report will be prepared to be consistent with previous Annual Reports for the Growth Management Plan Traffic Monitoring Program. Allow thirty (30) days for City review. With the aid of Rick Engineering Company's Creative Services Division, appropriate quality color graphics can easily be incorporated into the Traffic Monitoring Report. Task 7 -Review Draft of Final Report One (1) copy of the Final Draft Report will be submitted to the City for review and comment. Allow fourteen (14) days for City review. Task 8 - Final Report Following City review of the Final Draft Report, Rick Engineering Company will meet with City staff to discuss the comments. Ten (10) bound copies and one (1) CD-ROM containing an electronic file in pdf format of the Final Report will be submitted to the City within three (3) weeks following receipt of City's final draft comments. Rick Engineering will provide a print quality pfd version of the draft and final report with submissions. Fee Our fee for the above-described work would be on a fixed-fee basis in the amount of $77,469.00. The basis for the calculation of this fee is shown in attached Exhibit 3. files\!4236\text\14236dOOI doc Page 5 of 8 EXHIBIT 1 INTERSECTION COUNT LOCATIONS FOR 2008 1. El Cammo Real & Plaza Drive 2. El Camino Real & Marron Road 3. El Cammo Real & Hosp Way 4. El Cammo Real & Carlsbad Village Drive 5. El Camino Real & Tamarack Avenue 6. El Camino Real & Cannon Road 7. El Camino Real & College Boulevard 8. El Camino Real & Faraday Avenue 9. El Camino Real & Palomar Airport Road 10. El Camino Real & Town Garden Road 11. El Camino Real & Camino Vida Roble 12. El Camino Real & Cassia Road 13. El Camino Real & Poinsettia Lane 14. El Camino Real & Dove Lane 15. El Camino Real & Alga Road/Aviara Parkway 16. El Camino Real & Arenal Road 17. El Camino Real & La Costa Avenue 18. El Camino Real & Levante Street 19. El Camino Real & Calle Barcelona 20. Palomar Airport Road & Avenida Encinas 21. Palomar Airport Road & Paseo Del Norte 22. Palomar Airport Road & Armada Drive/Costco entrance 23. Palomar Airport Road & Hidden Valley Road 24. Palomar Airport Road & College Boulevard/Aviara Parkway 25. Palomar Airport Road & Palomar Oaks Way 26. Palomar Airport Road & Camino Vida Roble 27. Palomar Airport Road & Yarrow Drive 28. Palomar Airport Road & Loker Avenue West/Innovation Way 29. Palomar Airport Road & El Fuerte Street 30. Palomar Airport Road & Melrose Drive 31. Palomar Airport Road & Paseo Valindo 32. Carlsbad Boulevard & Carlsbad Village Drive 33. Carlsbad Boulevard & Tamarack Avenue 34. Carlsbad Boulevard & Cannon Road 35. Carlsbad Boulevard & Poinsettia Lane 36. Carlsbad Boulevard & Avenida Encinas 37. Rancho Santa Fe Road & San Elijo Road 38. Rancho Santa Fe Road & La Costa Avenue 39. Rancho Santa Fe Road & Olivenham Road/Cammo Alvaro 40. Carlsbad Village Drive & State Street 41. Carlsbad Village Drive & Harding Street 42. Poinsettia Lane & Aviara Parkway Page 6 of 8 EXHIBIT 1- CONTINUED INTERSECTION COUNT LOCATIONS FOR 2008 43. Poinsettia Lane & Paseo Del Norte 44. Poinsettia Lane & Avenida Encinas 45. Alga Road & Melrose Drive 46. Alga Road & El Fuerte Street 47. Jefferson Street & Marron Road 48. Monroe Street & Marron Road 49. Cannon Road & Paseo Del Norte 50. Cannon Road & LEGOLAND Drive 51. College Boulevard & Tamarack Avenue (S) 52. College Boulevard & Carlsbad Village Drive 53. College Boulevard & Faraday Avenue 54. 1-5 & Carlsbad Village Drive Southbound Ramp 55 1-5 & Carlsbad Village Drive Northbound Ramp 56. 1-5 & Tamarack Avenue Southbound Ramp 57. 1-5 & Tamarack Avenue Northbound Ramp 58. 1-5 & Cannon Road Southbound Ramp 59. 1-5 & Cannon Road Northbound Rarnp 60. 1-5 & Palomar Airport Road Southbound Ramp 61. 1-5 & Palomar Airport Road Northbound Ramp 62. 1-5 & Poinsettia Lane Southbound Ramp 63. 1-5 & Poinsettia Lane Northbound Ramp 64. 1-5 & La Costa Avenue Southbound Ramp 65. 1-5 & La Costa Avenue Northbound Ramp ALTERNATE INTERSECTION COUNT LOCATIONS FOR 2008* 1. El Camino Real & Chestnut Avenue 2. El Camino Real & Kelly Drive 3. Tamarack Avenue & Carlsbad Village Drive 4. Cannon Road & Faraday Avenue * - Location(s) to be counted if originally requested location is affected by proposed construction during the count period upon written direction by city staff. Page 7 of 8 EXHIBIT 2 MID-BLOCK COUNT LOCATIONS FOR 2008 1. Palomar Airport Road between Paseo Del Norte and Armada Drive 2. Palomar Airport Road between Yarrow Drive and El Camino Real 3. Palomar Airport Road between El Camino Real and Loker Avenue West/Innovation Way 4. Palomar Airport Road between El Fuerte Street and Melrose Drive 5. Palomar Airport Road between Melrose Drive and Paseo Valindo 6. El Camino Real between Marron Road and Plaza Drive 7. El Camino Real between Kelly Drive and Tamarack Avenue 8. El Camino Real between Faraday Avenue and Palomar Airport Road 9. El Camino Real between Camino Vida Roble and Cassia Road 10. El Camino Real between Arenal Road and Costa Del Mar Road 11. El Camino Real between La Costa Avenue and Levante Street 12. El Camino Real between Calle Barcelona and Levante Street 13. Melrose Drive between Lionshead Avenue and Palomar Airport Road 14. Melrose Drive between Palomar Airport Road and Rancho Bravado 15. Melrose Drive between Alga Road and Corintia Street 16. Carlsbad Boulevard between Mountain View Drive and State Street 17. Carlsbad Boulevard between Cannon Road and Cerezo Drive 18. Carlsbad Boulevard between Poinsettia Lane and Island Way 19. Carlsbad Boulevard between Avenida Encinas and La Costa Avenue 20. La Costa Avenue between Saxony Road and Piraeus Street 21. La Costa Avenue between Cadencia Street and Romeria Street 22. Rancho Santa Fe Road between La Costa Meadows Drive and San Elijo Road 23. Rancho Santa Fe Road between San Elijo Road and Camino Junipero 24. Rancho Santa Fe Road between Olivenhain Road and Avenida La Posta 25. Carlsbad Village Drive between Victoria Avenue and Pontiac Drive 26. Poinsettia Lane between Paseo Del Norte and Batiquitos Drive 27. Tamarack Avenue between El Camino Real and La Portalada Drive 28. Paseo Del Norte between Camino Del Parque (north) and Palomar Airport Road 29. Paseo Del Norte between Palomar Airport Road and Car Country Drive 30. Cannon Road between Paseo Del Norte and Car Country Drive 31. Cannon Road between El Camino Real and College Boulevard 32. College Boulevard between Tamarack Avenue (N) and N. City Limits 33. College Boulevard between Palomar Airport Road and Aston Avenue 34. Alga Road between Corintia Street and El Fuerte Street ALTERNATE MID-BLOCK COUNT LOCATION FOR 2008* 1. Rancho Santa Fe Road between La Costa Avenue and Camino De Los Coches 2. Poinsettia Lane between Ambrosia Lane and Cassia Road 3. Poinsettia Lane between El Camino Real and Estrella De Mar Road 4. Faraday Avenue between Orion Street and El Fuerte Street * - Location(s) to be counted if originally requested location is affected by proposed construction during the count period upon written direction by city staff. Page 8 of 8 EXHIBIT 3 City of Carlsbad 2008 Growth Management Plan Traffic Monitoring Program 3/19/08 FEE DETERMINATION TASK DESCRIPTION 1 . Orientation 2. Project Schedule 3. Count Schedule 4. Data Collection 5. Level of Service Calculations 6. Draft Report 7. Final Report TOTAL HOURS: HOURLY BILLING RATE: ESTIMATED TOTAL COST: HOURS BY STAFF MEMBER Project Oversite 0 0 0 0 0 4 4 8 $140.00 $1,120 Project Manager 4 2 2 105 24 22 22 181 $125.00 $22,625 Per intersection fee = $780.00 Per miblock location fee = $520.00 Project Engineer 0 0 0 50 30 50 30 160 $97.00 $15,520 Asst. Project Engineer 0 0 0 52 30 0 1 0 82 $92.00 $7,544 Graphics 0 0 0 0 0 40 20 60 $78.00 $4,680 Field Crew 0 0 0 1256 0 0 0 1256 TOTAL 4 2 2 1463 84 116 76 1747 $17.50 ^^^| $21,980 $73,469 Midblock Counts: $4,000 TOTAL: $77,469 RICK ENGINEERING COMPANY Transportsnon Division AGREEMENT FOR ENGINEERING SERVICES 2007 TRAFFIC MONITORING PROGRAM (RICK ENGINEERING COMPANY) IHIS AGREEMENT is made and entered into as of the cx& *=* day of <I , 200 7. by and between the CITY OF CARLSBAD, a municipal corporation/ ("City"), and RICK ENGINEERING COMPANY, a California corporation, ("Contractor"). RECITALS A. City requires the professional services of an engineering contractor that is experienced in traffic engineering. B. Contractor has the necessary experience in providing professional services and advice related to traffic engineering. C. Selection of Contractor is expected to achieve the desired results in an expedited fashion. D. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of fourteen (14) months from the date first above written. The City Manager may amend the Agreement to extend it for four (4) additional one (1) year periods or parts thereof in an amount not-to-exceed ninety thousand dollars ($90,000) per Agreement year. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. City Attorney Approved Version #11.28.06 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be seventy two thousand three hundred eighty eight dollars ($72,388). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. City Attorney Approved Version #11.28.06 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self- administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:V". 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless City Attorney or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. 10.1.1 Commercial General Liability Insurance. $1.000.000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 10.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and property damage. City Attorney Approved Version #11.28.06 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2. Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on General Liability. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at anytime, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. City Attorney Approved Version #11.28.06 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For Citv: For Contractor: Name Robert T. Johnson. Jr.. P.E. Name Kai Ramer Title Deputy Citv Engineer. Transportation Title Vice President Department Engineering Address 5620 Friars Road City of Carlsbad San Diego. CA 92110 Address 1635 Faraday Avenue Phone No. (619)291-0707 Carlsbad. CA 92008 Phone No. (760) 602-2752 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. City Attorney Approved Version #11.28.06 16. CONFLICT OF INTEREST City will evaluate Contractor's duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City's Conflict of Interest Code is required of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be determined that disclosure is required, Contractor or Contractor's affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700. Contractor, for Contractor and on behalf of Contractor's agents, employees, subcontractors and consultants warrants that by execution of this Agreement, that they have no interest, present or contemplated, in the projects affected by this Agreement. Contractor further warrants that neither Contractor, nor Contractor's agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Contractor will file with the City an affidavit disclosing this interest. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that the services required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. City Attorney Approved Version #11.28.06 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et sea., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. City Attorney Approved Version #11.28.06 23. JURISDICTIONS AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement or any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. City Attorney Approved Version #11.28.06 8 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR RICK ENGINEERING COMPANY, a California corporation (sign here) Kai Ramer/Vice President (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of_California By: City Manager or Mayor ATTEST: "By: (sign here) Dennis Bowling/Secretary (print name/title) fo;b*-,4^o-r>-:-* "^jijt'^z->-••«-^•x ',0 (e-mail address) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation. Agreement must be signed by one corporate officer from each of the following two groups. "Group A. Chairman, President, or Vice-President **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney By:.yW JLJf^. eputy City Attqrney City Attorney Approved Version #11.28.06 RICK ENGINEERINGCOMMNY Transportation Division April 17, 2007 Exhibit "A" RECEIVED APR 19 200? ENGINEERING DEPARTMENT Mr. John Kim CITY OF CARLSBAD Engineering Department 1635 Faraday Avenue Carlsbad, California 92008-7314 SUBJECT: CITY OF CARLSBAD 2007 GROWTH MANAGEMENT PLAN - ANNUAL TRAFFIC MONITORING PROGRAM (JOB NUMBER 14236-E) Dear Mr. Kim: Rick Engineering Company is pleased to be selected by the City of Carlsbad to provide traffic engineering services for the above-referenced project. Mr. Brad Thornton will serve as a Project Manager for this project. He was Project Manager for the year 1991 through 1994, 2000 through 2002 and 2006 Traffic Monitoring Programs. Please find the attached scope of work for the City of Carlsbad 2007 Growth Management Plan - Annual Traffic Monitoring Program project. This scope was prepared based on the City's Request for Proposal dated April 2, 2007. Rick Engineering Company stands ready with the experience, ability and desire to continue to support this effort by the City of Carlsbad. Please contact me at (619) 291-0707 should you have any questions. Sincerely, RICK ENGINEERING COMPANY Michael L. Kenney, P.E., T.E. Associate mlk:mj:files\14236\text\14236e.001.doc Attachments Thornton reject Manager 5620 Friars Road • San Diego, California 92110-2596 • (619)291-0707 • FAX: (619) 291-4165 • rickengineering.com SAN DIEGO RIVERSIDE ORANGE SACRAMENTO PHOENIX TUCSON Page 2 of 8 SCOPE OF WORK AND FEE FOR THE 2006 GROWTH MANAGEMENT PLAN TRAFFIC MONITORING PROGRAM Rick Engineering Company is pleased to submit this scope of work for traffic engineering services for the above referenced project. This scope was prepared based on your intersection and mid-block locations list (62 intersections and 33 mid-block locations) and Request for Cost Proposal dated April 2, 2007. Scope of Work Task 1 - Project Orientation Rick Engineering Company will attend a project orientation with the City of Carlsbad to initiate the project. The proposed date for this meeting will occur in the first week of July 2007. Mr. Thornton will prepare an overall project schedule (Task 2) and traffic count schedule (Task 3) based on previous traffic monitoring programs. The schedule will be submitted to the City a minimum of two (2) days prior to the orientation meeting for approval at this meeting. Task 2 - Overall Project Time Schedule An overall project schedule will be prepared by Rick Engineering Company and submitted to the City for review at the orientation meeting. This schedule will be developed based on current and upcoming construction projects within the City of Carlsbad. Key milestones such as completion of analysis, draft copy submittal and final draft submittal dates will be highlighted. Task 3 - Traffic Count Time Schedule A schedule for the traffic counts will be submitted to the City for approval at the orientation meeting. A tabular and graphical schedule will be developed for the intersections to be counted. Items such as number of staff, location and count dates will be identified. A tabular and graphical schedule will also be developed for the mid-block locations to be counted. Items such as street location, number of equipment and layout method will be identified. These schedules will take into account current and upcoming construction projects within the City of Carlsbad. Task 4 - Intersection and Mid-Block Count Data Collection This task includes the data collection at 62 intersections and 33 mid-block locations requested by the City of Carlsbad. These locations are specified in the attached Exhibits 1 and 2. It should be noted that alternate locations have been identified by the City if the initial count locations are impacted by proposed construction activities during the scheduled count period. Safety is of the utmost importance in the collection of traffic count data. Rick Engineering Company will follow the safety procedures developed during previous data collection projects, modified as necessary to meet any special requirements of the City of Carlsbad. Safety procedures include the following: • All personnel working in roadway areas will wear orange vests. • Machine counts will be laid out and picked up by a minimum of two people. Page 3 of 8 • Machine counts will be laid out and picked up at off-peak times to minimize conflicting traffic. Any problems or questions with the counts will be discussed between the City and Rick Engineering Company. Recounts will be conducted according to the following conditions: • Under the proposed scope of work, Rick Engineering Company will conduct street segment recounts at no additional charge and up to eight peak hour intersection recounts (either AM or PM peak hour, as appropriate) based on traffic incidents. • If additional intersection recounts are needed based on traffic incidents, Rick Engineering Company will be available to conduct such counts at the rate of $500.00 per peak hour intersection count. • Recounts related to discrepancies in pedestrian counts will only be conducted when there is a discrepancy of greater than 10 pedestrians in the peak hour on any given crosswalk and when there is a reason to believe that the count is not representative of typical conditions. If a pedestrian count is in question and needs to be recounted, only pedestrian movements will be recounted, not the entire intersection. • All recounts necessary because of any errors created by Rick Engineering Company will be recounted as soon as possible at no additional cost to the City. Certain procedures will be followed to ensure an accurate count program. The locations and dates of counts will be approved in advance and will not be changed without approval from the City. Mid-block and intersection count data will be sent to the City via email (PDF) format each week during the data collection period for City staff review and comment. Rick Engineering Company will meet with TDSSW (subconsultant) in the field prior to the start of the data collection effort to ensure all machines and road tubes associated with the midblock link counts data collection are in the proper location from previously approved location to ensure consistency with the previous years data. Rick Engineering Company will be using a pool of individuals familiar with traffic counting procedures used in past City of Carlsbad Traffic Monitoring Programs as well as other traffic and parking data collection efforts based on their association with Mr. Thornton. Additionally, Rick Engineering Company proposes that at all 1-5 ramps, a minimum of two persons be stationed to count each ramp terminal intersection. However, a minimum of four persons will be scheduled to count the intersection of Palomar Airport Road and El Camino Real and a minimum of three people will be scheduled to count the intersections of Palomar Airport and Paseo Del Norte and El Camino Real and La Costa Avenue. Other locations will be counted using one or two persons, depending on the level of traffic. QUALITY CONTROL MEASURES The following are quality control measures proposed to be implemented during the data collection process to ensure accurate results: • Field verification of count personnel during count days. -Ensure appropriate staffing is located at each intersection per the developed schedule. -Ensure staffing is correctly recording associated turning movements. -Ensure count equipment is working properly. • Field verification of mid-block tube counts. -Ensure tube location is properly placed per the developed schedule. -Ensure count equipment is working properly. Page 4 of 8 • Monitor traffic conditions within the vicinity of the traffic count area. -Identify traffic conditions that may interfere with the traffic data being collected (traffic accidents, traffic diversion, street closures, etc.). • Checking validity of intersection and mid-block counts by comparing data to counts done in the year past. • Checking validity of counts at closely spaced intersections utilizing an in-house developed spreadsheet program. Task 5 - Perform Level of Service Calculations For each intersection mid-block count, Rick Engineering Company will perform level of service calculations. The calculations will be conducted using methods used in the 2006 Growth Management Plan Traffic Monitoring Program. Signalized intersection capacity analysis will be performed using the Intersection Capacity Utilization (ICU) method, as specified by the City. Mid-block capacity will be determined based on a one-direction maximum capacity of 1,800 vehicles per lane, per hour, in the peak period. Intersection and mid-block roadway segment analysis will be performed utilizing pre-designed spreadsheet programs. Level of service calculations will be compared to analysis results in years past to check for validity. Task 6 - Draft Report Two copies of the Draft Report will be submitted to the City for review and comment by September 24, 2007. The report will be prepared to be consistent with previous Annual Reports for the Growth Management Plan Traffic Monitoring Program. Allow thirty (30) days for City review. With the aid of Rick Engineering Company's Creative Services Division, appropriate quality color graphics can easily be incorporated into the Traffic Monitoring Report. Task 7 -Review Draft of Final Report One (1) copy of the Final Draft Report will be submitted to the City for review and comment. Allow fourteen (14) days for City review. Task 8 - Final Report Following City review of the Final Draft Report, Rick Engineering Company will meet with City staff to discuss the comments. Ten (10) bound, one (1) unbound copy and one (1) CD-ROM containing an electronic file in pdf format of the Final Report will be submitted to the City within three (3) weeks following receipt of City's final draft comments. Fee Our fee for the above-described work would be on a fixed-fee basis in the amount of $72,388.00. The basis for the calculation of this fee is shown in attached Exhibit 3. files\i4236\tert\14236d.001.doc Page 5 of 8 EXHIBIT 1 INTERSECTION COUNT LOCATIONS FOR 2007 1. El Camino Real & Plaza Drive 2. El Camino Real & Marron Road 3. El Camino Real & Hosp Way 4. El Camino Real & Carlsbad Village Drive 5. El Camino Real & Tamarack Avenue 6. El Camino Real & Cannon Road 7. El Camino Real & College Boulevard 8. El Camino Real & Faraday Avenue 9. El Camino Real & Palomar Airport Road 10. El Camino Real & Town Garden Road 11. El Camino Real & Camino Vida Roble 12. El Camino Real & Cassia Road 13. El Camino Real & Poinsettia Lane 14. El Camino Real & Dove Lane 15. El Camino Real & Alga Road/Aviara Parkway 16. El Camino Real & Arenal Road 17. El Camino Real & La Costa Avenue 18. El Camino Real & Levante Street 19. El Camino Real & Calle Barcelona 20. Palomar Airport Road & Avenida Encinas 21. Palomar Airport Road & Paseo Del Norte 22. Palomar Airport Road & Armada Drive/Costco entrance 23. Palomar Airport Road & Hidden Valley Road 24. Palomar Airport Road & College Boulevard/Aviara Parkway 25. Palomar Airport Road & Camino Vida Roble 26. Palomar Airport Road & Yarrow Drive 27. Palomar Airport Road & El Fuerte Street 28. Palomar Airport Road & Melrose Drive 29. Palomar Airport Road & Paseo Valindo 30. Carlsbad Boulevard & Carlsbad Village Drive 31. Carlsbad Boulevard & Tamarack Avenue 32. Carlsbad Boulevard & Cannon Road 33. Carlsbad Boulevard & Poinsettia Lane 34. Carlsbad Boulevard & Avenida Encinas 3 5. Rancho Santa Fe Road & San Elijo Road 36. Rancho Santa Fe Road & La Costa Avenue 37. Rancho Santa Fe Road & Olivenhain Road/Camino Alvaro 38. Carlsbad Village Drive & State Street 39. Carlsbad Village Drive & Harding Street 40. Poinsettia Lane & Aviara Parkway Page 6 of 8 EXHIBIT 1- CONTINUED INTERSECTION COUNT LOCATIONS FOR 2007 41. Poinsettia Lane & Paseo Del Norte 42. Poinsettia Lane & Avenida Encinas 43. Alga Road & Melrose Drive 44. Alga Road & El Fuerte Street 45. Jefferson Street & Matron Road 46. Monroe Street & Marron Road 47. Cannon Road & Paseo Del Norte 48. College Boulevard & Tamarack Avenue (S) 49. College Boulevard & Carlsbad Village Drive 50. College Boulevard & Faraday Avenue 51. 1-5 & Carlsbad Village Drive Southbound Ramp 52 1-5 & Carlsbad Village Drive Northbound Ramp 53. 1-5 & Tamarack Avenue Southbound Ramp 54. 1-5 & Tamarack Avenue Northbound Ramp 55. 1-5 & Cannon Road Southbound Ramp 56. 1-5 & Cannon Road Northbound Ramp 57. 1-5 & Palomar Airport Road Southbound Ramp 58. 1-5 & Palomar Airport Road Northbound Ramp 59. 1-5 & Poinsettia Lane Southbound Ramp 60. 1-5 & Poinsettia Lane Northbound Ramp 61. 1-5 & La Costa Avenue Southbound Ramp 62. 1-5 & La Costa Avenue Northbound Ramp ALTERNATE INTERSECTION COUNT LOCATIONS FOR 2007* 1. El Camino Real & Chestnut Avenue 2. El Camino Real & Kelly Drive 3. Palomar Airport Road & Palomar Oaks Way 4. Palomar Airport Road & Loker Avenue West/Innovation Way 5. Cannon Road & LEGOLAND Drive 6. Cannon Road & Faraday Avenue 7. Melrose Drive & Poinsettia Lane 8. Poinsettia Lane & Alicante Road * - Location(s) to be counted if originally requested location is affected by proposed construction during the count period upon written direction by city staff. Page 7 of 8 EXHIBIT 2 MID-BLOCK COUNT LOCATIONS FOR 2007 1. Palomar Airport Road between Paseo Del Norte and Armada Drive 2. Palomar Airport Road between Yarrow Drive and El Camino Real 3. Palomar Airport Road between El Camino Real and Loker Avenue West/Innovation Way 4. Palomar Airport Road between Melrose Drive and Paseo Valindo 5. El Camino Real between Marron Road and Plaza Drive 6. El Camino Real between Kelly Drive and Tamarack Avenue 7. El Camino Real between Faraday Avenue and Palomar Airport Road 8. El Camino Real between Camino Vida Roble and Cassia Road 9. El Camino Real between Arenal Road and Costa Del Mar Road 10. El Camino Real between La Costa Avenue and Levante Street 11. El Camino Real between Calle Barcelona and Levante Street 12. Melrose Drive between Lionshead Avenue and Palomar Airport Road 13. Melrose Drive between Palomar Airport Road and Rancho Bravado 14. Melrose Drive between Alga Road and Corintia Street 15. Carlsbad Boulevard between Mountain View Drive and State Street 16. Carlsbad Boulevard between Cannon Road and Cerezo Drive 17. Carlsbad Boulevard between Poinsettia Lane and Island Way 18. Carlsbad Boulevard between Avenida Encinas and La Costa Avenue 19. La Costa Avenue between Saxony Road and Piraeus Street 20. La Costa Avenue between Cadencia Street and Romeria Street 21. Rancho Santa Fe Road between La Costa Meadows Drive and San Elijo Road 22. Rancho Santa Fe Road between San Elijo Road and Camino Junipero 23. Rancho Santa Fe Road between Olivenhain Road and Avenida La Posta 24. Carlsbad Village Drive between Victoria Avenue and Pontiac Drive 25. Poinsettia Lane between Paseo Del Norte and Batiquitos Drive 26. Tamarack Avenue between El Camino Real and La Portalada Drive 27. Paseo Del Norte between Camino Del Parque (north) and Palomar Airport Road 28. Paseo Del Norte between Palomar Airport Road and Car Country Drive 29. Cannon Road between Paseo Del Norte and Car Country Drive 30. Cannon Road between El Camino Real and College Boulevard 31. College Boulevard between Tamarack Avenue (N) and N. City Limits 32. College Boulevard between Palomar Airport Road and Aston Avenue 33. Alga Road between Corintia Street and El Fuerte Street ALTERNATE MID-BLOCK COUNT LOCATION FOR 2007* 1. Rancho Santa Fe Road between La Costa Avenue and Camino De Los Coches 2. Poinsettia Lane between Ambrosia Lane and Cassia Road 3. Cannon Road between Car Country Drive and LEGOLAND Drive 4. College Boulevard between Aston Avenue and Faraday Avenue 5. College Boulevard between Salk Avenue and El Camino Real 6. Avenida Encinas between Carlsbad Boulevard and Ponto Road * - Location(s) to be counted if originally requested location is affected by proposed construction during the count period upon written direction by city staff. Page 8 of 8 EXHIBIT 3 City of Carlsbad 2007 Growth Management Plan Traffic Monitoring Program 4/17/07 FEE DETERMINATION TASK DESCRIPTION 1. Orientation 2. Project Schedule 3. Count Schedule 4. Data Collection 5. Level of Service Calculations 6. Draft Report 7. Final Report TOTAL HOURS: HOURLY BILLING RATE: ESTIMATED TOTAL COST: HOURS BY STAFF MEMBER Project Overs ite 0 0 0 0 0 4 4 8 $140.00 $1,120 Project Manager 4 2 2 104 24 20 20 176 $125.00 $22,000 Per intersection fee = $770.00 1 Per miblock location fee = $520.00 I Project Engineer 0 0 0 47 25 42 20 134 $97.00 $12,998 Asst. Project Engineer 0 0 0 49 28 0 0 77 $92.00 $7,084 Graphics 0 0 0 0 0 36 17 53 $78.00 $4,134 Field Crew 0 0 0 1232 0 0 0 1232 $17.25 $21,252 TOTAL 4 2 2 1432 77 102 61 1680 $68,588 Midblock Counts: $3,800 TOTAL: $72,388 RICK ENGINEERINC^OMI^NY Transportation Division