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HomeMy WebLinkAboutSherwood Artworks; 2011-09-21;AGREEMENT FOR INSTALLATION OF ARTWORK SERVICES SHERWOOD ARTWORKS THIS AGREEMENT is made and entered into as of the ^Li _ day of 2011, by and between the CITY OF CARLSBAD, a municipal corporation, ( City ), and Stephen Sherwood, an individual doing business as SHERWOOD ARTWORKS, a sole proprietorship art business ("Contractor"). RECITALS City requires the professional services of a company that is experienced in the installation, de-installation and lighting of artwork for the William D. Cannon Art Gallery and the City's Public Art Program. Contractor has the necessary experience in providing these professional services, has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in Exhibit "A", attached and incorporated by this reference in accordance with the terms and conditions set forth in this Agreement. 2. TERM This Agreement will be effective for a period of one year from the date first above written. 3. COMPENSATION The total fee payable for the Services to be performed will not exceed seven thousand dollars ($7,000). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or the Services specified in Exhibit "A". 4. STATUS OF CONTRACTOR Contractor will perform the Services as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under the control of City only as to the results to be accomplished. 5. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by Contractor or subcontractor, or anyone for whose acts any Contractor or subcontractor may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. City Attorney Approved Version 5/12/11 6. INSURANCE Contractor will obtain and maintain policies of commercial general liability insurance, automobile liability insurance, a combined policy of workers' compensation, employers liability insurance, and professional liability insurance from an insurance company authorized to transact the business of insurance in the State of California which has a current rating in the Best's Key Rating guide of at least A-:VII OR with a surplus line insurer on the State of California's List of Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide of at least "A:X", in an amount of not less than one million dollars ($1,000,000) each, unless otherwise authorized and approved by the City Attorney or the City Manager. Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims- made coverage. The insurance will be in force during the life of this Agreement and will not be canceled without thirty (30) days prior written notice to the City by certified mail. City will be named as an additional insured on General liability. Contractor will furnish certificates of insurance to the Contract Department, with endorsements to City prior to City's execution of this Agreement. 7. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all four categories. 8. COMPLIANCE WITH LAWS Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment and will obtain and maintain a City of Carlsbad Business License for the term of this Agreement. 9. TERMINATION City or Contractor may terminate this Agreement at any time after a discussion, and written notice to the other party. City will pay Contractor's costs for services delivered up to the time of termination, if the services have been delivered in accordance with the Agreement. 10. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees it may be subject to civil penalties for the filing of false claims as set forth in the California False Claims Act, Government Code sections 12650, et seq., and Carlsbad Municipal Code Sections 3.32.025, et seq. Contractor further acknowledges that debarment by another jurisdiction is grounds for the City of Carlsbad to terminate this Agreement. 11. JURISDICTIONS AND VENUE Contractor agrees and stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this Agreement is the State Superior Court, San Diego County, California. 12. ASSIGNMENT Contractor may assign neither this Agreement nor any part of it, nor any monies due or to become due under it, without the prior written consent of City. 13. AMENDMENTS This Agreement may be amended by mutual consent of City and Contractor. Any amendment will be in writing, signed by both parties, with a statement of estimated changes in charges or time schedule. City Attorney Approved Version 5/12/11 14. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR By: CITY OF CARLSBAD, a municipal corporation of the State of California Heather Pizzuto Library and Cultural Arts Director ATTEST: By: (sign here)LORRAINE M. WOOD City Clerk (print name/title) V, •".,!• ' xv- If required by City, proper notarial acknowledgment of execution by contractor must be"11* attached. If a corporation. Agreement must be signed by one corporate officer from each of the following two groups: Group A. Chairman, President, or Vice-President Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney By:. sistant City Attorney City Attorney Approved Version 5/12/11 EXHIBIT "A" SCOPE OF SERVICES SCOPE OF SERVICES Working with the William D. Cannon Art Gallery Curator, Contractor will install artworks and design and carry out a lighting plan for the following exhibitions at the William D. Cannon Art Gallery and the City's Public Art Program Gallery The World on a String: Puppets from the Alan Cook Collection. October 2 - December 30, 2011 2012 Cannon Art Gallery Invitational January 22 - March 11, 2012 Joe Brubaker: The Exquisite Garden April 1 -June24, 2012 Public Artists, Private Works July 15 - September 16, 2012 Public Art Program Installation of Benbow Bullock's "Marmalade Dragonfly" (no lighting plan required) Date: tbd Contractor's services may include: • preparing walls, including spackling, sanding, painting, and building new walls if necessary; preparing and/or building bases • all details related to packing and unpacking of the artwork • consulting on placement of artworks • handling and installing artwork in a professional manner, including the selection and installation of appropriate hanging and security devices • recommending and implementing a lighting plan. City Attorney Approved Version 5/12/11 Timelines and Approvals • Contractor's installation of artwork must be completed at least three (3) days prior to the scheduled opening of each exhibition or installation. • Lighting plan must be submitted to the Cannon Art Gallery Curator at least three (3) days prior to the scheduled opening of each exhibition and implemented at least two (2) days prior to the scheduled opening of each exhibition. • Cannon Art Gallery Curator has final approval of lighting plan and artwork installation. Contractor's invoice will be submitted for payment to the City of Carlsbad, addressed to the Cannon Art Gallery Curator, after each installation is complete. Contractor services will be billed at $125 per hour for two workers; contractor bills at $75 per hour and employee, with requisite expertise and qualifications, is billed at $50 per hour. The total contract shall not exceed $7,000 per agreement year. City Attorney Approved Version 5/12/11