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HomeMy WebLinkAboutStoller Studio Inc; 2014-03-31;AGREEMENT FOR FABRICATION AND INSTALLATION OF PUBLIC ARTWORK Stoller Studio, Inc This agreement is entered into on the 3/*^ day of t^\4K.trcf\ , 20^ by the City of Carlsbad, a municipal corporation, hereinafter referred to as "CITY" and Stoller Studio, Inc., an organization, hereinafter referred to as "ARTIST". RECITALS WHEREAS, Carlsbad Municipal Code section 2.18.110 authorizes the City to select artists and to commission the placement of works of art in public places; and WHEREAS, the CITY wants to commission ARTIST to fabricate and install artwork ("ARTWORK") as further descnbed in Exhibit "A" for Coastal Rail Trail Roundabout, located at the north entrance to Carlsbad within the area encompassed by the comer of Carlsbad Blvd. and State Street ("SITE") as further described in Exhibit "B" and according to the payment schedule set forth in Exhibit "C", Payment Schedule, and WHEREAS, the ARTIST has been selected, pursuant to procedures adopted by the CITY, to fabricate and install the ARTWOIiK and funds have been allocated for that purpose, and NOW, THEREFORE, CITY and ARTIST, for the consideration and under the conditions hereinafter set forth, agree as follows. 1. ARTIST'S OBLIGATIONS (a) The ARTIST shall, to the best of his artistic ability, fabricate and install the ARTWORK in a manner that is consistent with the intent and purpose of this Agreement (b) The ARTIST shall fabricate and install ARTWORK, taking into consideration the nature of the SITE, the surroundmg community, the amount of money allocated for the ARTWORK by the CITY (a not-to-exceed amount of $85,000 that includes the materials, fabrication, transportation/shipping, installation and all ARTIST travel and taxes, regardless of form, payable according to the Payment Schedule set forth in Exhibit "C"), and the desirability for low maintenance of said ARTWORK (c) The ARTIST shall purchase materials, fabricate, arrange and transport the ARTWORK to the SITE and install the ARTWORK taking into consideration the safety of the public, including, but not limited to, the safety of persons traveling on public rights of way. (d) The ARTIST shall fabricate and install the ARTWORK in a manner which conforms to regulations of all public agencies with jurisdiction over the SITE or the ARTWORK and to all other applicable laws, regulations and standards, including but not limited to, federal, state, and local (e) The ARTIST shall meet regularly with CITY staff to ensure the fabrication and installation of the ARTWORK complies with all provisions of this Agreement (f) The ARTIST shall fumish all supplies, materials and equipment necessary for fabrication and installation of the ARTWORK (g) The Cultural Arts Manager will fumish ARTIST with a notice to proceed and within two weeks of receipt of the notice to proceed, ARTIST shall fumish to the Cultural Arts Manager a tentative schedule for completion of fabrication and installation of the ARTWORK. After written approval of the schedule by the Cultural Arts Manager, the ARTIST shall purchase materials, fabricate, transport and install the ARTWORK in accordance with such schedule. Such schedule may be amended for good cause by written agreement between the Cultural Arts Manager and the ARTIST. The Cultural Arts Manager shall have the nght to review the ARTWORK at reasonable times during the fabrication thereof (h) The ARTIST shall complete the fabrication and installation of the ARTWORK in conformity with the approved design (hereinafter "DESIGN") [The parties acknowledge that the approved design was the subject matter of a prior contract.] If it IS discovered dunng the fabrication and/or installation period that revisions to the DESIGN are necessary for the ARTWORK to comply with any law, standard or regulation, the ARTIST shall make revisions as are necessary and within a reasonable period of time. If the revisions required substantially change the approved DESIGN, the CITY may approve the revisions or recommend termination of this agreement pursuant to the termination clause in Section 4. Minor changes to DESIGN may be approved by the Cultural Arts Manager. (i) The ARTIST may be required to meet with representatives of public entities with jurisdiction over the ARTWORK or the SITE to address any concems voiced by those representatives (]) The ARTIST shall notify the Cultural Arts Manager in writing when fabrication of the ARTWORK is completed and is ready for delivery and installation at the SITE ARTIST shall also notify the Cultural Arts Manager in writing regarding SITE preparation for the ARTWORK SITE preparation requirements shall be identified and the schedule shall include a reasonable period of time for CITY to prepare the SITE for the ARTWORK. The ARTIST shall deliver and install the completed ARTWORK at the SITE. The CITY shall be responsible for all expenses, labor and equipment to prepare the SITE as descnbed in Exhibit "B" for the timely installation ofthe ARTWORK, including landscaping, footings, plumbing, and area and spot lighting of the ARTWORK (k) Upon installation of the ARTWORK, the ARTIST shall provide to the Cultural Arts Manager written instmctions for the appropriate maintenance and preservation of the ARTWORK (1) The ARTIST shall, at the option of the Cultural Arts Manager, meet with the general public or representatives of the media to discuss the DESIGN of the ARTWORK at the time of installation or when ARTIST is otherwise in Carlsbad Additional trips are not included m this agreement. (m) The nsk of loss or damage to the ARTWORK shall be bome by ARTIST until final acceptance by CITY, and the ARTIST shall take such measures as are necessary to protect the ARTWORK from loss or damage until final acceptance; except that the risk of loss or damage shall be bome by the CITY prior to final acceptance during such periods of time as the partially or wholly completed ARTWORK is in the sole custody, control or supervision of the CITY or its agents for the sole purposes of storing or performing any other ancillary services, which were agreed to in wnting for the ARTWORK. ARTIST is responsible for ARTWORK while it is at the SITE awaiting or being installed and before final acceptance by the CITY. (n) The ARTIST shall be insured in the following manner, with the CITY named as an additional insured; Prior to commencing any work or receiving payment for any services performed under this Agreement, the ARTIST must provide a certificate of insurance indicating $1 million general liability coverage, naming CITY as additional insured The insurance shall cover all phases of the project and shall be effective from the first day work is commenced under this Agreement until one year after final acceptance of the ARTWORK by the CITY. The insurance must be obtained from a carrier that is admitted and authorized to do business in Califomia and that has a current Best's Key Rating of not less that "A-:V." The insurance coverage must be single-limit occurrence coverage and may not be cancelled without thirty (30) days written notice to the CITY sent by certified mail The ARTIST shall be required to provide proof of automobile liability coverage as required by the CITY'S Risk Manager (o) All costs associated with this Agreement, including cost of insurance, shall be the responsibility of the ARTIST (p) ARTIST shall provide to CITY lien releases for all matenals, transportation, and the like before final payment to the ARTIST shall be made 2. CITY'S OBLIGATIONS (a) The CITY shall make available to the ARTIST, background information on the SITE, if requested by the ARTIST (b) Subject to Section 1(b) above, the CITY shall make payments to the ARTIST according to the payment schedule in Exhibit "C". The total not-to-exceed fee is $85,000 which includes all costs related to this Agreement, including without limitation materials, insurance, and sales tax if required, and all travel and ARTWORK transportation, storage, installing, and all other expenses of the ARTIST. (c) A plaque identifying the ARTIST, the title of the ARTWORK, if any, and the year of the ARTWORK'S completion will be displayed in the immediate vicinity of the installed ARTWORK at the expense ofthe CITY. 3. TERM AND EXTENSIONS This Agreement shall be effective on the date it is executed by the last party to sign the Agreement, and it shall be effective for two years or until installation and acceptance of the ARTWORK, whichever is sooner Notwithstanding, on good cause this this Agreement may be extended for one additional year with the consent of both Parties and by a wntten amendment to this Agreement 4. TERMINATION and FORCE MAJEURE A. In the event of the ARTIST'S failure to deliver or perform the services required under this Agreement, CITY may terminate this Agreement for nonperformance by notifying ARTIST by certified U S Mail or next day ovemight mail of the termination If CITY decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, CITY may terminate this Agreement upon written notice to ARTIST. Upon notification of termination, ARTIST has five (5) business days to deliver all work in progress to CITY and, at the CITY'S option the work in progress will become the CITY'S sole property CITY will make a determination of fact based upon the work product delivered to CITY and of the percentage of work that ARTIST has performed which is usable and of worth to CITY in having the Agreement completed. Based upon that finding CITY will determine the final payment of the Agreement. B Force Majeure. Any delay in the performance of any the duties or obligations of either Party under this Agreement caused by an event outside the affected Parties' reasonable control shall not be considered a breach of this Agreement, and the time required for performance shall be extended for a period equal to the period of such delay. ARTIST shall not be entitled to damages or additional payment due to such delays Such events shall include, without limitation, war, govemment regulation instituted or revised after the date of this Agreement, labor disputes (including without limitation strikes, lockouts, job actions or boycotts), fires, floods, earth quakes, adverse weather necessitating succession of work or similar actions ofthe elements, civil unrest, or such other unforeseeable causes beyond the reasonable control and without the fault or negligence of the Party so affected The Party so affect shall give prompt notice to the other Party of such cause and shall take whatever reasonable steps are necessary to relieve the effects of such cause as rapidly as possible. In the event that the Forced Majeure delay extends longer than the CITY or ARTIST desires and such delay makes it difficult for either Party to perform, either Party may contact the other Party to meet and confer as to whether the Agreement should be terminated due to the extended delay or continue to be held in abeyance during the period of delay. If the Agreement is terminated, CITY will make the final determination as to the portions of the tasks completed and the compensation to be paid. C This Agreement may be terminated pursuant to Section 1 (h) above. 5. OWNERSHIP OF MATERIAL SUBMITTED All materials submitted related to the approved ARTWORK, the approved DESIGN or both the approved ARTWORK and DESIGN are the sole property ofthe CITY. 6. OWNERSHIP OF THE DESIGN AND/OR ARTWORK Title to the completed ARTWORK immediately vests in the CITY upon acceptance of the ARTWORK by the City, including all rights of ownership, possession and control. After completion and prior to acceptance of the ARTWORK, CITY shall have the right, at its option, to claim ownership, possession and control of that portion of the ARTWORK which is installed at the SITE. 7. REPRODUCTION RIGHTS Subject to the rights granted herein, ARTIST retains all rights under the Copyright Act of 1976 (17 U S.C §101 et seq), as amended from time to time The ARTIST hereby grants the CITY, royalty free and irrevocable license to make, or cause to be made, photographs and other two-dimensional reproductions of the ARTWORK or the ARTWORK DESIGN for educational, public relations, tourism and arts promotional purposes. For the purpose of this Agreement, the following are among those deemed to be permissible reproductions for the above cited purposes, brochures and pamphlets pertaining to the CITY; reproductions in exhibition catalogues, books, slides, photographs, postcards, posters, calendars, art magazines, art books and art and news sections of newspapers; in general books and magazines not primarily devoted to art; slides and film strips; video, computer websites; and television; as well as in media that shall exist in the future. The CITY shall include the ARTIST'S copyright notice on any reproductions and the ARTIST shall acknowledge the work is an original work commissioned by the City of Carlsbad, Califomia on such. 8. REGISTRATION OF COPYRIGHT The responsibility for registration of the copyright shall be the responsibility of the copyright holder under this Agreement. 9. WARRANTIES 1. Warranty of Title The ARTIST represents and warrants that: (a) The ARTWORK is solely the result ofthe artistic effort ofthe ARTIST. (b) The ARTWORK is unique and onginal and does not infringe upon any copyright, trademark, service mark or other intellectual property right of any third party (c) The ARTWORK or a duplicate of the ARTWORK has not been sold elsewhere. 2. Warranty of Quality and Condition ARTIST represents and warrants that: (a) The fabrication of the ARTWORK will be performed in a workman-like manner. (b) The ARTWORK, as fabricated and installed, will be free of defects in materials and workmanship, including any defects consisting of "inherent vice" or qualities which cause or accelerate deterioration of the ARTWORK. 3. Reasonable maintenance of the ARTWORK will not require procedures in excess of those described in the maintenance recommendations to be submitted by the ARTIST to the CITY along with the DESIGN. 10. REPAIRS The CITY shall have the right to determine whether repairs and/or restorations to the ARTWORK are required to be made, and if so, when the repairs and/or restorations shall be made The CITY, by wntten notice to the ARTIST at ARTIST'S last known address &/or email, shall notify artist if any repairs and/or restorations shall be necessary 11. WAIVER OF ARTIST'S RIGHTS The ARTIST and CITY acknowledge that the ARTIST may have certain rights under the Federal Visual Artists Rights Act of 1990 ("VARA" 17 U.S.C. § 106A, et seq) The ARTIST acknowledges and understands that if fabrication is performed, the subsequent installation of the ARTWORK at the SITE may subject the ARTWORK to destruction, distortion, mutilation, or other modification due to its removal by the CITY or its officials, officers, employees, agents, or representatives The ARTIST and CITY acknowledge that the ARTIST may have certain rights under Cahfomia Civil Code Secfion 987 which are not pre-empted by VARA. In consideration of the terms and conditions in this Agreement, the ARTIST waives any rights which the ARTIST or the ARTIST'S heirs, beneficiaries, devisees, or personal representatives may have under Cahfomia Civil Code Section 987 to prevent the removal, destruction, distortion, mutilation, or other modification ofthe ARTWORK. Any contracts or written agreements between the ARTIST and his/her subcontractors or other artists contnbuting to the ARTWORK shall include a waiver of the ARTIST'S nghts under this Agreement. The ARTIST agrees to waive the rights under VARA to prevent the destruction, distortion, mutilation, or other modification of the ARTWORK The ARTIST'S rights under this Agreement shall cease with the ARTIST'S death and do not extend to the ARTIST'S heirs, successors or assigns In addition, in the event that any element of the Artwork constitutes a public safety hazard, the City has the right to remove only the element posing the public safety hazard. The ARTIST, his or her agents, heirs, successors and assigns further agree not to attempt to defeat this waiver by cooperating, encouraging or assisting any organization which seeks to bring an action under these Acts 12. SALE OR DONATION OF THE DESIGNS BY THE CITY. The CITY shall have the right to donate or sell the ARTWORK at any time Before exercising this nght, the CITY, by written nofice to the ARTIST at ARTIST'S last known address, agrees to give the ARTIST the opportunity to purchase the ARTWORK for the greater of the market value as determined by a qualified appraiser or the amount of any offer that the CITY has received for the purchase ofthe ARTWORK, plus all costs associated with the removal of the artwork from the SITE, clean-up ofthe SITE and delivery to the ARTIST. The ARTIST shall have thirty (30) days from the date of the CITY'S notice to exercise the option to purchase the ARTWORK 13. STATUS OF THE ARTIST The ARTIST shall perform the services provided for herein in ARTIST'S own way as an independent contractor and in pursuit of ARTIST'S independent calling, and not as an employee ofthe CITY. ARTIST shall be under control ofthe CITY only as to the result to be accomplished, but shall consult with the CITY as provided for in this agreement 14. WITHHOLDINGS The CITY shall not make any federal or state tax withholdings on behalf of the ARTIST The CITY shall not be required to pay workers' compensation insurance on behalfofthe ARTIST. The ARTIST agrees to indemnify the CITY for any tax, retirement contribution, social security, overtime payment, or workers' compensation payment which the CITY may be required to make on behalf of the ARTIST or any employee of the ARTIST for work done under this agreement 15. IMMIGRATION ACT The ARTIST shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this agreement. 16. NONDISCRIMINATION CLAUSE The ARTIST shall comply with the state and federal laws regarding nondiscriminafion 17. COVENANTS AGAINST CONTEVGENT FEES The ARTIST warrants that he has not employed or retained any company or person, other than a bona fide employee working for the ARTIST, to solicit or secure this agreement, and that ARTIST has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement For breach or violation of this warranty, the CITY shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement pnce or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee 18. HOLD HARMLESS AGREEMENT The CITY, its officers, and employees shall not be liable for any claims, liabilities, penalties, fines, for any damage to goods, properties, or effects of any person whatsoever, nor for personal injuries or death caused by, or resuhing from, any intenfional or negligent acts, errors or omissions of ARTIST or ARTIST'S agents, employees, or representatives ARTIST agrees to defend, indemnify, and save free and harmless the CITY and its officers and employees against any ofthe foregoing liabilities or claims of any kinds, and any cost and expense including attomey's fees incurred by the CITY on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in the DESIGN 18 1 Indemnification for Infringement The ARTIST also agrees to protect, defend, indemnify and hold the City harmless from any action, claim, suit or liability based on a claim that work performed under this Agreement by the ARTIST or his/her agents constitutes an infringement of any patent, copyright, trademark, trade name or other propnetary right of any party 19. ASSIGNMENT OF CONTRACT The ARTIST shall not assign this contract or any part therefore or any monies due thereunder without the prior written consent of the CITY 20. SUBCONTRACTING If the ARTIST subcontracts any of the work to be performed under this agreement, ARTIST shall be fully responsible to the CITY for the acts and omissions of ARTIST'S subcontractor and of the persons either directly or indirectly employed by the subcontractor, as ARTIST IS for the acts and omissions of persons directly employed by ARTIST. Nothing contained in this agreement shall create any contractual relationship between any subcontractor of ARTIST and the CITY The ARTIST shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this agreement applicable to ARTIST'S work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CITY. 21. PROHIBITED INTEREST No official of the CITY who is authorized in such capacity on behalf of the CITY to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof No officer or employee of the CITY who is authorized in such capacity and on behalf of the CITY to exercise any executive, supervisory, or similar funcfions in connecfion with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof 22. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the ARTIST to any additional payment whatsoever under the terms of this contract 23. EXHIBITS All exhibits referenced in this Agreement are attached hereto and incorporated herein by this reference 24. CONFLICT OF INTEREST The ARTIST shall file a Conflict of Interest Statement with the City Clerk m accordance with the requirements ofthe City of Carlsbad Conflict of Interest Code The ARTIST shall report investment of interests m real property 25. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of ARTIST each represent and warrant that they have the legal power, nght and actual authority to bind ARTIST to the terms and conditions of this Agreement ARTIST CITY OF CARLSBAD, a municipal corporation of the State of California B Kathy Dpdson ^oJ^«t^ (J (pnnt name/title) BARBARA: City Clerk ESON Ifrequired by City, proper notanal acknowledgment of execution by contractor must be attached If a corporation. Agreement must be signed by one corporate officer from each of the followmg two groups Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bmd the corporation APPROVED AS TO FORM CELIA >^KE^R^ City Attomey irAiSiiistant Lity Attomey EXHIBIT "A" (Images of Design) SrottE* SiuDio I tt LUCEtO WA,T POIIOW VAUet C*. »tQ" Landscape, Sculpture Height & Structural Concept EXHIBIT "B" (Image of Site) EXHIBIT "C" AGREEMENT BETWEEN CITY OF CARLSBAD AND STOLLER STUDIO, INC Payment Schedule Task 1 -Fabrication and Installation- Not-to-Exceed $75,000 Procure materials, fabncate ARTWORK, store and protect ARTWORK m coordination with staff and contractors 1. $10,000 will be paid 30 days after execution of the Agreement by all Parties for working on initial Fabrication and installation plannmg and designs. 2 Up to $ 30,000 will be paid upon the procurement of all materials satisfactory to the City's Arts Manager 3 Up to $20,000 will be paid upon 50% completion of the ARTWORK'S fabrication, in a manner acceptable to the City's Art's Manager 4. Up to $ 15,000 will be paid upon 100% completion of the ARTWORK'S fabncation, in a manner acceptable to the City's Art's Manager Task 2 -Fmal Installafion Not-to-Exceed $10,000 Delivery and Installation of ARTWORK 5 Up to $10,000 will be paid upon completion of installation of the ARTWORK, and the written acceptance ofthe ARTWORK by the CITY