HomeMy WebLinkAbout2010-02-22; Agricultural Conversion Mitigation Fee Committee Ad Hoc; ; Status of Projects Awarded with Agricultural Conversion Mitigation Fee FundingSubject:
Meeting Date:
Agenda Item #3
CITY OF CARLSBAD
AGRICULTURAL CONVERSION MITIGATION
FEE AD HOC CITIZENS' ADVISORY COMMITTEE
Status of Projects Awarded with Agricultural Conversion
Mitigation Fee Funding
February 22, 2010
At the Nov. 17, 2008 Agricultural Conversion Mitigation Fee (ACMF) Ad Hoc Citizen's Advisory
Committee (Committee) meeting, the Committee directed staff to return with continual status
updates on awarded grant projects. Of the 20 projects that have been awarded with ACMF
grant funding:
• Nine projects have received full disbursement of funding, five of which have been fully
implemented and completed;
• Nine projects have received partial disbursement of funding; and,
• Two projects have yet to receive disbursement of funding.
Exhibit 3-1 provides an updated summary of the fund balance and status of projects awarded
with ACMF funding. Additionally, status reports from individual grantees of funding are
attached as Exhibits 3.2 through 3-11.
Respectfully Submitted,
PLANNING DEPARTMENT
Exhibits:
3.1
3.2-3.11
Encumbrance/Disbursement Breakdown
Status Reports from Grantees
PROJECT ELIGIBILITY PROJECT NAME NUMBER CATEGORY
AGPOG-02 D Audubon Nature Center
AGP 06-03. D BLF Nature Center
Improvements
AGP 06-04 C&D Buena Vista Lagoon
Boardwalk
AGP 06-05 B Cymbidium Project
AGP06-06 B Multi-Use Barn
AGP 06-07 B Permeable Paving
Project
AGP06-08 B Drainage Improvements
Project
AGP 06-09 B Soil Amendment Project
AGP 06-10 C Carlsbad Beach
Nourishment
AGP 06-12 A Batiquitos Lagoon
Monitoring/
Management Pian
AGP06-13 C Agua Hedionda lagoon
Trails
AGP 06-15 D Discovery Center
Interior improvements
AGP 06-16 B La Posada de Guadalupe
Farm Worker Housing
AGP09-01 B Carlsbad Flower Fields
Enhanced Access
AGP09-02 B Aquaculture
Enhancement at
Carlsbad Hatchery
CITY COUNCIL APPROVED AGRICULTURAL CONVERSION
MITIGATION FEE PROGRAM:
Breakdown of Encumbrance and Disbursement Totals for Approved Projects
FUNDING FUNDING FUNDING
PROJECT DESCRIPTION GRANTEE SPENT BY APPROVED DISBURSED GRANTEE
Interior improvements to Nature Center classroom Buena Vista $15,000 $15,000 $15,000
Audubon Society Dec 2007
Nature Center replacement and improvements Batiquitos Lagoon $180,732 $88,000 $3,820.14
Foundation May2008
Engineering design and environmental studies for a Buena Vista Lagoon $164,000 $68,000 $31,014.79
boardwalk Foundation Oct. 2008
Greenhouse, shade structure, and related infrastructure for CB Ranch $316,500 $310,500 Unknown
orchid production Enterprises Aug.2007
Barn for off-season equipment storage and seasonal displays CB Ranch $233,000 $233,000 $233,000
and presentations Enterprises Oct. 2007
Permanent semi-permeable road surface for Flower Fields CB Ranch $297,000 $297,000 $297,000
circulation Enterprises July 2007
Permanent drainage system to reduce erosion and soil loss CB Ranch $230,000 $230,000 $230,000
Enterprises Aug. 2007
5-year program of soil amendment to improve soil structure CB Ranch $84,000 $84,000 $84,000
and long-term productivity of Flower Fields Enterprises July 2007;
March 2008;
& Feb. 2010
Nourishment of two stretches of beaches in north and south City of Carlsbad $1,500,000 $116,437 $116,437
central Carlsbad Beach Preservation June 2008
Committee &Aug. 2009
Monitor and develop management plan for lagoon Batiquitos Lagoon $780,5891 $23,995 $21,633.55
Foundation April 2008
Maintenance and construction of trails around Agua Agua Hedionda $305,750 $35,000 $0
Hedionda Lagoon lagoon Foundation Nov.2009
Interior and exterior improvements to existing Discovery Agua Hedionda $386,000 $68,500 $32,308.16
Center Lagoon Foundation Dec. 2008
Construction of farm worker/homeless housing at Casa de Catholic Charities $2,000,000' $54,400 Unknown
Guadalupe June 2009
Second access point to the Flower Fields through a right-in onl• ,B Ranch Enterprises $113,107 $113,107 Unknown
entry on Palomar Airport Road, associated deceleration lane Sept. 2009
and signage.
Modifying two flow-through raceway units into one re-Hubbs-SeaWorld $249,313 $249,313 Unknown
circulating unit for propagation of white sea bass. Research Institute Nov. 2009
1 Entire request encumbered, but approved only portion ($74,995) at present to allow for data collecting and reporting and maintenance.
2 Entire request encumbered, but approved only portion ($108,500) at present to allow for design work.
Exhibit 3.1
NOT YET
DISBURSED PROJECT STATUS
FUNDING
$0 Project successfully implemented/complete.
$92,732 Lease negotiations for project site underway. See Exhibit 3.2
for additional information.
$96,000 Preliminary design in progress. See Exhibit 3.3 for additional
information.
$6,000 Project implementation underway. Remaining $6,000 is
anticipated to cover utility costs for years 2 and 3. See
Exhibit 3.4 for additional information.
$0 Full funding disbursed. Project Implemented/ complete.
$0 Full funding disbursed. Project implemented/ complete.
$0 Full funding disbursed. Project implemented/ complete.
$0 Years 1 through 3 of composting applications implemented/
complete. See Exhibit 3.4 for additional information.
$1,383,563 Planning activities complete. Phase II tasks anticipated to
¢•' begin soon and be complete mid 2011. See Exhibit 3.5 for
additional information.
$756,594 Partial funding disbursed April 2008. Bathymetric and Tidal
Assessment Study Complete. See Exhibit 3.6 for additional
information.
$270,750 RFP for trail work underway. Grantee anticipates beginning
physical improvements by May 2010. See Exhibit 3.7 for
additional information.
$317,500 Office upgrades, architecture and planning complete. See
Exhibit 3.7 for additional information.
$1,945,600 See status update under Agenda Item US
$0 Components of project financed with ACMF funds are
complete. Project completion anticipated March 2010 with
onsite improvements. See Exhibit 3.4 for additional
information.
$0 Finalization of design specifications expected March 2010.
See Exhibit 3.8 for additional information.
REVISED: 2/18/10
FUNDING FUNDING FUNDING NOT YET
PROJECT ELIGIBILITY PROJECT NAME PROJECT DESCRIPTION GRANTEE SPENT BY DISBURSED PROJECT STATUS
NUMBER CATEGORY APPROVED DISBURSED GRANTEE FUNDING
AGP 09-03 A Batiquitos Lagoon North Planning and design of Murphy Trail Bypass Boardwalk and Batiquitos Lagoon $98,572 $59,754 $0 $38,818 Partial funding disbursed Dec. 2009. Project start-up, team
Shore Trail Rosalena Trail. Ayers property acquisition. Mitsuuchi property Foundation Dec. 2009 organization and detailed project planning underway and
wetland restoration and trail building. Invasive species expected to be completed in March 2010. See Exhibit 3.9 for
removal at Rosalena/San Pacific/Highway 101 areas. additional information.
AGP09-09 D Agua Hedionda Lagoon Remodel of existing meeting room to create classroom, llgua $52,000 $0 $0 $52,000 See Exhibit 3.7.
Discovery Center meeting room and nature lab. Hedionda Lagoon
Improvements Foundation
AGP09-10 C Coastal Bluff Coastal bluff restoration and rehabilitation; fencing, and trail • alifornia $234,830 $0 $0 $234,830 See Exhibit 3.10 .
Restoration-Tamarack construction. tale Parks
and Frazee
AGP 09-11 A&D Buena Vista Creek Development of informational management system (database) Buena Vista Audubon $50,000 $50,000 Unknown $0 Full funding disbursed Dec. 2009. Data collection underway.
Watershed Information for existing studies/conditions. Society Dec. 2009 Project completion anticipated June 2010. See Exhibit 3.11
Management System for additional information.
AGP 09-12 D Buena Vista Audubon ADA Accessibility at existing Audubon Nature Center. Buena Vista Audubon $50,000 $50,000 Unknown $0 Full funding disbursed Dec. 2009. See Exhibit 3.11 for
Nature Center ,ociety Dec. 2009 additional information.
Improvements
TOTAL $7,340,393 $2,146,006 $5,194,387
REVISED: 2/17 /10
Exhibit 3.2
-.@.~. #.~.-' ./4
' .
RECEIVED
FEB 1 5 ?010
CITY OF CARLSBAD
PLANNING DEPT
February 15, 201 0
Agricultural Conversion Mitigation Fee Grant Project Status Summary
BLF Nature Center Improvements
Grant Proposal No. AGP-06-03, April 29, 2008
Grant Summary
Project Award: $180,732, Grant Agreement Signed by Mayor Lewis: April 29, 2008.
First funding installment: $88,000 (City of Carlsbad Ck#175684 dated June 5, 2008).
Grant balance remaining: $92,732. Project expenses to date: $3,820.14.
General Comments and Project Status
The upgraded nature center resides in an area designated as open space in Carlsbad
Local Coastal Program. A relatively recent Coastal Program Amendment was approved
by the California Coastal Commission which allows for temporary facilities to be
installed in such open space areas. This chang.:l allows for facilities like our nature
center to apply for and obtain a renewable Conditional Use Permit (CUP)/ Coastal
Development Permit (CDP). The project is behind schedule and under spending due to
a two key factors.
The most difficult and challenging part of this project has been ongoing negotiations and
discussions with Aviara Master Association (AMA), which owns the property upon which
the existing and upgraded Batiquitos Lagoon Foundation Nature Center is located.
Before submitting our application to the City of Carlsbad for a renewable CUP/CDP as
part of the application process, we must first formalize a license agreement that is
acceptable to the BLF and AMA, and then have it formally recorded as part of their
property deed with San Diego County. We have made significant progress in this
process, with our lawyers nearing completion of the agreement for review, approval and
recording by the BLF and AMA. A draft CUP/CDP application and project
documentation package was submitted to AMA on December 21, 2010 to formally start
their review process. The schedule for this critical part of the project is summarized
below.
License Agreement Milestone Chart
Milestone Estimated Date
1. BLF Submits Draft December 21, 2009 (Completed)
Packaqe to Aviara
Master
Association's
Architectural
Committee for
Review (Includes
property license
agreement,
CUP/CDP
application, and
related engineering
drawing and
materials)
2. Aviara Master January 15, 2010
Association's
Architectural
Committee submits
package for Board
Review
3. Aviara Master February 17, 2010 (Now estimated to be
Association's Board March 2010)
Annroval
4. City of Carlsbad September 17, 2010
Approves and
Issues CUP/CDP
5. Installation of October 4, 2010
Upgraded Nature
Center and Storage -
Unit
The second activity that contributed to the delay was the time it has taken to complete
the upgraded nature center engineering design and associated cost estimate by
Williams Scottsman, the provider of the upgraded nature center facility. This included a
required earthquake certification of the facilities above ground foundation system by the
State of California. We now have their information and foundation certification, and
have incorporated that in our documentation provided to AMA on December 21, 2009.
We expect to submit the formal CUP/CDP application and fee in March 2010 and also
make the down payment for the upgrade to William Scottsman in April 2010 so that they
can place it in their production schedule. We feel that we are now on track to have the
replacement nature center installed in the October-November 2010 timeframe.
BUENA VISTA LAGOON FOUNDATION • P.O. BOX 4516 • CARLSBAD, CALIFORNIA 92008
lo,
an-geles
February 9, 2010
Kevin Pointer
Associate Planner
City of Carlsbad
1635 Faraday Ave.
Carlsbad, Ca. 92008
Dear Kevin,
FEB 11 2010
t_ __ --------u., __
This is a followup to our Noy. report to the Committee. We are still in
the preliminary design phase. Final details are being worked out between the
Foundation, Warren Wong ofCDF&G, and Noble's designer, Tom Fischetti.
The design produced will be a 30% design as desired for the Buena Vista
Lagoon restoration EIR.
To date we have disbursed $31,014.79 to Noble Consultants for their
work.
We anticipate completion of phase 1 soon.
NON PROFIT PUBLIC CHARITY
Kevin Pointer
From:
Sent:
To:
Cc:
Subject:
Chris Calkins [ccc@carltas.com]
Wednesday, February 17, 201 0 9:28 AM
Kevin Pointer
Fred Clarke; Jim Bornemann; Monica Browning
RE: ACMF Grants to The Flower Fields
Here is an update of the funded projects:
Exhibit 3.4
l.AG_P 06-05( Cymbidium Project)-The first finished plants and cut stems have been sold-900 plants and 1000 cut stems.
The project is well on track and the product has been well received. We will request the disbursement for utilities later
this spring .
2. AGP 06-09 (Soil Amendment)-The last of the funded amendment has been completed and the funds fully disbursed.
We expect the crop to show the benefit of this amendmet as did last years.
3. AGP 09-01 ( Enhanced Access)-The funded work is complete. The City has required significantly more improvement
onsite than was anticipated and this work is still being completed. It will be done before the commencement of the
season in March.
Please let me know if you require further information.
Chris Calkmins
From: Kevin Pointer [mailto:Kevin.Pointer@carlsbadca.gov)
Sent: Wednesday, February 17, 2010 8:51 AM
To: Chris Calkins
Subject: FW: ACMF Grants to The Flower Fields
Hi Chris,
Would you please provide very brief updates on the below projects that I may update the Committee with? I don't
recall receiving updates as of yesterday, but I would like to still include them in the agenda packet that will go out
tomorrow morning if you're able to submit them before the end of the day today. For the soil amendment project, I
expect that you've received the last $15,000 check last week, so simply referencing an anticipated completion date
should be sufficient. Please let me know if you have questions.
From: Kevin Pointer
Sent: Tuesday, February 02, 2010 8:08 AM
To: Chris Calkins (ccc@carltas.com)
Subject: ACMF Grants to The Flower F:ields
Hi Chris,
I've scheduled an Agricultural Conversion Mitigation Fee (ACMF) Committee meeting for Monday, February 22, 2010 at
1:30 p.m. At the meeting, I'd like to provide an update to the Committee on the status of projects that have received
funding. The update is purely informational and the Committee will not be taking action on awarded grants.
Kevin Pointer
From:
Sent:
To:
Subject:
Kevin,
Steve Jantz
Friday, January 29, 2010 11 :49 AM
Kevin Pointer
RE: SANDAG Beach Nourishment
The following is a brief status report on the Sandag Regional Beach Sand Project II:
Exhibit 3.5
Phase I of the next Regional Beach Sand Project (RBSP II) was completed last summer. Phase I consisted of a feasibility
study and preliminary issue determinations. In the fall of last year, Sandag authorized a task order with Moffatt & Nichol
Engineers to begin preparation of the Phase II work tasks. These tasks include the preparation of the engineering design
plan for the beach nourishment project, conduct shoreline modeling scenarios at specific locations in the region,
conduct stakeholder meetings, preparation and processing of an EIR/EIS, securing the required resource agency
permits/approvals, and the preparation of construction bid documents. Phase II is projected to be complete towards
the middle of 2011 with the project scheduled to begin in early 2012.
Regarding funding, the California Department of Boating and Waterway has budgeted for 85% ($19.SM) of the total cost
of the project with the local coastal cities sharing in the remaining 15%. The contractual arrangements between Sandag
and the cities is established through an MOU and implemented on an annual basis. Therefore, each city only has to
budget the specific amount for each fiscal year's worth of consultant services. For FY 2009/10 the city paid $41,936 in
Ag Mitigation Funds. For the upcoming fiscal year (FY 2010/11), Carlsbad's expected contribution is $65,150 which will
also be paid through the previously approved Ag Mitigation Grant for the Beach Nourishment Project.
If you have any questions, please feel free to contact me.
From: Kevin Pointer
Sent: Thursday, January 28, 2010 5:14 PM
To: Steve Jantz
Subject: SANDAG Beach Nourishment
Hi Steve,
Would you please provide me on the SANDAG Beach Nourishment project funded with Agricultural Conversion
Mitigation Fee funds? The Committee will be meeting on 2/22 and I would like to provide them with an update on the
status of grant awards. Would you please provide me with an update by 2/11 so that I may get that update to them as
part of the agenda packet? The Committee last received an update on this project at their June 2009 meeting. Thanks!
~ \i>:: ~ Cil? 0'
CARLSBAD
Kevin Pointer
Associate Planner
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008
www.carlsbadca.gov
1
Exhibit 3.6
RECEIVED
FEB I 5 2010
CITY OF CARLSBAD
PLANNING DEPT
February 15, 2010
Agricultural Conversion Mitigation Fee Grant Project Status Summary
Batiquitos Lagoon Monitoring/Management Plan (Includes Trail
Maintenance/Restoration) Project
Grant Proposal No. AGP 06-09, April 29, 2008
Funding
Project Award: $756,594 ($74,995 released). Grant Agreement Signed by Mayor
Lewis: April 29, 2008. First funding installment: $23,995. Grant balance remaining
(from first installment): $2,631.45.
Updated Disbursement Schedule
Period Date Funded Amount Funded Cumulative
Fundina
Year1 Anril 14, 2008 $23;995 $23,995
Year2 Anril 2010 $15,000 $38,995
Year 3 Aoril 2011 $3,000 $41,995
Year4 Anril 2012 $15,000 $56,995
Year5 Anril 2013 $3,000 $59,995
Year 6 Anril 2014 $15,000 $74,995
Updated Project Schedule
Task Start Completion Completion
Milestone
Year 1: Data May 2008 April 10, 2009 Submission of study
Collection, Physical [COMPLETED] results report by
Monitoring Merkel &
(Bathymetric and Associates. ,
Beach Monitoring
and Tidal Monitorino '
Year 1: May 2008 March 29, 2010 Submission of
Maintenance summary report of
Activities maintenance
activities bv the
1
Batiquitos Lagoon
Foundation
Year 2: April 2010 March 2011 Submission of
Maintenance summary report of
Activities maintenance
activities by the
Batiquitos Lagoon
Foundation
Year 3: April 2011 March 2012 Submission of
Maintenance summary report of
Activities maintenance
activities by the
Batiquitos Lagoon
Foundation
Year 4: April 2012 March 2013 Submission of
Maintenance summary report of
Activities maintenance
activities by the
Batiquitos Lagoon
Foundation
Year 5: April 2013 March 2014 Submission of
Maintenance summary report of
Activities maintenance
activities by the
Batiquitos Lagoon
~,,,,, Foundation
Year 6: April 2014 March 2015 Submission of
Maintenance summary report of
Activities maintenance
activities by the
Batiquitos Lagoon
Foundation
Project Status
• The Bathymetric and Tidal Assessment of Batiquitos Lagoon report was submitted to
the Planning Department and California Department of Fish and Game on April 10,
2009. This plan was subsequently incorporated into the 10 Year Batiquitos Lagoon
Enhancement Report. It is also being used in the planning for the next lagoon
dredging which is to begin in the fall of 2010. This will be a very large dredging
project with a revised Memorandum of Agreement being circulated for signatures of
the enhancement project co-permittees. The dredging is estimated to be in the
350,000 -450,000 cubic year range. Endorsement of the MOA is pending signature
by the City of Carlsbad.
• The trail maintenance and restoration portion of the grant is behind schedule. The
disbursement and project schedules above have been updated. Significant progress
has been achieved in invasive plant removal and restoration of an area just outside
the Four Seasons Golf Club !railhead. Work along the North Shore Trail to remove
2
invasive plants and to maintain and improve the trail has been made by BLF
volunteers. We expect to accelerate this work. Volunteers have spent a lot of time
doing trail maintenance and clean-up following the recent storm events.
• The BLF is prepared to make its case for release of the balance of project funds
associated with the grant. $705,594. The BLF feels that moving forward with the
Lagoon Monitoring and Management Plan activities now that the 10 monitoring
project has ended almost 2 years ago, is critical to sustaining the health of the
lagoon. With the current economic situation and the State of California's budget
problems, we need to more forward expeditiously.
3
TO: Kevin Pointer, City of Carlsbad Planning Dept.
FROM: Nikki Weaver, Agua Hedionda Lagoon Foundation
RE: Update on Agricultural Conversion Mitigation Grants
Discovery Center Improvements Grant
Current Status:
RECEIVED
FEB 1 5 20;0
CITY OF CARLSBAD
PLANNING DEPT
Exhibit 3.7
The AHLF has spent $32,308 of the $68,500 grant funds received in December 2008, leaving a
current balance of $36,192 in the grant account. A detailed accounting is attached. The grant
expenditures thus far include office upgrades and improvements as follows: new built in desks
and office furniture, bookshelves, cabinets and new flooring. Cabinets and bookshelves were
also upgraded in the multi-purpose/conference room of the Discovery Center. In addition,
$8,800 has been spent on architectural and planning consultants. The remaining balance of this
grant will be used to fund the structural modifications needed for the Discovery Center's
Interpretive Master Plan including the installation of a retail/gift shop in the front foyer and the
installation, repair and/or removal of walls and windows.
Challenges Encountered:
During the professional architectural review process for the Interpretive Master Plan it was
brought to our attention that the desired occupancy for the Discovery Center may not meet the
new state building health and safety codes for a building of this capacity. This revelation
resulted in delays to the project milestones and timeline that we had originally submitted to
City of Carlsbad in December of 2008. The AHLF Board and Master Plan Committee has
retained a planning firm to assist in the Preliminary Review Process and Site Development plan
procedures. This Review Process will require the review of the completed Outdoor Master
Plan as well as the aforementioned Interpretive Master Plan by the City Planning Department.
In preparation of the Review process the AHLF has obtained a Title Report and an engineering
constraints map for the Outd0oor Master Plan Committee to work with. The Foundation is ,
currently soliciting RFPs for landscape architects to complete the design for the Outdoor
Master Plan. The AHLF expects to have an approved Outdoor Master plan by July of 2010 and
will be in the Preliminary Review process with City staff in August of 2010. The implementation
timeline for this grant is currently six months behind schedule. Once the City's review process
is completed, the Foundation will have a more accurate projection of the remaining milestones
for this project.
Agua Hedionda Trails Grant
The Trail Maintenance Phase of this grant began in December 2009 with the receipt of $35,000
in funds. We are currently in the process of soliciting RFP's for the trail work .. We anticipate
beginning maintenance work on the Hubbs Trail no later than May 2010. Work on the DFG trail
(below the Discovery Center) will be deferred until after the nesting season ends in the Fall of
2010.
Discovery Center Classroom Expansion
The timeline for this grant is contingent upon the timeline for the larger DC-Improvements
ACMG and the constraints therein (see Exhibit A and B attachments). Work on this project
cannot begin until the Preliminary Review has been approved by the City Planning Dept.
Reallocation of Funds
The AHLF would like to reallocate some of the funds originally approved for the construction of
a garage/storage building to cover unexpected costs and fees required for the completion of
the Preliminary Review Process and a Site Development Plan. The request for funds to build a
garage/storage in the original grant was connected to another grant that was subsequently
denied (CLAW exhibit) and therefore this element of the budget has become irrelevant and
obsolete in the context of the approved project. This proposed reallocation was included in the
revised project timeline/budget submitted to the City in November 2008.
Conclusion
As with other non-profit organizations, the AHLF has been impacted by the global economic
downturns and as a result, the Board and staff have had to reallocate some of their time and
resources towards ensuring the organization's ongoing financial stability. The Board of
Directors wishes to convey to the City of Carlsbad that it is 100% committed to the successful
completion of the Discovery Center Improvements -Agricultural Mitigation Grant project and
we plan to make every effort to meet the remaining milestones for this project.
EXHIBIT A
TIMELINE AND BUDGET SUMMARY
AGUA HEDIONDA DISCOVERY CENTER IMPROVEMENTS
AGP 06-15
Milestone Approx. Approx. Spent as
Date Cost of 1/10
PHASE I:
I. I Interior Improvements -
Upgrades to offices, including $22,741 bookshelves, desks, filing cabinets and 1/2009 $22,500
flooring; new lloorin.g,
l.2 Selection of Architect/Engineers for
Building Modifications -$ 9,567 Plans drawn up for indoor 812010 $10,000
modifications
1.3 Front entty modifications -
9/2010 $16,000 Installation of eift shoo/retail
1.4 Issuance of building permits for 1/2011 NIA interior improvements
1.5 Exhibits ordered "" 9/2010 $20,000
1.6 Exhibits installed ~· 1212010 NIA
Total Expenditures lo Onie -Phase I $32 308
PHASE II:
2.1 Outdoor Classroom -RFP's in Retainer of architect/planning $30,000
consultations for design phase process
2.2 Preliminary Design of Exterior
Improvements/Outdoor Classroom
Construction; submittal of permits and 812010 $20,000
ann!ication for CUP/CDP
2.3 Submit preliminary review process 8/2010
2.4 Prepare construction/ landscape
10/2010 S20,000 drawings, annlv for CUP/CDP
2.5 Permits issued; outdoor construction
beJdns , 512011 $147,500
2.6 Outdoor landscaping/ construction
11/2011 $100,000 comoleted
TOTAL GRANT FUNDS $386,000
revised 2/10/2010
. -----------------
SUMMARY OF AHLF i ------------·--------·-AGRICULTURAL CONVERSION MITIGATION GRANT!
DISCOVERY CENTER IMPROVEMENTS AGP 06-15 ------·-·-
--·---··-··--·· ·---·-··"" --~-------------·-
. _ B~ginning Balance _ -· $68,500.00
..... ·---· --..
VENDOR AMOUNT PURPOSE .... _____ ..
-·-· ·------Action Carpet $484.00 new office caroets -·--·-... $5.45 )expense reimbursement· Al Cerda ____ , ---$675.00 I floor olan board · · Acorn Group
California Closets • TOTAL $22,257.00 \offfices and board room
$2,500.00 rarchitecturaE;ervices
..
Ron Yeo
Hofman Pl_anning_·_I()TAL ' --1 $6,386,71 ·r1anning & ·engliieering .
Total Exf)_enses to date $32,308.16
Current Grant Balance $36,191.84 :
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
EXHIBIT B
TIMELINE AND BUDGET SUMMARY.
AGUA HEDIONDA DISCOVERY CENTER
CLASSROOM EXPANSION
AGP 09-09
Ag. Con. Mitigation fee Grant for Approx. Date Status as
Meeting room remodel of Completion of Feb
2010
Prepare a Preliminary Review November 2009 ongoing
Annlication
Submit a Preliminary Review January 2010 Aug2010
Annlication
Prepare interior construction February 2010 Sept 2010
drawim!S, annlv for buildint! oermit
Prepare exterior construction March 2010 Oct 2010
drawings, apply for CUP and CDP
orocess ...
Issuance of Buildint! Permits Mav2010 Jan 2011
Interior remodelint1 bet!ins June-Oct. 20 I 0 Feb 2011
Approval of CUP amendment by September 2010 April 2011
Citv
Construction Begins for exterior October 2010 May 201 I
modifications-parking lot, storage
area and outdoor classroom
Construction comnleted March 2011 Nov 2011
Approx.
Cost
$10,000
.
$42,000
Kevin Pointer
From:
Sent:
To:
Cc:
Subject:
Kevin-
Mark Drawbridge [MDrawbridge@hswri.org]
Sunday, February 14, 2010 11:57 AM
Kevin Pointer
Michael Paquette; Mike Gafford; Bethany Smith
RE: ACMF Grant Award: HSWRI Hatchery
Here is an update to our Carlsbad Agriculture Mitigation Fee Project.
1. Funding was received in early December, which is when we officially initiated the project.
Exhibit 3.8
2. Task 1 -Finalize Design Specifications (2 months). We are on track with finalizing design specifications and
expect to be complete by the end of March.
3. Task 2 -Solicit Bids (1 month). We have solicited preliminary bids ahead of schedule but these will be refined
when Task 1 is completed
4. Task 3 -Complete site work (2 months). We have initiated some electrical work ahead of schedule but the
majority of site work will not be initiated until Task 1 is complete.
Please don't hesitate to ask if you have any additional questions.
Thank you
Mark Drawbridge, M.S.
Senior Research Scientist & Aquaculture Program Director
Hubbs-SeaWorld Research Institute
2595 Ingraham Street
San Diego, CA 92109
619-226-3943
619-226-3944 (FAX)
mdrawbridge@hswri.org
<http://www.hswri.org>
From: Kevin Pointer [mallto:Kevin.Pointer@carlsbadca.gov]
Sent: Monday, February 01, 2010 10:56 AM
To: Mark Drawbridge
Subject: ACMF Grant Award: HSWRI Hatchery
Hi Mark,
I've scheduled an Agricultural Conversion Mitigation Fee (ACMF) Committee meeting for Monday, February 22, 2010 at
1:30 p.m. At the meeting, I'd like to provide an update to the Committee on the status of projects that have recently
received funding. The update is purely informational and the Committee will not be taking action on awarded grants.
Would you please provide me with a status update on the grant to HSWRI for the hatchery improvements at Agua
Hedionda Lagoon so that I can transmit the information to the Committee for the meeting? I would greatly appreciate
receiving the update by Tuesday, Feb. 16, 2010 to include it in the agenda packet. Please let me know if you have any
questions. Thanks!
1
Exhibit 3.9
--~--1:.._--~-A<-r]
RECEIVED
FEB : 5 ~-'-"'D I t ;,; i .
"\, ~ .J' CITY OF CARL
PLAN'' SBAD i,,/ilJG DEPT -
February 15, 2010
Agricultural Conversion Mitigation Fee Grant Project Status Summary
Batiquitos Lagoon North Shore Trail, Property Acquisition, and Restoration
Project Grant No. AGP JlS--O!f, April 29, 2008 o'I-o3
Funding
Project Award: $98,572. Grant Agreement Signed by Mayor Lewis: April 29, 2008.
First funding installment: $59,754. Grant balance remaining (from first installment):
$59,754.
Budget and Disbursement Schedule
Budget with disbursement schedule is attached.
Updated Projec(Schedule --
Task Estimated Actual Estimated Actual
Start Start Comnletlon Completion
1. Project start-up & DEC 2009 January MAR 2010
team organization. & 21,2010
detailed project planning
(2 months)
-----·--
2. Trail Planning, Design JAN 2010 January JAM 2011
& Construction ( 12 21,2010
Months (Includes
planning & design
subcontract)
'
'
Completion
Milestones
Project planning
completed; project
team organized:
volunteer outreach
& recruitment
iniliated ------···· --~-----Murphy Properly
Bypass boardwalk
trail plans &
conslruclion cost
estimates are all
accepted; Rosalena
Trail reach plans
reviewed, updated,
construction cost
estimates are all
acce led
I
i
I '
' --·-·· --· ·-
______ , --j 3. Invasive Plant JAN 2010 January JUN 2012 Invasive plans
21.2010 ___ successfully Control, Removal & --·---------·····-
1
Restoration (Note: removed & treated;
Includes restoralion in wetland area
fonner Mitsuuchi created & under
Property wetland area, & maintenance.
Rosalena, San Pacifico, Includes 2 removal I
& CDF&G areas) -restoration I
Includes invasive plant maintenance cycles
treatment I biomass
removal subcontract.
129 Monfhsl
3.A Season 1 JAN 2010 January DEC 2010 Season 1 Invasive
21,2010 plans successfully
removed & treated;
wetland area
created & under
maintenance.
3.B Season 2 JAN 2011 FEB 2012 Season 2 lnvas~
plans successfully
removed & treated;
wetland area
created & under
maintenance.
4. Land Acquisition, FEB 2010 February NOV 2011 Escrow closed &
Including Pre-acquisition 8,2010 Ayres Group
Activities -Ayres Group property
Property (21 months)
~
successfully
transferred In fee 1
tille to the BLF or
other appropriate
' title holder. -~·-···-·"' 5. Project & DEC 2009 January JUN 2012 Final project report
Management (over total 21,2010 data collection &
project duration of 30 invoices submitted
months) lo the City of
Carlsbad; project
completion
accepted by the
Citv of Carlsbad
6. Final Project Report APR 2012 JUN 2012 Final Project report
(2 Months) prepared &
submitted ' -
2
Project Status
General Comments: We originally thought that we need a modification to the grant
agreement to address a subcontract issue associated with the invasive plant work that
San Elljo Lagoon Conservancy is to perform. Upon further discussion, an agreement
modification is not required. The attached budget and disbursement schedule that was
originally submitted to the City of Carlsbad remains correct.
• Agreement with San Elijo Lagoon Conservancy, who has an experienced invasive
plant removal team, has been finalized and ready to begin work. The San Pacifico
and Rosalena Homeowners Associations have been contacted and alerted to the
invasive plant removal work. California Department of Fish and Game has approved
our work.
• Contact has been made and contract proposal is under review for the Murphy
Property By-pass trail engineering design with Masson and Associates, Inc. of
Escondido, California. They specialize in planning, engineering and surveying.
Following proposal review and their budget estimate, we expect to award a sub-
contract in early March 2010.
• Representatives of the Ayres Group have been contacted. They intend to donate
-7.2 acres of wetland habitat to the BLF for a tax break. Our land broker (Ann Van
Leer, Land Conservation Brokerage) has begun working with them.
• Planning has begun on the various trail and restoration work.
3
Baliquitos Lagoon Foundation (BLF) 2009 ACMFP GRANT CYCLE AGP 09-03 Projected Grant Disbursement OlstrJbutlon Request-(Including Blf ACMFP Start: Request #2 Request #3 Request#4 Direct Funding GRANT Oecember Oecembor December Oecembar & ln~kind Category Quantity Unlls Unlt Cost Tot>I FUNDING 2009 2010 2011 2012 Volunteer 1. Project 5tart~up & team organization, & delailod project planning .. Poruonnel .. Proioct Manager 16 His S55 Sll80 S880 Habitat Restoration Soccitihst a Hts 555 5440 5440 S440 iask Manngec 24 HIS S40 S960 $960 Subtotal Ptlrsonnol $2,280 $440 $440 $1,840 Materials .and Oltlor Exponsos I b Prihtinotrenroduction 1 Lump 5100 S50 S50 550 P.ick.oging/bindingJoirice $Upplies 1 lump $25 $25 $25 $25 Task Subtot.it: $2,355 $515 $515 $1,840 2. Trail Planning, Oi!sign & Construction PorsonMtl Prcicci Mano.oer ; 2AO Hts $55 S13.200 S13.200 Habitt.ll Re.slow.lion Snecialist Hrs $55 rask tvl.an.aQet 240 Hts S40 $9.600 .. S9600 2ll!;l2010 Page 1 of7
Batiquitos Lagoon Foundation (BLF) 2009 ACMFP GRANT CYCLE AGP 09-03 Projected Grant Disbursement Distribution Request· (Including BLF ACMFP Start: Request #2 Roqu~t#3 Request #4 Direct Funding GRANT December December December December & In-kind Category Quantity Units Unit Cost Total FUNDING 2009 2010 2011 2012 Volunteer Voiunteers Mrs I s2ol I Sublet.al Pu-rsonnel $22,BOO $22,800 Materials and Othet Expenses Trail Design Engineering Contractor {e.g,, rovie-.vir~J S. updaling existing Rosatona Tr.aJ plans & engineering drawings: & Murphy Bypass Trail Boardwalk) 1 Contract S16.000 $18,000 516.000 S12.0DD $6,000 Regular troll S!;!gments cor1struction i, costs (Former Mi!sui,,;c'li Property NW: 998.91 ft; Rosalena Trait 1287 22 ft Ayres Conncc!cr 35-S.19 ft: Arohal Road Segment 663.91 ft; & EJ Camino Real Segment 1,040.82 tt) • Volunteer· based Construction Linear Feet S25 I Boardwalk trail construction for Murphy Brpass Trail reach • Contractor Installed Linear Feet S250 Permitting. Rosn1ena Tra:I (e.g . IPtePi"ltal!on & foes) Lumn S13.C00 .. --Perm11:\f\g -Murphy Bypass Ttai! (e.g., :,reoaralion & fees) Lumn $13,000 Bobcat fer trail construct:on Days S255 40 Cublc )"ard dumpster. disp~sal fee. deliverv/nickuo, 4 dav stay Times 5480 Surveyor ! 1 Contractor $8,DD0 $6,000 56,DD0 ' se,oo-o S2,DD0 Task Subtotal: $48,800 S26,000 $18,000 $8,000 $22,800 2115/2010 Page 2 of7
Batiquitos Lagoon Foundation (BLF) 2009 ACMFP GRANT CYCLE AGP 09-03 Projected Grant Disbursement Distribution Request· (Including BLF . ACMFP Start: Request #2 Requesl#3 Request #4 Olr~ Funding GRANT December Deeem~r-December December & In-kind Category Quantity Units Unlt Cost Total FUNDING 2009 2010 2011 2012 Volunteer . 3. Invasive Plant Control, Removal & Restoration (Noto: Restoi'atlon only In former Mitsuuchi Proporty weUand area} Porsonnel . Proiect Manaocr 92 Hrs $55 55,060 . S5.060 Habitat Restoration Scecialist 46 Hrs S55 S2.630 S2.530 St.265. 51.265 Task Mam.met I 92 Hrs $40 &;3,660 I 53.680 I I ' ~-I Volunteers i 368 Hrs S20 S7.350 S7.360 Subtotal Personnel $18,630 $2,530 $1,265 $1,265 $16,100 Materials and Other Expenses Carlsbad \Nnlef'S..hed Nerwork lm,asive I . Plant Removal Team· Rosalena I San Pac,fico area (Includes herbicide treatment & biomass remo-.. al) 9.43 Acres S3,182 S30.006 $30,005 S30,006 ,_ 40 Cubi:; yard dumpster. d1sposal fee. dehve1v/dckun, 4 dav stuv 4 Times $480 51.920 $1,920 5960 5960 Plact Mate1i.al.s {Plants grown In advance by Tree of Life Nwse,ry) 1 Lump 51.000 51.000 S1,000 S500 S500 Task Subtotal: $51,556 $35,456 $32,731 $1,460 $1,265 $16,100 I I I 2!15.'2010 Page3ot7
Batiquitos Lagoon Foundation (BLFJ 2009 ACMFP GRANT CYCLE AGP 09-03 Projected Grant Olsbur,seine,,t Distribution , Request w (Including BLF ACMFP Start: Request #2 Request j3 Request #4 Direct Funding GRANT December December December December & ln-l<lnd Category Quantity Units Unit Cost Total FUNDING 2009 2010 2011 2012 Volunteer " ' 4. Land Acquisition, Including Pro-acqulslion Activities • Ayres Group Property , Porsonnol P10-lect Manaoer 192 Hrs $55 St0.560 $10,560 ' Habitat Restoration Specialist His S55 Task MamlQer 192 HIS 540 $7,680 57,680 Vo!uriti::ers H!S 520 k: ' Subtotal Personnel $18,240 $18,240 Matorlals and O0\Cr E.xponsos Legal Services 1 Lumo $5,000 55,000 $5,000 $3,000 52.000 ,?rohoraoo Sor,,·iccs 1 Lumo $9,000 59,0COi $9,000 54.500 54,500 Environmental Site Assessment • I ss.oool Pha:rn I l Luwp so,oco! S6.000 S5.000 ' I Survovot , lunm S·l,000 $4,0001 54,000 $4,000 E.stimatel.f value of the Ay1&$ P10pe1ty tr.:msierreo to the BLf based on SS0,000/acre in the current economv 7,22 Acres SB0.000 5577.600 S577,600 Escrow, doe<l. &. other related closing C05tS ' Lump 51.000 St,000 $1,000 s,ooo Task Subtotal: $620,840 $?5,000 $17,500 57.500 $595,840 2!15/2010 Page4of7
Batiquitos Lagoon Foundation (BLF) 2009 ACMFP GRANT CYCLE AGP 09.03 Proiected Grant Disbursement Olstrlbullon . Request· (Including BLf ACMFP Start: Request#2 Request#3 RE!quest#4 Direct Funding GRANT December December Dei:ember December & In-kind . Catogory OuanUty Units Unit Cost Total FUNDING 2009 2010 2011 2012 Voluntoer . 5. Project & Marnsgement (over total project duraUon) Personm:I . Project Manager 126 Hrs $55 $6.930 $6,930 H.ibito.t Restocaticn Soecialist 40 Hrs S55 $2,200 52,200 S550 S550 $550 $550 Task Manaaer 126 Hts $40 $5,040 $5,040 !. I VO::unteers Hrs $20 Subtotal PefSonnel 514,170 $2,200 $550 $550 $550 $550 $11,970 Materials and Other Expenses Postace 1 Lump SIO $10 $10 53 52 53 $2 P1inlism/reoroduci:ion 1 Lump S50 S50 550 $20 $10 S10 510 Packaging/binding/office suppli.es 1 Lump 525 S25 S25 $6 S6 .56 $7 Task Subtotal: $14,255 $2,285 $579 $568 $569 $569 $11,970 I I 6. Final Project Report 2/15/2010 Page S of 7
Batiquitos Lagoon Foundation {BLF} 2009 ACMFP GRANT CYCLE AGP 09-03 Projected Grant OIGbursement Dlstribut1on Request-{Including BLF ACMFP Start: Requ .. l#2 Request tl3 Request#4 Direct Fundlitg GRANT O~ember December Ce-camber Oecembet & ln•klnd Category Quantity Units Unll Cost Total FUNDING 2009 2010 2011 2012 Volun~r Personnel . P1oiect Manaoer 15 Hrs S55 $880 S880 Habitat Restor::itlon S ....... cialist 4 Hrs S55 S220 S220 S2,0 Task Manamu 16 Hrs S40 5640 5640 Votuitteers Hrs SW Subtotal Personnel $1,740 S220 $220 $1,520 Matorlals and Other Expenses ' il Fo5tac:e 1 Lumu S20 S20 S20 $20 Pdntin:i:iu.mn.:dut:tion 1 Lumo $75 575 $75 S75 Packaging!blrn:lingloffice supplies 1 Lump $40 S40 $40 S40 Task Subtotal: S1,875 $355 $355 $1,520 I I I . Subtotal Project Expenses $739,681 $89,611 $69,,25 $17,528 $1,834 $924 $650,070 BLF O'o-'orhead (5%) $36,984 $4,481 $3,466 $876 $92 $46 $32,504 Contingency (5%) $36,984 $4,481 $3,466 $876 $92 $46 $32,504 Total Project Exponses $813,&19 $98,572 $76,258 $19,281 $2,017 $1,016 $715,077 2!1512010 Page6ot7
Batlqullos Lagoon Foundation (BLF) 2009 ACMFP GRANT CYCLE AGP 09-03 Projected Grant Disbursement Ol$trlb1.ition I Request· . (lncludln9 BLF . ACMFP Start: Request #2 Request #3 Request #4 Olrec:1 FundJng GRANT December December Deeernber December & In-kind Category Quantily Units Unit Cost Total FUNDING .·. 2009 2010 2011 2012 Volunteer Gnmt Agricultural .iVlitigation Conversion liee Program (AMCFP) $99,572 S76,259 S19,281 52.017 $1,016 . .. ·. Total Gran1s $98,572 $76,258 $19,281 $2,017 $1,016 OU1er Sources BaUqultos Lagoon Foundation Direct & In-Kind Support I ! ' I S715,077 . •. Total Project Revenue (Including grant, BLF Direct Funding & ln•kind support) $813,649 $98,572 $76,258 $19,281 $2,017 $1,016 $715,077 Summary Personnel Proiecl Man.ige; 662 Hrs S55 $37,510 537,510 Hanitat Rcstotation Soec,al1st 95 Hrs 555 SS,390 55,390 S2.255 $550 $1,815 $770 Task Manaoer 690 Hrs $.SO $27,600 S27.600 Volunteers 368 Hrs $20 $7,360 S7,360 Personnel Tot;its: S77,860 S5,390 $2,255 $550 $1,815 $770 S72.470 2.11512010 Page 7 of 7
Kevin Pointer
From:
Sent:
To:
Subject:
Kevin,
Smith, Darren [darren@parks.ca.gov]
Wednesday, February 17, 2010 9:05 AM
Kevin Pointer
RE: Carlsbad Agricultural Mitigation Grant Funding Agreement Status
Just wanted to give you a heads up regarding the status of our project.
Exhibit 3.10
We were unable to set up the spending account without paying a 10% administrative fee to handle the State accounting
costs associated with the project. ·
Since the grant does not allow an administrative fee we are currently looking for other funding to cover the 1 0 percent. My
guess is that we will be able to find enough to cover the planning phase of the project in this fiscal year and then look for a
larger sum next fiscal year. This would likely delay the implementation phase to next Summer or Fall.
Another avenue we are exploring is to fund the project through a partnership with the Friends of Carlsbad and Cardiff
State Beach Foundation. This may allow a more efficient way of funding and contracting the project. Brian Ketterer will
meet with Foundation to discuss as soon as they are available.
We remain very excited about this project and are determined to implement it as soon as possible.
Darren
Darren Scott Smith, Environmental Scientist
California State Parks -San Diego Coast District
4477 Pacific Highway
San Diego, CA 92110
(619) 952-3895
Kevin Pointer
From:
Sent:
To:
Subject:
Hi Kevin,
sphaneuf@aol.com
Thursday, February 11, 2010 6:47 PM
Kevin Pointer
Re: Agricultural Conversion Mitigation Fee Funding
Here's what I have to update:
Nature Center ADA Improvements:
Exhibit 3.11
I spoke with our contractor today, and I am pleased to report we are near completion with the ADA repairs. Per the
contractor, everything should be finished by the end of next week (February 19th). To date, all of the general ADA repairs
in addition to the kitchen and bathroom modifications have been completed. The final portion being addressed is the
outside modifications (parking lot), and that was held up briefly because of the rain. We are SO pleased with how well
things have gone, and the public has been so supportive during the transition. We've received many compliments thus
far, and we continue to openly praise the City of Carlsbad, as none of this would have been possible without the
commitment and ongoing support you've provided.
Watershed Management Plan:
With this project, we utilized a RFP process to find the most qualified candidate to partner with Buena Vista for the
technology component of the watershed management plan. The RFP process took place at the end of last year, and a
contractor has been selected (D-MAX Engineering, Inc.). The data collection stage has begun, and we are currently in
the process of accumulating studies, etc. It is expected the data collection stage will last another month and a half, with
another three months following that to create the technology infrastructure.
Please let me know if I can provide any further information.
Best regards,
Shannon
Buena Vista Audubon Society
www.bvaudubon.org
-----Original Message----
From: Kevin Pointer <Kevin.Pointer@carlsbadca.gov>
To: Shannon Phaneuf (SPhaneuf@aol.com) <SPhaneuf@aol.com>
Sent: Mon, Feb 1, 2010 8:20 am
Subject: Agricultural Conversion Mitigation Fee Funding
Hi Shannon,
I've scheduled an Agricultural Conversion Mitigation Fee (ACMF) Committee meeting for Monday, February 22, 2010 at
1 :30 p.m .. At the meeting, I'd like to provide an update to the Committee on the status of projects that have recently
received funding. The update is purely informational and the Committee will not be taking action on awarded grants.
Would you please provide me with a status update on the two grants issued to Buena Vista Audubon Society so that I can
transmit the information to the Committee for the meeting? I would greatly appreciate receiving the update by Tuesday,
Feb. 16, 2010 to include it in the agenda packet? Please let me know if you have any questions. Thanks!
~ <(<:
~ C!!'t OJ
CARLSBAD
Kevin Pointer
Associate Planner
l