HomeMy WebLinkAbout2020-08-06; Arts Commission; ; CULTURAL ARTS GRANTS FUNDING PLAN APPROVALAgreement/Amendment/Ratification Cover Sheet
Return docs to:
Contact Name: Debbie Jo McCool /Mimi Kim Dept: L&CA Phone:x2012/x2082
Project Manager MUST ~rovide the following information:
City Project Manager: Megan Gilby Dept: L&CA Phone: 760-602-2081
Grantee: The PGK Project, Inc. Contact: Peter Kalivas Email:Peter@ThePGKProject.o
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Contractor must file Statement of Economic Interest? DYes IX! No Previously contracted w/Contractor? IX! Yes D No
List all individuals who must file:
Agreement/Contract Title: 2020 Grant Agreement for The PGK Project, Inc. -PGK DANCES at New Village Arts
Account Number: 001-4065-7553 Funding has been verified? IZl
PW Contract Type: DStandard Public Works DMinor Public Works DOpen Market IX!Letter of Agreement
Non-PW Contracts over $35,000: DYes IX!No # of Proposals Received {ATTACH JUSTIFICATION)
Council (Board) Action Required? D Yes ~ No_ Proposed Meeting Date:
ROUTEO,,TO 11)\.. INITIALS DATE RECEIVED DATE FORWARDED
~ 1Ko, v)<"' Department Contact -DJ M ol IM. Gilby IR. Schultz \~ -<./1 '1 / ,J-, /,CJ ,;i_/._1/ .,Lu Loi)
~ Department Head -Heather Pizzuto ~ -i/t 4-{ U;w z /t4 [1.0 'lJ,)
~ Risk Manager -Ed Garbo ~ d \ \.~ l Jo .'.)..o J-Z-/-2-D
~ (/ c2 ·d,')~ z/ 2 rlio City Attorney/General Counsel -Celia A. Brewer /;/ JA__,
-V.
~ :5 $35,000 Director -Heather Pizzuto J,tfJ j /~tp /p. tf).D P-/;J~ bok>
~ City Clerk I Board Secretary -Barbara Engleson 1m) 4. /:1. 7 I c).[) QO tia.718.DXJ
~ PO Requested:
Department Contact -Debbie Jo McCool I Mimi Kim
Agreement T~rne (check one}
IZI Original Agreement D Amendment I I D Other! I
Type: ratification, extension, etc.
Original Agreement Data Amendment # I Dollar Amount I Length
Date of original agreement No.
Term of original agreement No.
Dollar amount of original agreement No.
Current expiration date of agreement No.
Person with authority to renew No.
Number of allowable extensions No.
Length of allowable extensions No.
Agreement Reguirements (check all items received}
IZI Proper Signature(s) D Certificates of Insurance (see D Endorsements to Policy
comments)
D Notarization (n/a) IZI Exhibits (if applicable) as noted in D Justification -over 35,000
Exhibit A scope
D Business License (see D Corporate Resolution o i Mli\~;; r: ~ .,_-i; ·,,.,..
comments)
D Original Agreement and D Agreement Summary Sheet D ;.: t61~? lUld
previous amendments (if applicable) t !'! < ::'\1•~. { ;-·.r,: 1 ''\, ··1•·, ,,-.,
' I. ' _.' , ~ • < i \J::·; ·\;;,~t ': '..~,: ;.
Rev 10/4/2017
Purchase Requisition Information:
eAgreement Number:
ePurchase Requisition No.: R
ePurchase Order No. associated with original agreement, ext and/or amendments: .e_
Comments:
/ Business License & Insurance requirements are not applicable on Grant agreements.
As noted on email from Assistant City Attorney Walter Chung dated Nov. 7, 2017 to Cultural Arts
Manager Richard Schultz
"The contracts do not pertain to professional services being provided to the City or sale of commercial
merchandise to the City or on City property. So, no business license, insurance information or the like is
necessary. The purpose of our contract in this instance is to make sure the grant money is used for the
approved public purpose, and if not, provide the City with a mechanism to recover the money."
Rev 10/4/2017
2020 GRANT AGREEMENT FOR The PGK Project, Inc.
This agreement, is made on the 2~ day of ~C\Ai~ • 20 W, by The PGK Project,
Inc. (ORGAN.IZATION), hereinafter referred to as "Grantee,~ the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as "City" (the "Agreement.") City, as Grantor, agrees to provide
Grantee the Grant funds awarded to Grantee during the 2020 Community Arts Grants Program in an
amount not to exceed seven thousand, five hundred dollars ($7500) ("Grant.") The purpose of the Grant
is to provide funds to Grantee for the project outlined in the Agreement Scope ("Agreement Scope").
Project Title: PGK DANCES at New Village Arts
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the effective date of this Agreement
and expiring on June 30, 2020. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Community Arts Grants 2020 Guidelines, all
grant funds are eligible to be used January 1 through June 30, 2020. Any extension of fund use
must be requested in writing and approved in writing by City. Extension of Community Arts
Grants 2020 funds will render that organization ineligible to apply for or receive additional funds
as part of the subsequent Community Arts Grants 2020/21 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Community Arts
Grants 2020 Guidelines, in the section titled Eligible and Ineligible Costs, attached hereto as
Exhibit A.
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee agrees to use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee's main address is within Carlsbad city limits.
c. Grantee shall complete all work in accordance with Agreement Scope,
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• I
d. As reasonably soon as possible, but in no case later than thirty (30) calendar days, Grantee shall
notify the City of events or proposed changes that could affect the Agreement Scope.
e. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
f. Before Grantee makes any material changes to the Agreement Scope, Grantee agrees to submit
to the City, in writing, a proposal requesting changes to the Agreement Scope. Grantee shall
make no material changes to the Agreement Scope unless and until City formally approves the
Grantee's request in writing.
g. Grantee agrees to acknowledge the City's Grant consistent with the 2020 Community Arts
Grants Guidelines, attached hereto as Exhibit A.
h. Grantee shall provide full and timely information to the City to update staff on programs, and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
i. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts' communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city's established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least 60 days prior to the event
or program.
Please initial box to opt-in to promotional opportunities ~
5. RETURN OF GRANT FUNDS.
Any determination, by the City, of noncompliance with activities and expenditures outlined in the
Agreement Scope without prior notice and express approval by the City, upon demand by the City,
Grantee agrees to return to the City the amount requested by the City, up to and including an amount
equivalent to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement
shall not be the cause for return of Grant funds if, in the judgement of the City, such failure was due to no
fault of the Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable
obligations properly incurred shall be eligible to be paid by Grant funds.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the 2020 Community Arts Grants Guidelines,
attached hereto as Exhibit A, within thirty (30) days of Grant award notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, July 31, 2020, whichever is
earlier.
Grantees in noncompliance with the above reporting requirements agree to return some or all
of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in
noncompliance, Grantee agrees that for the year immediately following a determination of
noncompliance, Grantee shall be ineligible to receive any new grants from the City.
2
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by City staff.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty {60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified
or amended only by mutual agreement, in writing, of both the City and Grantee.
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within sixty {60) calendar days of
receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
budget income, expenses or line item designations from Grantee's budget, included in the
Agreement Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before July 31, 2020.
11. COVENANT AGAINST DISCRIMINATION.
Grantee agrees that neither it nor its agents shall discriminate against any clients, prospective clients,
employees, prospective employees, contractors, or prospective contractors on the basis of race, color,
religion, sex, national origin, age, disability or familial status.
3
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee:
The PGK Project, Inc.
Attn: Peter Kalivas
4704 A Street
San Diego, California 92102
Email: Peter@ThePGKProject.org
13. INDEMNIFICATION.
For City:
City of Carlsbad
Library & Cultural Arts Director
1775 Dove Lane
Carlsbad, CA 92011
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers and
employees, against any and all claims, damages, losses, costs (including but not limited to attorney's fees)
and liabilities of any kind arising directly or indirectly out of, or related in any way whatsoever to the
provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document executed by a duly
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands that it is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek
advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee.
This Agreement shall not be construed in favor of or against either Party by reason of the extent to which
either Party participated in the drafting of this Agreement
\\\
\\\
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19. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
~£t. ~
· {l5t signature here)
CITY OF CARLSBAD, a municipal corporation of
the State of California
By: (knit<J]I'?)~ ~{p/jtl)P
/?~ 9< \4L:Vl)f /b;(-cc~
{Print name/Title) I
HEATHER PIZZUTO
Library & Cultural Arts Director
'?~re--1-i-.,pllr)cd. er;
(Email a dress)
,Z.., I\ 0 J·~O~
( ate)
**By: ___________ _
(2°d signature here)
(Print name/Title)
(Email address)
(Date)
ATTEST:
~ARBARA ENGLESON
v · City Clerk
If required by City, proper notary acknowledgment of execution by contractor must be attached. ~
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
By: t1ivz:ta /{_ H tttd~
Assistant City Attorney
5
EXHIBIT "A"
SCOPE OF GRANT
Itemized list of what Grantee will complete to satisfy grant funding.
Items which may be included in this section:
1. Required -Completed Community Arts Grants 2020 Application
2. Optional, as needed -Community Arts Grants 2020 -Project Budget Information
3. Optional, as needed -Community Arts Grants 2020 -Revised Project Form
4. Optional, as needed -Community Arts Grants 2020 -Revised Project Budget Information
5. Required -Community Arts Grants Guidelines 2020
6
Community Arts Grants 2020 Application
Reference#
Status
Login Usemame
Login Email
First Name
Last Name
Title
Street Address
City
State
Zip Code
Phone Number
Email Address
Are you applying as an:
As an Arts Organization, would you be
interested in acting as a Fiscal Sponsor for
individual artists to apply for future Community
Arts Grants? This would not impact your own
organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach
out with more information. We appreciate your
support of individual artists! (OPTIONAL)
For which funding category are you filling out
this application?
Would you like to participate in an application
review by Cultural Arts Staff?
Organization Name
Organization doing business as (if by another
name) (OPTIONAL):
10414778
Complete
PGKalivas
Peter@ThePGKProject.org
Peter
Kalivas
Director
4 704 A Street
San Diego
California
92102
619-886-7924
Peter@ThePGKProject.org
Arts Organization
Yes
Arts Projects
No
The PGK Project, Inc.
PGK DANCE!
Street Address
City
State
Zip Code
Phone Number
Organization website URL:
What is your organization's mission
statement?
4 704 A Street
San Diego
California
92102
619-886-7924
www.ThePGKDANCEProject.org
To insure that professional, diverse PGK
Dance with "live" music programs are easily
available and affordable to all.
We accomplish this through mutually
beneficial collaborations with community
partners across San Diego County in spaces
that are conveniently located in places the
public can easily get to and access in multiple
ways.
This includes using spaces that are affordable
to us which supports the sustainability of our
own organization, that helps keep our tickets
prices reasonable to attract a diverse audience
and so we can offer free opportunities for the
public to engage with great professional dance
and music as well.
Is this your organization's first time applying No
with the City of Carlsbad?
Has your organization received funding from Yes
the City of Carlsbad's Community Arts Grants
program in the past?
Project Name PGK DANCES at New Village Arts!
Project Summary
Project Start Date
Project End Date
Funding Request from the City of Car1sbad's
Cultural Arts Grants
Total Number of Expected Participants for
Project
Total Number of Expected Audience
Attendance for Project
PGK DANCE! is excited to partner with New
Village Arts to bring innovative dance
programming to Carlsbad Village in 2020. We
will collaborate as co-producers of 2 dance
workshops plus performances on the New
Village Arts stage after mainstage productions
on Sunday evenings in February and May,
2020.
We also plan to present a unique dance
program outside New Village Arts on
Christiansen Way sometime between January
and June; most likely during Carlsbad Art in
the Village scheduled June 28th, 2020 for
example.
This collaboration will fill a void in the
professional artistic experiences available to
Carlsbad residents and visitors.
01/06/2020
06/30/2020
7500
13
1500
Provide a brief example of a similar recent
project by you or your organization and why it
was successful.
On Saturday June 15th, 2019 we did a similar
event with 175 attendees at POPUP15
in partnership with The City Heights Business
Association.
During the afternoon at 4:30pm we hosted our
hour long "One Movement/One Community"
workshop with 18 participants and 15
observers.
6:30pm was a brief lecture about our company
followed by a one hour performance including
both tracked and "live" music including: Kei
Riggins (vocals) & Josh Wallace
(percussion/vocals) and Peter G. Kalivas
(vocals) accompanying our choreography
followed by a Meet & Greet featuring savory
sandwhiches and juices provided by La
Barriga, a new local business.
This event was successful thanks to our
collaborations with our County wide partners:
San Diego Dance Connect and The San Diego
Dance Network. We instituted a targeted
approach using the City Heights Business
Association directory to invite local business
owners to attend our event, sponsor and
cross-promote.
We promoted over a six week lead up
campaign to our 7,417 email contacts from our
previous events. We promoted and maintained
consistent updates about our event on all 3 of
our FACEBOOK pages with 13,132 followers,
our 2 instagram pages with 1,060
followers and our twitter page with 917
followers.
We sent Press Releases to local and regional
press on our list we maintain and populated
their Free Event Listings portals with our event
information up to one month in advance.
What makes the project distinctive? This event is a distinctive audience oriented
dance exposure experience.
Our event begins from 430pm to 530pm with
our signature "One MovemenUOne
Community" Dance Workshop on the New
Village Arts stage and team taught by our
dancer/teachers.
Our Workshops are for EVERYONE: No
Experience Necessary, All fitness levels
welcomed for this great opportunity to feel the
expressive value and benefits of DANCE.
We have confirmed the stage will
accommodate up to 20 people.
530-6pm Healthy snacks and beverages are
served in the Foundry -lobby space at New
Village Arts.
6pm Founding PGK DANCE Director Peter
Kalivas talks about what makes our 24
year old Company unique and the
opportunities we create collaborating with local
artists and our mission to make professional
dance more easily available and affordable to
all.
61 Spm -71 Spm our 6 member multi-ethnic
company along with our 2nd company, PGK
DANCE TOO composed of our 6 apprentices
performs a variety of works created by
different choreographers that highlights the
diverse dance and music styles we are known
for including: Contemporary Ballet,
Contemporary/Modern, Jazz, Afro-Caribbean,
Street Dance fusions and Body Percussion
with new age classical to pop to Samba to
indie style music.
Our music will be on tracks and some
performed "live" featuring our guest
musicians: Kei Riggins & Josh Wallace on
vocals and mixed percussion respectively
along with our own resident award winning
pop/soul vocalist Peter G. Kalivas.
715-730pm PGK DANCE will host a Question
& Answer session with the Artists.
. '·
What are the goals (outputs and/or outcomes)
of the project? How wlll you measure your
goals?
The City of Carlsbad created a Community
Vision which includes promoting and
highlighting its arts and cultural resources like
New Village Arts which is already known
locally for world class quality diverse
programming.
Our goal is to add to Carlsbad's offerings and
access to world class arts and healthy
lifestyles which we are fully promoting
throughout our program.
Carlsbad's vision also includes bolstering the
local economy, business diversity and tourism.
Our goal is to produce three events through
June 30th, 2020 that would attract people who
will not only engage in the cultural tourism
aspect we are expanding upon in Carlsbad,
but before and after our event our guests
would engage further with Carlsbad's other
businesses, shops and restaurants we cross
promote with in walking, biking, easy distance
from New Village Arts.
An objective is to partner and collaborate with
local businesses, shops and restaurants to
cross-promote our event and highlight our
local partners, possibly through added value
incentives to our audiences attending our
event such as: Discounts on meals and
participating restaurants and businesses when
they present the program from our event at
New Village Arts.
Documenting attendance, social media
interest and both on site and post event
surveys has been our best, most accurate
measure to conclude if our programming has
been effective in achieving our outcomes.
Public interest as stated on our surveys for us
to bring more programming as well as
measuring the number of discounts redeemed
by our audiences through our partners is
measurable.
Who is your target population and why? How
will you reach them?
Given our mission to ensure access to all our
events generally target the portions of the
public that are concerned about the cost of
Arts & Culture, Arts &Entertainment.
Hosting these types of events in open and
easily accessible to the public spaces fits our
goal to serve this portion of the community
extremely well. It is our mission to insure that
equal, easy, affordable access to the arts
happens.
Therefore, this collaboration with New Village
Arts to directly engage with the local and
regional community they serve will be
excellent in attracting our target audience.
Our "on the street event" on Christiansen Way
will be free to all.
PGK DANCE for all Workshop on the stage
and the show will be "Pay What You Can".
Listing this on the New Village Arts calendar,
flyers in the Foundry as well as at the
Carlsbad Premium Outlets and village
businesses will be vital.
Also, local community bulletin boards such as:
The Carlsbad Bulletin Board, the Carlsbad
Chamber of Commerce, news outlets such as
The Carlsbad Patch and FOX5 TV who covers
Carlsbad events and news regularly.
We will particularly reach out to the YMCA
(Magdalena Ecke Family) in nearby Encinitas,
the 2 Boys & Girls Clubs in Carlsbad as well
as the local dance studios including our
community partners Carlsbad Dance Center
and Carlsbad Performing Arts Academy. Also,
nearby MiraCosta College in Oceanside where
two of our dancers trained and Oceanside
High School where one of our dancers is an
alumni.
Are you partnering with any organizations or
Individuals that are involved In your project but
are not employed or affiliated with the applying
organization?
Provide names and brief description of roles
for any partners In this project. This would
include any organizations, artists or individuals
involved In your project that are not employed
or affiliated with the applying organization.
Please upload all resumes of teaching artists,
artists or any other individual partners in your
project. Only one PDF document will be
accepted -please consolidate all information.
Please upload resumes and/or Information of
involved teaching artists, artists or any other
individuals participating In your project. Only
one PDF document will be accepted -please
consolidate all information.
Yes
Our community partners include New Village
Arts, the Carlsbad Dance Center and Carlsbad
Performing Arts Academy.
New Village Arts has already scheduled our on
stage programming with them for February
and May 2020 and our outdoor public
collaboration on Christiansen Way for June
2020 in coordination with Art in the Village.
One of our Dance Artists, Alyssa Junious is on
Faculty at Carlsbad Dance Center where the
students have encouraged us to seek
opportunities to bring our programming to
Carlsbad.
The other staff and faculty at Carlsbad Dance
Center in collaboration with the students have
committed to helping with engaging and
attracting the local community to participate in
and attend both our events.
Mary White, Owner/Director of The Carlsbad
Performing Arts Academy has made the same
commitment along with her staff, faculty and
students who have seen our company
performing in the City of San Diego and wants
us to do more in Carlsbad. Shannon Mueller,
Award Winning ChoreographerfTeacher at the
Carlsbad Performing Arts Academy will be
sharing work as part of this PGK DANCE
program at New Village Arts.
KEY _BIOGRAPHIES_ The_PGK_Dance_Proje
ct_PGK_DANCES_in_New_ Village_Arts_Sprin
g_2020.pdf (92k)
P. Kalivas_ CV _Director_ The_PGK_Project_201
9.pdf (94k)
Upload a Letter of Support in PDF form from
any partnering organizations or schools that
are essential to your project. Up to five PDF
documents will be accepted.
This space is available to you to provide any
links to any marketing materials, videos,
images, websites, file sharing etc. that would
provide more information on your project.
(OPTIONAL, but recommended.)
This space is available for one document
upload for any supplemental information you'd
like to include. If you have multiple documents,
please combine them into one for this upload.
Any links should be included in the box above.
(OPTIONAL)
Please upload your completed Project Budget
form.
Upload your organization's most recently filed
IRS form 990EZ or 990, Part I -XII, and
Schedule A
Upload your roster of board members. Please
ensure the document includes names, titles,
organization/business affiliation and areas of
expertise. All files must be in PDF format.
Signature of authorized representative from
applying entity:
First Name
Last Name
Title
Phone Number
Email Address
Last Update
Start Time
Finish Time
NVA_letter_PGK.pdf (214k)
https://vimeo.com/364110787
https://vimeo.com/343136662
https://vimeo.com/260295841
PGK_DANCES_in_CARLSBAD_in_ACTION.p
df (15660k)
CAG_2020_Project_Budget_Form_PGK_DAN
CE_with_New_ Village_Arts.xlsx (16k)
990_FY18_PAGE_ 1-4_Signed.pdf (3640k)
Board_of_Directors_ The_PGK_Project_aka_ Th
e_PGK_Dance_Project_FY19.pdf (81 k)
Peter
Kalivas
Director
619-886-7924
Peter@ThePGKProject.org
2019-10-14 10:48:05
2019-10-14 08:40:51
2019-10-14 10:48:05
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Applicant: PGK DANCE! PR OJECT INCOME Admissions (11 E 0 u C "O QJ C ... ro w QJ ' E ' 0 u C: Gifts/Merchandise/ Concessions Advertising Other Subtotal Earned Income Private Individual Public Support ; Applicant Cash "O QJ C: ... ro (11 ' I C: ::, I CAG Request Amount Other Other Subtotal Unearned Income I $ $1,650 $300 $1,950 $ $2,500 $7,500 $10,000 COMMUNITY ARTS GRANTS 2020 -PROJECT BUDGET INFORMATION , PROJECTED -APPLICATION ACTUALS -FINAL REPORT Notes $ Notes .,u t'aruc,pams over" ,....," UAN1.c wor~nop (91 :,:, = :,1:,u 150 attendees over 2 PGK DANCE performances@ $10 = i<:1 c:nn 30 PGK DANCE Shirts sold @ $10 each = $300 Subtotal Earned Income $0 Notes $ Notes Nordson Foundation Amount requested through Community Arts Grants 2020 Amount received through Community Arts Grants 2020 Subtotal Unearned Income $0 INCOME TOTALS[ $11,950 I I so I
Applicant: PGK DANCE! COMMUNITY ARTS GRANTS 2020 -PROJECT BUDGET INFORMATION PROJECTED -APPLICATION ACTUALS -FINAL REPORT --PR OJECT EXPENSES Cash Notes Cash Notes :;,L,UOU l'rOJect u1rector to create ~ even.s, mvtte guest Project Staff (non-artist) $3,000 musicians. $1,000 Community Engagement Director work with ·--~, ---Project Artist(s) or Arts 6 l'(:iK Dancer/Teachers Is :;,1,uuu cost per event wnicn rs a $5,000 $130 day rate per dancer. Then $200 per guest musician per lnstructor(s) o -··~~· V ':2 -.. --•• · .. --,~. Educational Materials/Printing Costumes/Props Sets Supplies Licensing/Royalties Rentals (space and/or other) $1,800 New Village Arts projected expenses for space use, labor, lighting, sound, equipment, cross-promotion 3 events. Transportation $250 Gas reimbursement for 12 artists and 3 staff per event from downtown San Diego x 3 events plus 2 promo outreach days. Food & Beverage $200 Bottled water, Healthy juices and snacks 3 events for all attendees Marketing/Promotion/ $400 Postcards & Flyers (discounted price) is $100 per event x 3 Publicity events Fiscal Agency Fee Other $900 Discounted Rehearsal Space Costs to prepare x 3 events Other $100 Required Liability Insurance Certificate that would cover all 3 events Other $300 1 PGK DANCE Technical Production Director per event x 3 events EXPENSES TOTALS! $11,950 I I so I
Applicant: PGK DANCEi COMMUNITY ARTS GRANTS 2020 -PROJECT BUDGET INFORMATIO.N IN PROJECTED -APPLICATION -KIND SUPPORT Value Notes Value Costumes $1,000 From The PGK DANCE Project collection of original made costumes 1ruJ<. DANCE retractable stana up Promot1ona1 Sanner, Supplies $250 Promotional Table cover, Signage, Sign Up sheets, Contact lists, 1----·•--f"l"'\tt~ir Licensing $400 Previously released and license recorded, track music. Cross Promotion $450 Additional "In-Kind" related hours by our Community Outreach Director to engage and coordinate with local partners. PGK T-Shirts and Bags $500 In stock PGK T-Shirts and Bags to give away IN-KIND TOTALSi $2,600~~) I $o I Budget Instructions: For application, fill out only green. For final report, fill in blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may 1 Round all budget figures to the nearest whole dollar. Enter a 'O' in any cells that you don't have an amount to add. ACTUALS -FINAL REPORT Notes Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, SO attendees, $5 each." Please insert your organization name in the top right header.
COMMUNITY ARTS GRANTS GUIDELINES -2020
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and
cultural activity in the City of carlsbad and the Northern San Diego County region. As a component of many services and activities,
the Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various
projects through a competitive application and review process.
The Community Arts Grants program supports projects and activities that provide and support quality arts and cultural programming
within Carlsbad. Our mission is to:
• Reinforce accessible artistic and cultural opportunities and experiences for our residents;
• Provide arts education and lifelong learning opportunities for all ages;
• Support local and regional arts and cultural organizat ions as an important component of the economy and quality of life in
carlsbad and Northern San Diego County;
• Develop and support organizational strength and capacity of carlsbad arts organizations;
• Encourage new & emerging arts programs and organizations in Carlsbad; and
• Celebrate and promote carlsbad as an exciting, vibrant and creative community destination for visitors and tourists
throughout the world.
Deadline for regular 2020 cycle grant applications is Monday, October 14, 2019 at 4 p.m.
Applications will only be accepted online at www.carlsbadca.gov/arts
• $88,000 in total funding available for the 2020 cycle, including Special Opportunity grants
• The 2020 cycle will include programs with in a 6-month shortened activity period, Jan. 1-June 30, 2020. This is a temporary
change from previous years; programs seeking funding after June 30, 2020 will participate in the next cycle, opening Spring
2020. Subsequent cycles will include twelve months for each funding cycle
• All funds will be disbursed in a first payment of 80% of award after review of applications, and final 20% of award will be
disbursed upon receipt of completed final report (due 30 days after completion of project)
ELIG IBILITY
• Programs and activities supported must take place during the six-month shortened activity period, Jan. 1-June 30, 2020
• All funded activities must take place within the City of Carlsbad. The Cultural Arts Office reserves the right to negotiate the
location of grant-funded activities
• All applicants, including fiscal agents, must be not-for-profit, tax-exempt organizations, as determined by either the Internal
Revenue Service or the California State Franchise Tax Board
• If projects include partnerships, only one application may be submitted for that particular project involving all parties
o If a school or affiliated party would like to partner with an arts organization for a project, we encourage the arts
organization to act as the applying party
GUIDELINES APPENDICES
• Appendix 1-Frequently Asked Questions
• Appendix 2 -Ineligible Organizations and Activities
• Appendix 3 -Sample Budget
• Appendix 4-Sample Community Arts Grants 2019 Agreement
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Funding will be organized by the applicant's type of organization, then into available category or categories for that organization
type:
• Arts Organizations, including Fiscal Agents of Individual Artists
o Capacity Building -$5,000 maximum award
o Arts Projects -$7,500 maximum award
• Educational Institutions and Affiliated Groups
o Arts in Schools -$2,500 maximum award
• Special Opportunities -$3,000 total maximum in awards
o $500 ma1<imum award
o All organization types
o Outside of regular grant cycle, with funding available for programs taking place between Jan. 1-June 30, 2020.
More information and guidelines on Special Opportunities grants will be available in Nov., 2019.
o Organizations who apply for the main cycle are eligible for Special Opportunities, however any specific project part
of a successful or unsuccessful application during the regular 2020 cycle is not eligible for Special Opportunities.
ARTS ORGANIZATIONS
• Arts Organizations are registered 501(c)(3) nonprofit organizations
• Applicants may apply to one or both for the Capacity Building and the Arts Projects categories
• No organizations may submit multiple applications in any one category per funding cycle
ARTS ORGANIZATIONS -CAPACITY BUILDING
• Capacity Building grants have a maximum award of $5,000
• Capacity Building grants are designed to help an arts organization with actions that improve effectiveness in terms of
organizational and/or financial stability, strengthens community impact or supports the execution of nonprofit's mission
more effectively
• Capacity Building grants will only be awarded to organizations residing in Carlsbad
• These grants cannot be utilized for public performances, exhibitions, workshops, residencies, lectures or other programs
that would fall under the Arts Projects category
• Some examples of capacity building include (but are not limited to):
o Professional development for staff and board members
o Opportunities for peer learning, networking or leadership development
o Creating or re-examining organizational plans
o Initiating collaboration with other nonprofits
o Developing new sources for earned income
o Utilizing support for high-impact projects
ARTS ORGANIZATIONS -ARTS PROJECTS
• Arts Projects grants have a maximum award of $7,500
• Arts project requests are for specific arts project activities such as (but not limited to) performances, exhibitions,
residencies, assemblies, workshops or lectures that provide arts opportunities that take place in Carlsbad
• Arts projects grants are not for general operating support, and awards must be clearly shown to be used for specific project
support
• Any partnership with an individual, educational institution or organization must include a letter of agreement from
partnering entity
PROJ ECTS THROUGH FISCAL AGENT
• Individuals or organizations who do not have not-for-profit and wish to apply for funding status may apply through a fiscal
agent
• Fiscal agents will be responsible for receiving awarded funds and dispersing to the applicant with a service fee no more than
10% of the amount awarded to the applicant, if any
• Organizations who act as fiscal agents are still eligible to apply for a Community Arts Grants on their own behalf
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• Any individual artist receiving funding through a fiscal agent must be 18 years of age on or before Oct. 1, 2019
EDUCATIONAL INSTITUTI ONS AND AFF ILIATED GR OUPS
Requests are only available to nonprofit schools and authorized parent groups within Carlsbad city limits
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS -ARTS IN SCHOOLS
• Arts In Schools grants have a maximum award of $2,500
• There is no limit to requests by school or district, though consideration will be given to projects of the same discipline from
the same school site
• To be eligible for funding:
o In-school projects funded through the Community Arts Grants may not involve a permanent hourly or salaried
employee in the school district in which they will be leading activities, performances or projects
o Out-of-school programs may utilize teaching artists that are employed within that the applying or any district
• Any partnership with an individual or organization must include a letter of agreement from partnering entity
• Schools are encouraged, whenever possible, to provide art experiences that families or the greater public may participate in
SPECIAL OPPORTUNITIES
• Special Opportunities grants are mini-grants for arts projects that become available after the deadline for the regular
Community Arts Grants 2020 cycle has passed within the funding period of Jan. 1-June 30, 2020. Any project part of a
successful or unsuccessful application during the regular 2020 cycle is not eligible for Special Opportunities
• More information about Special Opportunity Grants will be available after the conclusion of the main grant cycle. Please
contact staff with any specific questions regarding Special Opportunities grants
PROG RAM SCHED ULE
Aug. 19,2019
Sept. 4
Sept. 9
Sept.13
Sept . 16
Oct. 14
Week of Nov. 11
Dec. S
Week of Dec. 9
January 2020
Application posted and available at www.carlsbadca.gov/artsgrants
Information Session in Community Room at Cole Library, 1250 Carlsbad Village Drive, Carlsbad CA 92008
Dates available to schedule one-on-one sessions with grant program staff through Oct. 9
Application review submission deadline. All review feedback will be completed by Sept. 27
Information Session in Gowland Meeting Room at Dove Library, 1775 Dove lane, Carlsbad CA 92011
Deadline: applications for the CAG 2020 cycle must be submitted electronically by 4 p.m.
Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists and
arts professionals. The panel will create a funding plan for review and final approval by the Carlsbad Arts
Commission
All applications have the opportunity to participate in the panels by being present for short question &
answer session during panel week. More information on this opportunity will be sent to organizations
with eligible, completed and submitted applications
Funding plan presented to Arts Commission for review and approval
Notification and awardee agreements packets will be sent to all applicants. Any applicant that receives
<50% of requested amount will be required to complete a Revised Project Form
First payments of awards are disbursed upon execution of agreements, projects commence
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Jan. -June 2020 All grantees must complete a Final Report within 30 days of program end date to receive the final
payment of award. Excessively late submission of a final report may result in action taken per agreement
INFORMATION SES SIONS, WORKSHOPS AND APPLICATION REVIEW
To continue to support our artists and organizations, the Cultura l Arts Office staff is pleased to provide additional resources for our
applicants in the 2020 cycle. These offerings are highly recommended for both new and returning applicants.
• Information Sessions -general overview of the grant process, application and procedures
• One-on-One Sessions -New for 2020, we are offering the opportunity to schedule 30-minute sessions with grant program
staff to help answer questions about the process, the application or other topics. Any applicant participating in the one-on-
one sessions are required to have attended at least one information session for the current grant cycle. Registration for
one-on-one sessions will be available at www.carlsbadca.gov/artsgrants
• Application Review -applications submitted by Sept. 13 can receive review by Cultural Arts Office staff for general feedback
prior to the panel sessions. All feedback will be returned before sept. 27 to allow time for edits, if needed, by deadline
o Staff will review applications for effective and impactful delivery of information, as well as to ensure completeness
and clarity of information provided. Staff will not be providing feedback on content, programming or other project
details.
PAN EL REVIE W AND SCOR ING OF APPLICATIONS
GRANTEE Q&A DUR ING PANEL SESSIONS
• Applicants in all categories are able to provide up to two (2) representatives on their behalf to answer questions by panel
members regarding their presentation or application materials
• While not required, it is strongly recommended that organizations take advantage of this opportunity t o participate in the
review process
• Question and answer sessions are not scored and are incl uded as an opportunity to provide additional information and
insight to organization and proposed project
• The date of the scoring panel will be set during the week of Nov. 11. All applicants will receive information for schedule
upon submission of application
• All applicants must be on site at least 20 minutes prior to scheduled time to allow for fluctuations in panel schedule. Any
representative that is not present when the panel reviews their application forfeits their opportunity to be present, but will
not otherwise affect their application's review
• All time and representative count limits are strictly enforced. Staff reserves the right to make updates and final decisions
regarding applicant presentations before and during panel sessions
• Applicants/presenters will not be able to hand any materials to panelists at time of presentation. All information must be
included in your application, and no new physical materials may be introduced after submission of application.
SCORING RUBRIC
Scoring of applications will be on the following criteria, with each category worth 10 points, with a maximum score of 30. The
provided examples are for information purposes only and are not meant to be exhaustive:
• Quality of Program(s)
o Reinforce accessible artistic and cultural opportunities and experiences for our residents
o Provide arts education and lifelong learning opportunities for all ages
• Community Impact
o Celebrate and promote Carlsbad as an exciting, vibrant and creative community destination for our community
and students, as well as visitors and tourists throughout the world
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• I
o Support local and regional arts and cultural organizations as an important component of the economy and quality
of life in Carlsbad and Northern San Diego County
o Accessibility of program for participants and audience members, including coverage under the Americans with
Disabilities Act and economic considerations
• Management Capability
o Support and develop organizational strength and capacity of Carlsbad arts organizations
o Encourage new & emerging arts programs and organizations in Carlsbad
OTHER REVIEW AND SCORING INFORMATION
• After the application deadline, program staff will review applications for completeness to deem eligibility for review by
panel
• As part of staff review for eligibility after application deadline, Cultural Arts Office staff will determine whether the financial
health and sustainability of the organization is considered eligible to be forwarded to the panel
• Any application forwarded to the panel will be reviewed within the context of the project or program outlined in the
application only
• Incomplete applications, or applications with incorrect information, will be deemed ineligible not be referred to the review
& scoring panel
GRANTEE REQU IREMENTS DURING PRO JECT FUNDING PERIOD
AGREEMENT
All approved applications will receive an agreement packet, which will include instructions and agreement language. All agreements
must be signed and submitted per instructions within 30 days of receipt. Failure to return signed agreement within this timeline may
affect the current cycle award, or future application eligibility. Please see appendix 4 for a sample Community Arts Grants 2020
agreement.
Any applicant that has received funds during a previous funding cycle will not receive their CAG 2020 agreement until the previous
agreement requirements are completed and approved by staff.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain accounts, records and evidence pertaining to costs incurred and revenues acquired under
the respective grant program for three (3) years. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of the financial accounting (expenses and revenue) for the grant project
• Records that adequately identify the sources and application of funds for grant sponsored activities
• Accounting records that can be supported by source documentation, like invoices, receipts, bank statements, etc.
• All applications that are awarded funding must provide required documents within 30 days of receipt or notification. This
includes, but is not limited to, agreements, revised project forms, final reports and financial accounting.
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must credit the Cultural Arts Office for its support of the project in printed, electronic and broadcast
promotion of the funded projects. City staff must approve materials before printing, posting or use
• Th e following acknowledgement along with a logo (which will be provided, used in original dimensions) must appear on ail
printed and electronic materials concerning the funded project:
"This program is funded in part by the City of Carlsbad's Cultural Arts Office."
• Grantees failing to provide public acknowledgement may be denied funding for future applications
PROMOTION
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times. Grantees are encouraged
and expected to:
Page 5 of 9
o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad City Council
and the Carlsbad Arts Commission at least two weeks in advance of program
o Provide full and timely information to the Cultural Arts Office so that grant-funded programs may be included in
the Cultural Arts Office's publications, as opportunities arise. This includes providing high resolution photographs
of the activities and participants of funded projects
o Extensively promote funded events and projects
SITE VISITS AND PROGRAM ATTEN DANCE
The Cultural Arts Office staff may monitor grant projects during the course of the grant cycle, including potential site visits. The
reports of these visits will be included in grant application files and provide a basis for evaluation of future requests
POLICIES
• Once submitted, applications may be moved into a different category at the discretion of the Cultural Arts Staff with
notification to the applicant
• The City of Carlsbad reserves the right to limit the funding amount to any applicant, regardless of eligibility or score in the
panel process, based on funding limitations of goals of the program in a given year
• Cultural Arts Office staff actively and continually review and evaluate all aspects of this program and processes, and
updates may occur throughout the funding calendar. Cultural Arts Office staff will provide information on program updates
to all grantees as they are adopted
• Any proposed significant change or amendments to approved projects after approval of original application must be
submitted in writing to the Cultural Arts Office by the grantee for approval before any grant funds are used, and before any
execution of altered activity. This includes, but is not limited to, changes in purpose, scope, services, intended timeline,
personnel, location, date, activities or budget
• The Cultural Arts Office reserves the right to review, cancel or reallocate funds to projects that have significantly altered or
shifted from stated goals in the original approved application and/or revised project form. Any funds cancelled must be
returned to the Cultural Arts Office within 30 days of notification
• No two entities (organization or school/affiliated groups) may apply for funding for the same project
• Funds may not be used for fundraisers, scholarships or similar requests at the discretion of the Cultural Arts Office
• Review appendix 3 for a list of projects and programs ineligible for funding
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CARLSBAD ARTS COMMISSION MEETINGS:
• Arts Commission meetings are public, held throughout the year and provide opportunities for resident comments on
funding program guidelines, general and specific Arts Commission and Cultural Arts Office policies, objectives, budgets
requests and other matters. During these meetings, public comments from organizations, artists and members of the public
is encouraged
APPLICATION
All applications must be submitted online. The application is comprised of five sections, some of which include long-answer sections
and attachments. The application is available at www.carlsbadca.gov/artsgrants.
1. Contact Information
2. Funding Type and Category
3. Project Overview
4. Narrative
5. Budget
a. A Sample Budget Itemization is included as Appendix 3
6. Signature
Cultural Arts Office staff are always available to assist applicants. Please contact Megan Gilby, Community Arts Coordinator, at 760-
602-2081 or by emailing megan.gilby@carlsbadca.gov
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• Are there any organizations ineligible to receive Community Arts Grant funding?
o Yes. Any for-profit entity is ineligible to receive funding through the Community Arts Grants program. This includes
schools and businesses.
• Is there an age limit for individual artists?
o Yes. Any individual artist applying or receiving funds through a fiscal agent must be 18 on or before September 1,
2018.
• How are final awards decided?
o All award amount decisions take into account the total amount of funding available, scores from panelists and the
request from the applying entity. The scoring panel creates a funding plan based on these factors, which is
forwarded to the Arts Commission for final approval.
• What if I am receiving funding from City of Carlsbad through another department or division?
o Any organization receiving funding through the City of Carlsbad's Community Activity Grants through the Housing
and Neighborhood Services Department are ineligible to receive funding through Community Am Grants.
o It is in organization's best interest to explore and apply for other grant opportunities, including the Carlsbad Library
& Arts Foundation's Gartner Fund and the Carlsbad Tourism Business Improvement District grants through the City
of Carlsbad. For more information, please contact our office.
• Can one school site apply for multiple Arts in Schools awards?
o Yes. While there is no limit to applications from one school site, multiple applications from one site with projects in
one artistic genre (i.e.
• What kinds of projects are ineligible for funding?
o Projects that are general operating costs
• Projects may not be the entirety of what your organization offers to the public (i.e. supporting an entire
season of programming). Projects are one aspect of a larger event, or a project unto itself.
• Examples could include: non-ticketed events at a large event with a mix of ticketed and non-
ticketed performances, supporting new work as part of a larger season, specific series of concerts
within the context of a larger festival
o Capital improvements
• Capital improvements are defined as significant equipment or building/improving a venue. Capital
improvements have depreciation.
• Examples can include: building a performance venue, purchasing substantial lighting board
equipment, acquiring a kiln for an arts studio, remodeling an existing space (dressing rooms,
practice rooms, etc.), improvements that are affixed to the permanent building (shelving,
cabinets, storage racks)
• Examples of non-capital improvements: instruments, instrument cases, sheet music
• Is the live presentation portion of the review session scored by the panel?
o Presentations are not scored, and are included strictly as an opportunity to provide additional information and
insight to organization and proposed project.
• Will we be penalized if we do not participate in the review session for our application?
o Presentations are not scored, and are included strictly as an opportunity to provide additional information and
insight to organization and proposed project. No organization will be penalized for not participating in the review
session.
• What should be included in my presentation?
o Please do not repeat any information in your application. Information can include
o After the presentation, no participating by the applicant will be allowed, unless requested by the scoring panel for
clarification purposes
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The City of Carlsbad will NOT award grants to:
• Organizations receiving funding through City of Carlsbad Community Activity Grants
• Governmental agencies or public authorities
• Applicants that have a "delinquent" status with the Community Arts Grants Funding Programs
• Retroactive funding for completed activities
• Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of or
consumption by a specific religious order and/or a particular sect
• Cash reserves or endowments of any kind, as awarded funds are to be expended within the designated funding period
• Capital expenditures, including construction, renovation or purchase of real property
o Purchases or repairs of arts-specific equipment with the capability of extended use over several years are
permitted. Proposals requesting funds for such expenses should be discussed in advance with the Cultural Arts
Office staff.
• Private events or any activities offered for the sole purpose of raising money in excess of the value of programs or services
delivered
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity
• Sponsored projects that benefit the sponsoring organization or are an extension of the sponsoring organization's programs
or services
• Support groups and/or "friends of' organizations of City departments or facilities
• General operating costs, including costs associated with the start-up of a new organization
• Applications to reduce existing deficits
Funding may NOT be used for:
• Fund-raising expenses
• Projects or activities by colleges or universities for on-campus activities not intended for the general public
• Consultants who are members of an applicant's staff or board
• Payments to students
• Scholarships, fellowships or tuition assistance
• Costs incurred before the start of the funded project (earliest start date is Jan. 1, 2019)
• Arts activities outside the City of Carlsbad
• Entry fees for competitions or sponsorship fees
• Pageants, fund-raising events or hospitality costs
• Publication of manuscripts or compositions not created as part of a grant-supported project
• Purchase of awards, cash prizes, contributions or donations.
• Food or beverages for hospitality
• Entertainment or reception functions
• Internal programs at colleges or universities
• Curriculum development or curricular activities
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree
• Creation of textbooks
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Applicant: PR OJECT INCOME ClJ E 0 u C: "O ClJ C: '-l'O w Admissions Gifts/Merchandise/ Concessions Advertising Other Subtotal Earned Income Private Individual I $ $0 $ COMMUNITY ARTS GRANTS 2020 -PROJECT BUDGET INFORMATION PROJECTED -APPLICATION ACTUALS -FINAL REPORT Notes $ Notes ., ' fr/ / 0 t ~ / / )) " "' -y ~ "..._"'" ~ Subtotal Earned Income $0 \ .......,.., Notes Notes irublic Support I I ~ ~ I I I ]rpplicant Cash I I I I I ~ CAG Request Amount ::::, Amount requested throup Community Arts Grants 2019 Amount received through Community Arts Grants 2019 Other Other Subtotal Unearned Income Subtotal Unearned Income $0 INCOME TOTALS! $0 I I $o I ;
Applicant: COMMUNITY ARTS GRANTS 2020 -PROJECT BUDGET INFORMATION " • -PROJECTED· APPLICATION ACTUALS -FINAL REPORT • PR OJECT EXPENSES Cash Notes Cash Notes Project Staff (non-artist) ~ Project Artist(s) or Arts "... I (// ,~ lnstructor(s) I Educational Materials/Printing ""' '(__// ~" ~~ ----Costumes/Props ~ Sets ~r ""''-V Supplies ""' ) -Licensing/Royalties (.~" " < . Rentals (space and/or other) ~~ "'> ~ Transportation ~( "'"' "'"' v Food & Beverage ~ Marketing/Promotion/ (/l "' 'v Publicity -/ ~ "' ( /'rl Fiscal Agency Fee ( Other { ( / "\ '--./ Other ~ / I ~ I Other / / c -EXPENSES TOTALSl $0 I I $0 J
Applicant: COMMUNITY ARTS GRANTS 2020 -PROJECT BUDGET INFORMATION PROJECTED -APPLICATION ACTUALS -FINAL REPORT IN-KIND SUPPORT Value Notes Value IN-KIND TOTALS! $0 I I so I 'Budget Instructions: For application, fill out only green. For final report, fill In blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may c Round all budget figures to the nearest whole dollar. Enter a 'O' in any cells that you don't have an amount to add. Please give detailed descriptions for each line item in the notes column. For example, if your total admissions Is $1,000, enter "4 shows, SO attendees, $5 each." Please insert your organization nameAn the top right header. f • w; V