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HomeMy WebLinkAbout2016-01-27; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests CGLBIDCARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT AGENDA BILL AB# 01-16-22 Approve Reimbursement Requests CGLBID STAFF Carlsbad Golf Lodging Business Improvement District (CGLBID) GENERAL MTG. 1-27-16 COUNSEL RECOMMENDED ACTION: Adopt Resolution No. 2016-1 G approving the Reimbursement Requests from the Sheraton Carlsbad, the Grand Pacific Palisades Hotel, and Park Hyatt Aviara of approved golf related expenses and authorizing staff to process the payment. ITEM EXPLANATION: At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf -related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf -related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carlsbad, Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carlsbad by the Sea Resort and is recommending the board approve the attached Resolution approving the reimbursement requests and authorizing staff to process the payment for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. FISCAL IMPACT: As of December 31, 2015 CGLBID Assessment revenue was $1,157,077. Reimbursement requests from the Sheraton Carlsbad were $38,778 of which $32,790 is available and is being recommended for payment. Reimbursement requests from the Grand Pacific Palisades were $15,540 of which $11,254 is available and is being recommended for payment. Reimbursement requests from the Park Hyatt Aviara were $19,514 of which $19,514 is available and is being recommended for payment. Reimbursement requests from Carlsbad by the Sea were $5,000 of which $5,000 is available and is being recommended for payment. ENVIRONMENTAL IMPACT: This action does not approve any projects that will have a physical adverse affect on the environment so it falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)). EXHIBITS: Resolution No. 2016-1 G approving the Reimbursement Requests from the Sheraton Carlsbad, the Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carlsbad by the Sea Resort of approved golf related expenses and authorizing staff to process the payment. A. Summary of CGLBID Assessment collections and summary of Requests for Reimbursement DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753, cheryl-gerhardt carlsbadca._gov 1 2 3 4 5 6 7 8'. 91 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2016-IG RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING REIMBURSEMENT REQUESTS WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: l . That the above recitations are true and correct. 2. The CGLBID Board approves the January 27 reimbursement requests shown at Exhibit A and authorizes staff to pay the following amounts to the following hotels: Sheraton Carlsbad $32,790 Grand Pacific Palisades Hotel $11,254 Park Hyatt Aviara $19,514 1 2 3 4 5 6 7 8 9' 10 11 12 13 14 15 16 .17 18 19 20 21 22 23 24 25 26 27 28 Carlsbad By the Sea Resort $5,000 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 27 day of January 2016, by the following vote to wit: AYES: Board Member Stripe, Onizuka. NOES: None. ABSENT: Board:Member Becerra. tripe Chair ATTEST: BARBARA ENGLES . Pro Tem Clerk of the Carlsbad Golf Lodging Business Improvement District -2- EXHIBIT A Summary of CGLBID Assessment Collections Expenses Account Check Total Less 4% Available Pending Balance Request Property Deposits Admin Fee Deposits (A) Approval Paid (B) (A) - (B) amount 154,249 6,170 148,079 Grand Pacific Palisades Hotel 15,540 136,824 11,254 11254 ; Park Hyatt Aviara 459,094 18,364 440,730 19,514 406,584 34,147 19514 Sheraton Carlsbad Resort 432,126 17,285 414,841 38,778 382,051 32,790 32,790 Carlsbad By the Sea 111,608 4,464 107,144 5,000 27,270 79,874 5,000 1,157,077 46,283 1,110,794 78,832 952,729 158,064 January 27, 2016 Reimbursement Requests Sheraton Grand Pacific Park Hyatt Carlsbad By the Carlsbad Palisades Aviara Sea Total Advertising and Marketing 13,010 4,063 19,514 5,000 41,587 Public Relations 756 756 Sales Personnel Salary 25,012 11,477 36,489 38,778 15,540 19,514 5,000 78,832