HomeMy WebLinkAbout2016-01-27; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests CGLBIDCARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB# 01-16-22 Approve Reimbursement Requests CGLBID STAFF
Carlsbad Golf Lodging Business
Improvement District (CGLBID) GENERAL
MTG. 1-27-16 COUNSEL
RECOMMENDED ACTION:
Adopt Resolution No. 2016-1 G approving the Reimbursement Requests from the Sheraton
Carlsbad, the Grand Pacific Palisades Hotel, and Park Hyatt Aviara of approved golf related
expenses and authorizing staff to process the payment.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf -related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf -related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carlsbad,
Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carlsbad by the Sea Resort and is
recommending the board approve the attached Resolution approving the reimbursement requests
and authorizing staff to process the payment for the expenses up to the amount collected minus
the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of December 31, 2015 CGLBID Assessment revenue was $1,157,077. Reimbursement
requests from the Sheraton Carlsbad were $38,778 of which $32,790 is available and is being
recommended for payment. Reimbursement requests from the Grand Pacific Palisades were
$15,540 of which $11,254 is available and is being recommended for payment. Reimbursement
requests from the Park Hyatt Aviara were $19,514 of which $19,514 is available and is being
recommended for payment. Reimbursement requests from Carlsbad by the Sea were $5,000 of
which $5,000 is available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
Resolution No. 2016-1 G approving the Reimbursement Requests from the Sheraton
Carlsbad, the Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carlsbad by the
Sea Resort of approved golf related expenses and authorizing staff to process the
payment.
A. Summary of CGLBID Assessment collections and summary of Requests for
Reimbursement
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753, cheryl-gerhardt carlsbadca._gov
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EXHIBIT 1
RESOLUTION NO. 2016-IG
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING REIMBURSEMENT REQUESTS
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
l . That the above recitations are true and correct.
2. The CGLBID Board approves the January 27 reimbursement requests shown at
Exhibit A and authorizes staff to pay the following amounts to the following hotels:
Sheraton Carlsbad $32,790
Grand Pacific Palisades Hotel $11,254
Park Hyatt Aviara $19,514
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Carlsbad By the Sea Resort $5,000
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the 27 day of
January 2016, by the following vote to wit:
AYES: Board Member Stripe, Onizuka.
NOES: None.
ABSENT: Board:Member Becerra.
tripe
Chair
ATTEST:
BARBARA ENGLES .
Pro Tem Clerk of the
Carlsbad Golf Lodging Business Improvement District
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EXHIBIT A
Summary of CGLBID Assessment Collections
Expenses
Account
Check
Total
Less 4%
Available
Pending
Balance
Request
Property
Deposits
Admin Fee
Deposits (A)
Approval
Paid (B)
(A) - (B)
amount
154,249
6,170
148,079
Grand Pacific Palisades Hotel
15,540
136,824
11,254
11254 ;
Park Hyatt Aviara
459,094
18,364
440,730
19,514
406,584
34,147
19514
Sheraton Carlsbad Resort
432,126
17,285
414,841
38,778
382,051
32,790
32,790
Carlsbad By the Sea
111,608
4,464
107,144
5,000
27,270
79,874
5,000
1,157,077
46,283
1,110,794
78,832
952,729
158,064
January 27, 2016 Reimbursement Requests
Sheraton
Grand Pacific
Park Hyatt Carlsbad By the
Carlsbad
Palisades
Aviara Sea
Total
Advertising and Marketing 13,010
4,063
19,514 5,000
41,587
Public Relations 756
756
Sales Personnel Salary 25,012
11,477
36,489
38,778
15,540
19,514 5,000
78,832