HomeMy WebLinkAbout2015-01-21; Carlsbad Golf Lodging Business Improvement District; 01-15-16; Reimbursements Requests Carlsbad Golf LodgingCARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB# 01-15-16 Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
MTG. 1-21-15
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID) GENERAL
COUNSEL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
RECOMMENDED ACTION:
Adopt Resolution No. 2015-1G approving the Reimbursement Requests from the Sheraton
Carisbad, the Grand Pacific Palisades Hotel, and the Park Hyatt Aviara of approved golf related
expenses and authorizing staff to process the payment.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carisbad City Council adopted ordinance No.CS-194
forming the Carisbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carisbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carisbad,
Grand Pacific Palisades Hotel and Park Hyatt Aviara and is recommending the board approve the
attached Resolution approving the reimbursement requests and authorizing staff to process the
payment for the expenses up to the amount collected minus the 4% administration fees.
Ati:ached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of December 31, 2014 CGLBID Assessment revenue was $224,408. Reimbursement
requests from the Sheraton Carlsbad were $25,215 which along with prior period approved but
unreimbursed expenses $31,697 is available and is being recommended for payment.
Reimbursement requests from the Grand Pacific Palisades were $16,809 of which $10,001 is
available and is being recommended for payment. Reimbursement requests from the Park Hyatt
Aviara were $40,449 of which along with prior period approved but unreimbursed expenses
$44,685 is available and is being recommended for paymenL
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2015-1G approving the Reimbursement Requests from the Sheraton
Carisbad, the Grand Pacific Palisades Hotel, and the Park Hyatt Aviara of approved golf
related expenses and authorizing staff to process the payment.
A. Summary of CGLBID Assessment collections and summary of Requests for
Reimbursement
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753. chervl.aerhardt carlsbadca.aov
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EXHIBIT 1
1 RESOLUTION NO. 2015-lG
2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
^ DISTRICT, APPROVING REIMBURSEMENT REQUESTS
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^ WHEREAS, at its November 27,2012 meeting, the Carlsbad City Council adopted
g Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
g remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
J g recommending the Board approve these reimbursements and authorize staff to pay the requests
2Q up to the amount available.
2 J NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
22 Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the January 21 reimbursement requests shown at
Exhibit A and authorizes staff to pay the following amounts to the following hotels
Sheraton Carlsbad $31,697
Grand Pacific Palisades Hotel $ 10,001
Park Hyatt Aviara $44,685
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PASSED, APPROVED, AND ADOPTED at a regular meeting ofthe Board of
Directors of the Carlsbad Golf Lodging District on the 21^^ day of
January 2015, by the following vote to wit:
AYES: Board Members Glaser, Stripe
NOES: None.
ABSENT: None.
ATTEST:
Gary Glaser
Chair
JARACEKGLESON 0 -/iJV^
ProTem Clerk of the
Carlsbad Golf Lodging Business Improvement District
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Summary of CGLBID Assessment Collections
EXHIBIT A
Expenses
Property
Total
Deposits
Less 4%
Admin
Fee
Available
Deposits
(A)
Pending
Approval
Paid
(B)
Account
Balance
(A)-(B)
Check
Request
amount
Grand Pacific Palisades Hotel 99,662 3,986 95,676 16,809 85,674 10,001 10,001
Park Hyatt Aviara 298,072 11,923 286,149 40,449 241,465 44,685 40,449
Sheraton Carisbad Resort 283,772 11,351 272,421 25,215 240,724 31,697 31,697
Carisbad By the Sea 32,582 1,303 31,279 31,279
714,088 28,564 685,524 82,473 567,863 117,661
January 21, 2015
Reimbursement Requests
Sheraton
Carisbad
Grand
Pacific
Palisades
Park Hyatt
Aviara Total
Advertising and Marketing 4,473 7,161 24,995 36,629
Public Relations
Sales and Marketing
Contract
4,000 4,000
Sales Personnel Salary 16,742 9,648 15,454 41,844
25,215 16,809 40,449 82,473