HomeMy WebLinkAbout2015-04-22; Carlsbad Golf Lodging Business Improvement District; 04-15-17; Approve Reimbursement Requests from SheratonCARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB# 04-15-17 Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF CJ^^
MTG. 4-22-15
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID) GENERAL
COUNSEL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
RECOMMENDED ACTION:
Adopt Resolution No. 2015-2G approving the Reimbursement Requests from the Sheraton
Carlsbad, the Grand Pacific Palisades Hotel, Parl< Hyatt Aviara, and the Carlsbad by the Sea
Resort of approved golf related expenses and authorizing staff to process the payment.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that tenn
is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carlsbad,
Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carlsbad by the Sea Resort and is
recommending the board approve the attached Resolution approving the reimbursement requests
and authorizing staff to process the payment for the expenses up to the amount collected minus
the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of March 31, 2015 CGLBID Assessment revenue was $320,696. Reimbursement requests
from the Sheraton Carlsbad were $33,422 which $29,931 is available and is being recommended
for payment. Reimbursement requests from the Grand Pacific Palisades were $8,946 of which
along with prior period approved but unreimbursed expenses $11,887 is available and is being
recommended for payment. Reimbursement requests from the Park Hyatt Aviara were $35,529
of which $35,529 is available and is being recommended for payment Reimbursement requests
from Carlsbad by the Sea were $15,600 of which $15,600 is available and is being recommended
for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2015-2G approving the Reimbursement Requests from the Sheraton
Carlsbad, the Grand Pacific Palisades Hotel, the Park Hyatt Aviara and Carlsbad by the
Sea Resort of approved golf related expenses and authorizing staff to process the
payment.
A. Summary of CGLBID Assessment collections and summary of Requests for
Reimbursement
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753. chervl.aerhardt carlsbadca.aov
Summary of CGLBID Assessment Collections
EXHIBIT A
Expenses
Account Check
Total Less 4% Available Pending Balance Request
Property Deposits Admin Fee Deposits (A) Approval Paid (B) (A)-(B) amount
Grand Pacific Palisades Hotel 112,044 4,482 107,552 8,946 95,675 11,887 11,887
Park Hyatt Aviara 335,506 13,420 322,086 35,529 286,150 35,936 35,529
Sheraton Carlsbad Resort 314,950 12,598 302,352 33,422 272,421 29,931 29,931
Carlsbad By the Sea 47,876 1,915 45,961 15,600 45,961 15,600
810,376 32,415 777,961 93,497 654,246 123,715
April 22, 2015 Reimbursement Requests
Sheraton Grand Pacific Park Hyatt Carlsbad By the
Carlsbad Palisades Aviara Sea Total
Advertising and Marketing 18,122 4,821 35,529 15,500 74,072
Public Relations 2,300 2,300
Sales Personnel Salary 13,000 4,125 17,125
33,422 8,946 35,529 15,600 93,497
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EXHIBIT 1
1 RESOLUTION NO. 2015-2G
2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
3 DISTRICT, APPROVING REIMBURSEMENT REQUESTS
4
^ WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
g Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
^ (CGLBID); and
g WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
J ^ reimbursement process; and
^ g WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
^ p recommending the Board approve these reimbursements and authorize staff to pay the requests
2Q up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carisbad
Golf Lodging Business hnprovement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 22 reimbursement requests shown at Exhibit
A and authorizes staff to pay the following amounts to the following hotels:
Sheraton Carisbad $29,931
Grand Pacific Palisades Hotel $11,887
Park Hyatt Aviara $35,529
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Carlsbad by the Sea $ 15,600
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the 22nday of
April 2015, by the following vote to wit:
AYES: Board IVIembers Stripe, Sameitz.
NOES: None.
ABSENT: None.
ATTEST:
Vice-Chair
BARBARA ENGLgSOT
'ro TenkClerk of tl
Carlsbad Golf Lodging Business Improvement District
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