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HomeMy WebLinkAbout2015-04-22; Carlsbad Golf Lodging Business Improvement District; 04-15-17; Approve Reimbursement Requests from SheratonCARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT AGENDA BILL AB# 04-15-17 Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) CGLBID STAFF CJ^^ MTG. 4-22-15 Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) GENERAL COUNSEL Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) RECOMMENDED ACTION: Adopt Resolution No. 2015-2G approving the Reimbursement Requests from the Sheraton Carlsbad, the Grand Pacific Palisades Hotel, Parl< Hyatt Aviara, and the Carlsbad by the Sea Resort of approved golf related expenses and authorizing staff to process the payment. ITEM EXPLANATION: At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that tenn is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf-related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carlsbad, Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carlsbad by the Sea Resort and is recommending the board approve the attached Resolution approving the reimbursement requests and authorizing staff to process the payment for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. FISCAL IMPACT: As of March 31, 2015 CGLBID Assessment revenue was $320,696. Reimbursement requests from the Sheraton Carlsbad were $33,422 which $29,931 is available and is being recommended for payment. Reimbursement requests from the Grand Pacific Palisades were $8,946 of which along with prior period approved but unreimbursed expenses $11,887 is available and is being recommended for payment. Reimbursement requests from the Park Hyatt Aviara were $35,529 of which $35,529 is available and is being recommended for payment Reimbursement requests from Carlsbad by the Sea were $15,600 of which $15,600 is available and is being recommended for payment. ENVIRONMENTAL IMPACT: This action does not approve any projects that will have a physical adverse affect on the environment so it falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)). EXHIBITS: 1. Resolution No. 2015-2G approving the Reimbursement Requests from the Sheraton Carlsbad, the Grand Pacific Palisades Hotel, the Park Hyatt Aviara and Carlsbad by the Sea Resort of approved golf related expenses and authorizing staff to process the payment. A. Summary of CGLBID Assessment collections and summary of Requests for Reimbursement DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753. chervl.aerhardt carlsbadca.aov Summary of CGLBID Assessment Collections EXHIBIT A Expenses Account Check Total Less 4% Available Pending Balance Request Property Deposits Admin Fee Deposits (A) Approval Paid (B) (A)-(B) amount Grand Pacific Palisades Hotel 112,044 4,482 107,552 8,946 95,675 11,887 11,887 Park Hyatt Aviara 335,506 13,420 322,086 35,529 286,150 35,936 35,529 Sheraton Carlsbad Resort 314,950 12,598 302,352 33,422 272,421 29,931 29,931 Carlsbad By the Sea 47,876 1,915 45,961 15,600 45,961 15,600 810,376 32,415 777,961 93,497 654,246 123,715 April 22, 2015 Reimbursement Requests Sheraton Grand Pacific Park Hyatt Carlsbad By the Carlsbad Palisades Aviara Sea Total Advertising and Marketing 18,122 4,821 35,529 15,500 74,072 Public Relations 2,300 2,300 Sales Personnel Salary 13,000 4,125 17,125 33,422 8,946 35,529 15,600 93,497 9 10 11 12 13 14 15 16 21 22 23 24 25 26 27 28 EXHIBIT 1 1 RESOLUTION NO. 2015-2G 2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT 3 DISTRICT, APPROVING REIMBURSEMENT REQUESTS 4 ^ WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted g Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District ^ (CGLBID); and g WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the J ^ reimbursement process; and ^ g WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is ^ p recommending the Board approve these reimbursements and authorize staff to pay the requests 2Q up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carisbad Golf Lodging Business hnprovement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the April 22 reimbursement requests shown at Exhibit A and authorizes staff to pay the following amounts to the following hotels: Sheraton Carisbad $29,931 Grand Pacific Palisades Hotel $11,887 Park Hyatt Aviara $35,529 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Carlsbad by the Sea $ 15,600 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 22nday of April 2015, by the following vote to wit: AYES: Board IVIembers Stripe, Sameitz. NOES: None. ABSENT: None. ATTEST: Vice-Chair BARBARA ENGLgSOT 'ro TenkClerk of tl Carlsbad Golf Lodging Business Improvement District /// /// /// /// /// /// /// /// /// /// /// lit -2-