HomeMy WebLinkAbout2015-08-11; Carlsbad Golf Lodging Business Improvement District; 08-15-20; Approve Reimbursement Requests CGLBIDCARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB# 08-15-20 Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
MTG. 8-11-15
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID) GENERAL
COUNSEL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
RECOMMENDED ACTION:
Adopt Resolution No. 2015-5G approving the Reimbursement Requests from the Sheraton
Carisbad, the Grand Pacific Palisades Hotel, Park Hyatt Aviara, and the Carlsbad by the Sea
Resort of approved golf related expenses and authorizing staff to process the payment.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carisbad City Council adopted ordinance No.CS-194
forming the Carisbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that temi
is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarteriy upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carisbad,
Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carisbad by the Sea Resort and is
recommending the board approve the attached Resolution approving the reimbursement requests
and authorizing staff to process the payment for the expenses up to the amount collected minus
the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of July 31, 2015 CGLBID Assessment revenue was $971,222. Reimbursement requests from
the Sheraton Carisbad were $42,348 which along with prior period approved but unreimbursed
expenses $51,648 is available and is being recommended for payment. Reimbursement
requests from the Grand Pacific Palisades were $6,349 of which along with prior period approved
but unreimbursed expenses $19,194 is available and is being recommended for payment
Reimbursement requests from the Park Hyatt Aviara were $38,577 of which $34,341 is available
and is being recommended for payment. Reimbursement requests from Carisbad by the Sea
were $3,670 of which $3,670 is available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2015-5G approving the Reimbursement Requests from the Sheraton
Carisbad, the Grand Pacific Palisades Hotel, the Park Hyatt Aviara and Carisbad by the
Sea Resort of approved golf related expenses and authorizing staff to process the
payment.
A. Summary of CGLBID Assessment collections and summary of Requests for
Reimbursement
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753. chervi.qerhardt carlsbadca.aov
Summary of CGLBID Assessment Collections
EXHIBIT A
Expenses
Propertv
Total
Deposits
Less 4%
Admin
Fee
Available
Deposits
(A)
Pending
Approval
Paid
(B)
Account
Balance
(A)-(B)
Check
Request
amount
Grand Pacific Palisades Hotel 132,038 5,282 126,756 6,349 107,562 19,194 19,194
Park Hyatt Aviara 393,562 15,742 377,820 38,577 321,679 56,141 34,341
Sheraton Carlsbad Resort 368,750 14,750 354,000 42,348 302,352 51,648 51,648
Carisbad By the Sea 76,872 3,075 73,797 3,670 15,600 58,197 3,670
971,222 38,849 932,373 90,944 747,193 185,180
August 11,2015 Reimbursement
Requests
Sheraton
Carisbad
Advertising and Marketing 24,408
Public Relations 2,286
Sales Personnel Salary 15,654
42,348
Grand
Pacific
Palisades
2,964
3,385
6,349
Park Hyatt Carisbad By
Aviara the Sea
38,577 3,670
38,577 3,670
Total
69,619
2,286
19,039
90,944
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EXHIBIT 1
1 RESOLUTION NO. 2015-5G
2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
^ DISTRICT, APPROVING REIMBURSEMENT REQUESTS
4
^ WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
g Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
^ remitted to the city monthly through the current Transient Occupancy Tax collection process;
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^ ^ WHEREAS, the proceeds of the additional assessment shall be used to promote golf
j2 related tourism within the boundaries of the district; and
j2 WHEREAS, each assessed hotel would determine how to spend the fiinds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
J g WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
J g recommending the Board approve these reimbursements and authorize staff to pay the requests
2Q up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors ofthe Carlsbad
22 Golf Lodging Business Improvement District, as follows:
22 1 • That the above recitations are true and correct.
2^ 2. The CGLBID Board approves the August 11 reimbursement requests shown at
Exhibit A and authorizes staff to pay the following amounts to the following hotels:
Sheraton Carlsbad $51,648
Grand Pacific Palisades Hotel $ 19,194
Park Hyatt Aviara $34,341
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13 BARBARA ENGLESOW
Pro Tem Clerk of the
14 Carlsbad Golf Lodging Business Improvement District
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Carlsbad by the Sea $3,670
PASSED, APPROVED, AND ADOPTED at a regular meeting ofthe Board of
Directors of the Carlsbad Golf Lodging District on thei 1 th day of
^"^"s* 2015, by the following vote to wit:
AYES:
NOES:
ABSENT:
I im Stripe
Chair
ATTEST:
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