HomeMy WebLinkAbout2016-04-20; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB# 04-16-23 Approve Reimbursement Requests CGLBID STAFF
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Carlsbad Golf Lodging Business
GENERAL Improvement District (CGLBID) MTG. 4-20-16 COUNSEL
RECOMMENDED ACTION:
Adopt Resolution No. 2016-2G approving the Reimbursement Requests from the Sheraton
Carlsbad, the Grand Pacific Palisades Hotel, Park Hyatt Aviara and Carlsbad By the Sea of
approved golf related expenses and authorizing staff to process the payment.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carlsbad,
Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carlsbad by the Sea Resort and is
recommending the board approve the attached Resolution approving the reimbursement requests
and authorizing staff to process the payment for the expenses up to the amount collected minus
the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of March 31, 2016 CGLBID Assessment revenue was $1,248,618. Reimbursement requests
from the Sheraton Carlsbad were $31,335 of which $29,228 is available and is being
recommended for payment. Reimbursement requests from the Grand Pacific Palisades were
$25,894 of which $110,271 is available and is being recommended for payment. Reimbursement
requests from the Park Hyatt Aviara were $48,117 of which $48,117 is available and is being
recommended for payment. Reimbursement requests from Carlsbad by the Sea were $11,200 of
which $11,200 is available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2016-2G approving the Reimbursement Requests from the Sheraton
Carlsbad, the Grand Pacific Palisades Hotel, Park Hyatt Aviara and the Carlsbad by the
Sea Resort of approved golf related expenses and authorizing staff to process the
payment.
A. Summary of CGLBID Assessment collections and summary of Requests for
Reimbursement
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753, chery/.gerhardt carlsbadca.gov
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RESOLUTION NO. 2016-2G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING REIMBURSEMENT REQUESTS
EXHIBIT 1
WHEREAS, at its November 27,2012 meeting, the Carlsbad City Council adopted
Ordinance No. C$-194 forming the Carlsbad GolfLodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board ofDirectors ofthe Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 20 reimbursement requests shown at Exhibit
A and authorizes staff to pay the following amounts to the following hotels:
Sheraton Carlsbad
Grand Pacific Palisades Hotel
Park Hyatt Aviara
$29,228
$10,271
$48,117
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Carlsbad By the Sea Resort $11,200
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the.lO~day of
Apr\\ 2016, by the following vote. to wit:
AYEs: Str\~, SQm\{);t3, Gvl\6\..lld
NoEs: None.
ABSENT: NoV\e.
Pro Tern Clerk
Carlsbad Golf Lodging Business Improvement District
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EXHIBIT A
Summary of CGLBID Assessment Collections
txpenses
Account
Total less4% Available Pending Balance
Property Deposits Admin Fee Deposits (A) Approval Paid (B) (A)-(B)
Check
Request
amount
10,271
48,117
29,228
11,200
Grand Pacific Palisades Hotel 164,948 6,598 158,350 25,894 148,078 10,271
Park Hyatt Aviara 494,060 19,762 474,298 48,117 426,098 48,200
Sheraton Carlsbad Resort 462,572 18,503 444,069 31,335 414,841 29,228
Carlsbad By the Sea 127,038 5,082 121,956 11,200 32,270 89,686
1,248,618 49,945 1,198,673 116,546 1,021,287 177,386
April 20, 2016 Reimbursement Requests
Grand
Sheraton Pacific Park Hyatt Carlsbad By
Carlsbad Palisades Aviara the Sea Total
Advertising and Marketing 10,306 7,115 29,672 11,200 58,293
Public Relations 2,250 2,250
Sales Personnel Salary 18,779 18,779 18,445 56,003
31,335 25,894 48,117 11,200 116,546